Loading...
HomeMy Public PortalAbout1990_05_22MINUTES OF THE REG~ MEETING O~' TB[l~ L~_.F, SBUP~G TOWN COUNCIL A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 Loudoun Street, S.W., Leesburg, Virginia on May 22, 1990, at 7:30 p.m. The meeting was called to order by the Mayor, with the invocation given by Counciimember Tolbert and the Salute to the Flag led by Clerk of Council Dorothy Rosen. Present were: Mayo~ Robert E. Sevila, Councilmembers James E. Clem, Christine M. Forester, Donald A. Kimball, Claxton E. Lovin, William P. Mulokey and John W. Tolbert, Jr. St~ff members present were: Town Manager Jeffrey H. Minor, Assistant Town Manager Steven C. Brown, Director of Planning, Zoning and Development Katherine Imhoff, Director of Finance Paul E. York, Director of Engineering and Public Works Thomas A. Mason, Director of Utilities Randolph W. Shoemaker, Director of Parks and Recreation Gary Huff, Engineer I Lyle Fisher and Town Attorney George Martin. On motion of Mr. Tolbert, seconded by Mr. Clem, the regular meeting minutes of April 24, 1990, were approved as submitted. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None Petitioners Mr. Ter .ry Titus, petitioned the Council with regard to the proposed Western Washington Bypass. He underst_~-ds that the Council is going to oppose the most westerly route because it crosses through Leesburg. The eastern route is an issue that will be further studied. To see the resolution, tonight, opposing the bypass blankly concerns Mr. Titus. It is an issue of reasonable concern and one that the town needs to be a part of the decision making process when it has all the information available. He urged the Council to make the public aware of the bypass and look at all of the information rather than taking a stand prior to the meetings. Mayor Sevila said that the pre-public hearing is scheduled for Thursday of this week. Mr. Minor said that Mr. Grow and Mr. Stephenson have been the principal staff people on this subject. Mayor Sevila said that there will not be a formal Council meeting between now and the June 5 public hearing. Mr. Minor said that Council may want to consider Mr. Titus' comments and further study the resolution at the scheduled special meeting on Wednesday. Mr. Jack Regan, President of Telecommunications Systems Management in Sterling, Virginia addressed the Council. He is here tonight regarding Agenda item 10 (e). He said that his firm bid on the total system contract and have since learned that a split contract will be awarded for the system and the cabling. He is here to discuss the cabling portion. When his firm bid on the total system the firm did not make the short list, therefore the cabling price did not get before the Council and we stand to save the town some money by doing the cabling portion of the installation. Mayor Sevila said that he spoke briefly with Mr. York, before the meeting. Mr. York referenced Mr. Regan's letter in which he setforth the fact that he had bid for the entire telecommunications system and cabling and did not know that the Council was going to be considering, when awarding this contract, dividing the contract between cabling and the telephone system, following the recommendation of the town's consultant HCI, Inc., to award the telephone system to one bidder and the cabling to another bidder. Mr. Regan said if the Council was going to divide the bid, then he would like his bid to be reconsidered. Mr. York suggested to the Mayor to consider award of the telephone system itself and defer action on the cabling portion of the bid to let the selection committee further consider all of the bids on cabling and select the most qualified and lowest price. Mr. Stenhen Carfora~ Loudoun County Recyclinz Coordinator, showed various slides on how a drop-off program works. He also showed slides of Grayson's refuse recycling containers and some photographs of other recycling in various parts of the County. Mr. Carfora thought that a recycling center located at Ida Lee Park could be screened and landscaped to blend in with the park. He asked the town to also find a location for a newspaper trailer. There is a company that has newspaper trailers and is willing to place a trailer in Loudoun County and ~llect newspar, ers. He told the Council about the Adopt a Highway Program, where various local groups take a portion of a road and are responsible for keeping it clean. Mayor Sevila suggested referring this m:~tter to the Administration and Public Works Committee of June 6, for fu:~cher consideration. Mr. Don Carruthers, Vice President of the Leesburg Downtown. Business Assodation (DBA), addressed the Council, to propose a partnership between the town and the DBA modeled after the Main Street Project. The Main Street Project is a national project which started in 1986 in Virginia It is operated in Virginia by the Department of Housing and Community Development. The idea of the Main Street Project is to revitalize, energize and in some cases redevelop and reface the downtown. There are parts of the program that Leesburg needs. There is no room in the Main Street Program right now so Leesburg cannot become a part of it. The DBA, with the help of the Main Street Program, is proposing to design their own main street program which would be tailored for Leesburg and would be called Leesburg Eenalssance. This would primexily focus on turning Leesburg into a business and commercial center to attract shopping. We are concerned about several trends which call for the need for something at this time. One of those, trends is the development of competition from large malls outside of the area, both to the east and to the west. A, otber concern is the parking situation. The remains of the parking lot is about to be lost. for ~ year. That. is ultimately going to be a net gain for Leesburg when the new parking lot is compl~,~.~ b~,*~ in the mean time we are concerned that some of the businesses in Leesburg n~gh~ ~::e.~ ~,.?~:c i~;. What would Leesburg Renaissance be like? There would be a Leesburg Night - one night ~ :'-.~l:~ ~he s~me night every week when Leesburg would come alive. Primarily for shoppinc purpo,~e~., ~to;.e owners, restaurants would stay open late. We would have a shuttle service from the Libe_~y S~re'~,t p~u'ldng lot to the downtown and other areas of Leesburg. We would have clowns and wondering minstrels on the street, babysitting in the church, prizes, etc. The focus would be on shopping. All businesses would be encouraged to participate in this. Another idea is the Turn Right Turn Left Program. For Ashburn Farms and Ashburn Village we would have a heavy marketing effort under the slogan ~Turn Left#, when you reach Route 7 turn left and discover a whole new world in shopping and services in Leesburg. This would involve flyers in the mailboxes, speakers to speak at community associations. Places to the north of Route 7 there would be a "Turn Right~ program. Other programs would involve a western promotion. There is a market to the west. Image advertising - centering on the theme "Leesburg has~. To emphasize that Leesburg has whatever you want. Specific events would also be a part of this. Such as, a fireman's parade in July with fireworks, in August the Old Time Dog Days Program, September fling, etc. These programs would be centered around enteltainment with shopping and dining being ancillary to that. There would be some face lifting to the town. We have talked about the new street lights and Christmas decorations. A part of the program would be a speakers bureau and a slide show to talk to civic organizations. This program would be for the entire business cemmunity, not just downtown. A key item to the program would be the hiring of a full time executive director for Leesburg Renaissance. The director would marshal and coordinate volunteer efforts, take care of the advertising program and oversee and coordinate all aspects of the special events. The Main Street Program is completely funded locally in whatever towns or cities. We are still in the brain storming stage where we have a lot of ideas and a lot of enthusiasm and we need money and help from the town. In summation, we think that now is the time for a major push on behalf of Leesburg. We have enormous potential - this is an under utilized and under discovered jewel which can become the annapolis of the west. Mayor Sevila asked Mr. Carruthers how he would characterize the success of the Main Street Program since 1985. Mr. Carrnthers said that all he has heard have been rave reviews. Mr. Lovin said about 2 years ago he and Mr. Kimball attended a Virginia Municipal League Conference, where they saw a presentation put on by the City Manager of Bedford Virginia, which is in the Main Street Program. Mr. Lovin asked what the benefits would be to a merchant in Bellwood Commons. Mr. Carruthers said that every effort would be made to involve the entire town. One idea would be the shuttle. We would have material available to merchants showing what is available throughout Leesburg. Mr. Lovin supports the centralized inventory of what is available in Leesburg. A lot of times you don't know what is available in Leesburg. Mayor Sevila asked Mr. Carruthers what the anticipated budget and source of revenue was. Mr. Carruthers said that a part of the budget came from consultation with town staff and in terms of the proposed executive director, those figures came from Main Street. Mr. Carruthers was not prepared to state or defend a detailed, line item budget. It is too much in the formative stage. The Mayor asked how much the program was going to cost, how do you intend to finance it~ and what part of it are you asking the town to include in its budget from the non-departmental funds. Ms. Sue Webb addressed the Council and said that the DBA gave the town two figures - $38,000 from the town for one year and the DBA would come up with about $33,000. This was based on several things - what we thought we could gather from the busines~ community with the town being a higher partner in the partnership with the DBA. The four items detailed - the executive director was based on a salary plus an office plus any benefits that would be accrued for that individual, the Christmas lights are a guesstimate, we would have to go bit-by-bit each ye~ refurbishing, advertising - the events go hand-in-hand. We want to promote the downtown. We havo. bad s. major advertising agency in the town tell us they will, without charge, help us develop a very effecti~; p~am. Mr. Lovin asked if Virginia Village and Bellwood Cor.~m ~ns woul~, be in~'.lud~d in the new decorations. How are these merchants going to benefit by the .street light~ and d~:corations that will be put up largely in the downtown distri~ Ms. Webb s~]d ti_at people cc~ne to Leesburg for an image. They come to downtown Leesburg at Christmas time for an historic standpoint. By a~tracting people into Leesburg and advertising the other areas they will shop other districts. We have to start someplace and if you don't start in the central part of the downtown, which is the image of the Town of Leesburg, I don't know where you will start. Mr. Joby Reynolds, with Reynolds Jewelers, representing the DBA, addressed the Council. He said that the other areas could benefit from the advertising and images by "piggy-backing". He explained that piggy-backing is advertising any type of event that goes on in any area of the town, by having a central organization where events are coordinated throughout the town. As far as the Christmas decorations are concerned, if the Council desires, the decorations can go on any public property. It has always been tradition that the Town of Leesburg has only decorated Market and King Regular Meeting minutes of May 227 1990 Streets - but they can be ex~ended to Virginia Village or elsewhere. Mayor Sevila asked th~.t c. representative of the DBA be present at the next budget workshop on Wednesday at 7:00 p.m., for furi~er d~scussion of this matter. Mr. Kimban asked if the DBA would be changing its name. Mr. Reynolds said yes, if it is requested by the businesses outside of the downtown area. The Mayor asked if the board of directors of the DBA would be responsible for employing the coordinator and overseeing his/her activities. Mr. Reynolds said yes, as it is currently proposed. Mr. Terry Titus, addressed the Council with reference to the purchase of Dodona Manor. He does not want the Council to spend any more of the tax payer's money for t_.hls purchase. He whole- heartedly supports the project but believes the tax payers and voters of this town have told the Council on two occasions what they want. First, Mr. Minor's memo of September 28, 1988, indicates 24% were willing to spend the taxpayer's money for the purchase - 75% said they did not. Secondly, in my opinion the voters in the last election gave a very clear message. He suggests that the town combine Dodona Manor within the H-1 district by amending resolution 10 (k) in the packet tonight. The Council has admitted in a resolution dated October 25, 1988, that Dodona Manor is one of the town's premier historic architectural and environmental resources. It properly belongs in the H-1 district. Is there any reason not to include it in the H-1 now. In the Option Agreement, there were to be four extensions whereby $25,000 of non-refundable monies were to be paid to Ms. Winn on or before August 21, 1989, November 20, 1989, February 18, 1990 and May 22, 1990. Mr. Titus has asked Mr. Minor to provide him with a copy of the Option Agreement, memos, resolutions, etc., in which Mr. Minor did. Mr. Titus has not seen a resolution authorizing payment of these funds. Have they been paid. Who authorized the payments and when. What happens to the Virginia Division of Historic Landmarks' $500,000.00. The public and Ms. Winn have a right to know what the Council is going to do. What are the town's plans toward the purchase. Mr. Minor is to be informed monthly of the monies received. How much has been received to date, exclusive of the town and state gifts. Mr. Titus said that he would do whatever he could, in kind or financially, for the preservation of Dodona Manor if no large funds are given by the town. Mayor Sevila presented a Certificate of Appreciation to Mrs. Sally Rich. He said that Mrs. Rich has been a resident of Leesburg for as long as he could remember. He has had the pleasure, while serving as Mayor to work with Mrs. Rich who graciously volunteered her services to the town. In 1985 she was appointed to serve on the town's Board of Architectural Review and has served the BAR above and beyond the call of duty. She has created a file system that the town will find very valuable. Public Hearing - Proposed Budget for FY 1990 - 1995 ...Mr..Minor pointed out that the two items listed for public hearing can be considered together. The tax increase refers to state law which requires that at anytime the assessed values increase - even if the rate remains the same you must advertise a separate advertisement for a tax increase based on the 11.7 percent increase in assessments. Mr. Minor asked if the children from Foxridge could make their presentation before the public hearing. All councflmembers agreed. Miss Cherie Dorrand, a resident of 426 Deerpath Avenue in the Foxridge SubdivisiOn, thanked Mr. Minor for this opportunity to speak. She spoke with regard to a proposed basketball court in Foxridge. The only one that was available was located at the high school and was recently taken down to build a cafeteria. The children in Foxridge would like to have a basketball court near their homes. Miss Jessica Thornton, a resident of 315 Foxridge Drive in the Foxridge Subdivision, addressed the Council to say that the high school's basketball court was taken down and that the Foxridge Subdivision should have a basketball court in walking distance. It would not only be fun but also safe. If the children were to have to walk to Ida Lee Park they would have to cross many busy reads. They would not mind having a half court because we all understand the money is tight. Mr. David Thornton, a residen,; of 315 Fox~dge Drive in the Foxridge Subdivision, supports the idea that Mr. Minor suggested of a half court at Foxridge Park. He would like to see a half court with two nets so that more kids could use the area at the same time. Mayor Sevila thaoked the children and said that the Council will consider their request. Mr. Minor said that this year's budget proposes the appropriation of $23,620,459.00 in four separate funds. Approximately $11 million in the general fund, $6.5 million in the utility fund, $1.8 million in the airport fund. Based on the average single-family home price in each jurisdiction a significantly reduced tax burden over the those neighboring jurisdictions. Leesburg's rate is about half of Herndon's and about 40% below Vienna. Assessed Values in Leesburg have gone through a long market increase over this decade. There is a flattening of the economy which represented itself in our assessed values. The assessed values have Regular Meeting minutes of May 22, 1990 increased this year by 15%. A substantial po~,ion of that comes from new construction. The actual increase is about 11.7% in assessed values when new' construction is deleted. Based on the mythical single-family tax payer - with a home value.~ at about $167,440.00, the .17 cent rate adds $31.00 to the annual tax bill or $2.58 per month. Mr. York reviewed a comparative tax ratp chart with the Council that shows the tax rates in the ten largest towns in Virginia. For the 1989' tax year, Herndon has the highest tax rate among towns in Virginia. The average among the ten towns is .21 cents. Leesburg is below the average. The population graphic depicts what has happened to the town over the last decade which is a population increase of about 10,000. Property tax accounts for about 30% of the town's revenues and this includes personal property as well as real estate. Permits, fees and licenses are 16%. Sales taxes, meals and utility taxes are about 21% of revenues. The use of resources account for about 11% of revenues. Use of resources refers to two significant potential revenue items. One is the development of infill property on Loudoun Street as part of the new municipal garage. There is space for an 18,000 square foot building. To do this infl]! project, a developer's competition could be done where developers would propose the construction of this facility. It would hopefully be on leased land that would be leased for a long term and then the town would share equity in it at the end of the term with the developer. It would include substantial historic district parking fee payments that would help meet our obligations on the new garage and would provide an architectural purpose as well, in that, it would help screen the parking structure from Loudoun Street. Another item is the Liberty Street sale which is hopefully something that we can delay. In this proposed budget it is a revenue. We are looking at upwards of $1 million from the sale of that property. General fund expenditures - those expenditures have shown an increase. Mr. York explained that we are proposing expenditures in FY 91 of $11,224,410 and estimate for FY 90 of spending $9,815,682. Mr. Minor said that represents a 14% increase over the estimated expenditures for this year in terms of what was budgeted in FY 90 and what is proposed to be budgeted in FY 91 there is a 10% increase in the general fund. Approximately 1'7% of these funds is going to the police department, 33% to engineering and public works, 7% to the parks and recreation department, 8% to the planning and zoning department and 17% to the debt service on capital projects. Parks and recreation expenses will quadruple. The reason is the opening of Ida Lee Park. This facility has had a direct impact on our budget in terms of operating and maintenance and debt service. The general funds increase of 10% over last year's budget and 14% over the proposed expenditures for this year - the parks and recreation budget will amount to 41% of that increase. In 1990 Leesburg's debt margin is almost $120 million. What is a debt margin. Towns in Virginia are able to borrow up to 10% of their assessed value. The Town of Leesburg's debt margin is that value less what we have in issued debt. The debt margin in 1983 was $35 million - as the town is growing, as we have higher assessed values, higher population - we have greater demands for services and obligations that we have to make in order to administer the needs of the town. In terms of debt per capita - in 1983 Leesburg's gross bonded debt per capita was about $1,410.00. In 1990 there is a per capita of $1,484.00. Another important program is the Tax Relief for the Elderly Program. This year the Council lobbied the General Assembly and through the efforts of Senator Waddell and Delegate Rollins there was enabling legislation adopted that gave the Town Council the authority to increase the eligibility for this program. If you are 62 years or older and have an income of under $40,000 and a net worth of under $150,000 you are eligible to pay no real estate taxes to the Town of Leesburg. You are also eligible through this program to receive a 25% discount on utility bills. Major projects that this budget will f,~nd include the parking garage, the ballfields at Ida Lee Park, sidewalk improvements at Edwards Feny Road and along Dry Mill Road and an important utility project is the western pressure zone. The workin$ capital in this ~'ear's uthity fund is projected to end at $2.2 million. Leesburg, today, next to two other jurisdictions has the lowest water and sower rates in northern Virginia. Mr. York pointed out that Leesburg is currently charging $3.48 per 1000 gallons for water and sewer combined. Mr. Minor said that Loudoun County's availability fees are substantially higher than Leesburg's. This Council and the new Council will face a critical challenge of deciding how to meet two important objectives - not to just meet growth but Leesburg is operating under a consent order from the State Water Control Board (SWCB). The SWCB can tell us at any time to upgrade our Wastewater Treatment Plant to provide additional treatment. This will include making all of the systems larger than they need to be in order to handle any failures. Today, Leesburg has one of the most sophisticated plants in Virginia. Because of our proximity to the Potomac River we will continue tn operate under very strict standards. Fortunately at this point, we are not under AWT standards because of the efforts of this Council. Another challenge that must be met is the challenge of growth l~egular Meeting minutes of May 22, 1990 and the challenge of the vitality that we want to see continue for our town. We want to make sure that when e. new developer or home builder wants to get that tap - that water and sewer is available. At present the pl.ant operates at 2.5 MGD, it is now at a 1.9 MGD capacity which leaves 600,000 MGD available. Out of that 600,000 MGD the Leesburg Planning Commission has approved all of that capacity for new construction. We obtained CH2M Hill to begin to plan and meet that challenge. They have come up with a preliminary design that would show a $2? rn~llion plant expansion. Because of the economic changes that have taken place, the Council may find that construction can be delayed for a couple of years which would change the cash flow and assist the town in allowing additional time to collect availability fees to provide some working capital combined with the new debt to help finance this project. Mr. William F. Webb, a resident of 704 Wage Drive, S.W., addressed the Council. He understands that because of the increase in assessments, Leesburg can expect to receive about $450,000 additional tax revenue. If one penny on the tax rate represents $150,000 then he hopes that the Council looks very seriously at reducing the tax rate. With regard to adding additional town personnel, he hopes Council will consider - outside of operating Ida Lee Park - not adding to the town forces. With regard to the purchase of additional equipment, i.e., backhoes, lawn mowers, trucks, automobiles, etc., look very closely at not adding to the additional equipment estimate. Replacements - yes, they are somewhat of a safety hazard. As far as the new building is concerned, Mr. Webb does not know what is in the budget for furnishing fixtures. He does not believe that a $1500 desk is necessary nor are $300-$450 chairs for employees to sit in in order to get a good, productive, efficient employee. As far as the Wastewater Treatment Plant - in the presentation that was made several weeks ago - it was said that when the plant was completed to the tune of $30 million it would have the capacity to serve 60,000 people. As many people as he has talked to during the last 60 days, the only people who have any favoritism whatsoever, to having a town of 60,000, are developers. Mr. Webb feels that the town employees deserve a cost of living increase. He asks Council to look carefully at merit increases and bonuses. With regard to comparing Leesbu~g to Polaski, Virginia and Wytheville, Virginia, Mr. Webb asked Mr. Minor what the assessment on property is in those towns and what the county tax is that those people pay. Mr. Webb also suggested retaining the Liberty Street property. It is a plus and something that we can keep in the bank. Mr. Paul Ben~son, a resident of 109 Loudoun Street, S.W., addressed the Council. He wished to talk about fiscal constraint. In the past~ with regard to General Obligation bonds, the people have never had any say - except in elections. In the future, the citizens should have a chance to speak to the large dollar amounts and put it to a referendum. He supports historic preservation - and questions Dodona Manor. There has been a lot of outside interest to preserve this facility. We should revisit the town's contribution to Dodona Manor and make it a private contribution. The town should hold on to the Liberty Street property we may need it in the future. Mr. Terry Young, a resident of 207 Birch Street, N.E., and the Vice Chairman of the Leesburg Parks and Recreation Commission, thanked and commended the Council for all their efforts in the development of Ida Lee Park. The great amount of work and planning will be evident when the park opens. He has seen the image of the passed preserved in the farmhouse. The future was presented in the image of all the trees that were being planted. He asked the Council to cherish the integrity of what Ida Lee is really all about. Mr. J. B. Anderson, a resident of 308 Valley View Avenue, S.W., addressed the Council. He is a public education specialist by trade and a volunteer fire fighter. He is here tonight as a father and a citizen of Leesburg. He referenced two very important police officers, Chris Jones and Doug Taylor. These two gentlemen have created a very positive image for the Leesburg Police Department. A new book has recently been created that will lessen the burden on the police department. It is a program called Resident Emergency Services Awareness Package provided through a federal grant from the U.S. Fire Administration. Inside the package is a listing of all the emergency services, a description of the Leesburg Police Department and a segment on the PERT Team which identifies the fact that public education is our key to survival. Mr. Anderson heard that the crime prevention position in the Leesburg Police Department may be eliminated in order tn provide an additional road officer. He is here to support 100% that those position .~ be maintained~ a crime prevention position be maintained at all times and urges the Council to consi~er an additional crime prevention police officer to be put into the budget. With the advent of n,~ pr~;gram.~ the l~Olice department will be pressured into delivering a lot of crime prevention programs. H~ asked that Council not leave these positions out of the budget. Many of the rescue services 0enefi~ from crime prevention programs. There are no other services that provide 24 hour a day coverage to the citizens and visitors then the fire and rescue services and the police departments. Mayor Sevila noted that the DARE graduation will be held at the elementary schools. He encouraged all members of Council to attend. Mr. B. Powell Harrison, a resident of Peonian Springs, representing Dodona Manor addressed the Council. He is saddened and very distressed to see something of this type being made a partisan issue. We have struggled and aimed from the beginning to keep this from happening. It started with the previous Council. At that time, Vice-Mayor Charles Williams wrote Mr. Harrison a letter urging him to participate in this matter. Mr. Williams considered it important to save Dodona Manor and hoped that Mr. Harrison would pursue it. Mr. Williams at a meeting asked Mr. Harrison to serve as Chairman and see this project through. Mr. Harrison, at the time, was assured that it would be a non- partisan issue. Mr. Harrison would not have done it for any other reason. He does not want Dodona Regular Meei;ing minut~ of l~J~'~y 22, 1990 Manor be made a po~itJc~d tbo'/.ball - it deserves better treatment. Mr. Harrison has no ax to grind with Mr. Titus, people have their rights to what they think, however we are willing to invite Mr. Titus to join the group and anyone else who is anxious to see this succeed and to see a memorial to the greatest man in the twentieth century established. We should be so proud of this that we would do anything to get it. Every citizen in this town should get behind it - we urge them to do it. The Town Council has not had too much to do with us since we were incorporated. We are now the George C. Marshall Home Preservation Fund Incorporated. A separate entity under ourselves. This corporation works for the Council. Being a corporation, we have handled everything that has been done with the contract with the Winns'. The Marshall fund has made all the payments and right on time. We will see that the contract is lived up to. The town has not made a contribution or gift to anything - the town is making a very sound investment. The town is spending $1 million for which the town will receive a $10 million project. The property is valued at $4 million - the town has a $4 million investment. Where did the difference between $1 million and $4 million come from - the Marshall fund has raised it. None of the money that is being raised or spent is your money. The only money that you have spent on this is $7,500.00 which was provided at the beginning in order to pay for the corporation, a few desks, supplies, etc., in order to get started - outside of that not a thing. With regard to incorporation of Dodona Manor into the historic district - that will be done the minute we own it. We cannot do it before then. The $.5 million from the state will be used to pay for the property. How much money has been raised to date. None of the money is being spent to purchase the property until all of the money is available. It is waiting on us to raise the remainder. When it is all in hand then we will close the deal to make final settlement with the owner under the terms of the Option Agreement. The $500,000.00 from the state is in an escrow account. In conclusion, we are starting two big, new efforts. Beginning the second week in June we will start our Leesburg Campaign - The Leesburg Marshall Campaign. We hope to get everyone in the town behind it. The first of July we will start our National Campaign where we expect to get $50,000.00 from each of the 49 states. The governor of Virginia has written to all the other governors asking them to support this. Response has been very good. We have Admiral James Sagerhome coming aboard the committee on the 15th of June, who will be cur vice president in charge of national affairs. Mr. Powers thanked everyone for their support. Mayor Sevila read a letter, dated May 20, 1990, into the record from K. B. Stowers. Dear Mayor and Council: I would like to see a traffic light installed at the intersection of Governors Drive/Evergreen Mill Road and South King Street. This intersection is very dangerous as South King Street is four lanes with a left turn lane onto Evergreen Mill Road and a left turn lane onto Governors Drive. I use this intersection at least twice a day - most days I see cars from Governors Drive trying to make a turn to proceed north on King Street. These people wait for a while and then proceed half way across the intersection, wait and then proceed. This is very risky and cause many cars to swerve to miss the car. J. Lipton Middle School creates a lot of bus traffic along with teachers and parents taking children to school. Evergreen Mill Road also has the landfill which creates a lot of truck traffic. The airpark on Sycolin Road has also caused many more cars to travel this intersection. I have seen the day when traffic qn South King Street trying to make a left turn onto Evergreen Mill Road was backed up half way to the light on Clubhouse Drive. There is a school bus that must go from the middle school to Governors Drive. This bus may wait for a number of minutes backing traffic trying to get into Leesburg from Evergreen Mill Road. I have seen and been involved in many near misses on my way south on King Street in the left turn lane trying to turn onto Evergreen Mill Road. I have had a car from Governors Drive come across South King Street in front of me to go north on King Street. If there was a traffic light there it would allow for the vehicles on Governors Drive and Evergreen Mill Road to get on to King Street without taking such chances. Please install a light at this intersection before we have another great loss. Mr. Minor will prepare a ~ff report on this issue for the June 6, 1990, Administration and Public Works Committee meeting. Mayor Sevila said that improvements to that intersection have been variously proposed as-part of development plans. Mr. Minor said that sta~' has some information for potential modifi:ations to that intersection and some maps. Mr. Ben Lawrence, a resident of 905 Tuscarora in Leesburg sai~l that Ms. Stowers is absolutely correct in her assessment of the traffic problem at that intersection. The traffic flow is incredible. Mayor Sevila agreed that it is a bad intersection particularly in the morning with the school traffic. Mr. George Atwell, a resident of 509 Evergreen Mill Road, supports Ms. Stowers recommendation and also emphasized Mr. Lawrence's recommendation for a traffic light at that intersection. He travels that intersection several times a day. Traffic starts to build up around 6:00 a.m., and the school traffic compounds it. Route 621 has become a major cross county road for commuters. Mr. Atwell also wished to support Mr. Anderson's comments with regard to the educational programs. He has had the privilege of seeing Officer Chris Jones work. The confidence that Officer Jones has developed with the young people in this community is something that no amount of money could buy. Just as Mr. Webb said earlier, if you can buy a $500.00 desk instead of a $1,500.00 desk and spend the remaining $1,000.00 to help the police department - that is money well spent. Regular Meeting minutes of May 22, 1990 Mr. Atwell said, with regard to the Dodona Manor issue, that he was not as fully informed as he should be. He supports the idea. There is a unique opportunity to develop the project. A thorough investigation of this project should be done to answer the questions that have been raised to everyone's satisfaction. He urged the Council to move forward in getting Dodona Manor into the Historic District, as quickly as possible. Mrs. Forester, as part of the public hearing, said that Ms. Vicky Smith, a resident on Birch Street~ called regarding the possible loss of the crime prevention officer. She was very concerned and wished to urge the Council not to take any action that would take away that position in the police force. The public hearing was closed. Mayor Sevila said the Council will receive public comment in writing for a period of ten days. He noted that a budget workshop was planned for Wednesday, May 30, 1990 at 7:00 p.m. On motion of Mr. Mulokey, seconded by Mr. Tolbert, further consideration to this matter was deferred until that time. Aye: Nay: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila None MaYor's Report Mayor Sevila, recognized Mr. Vernon Davis. The Mayor said that a ceremony was held last Friday to kick off the Historic District Plaque Program in the town. We have been working on that program for about two years, to someway recognize the historically and architecturally significant properties in our community. Mr. Davis is one person who has worked very hard on that program. The very first plaque was presented to Mr. Davis, in recognition of his hard work and the excellent job of renovating his own home. The Mayor described the plaque as being very handsome that will be displayed on the exterior of buildings that qualify to be recognized under this program. Councilmember Comments Mr. Mulokey, no comments. Mr. Lovin, congratulated Mrs. Rich on her achievements while serving on the town's Board of Architectural review. He had the opportunity to attend an annual function at Graydon Manor and found it to be very informative. Mr. Clem, had an opportunity to attend the Potomac Crossing Homeowner's Association meeting. They are under new ownership. The new developer has put the right foot forward and the homeowner's seem to be very happy. Hopefully a lot of the problems will now be solved. He said that it cannot be echoed too much - the fine job that Officers Chris Jones and Doug Taylor are doing. To his knowledge this Council has not planned to do anything with these programs. Mr. Clem stated, in his position, the land on Liberty Street is not up for sale and will not be put in the budget as a sale item. We can find a way to cut costs somewhere else. Each department will probably have to take a hit. We should not cut lose of town owned properties. Mr. Kimball, appreciates tonight's public input. He and Mrs. Forester attended the Listening Session and stated that the Clemente family, new owners of Potomac Crossing, came and described what they are doing and plan to do in Potomac Crossing. It is encouraging to see the Clementes' take that position. Mrs. Forester, echoed Mr. Clem's and Mr. Kimball's comments regarding the elimination of the Crime Prevention Officer. She was very surprised to hear this rumor. She fully supports the position and will do everything she can to keep it from being cut from the budget. She also enjoyed talking with the Clemente family and looks forward to working with them and dealing with the problems in Potomac Crossing. Mr. Tolbert, no comments. Mayor Sevila said that public input on the budget is very valuable. One very difficult thing for a community to do is to adopt its budget and decide how local revenues are to be spent. It is difficult to perform that function without the assistance and input directly from he public. The Mayor thanked the public for their participation. Manager's Report Mr. Minor, no comments. Mayor Sevila reported that the Town of Leesburg is being featured in a national ad campaign for Progresso Soup. Mr. Minor said that the commercial is aired on Channel 4 during the hours of 6:30 Meeting minutes of May 22, 1990 ~.~.~. ~:, 9:00 a.m. and 5:00 p.m. to 6:00 p.m., Channel 5 from 11:00 p.m. to midnight, Channel 7 from ~.:00 p.m. to 5:00 p.m., and Channel 9 from 9:00 a.m. to 11:00 a.m. L__e~lation On motion of Mr. Clem, seconded by Mr. Tolber% the following Ordinance and Resolutions were proposed as consent items and unanimously adopted. 90-0-15 - ORDINANCE - AMENDING CHAPTER 12.1 OF THE TOWN CODE REGARDING REVISED PAY AND CLASSIFICATION PLAN WHEREAS, construction of Ida Lee Recreation Center is expected to be substantially complete during the current fiscal year; and WHEREAS, prior to opening the center to the public several essential tasks must be completed to ensure an efficient and effective operations; and WHEREAS, qualified personnel have been selected to fill the Aquatics Coordinator and Recreation Supervisor II positions on June 7, 1990; and WHEREAS, recruitment has begun to fill the Aquatics Supervisor, Recreation Supervisor and Desk Clerk positions prior to the end of the current fiscal year; and WHEREAS, these positions are not included in the current town staffing plan: THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Section 12.1-10 of the Town Code, classification of town employees by occupational group and pay grades, is amended to read as follows: Sec. 12.1-10. Classification of town employees by occupational flTOUDS and Day ~rades. Employees in the town service are classified in the following occupational groups and pay grades: Occupational Groups Position Pay Grade Executive-Managerial Dir. of Engineering 27 & Public Works " " Chief of Plan Review 24 .... Dir. of Utilities 26 .... Director of Finance 26 " " Dir. of Planning, Zoning 26 and Development .... Assistant Town Manager 26 " " Chief of Police 26 " " Dir. of Parks and Recreation 24 Law Enforcement Parking Control Officer 1 " Police Officer 11 " Corporal 13 " Sergeant 15 " Lieutenant 18 " Captain 21 " Investigator 13 Administrative-Clerical Clerk Typist 4 " " Data Entry Clerk 3 " " Secretary 5 " " Accounting Clerk I 4 " ' Accounting Clerk II 5 " " Administrative Secretary 7 . , Zoning & Development Asst. 10 " " Executive Secretary 10 " " Clerk of Council 11 " " Deputy Clerk of Council 8 " " Personnel Assistant 8 " " Public Information Officer 8 " " Desk Clerk Supervisory Supt. Equipment Maintenance 15 " Water Supply Superintendent 18 " Superintendent Bldgs., 17 Grounds and Maintenance " Utility Lines Superintendent 17 " WPCF Superintendent 18 " Aquatics Coordinator " Recreation Supervisor II Regular Meeting minutes of May 22, 1990 Technical # # Professional Construction/Maintenance Recreation Supervisor Aquatics Supervisor Asst. Utility Plant Mechanic 5 Heavy Equip. Operator 7 Utility Billing Technician 8 Asst. Streets, Bldg. & Grounds 13 Superintendent Operator I 11 Operator H 10 Operator Ill 7 Operator IV 4 Asst. Ut. Lines Superintendent l3 Maintenance Asst. Ut. Lines Superintendent 13 I&I I&I Technician 7 Senior Inspector 14 Senior Utility Plant Mechanic 11 Asst. Water Supply Supt. 13 Capital Projects Coordinator 18 Capital Projects Representative 14 Asst. WPCF Superintendent 13 Facility Inspector 13 Engineering Technician 12 Planning Technician 11 Zoning Technician 11 Assistant Zoning Admin. 14 Systems Technician 8 Meter Technician 5 Chief of Operations & 18 Inspections Engineer II 18 Traffic Engineer 18 Engineer I 15 Asst. Dir. Planning, Zoning & 23 Development Planner I 15 Planner II 17 Asst. Director of Finance 15 Zoning Administrator 19 Laborer 1 Maintenance Worker II 7 Maintenance Worker I 5 Mechanic H 7 Mechanic I 5 SECTION H. All prior ordinances in conflict herewith are repealed. SECTION IH. This ordinance shall be effective upon adoption. 90-93 - RESOLUTION - AWARDING A CONTRACT TO ARBEE ASSOCIATES FOR IDA LEE PARK RECEEATION CENTER FURNISHINGS WHEREAS, the completion of the Ida Lee Park Recreation Center requires office and meeting area furnishings; and WHEREAS, Hughes Group Architects has prepared a center furnishing plan; and WHEREAS, bids were solicited under Section 8.1, Competitive Sealed B{dding of the Leesburg Purchasing Regulations for center furnishings; and WHEREAS, Arbee Associates of Gaithersburg, Maryland, was the sole responsive and responsible bidder, and WHEREAS, Arbee Associates' bid of $32, 450.84 has been determined acceptable and is within the amount budgeted: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The manager is authorized and directed to enter into a contract on behalf of the town with Arbee Associates in the amount of $32,450.84 for furnishing and installing furnishings for the Ida Lee Park Recreation Center. 90-94 - RESOLUTION - ESTABLISHING PRO RATA FEES FOR CONNECTION TO THE ROUTE 7/15 BYPASS WATERLINE Regular Meeting minutes of May 22, 1990 WHE~, Sect/on 19-24 of the Town Code authorizes the town to collect pro rata fees for public water facilities for Wwn-constructod facilities necessitated, at least in part, by future subdivisions or development of land; and WHEREAS, the town has constructed approximately 5,650 feet of 24-inch water m, ain and appurtenances between Fort Evans Road and Sycolin Road; and WHE~, it has been determined that ninety-seven percent of the cost of the installation of this facility is for public benefit, and three percent is for the benefit of the land owners adjacent to this public water facility; and WHEREAS, the final established price for all costs associated with the Route 7/15 bypass waterline project is $1,208,988.00. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The Route 7/15 bypass waterline pro rata facility charge is hereby established for all properties, shown on the attached Exhibit I as follows: Shopping centers/Commercial uses (FAR = 0.25) - $9.86 per 100-square fee of floor area. b. Office uses (FAR = 0.35) - $3.29 per 100-square feet of floor area. c. Light & medium industry - $329 per gross acre. SECTION II. The fee as specified in Section I shall be paid prior to the issuance of public facilities permits for new construction to the Route 7/15 bypass waterline. Said fee shall be in addition to all availability and connection fees the town is authorized to collect. SECTION III. The fee shall be adjusted by the percentage increase or decrease in Engineering News Record Construction costs index value at the time of application. The construction cost index value at the time of Substantial Completion of the project from which the increase or decrease shall be measured is 4655. SECTION IV. The fees established herein shall run with the property and the town manager shall maintain for public inspection a record of properties subject to these fees. EXHIBIT I SUMMARY TABLE OF PROPERTIES AND ESTIMATED PRO-RATA COSTS ROUTE 7/15 BYPASS WATERLINE Tax M.ap Area Future EsL Water Non-Town % Estimated Reference (Acres) Land Use Cons. (gpd) of Total Flow Cost 48-79-C 5.46 I-1 5,460 4.97 $ 1,797 45-80-C 12.88 B-2 42,079 38.27 $13,835 48-81-A 6.75 O-1 10,291 9.36 $ 3,384 48-$2-B 0.96 O-1 1,464 1.33 $ 480 48-H 4 -1 5.06 2 6.00 B-2 50,671 46.07 $16,654 3 4.45 Total 41.56 109,96b 100.00% $36,150 Private Share SUMMARY OF PRO-RATA CHARGES BY LAND USE Office (FAR = 0.35) = $3.29 per 100-square feet of floor area Light/Medium Industry ~ $329 per gross acre Commercial/Shopping Center = $9.86 per 100-square feet of (FAR = 0.25) floor area Regular Meeting minutes of May 22, 1990 90-95 - RESOLUTION - ESTABIJ~HING PRO RATA FEES FOR CONNECTION TO THE .ROUTE 773 WATERLINE WHEREAS, Section 19-24 of the Town Code authorizes the town tn collect pro rata fees for public water facilities for town-constructed facilities necessitated, at lea~ in part, by future subdivisions or development of land; and WHEREAS, the town has constructed approximately 10,600 feet of 24-inch water main and appurtenances on Route 773, between the Water Treatment Plant and the Carr Tank; and , WHEREAS, it has been determined that fifty-eight percent of the cost of the installation of this facility is for public benefit~ and forty-two percent is for the benefit of the land owners adjacent to this public water facility; and WHE~, the final established price for all costs associated with the Route 773 waterline project is $988,032.00. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The Route 773 waterline pro rata facility charge is hereby established for all properties shown on the attached Exhibit I as follows: Shopping centers/Commercial uses (FAR = 0.25) - $5.15 per 100-square fee of floor area. Residential uses - $69 per dwelling unit~ not to exceed the total cost per acre assigned to property within the service area as determined by the Director of Utilities. c. Light & medium industry - $171 per gross acre. d. Employment uses, PEC (FAR = 0.375) - $1.72 per 100 square feet of floor area. SECTION II. The fee as specified in Section I shall be paid prior to the issuance of public facilities oermits for new construction to the Route 773 waterline. Said fee shall be in addition to all availability and connection fees the town is authorized to collect. SECTION HI. The fee shall be adjusted by the percentage increase or decrease in Engineering News Record Construction costs index value at the time of application. The construction cost index value at the time of Substantial Completion of the project from which the increase or decrease shall be measured is 4655. SECTION IV. The fees established herein shall run with the property and the town manager shall maintain for public inspection a record of properties subject to these fees. EXHIBIT I SUMMARY TABLE OF PROPERTIES AND ESTIMATED PRO-RATA COSTS ROUTE 773 WATERLINE EXTENSION Tax Map Area Future Est. Water Non-Town % Reference (Acres) Land Use Cons. (gpd) of Total Flow Estimated Cost 49-8 32.95 Res. (4 DUA) 52,720 2.19 $ 49-32 211.84 Res. (4 DUA) 338,944 14.05 $ 49-29 10.06 Res. (4 DUA) 16,096 0.67 $ 49-37 217.40 Res. (3 DUA) 260,880 10.82 $ 49-34 100.17 Res. (3 DUA) 120,204 4.98 $ 49-33 8.00 Res. (3 DUA) 9,600 0.40 $ 49-1 287.95 Res. (3 DUA) 345,540 14.3~ $ 50-1 401.68 Res. (3 DUA) 482,016 1C.97 $ Xerex 211.00 Res. (453 DU) 165,400 (.86 $ 49-3.1 21.83 PEC 35,659 1.48 $ 49-3-6 54.37 PEC 88,813 3.68 $ 49-3.7 52.55 PEC 85,840 3.56 $ 49-1-A 23.49 I-1 23,490 0.97 $ 49-1-B 3.00 PEC 4,901 0.20 $ 49-27-C 6.00 PEC ' 9,801 0.41 $ 49-27-D 178.29 PEC 291,237 12.07 $ 49-26 6.44 B-3 21,039 0.87 $ 49-26B 8.43 B-3 27,541 1.14 $ 49-26C 0.19 B-3 621 0.03 $ 49.37B 15.78 PEC 25,777 1.07 $ 49-28 3.62 PEC 5,913 0.25 $ 9,088 58,304 2,780 44,900 20,666 1,660 59,466 82,870 28,467 6, i42 15,271 14,773 4,025 830 1,701 50,087 3,610 4,731 124 4,440 1,037 Total 1,895.16 2.412.032 100.00% Private Share $414,973 Regular meeting minutes of May 22, 1990 SUM~liARY OF PRO.RATA CHARGES BY LA=YD USE Residential = $69 per dwelling PEC (FAR -- 0.375) = $1.72 per 100-square feet of floor area Light/Medium Industry = $171 per gross area Commercial/Shopping Center -- $5.15 per 100-square feet of floor (FAR -- 0.25) area 90-96 - RESOLUTION - AMENDING POSITIONS AND NUMBERS OF EMPLOYEES IN THE TOWN'S SERVICE WHEREAS, construction of Ida Lee Recreation Center is expected to be substantially complete during the current fiscal year; and WI-IE~, prior to opening the center to the public several essential tasks must be completed to ensure an efficient and effective operation; and WHE~, qualified personnel have been selected to fill the Aquatics Coordinator and Recreation Supervisor II positions on June 7, 1990; and WHEREAS, recruitment has begun to fill the Aquatics Supervisor, Recreation Supervisor and Desk Clerk positions prior to the end of the current fiscal year; and WHEREAS, these positions are not included in the current town staffing plan. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The positions and number of employees in the town services established for the fiscal year beginning July 1, 1990, are amended as follows: Number of Full-Time Equivalent Positions Available LEGISLATIVE DEPARTMENT Clerk of Council 1 Deputy Clerk 1 EXECUTIVE DEPARTMENT Manager 1 Assistant Town Manager 1 Executive Secretary 1 Personnel Assistant 1 Public Information Officer 1 Clerk Typist I FINANCE DEPARTMENT Director of Finance Assistant Director of Finance Accounting Clerk II Accounting Clerk I Systems Technician Utility Billing Technician POLICE DEPARTMENT CMef of Police Captain Lieutenant Sergeant Corporal Police Officer Administrative Secretary Secretary Parking Control Officer Data Entry Clerk 1 2 1 8 2 18 1 1 1 1 ENGINEERING AND PUBLIC WORKS ADMINISTRATION Regular Meeting minutes of May 2~, 1990 Director of Engineering and l~'0Bc Works Traffic Engineer Administrative Secretary ENGINEERING AND INSPECTIONS Chief of Plan Review Chief of Operations/Inspections Engineer II Engineer I Capital Projects Coordinator Capital Projects Representative Senior Inspector Facility Inspector Engineering Technician STREET MAINTENANCE Superintendent Asst. Superintendent Maintenance Worker II Maintenance Worker I Laborer Laborer (Temporary) EQUIPMENT MAINTENANCE Superintendent Heavy Equipment Operator Mechanic II Mechanic I Laborer PLANNING, ZONING AND DEVELOPMENT Dir. Planning, Zoning & Development Assistant Dir. Planning, Zoning & Development Zoning Administrator Planner II Planner I Planning Technician Zoning Technician Assistant Zoning Administrator Zoning and Development Assistant Administrative Secretary Secretary PARKS AND RECREATION Director of Parks and Recreation Administrative Secretary Recreation Supervisor II Recreation Supervisor Pa.~. T:'mc Aquatics Coordinator Aquatics Supervisor Desk Clerk UTILITIES ADMINISTRATION Director of Utilities Engineer II Senior Utility Plant Mechanic Administrative Secretary Asst. Utility Plant Mechanic WATER POLLUTION CONTROL Superintendent Asst. Superintendent Operator I Operator II Operator III 1 1 3 1 1 1 1 3 1 1 1 3 5 8 1 1 1 4 2 2 ! ! Regular Meeting minute~ of May ~ 1990 Laborer Laborer (Temporary) 1 .25 UTILITY LINEg Superintendent Asst. Superintendent I&I Asst. Superintendent Maintenance Maintenance Worker II Maintenance Worker I I&I Technician Meter Technician Laborer Laborer (Temporary) 1 1 1 2 2 1 1 2 .25 WATER SUPPLY Superintendent 1 Asst. SuPerintendent 1 Operator I 1 Operator III 4 Operator II 1 Operator IV 1 Laborer (Temporary) .25 TOTAL PERSONNEL AUTHORIZED Full Time Equivalent 14~.75 153.75 Part Time Temporaries 7 SECTION II. A supplemental appropriation of $10,415.00 is hereby authorized to be made from the General Fund Unappropriated Fund Balance to Parks and Recreation Account Number 200.7104.100.010. 90-97 - RESOLUTION - AUTHORIZING A NOTICE OF A PUBLIC HEARING FOR REZONING APPLICATION #ZM-82 BY DELASHMUTT/ENGLE WHEREAS, the Town Council previously held a public hearing regarding this rezoning application on May 11, 1988; and WHEREAS, Rezoning Application #ZM-82 by Delashmutt/Engle to rezone approximately 8 acres located in the southeast quadrant of Sycolin Road and the Route 7/15 Bypass, and further identified as Loudoun County Tax Map, Parcel 77 has been reactivated for Town Council consideration by the applicant; and WHEREAS, the present request is to rezone the property from R-1 and R-6, Residential to O- 1, General Office zoning district with proffers: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: A notice of public hearing to consider Rezoning Application #ZM-82 by Delashmutt/Engle shall be published in the Loudoun Times-Mirror on May 24, 1990 and May 31, 1990 for public hearing on Wednesday, June 13, 1990, at 7:30 p.m., in the Loudoun County School Board Annex located at 102 North Street, N.W., in Leesburg. 90-98 - RESOLUTION - AUTHORIZING A CONTRACT WITH BROWNING EQUIPMENT, INC. FOR PROCUREMENT OF A TRACTOR/MOWER WHEREAS, the Town of Leesburg duly advertised and received bids on May 14, 1990 from three equipment Supl~liers t~ plovide a tractor/mower in accordance with published specifications and pursuant to State aud local procuremeut laws; and WHEREAS, the lowest responsive and responsible bidder for the tractor/mower was Browning Equipment, Inc., in the amount of $23,580.00. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Town Manager is hereby authorized and directed to issue a standard purchase order to Browning Equipment, Inc., in the amount of $23,580.00 for the purchase of a tractor/mower. 90-99 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR MANORS OF LEESBURG SECTION 1 RESOLVED by the Council of the Town of Leesburg in Virginia as follows: lbs Regular Meeting minutes of May 22, 1990 SECTION I. The manager shall execute the contract for pub[f:: t;ap,~:ov~m, ents for the improvements shown on the plans approved by the Director of Englnee~ing ~.nd Public Works for Manors of Leesburg Section 1. SECTION II. The extension of municipal water and sewer for Manors of Leesburg Section 1 is approved in accordance with Section 15-9 and 19-18 of the Town Code. SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney from Signet Bank of Maryland in the amount of $1,077,700.00 is approved as security to guarantee installation of the public improvements shown on plans approved by the Director of Engineering and Public Works for Manors of Leesburg Section 1. 90-100 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR EXETER SECTION 3 RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager shall execute the contract for public improvements for the improvements shown on the plans approved by the Director of Engineering and Public Works for Exeter Section 3. SECTION II. The extension of municipal water and sewer for Exeter Section 3 is approved in accordance with Section 15-9 and 19-18 of the Town Code. SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney from First American Bank in the amount of $1,515,253.00 is approved as security to guarantee installation of the public improvements shown on plans approved by the Director of Engineering and Public Works for Exeter Section 3. 90-101 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR EXETER SECTION 7 RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The improvements shown on the Section 7. manager shall execute the contract for public improvements for the plans approved by the Director of Engineering and Public Works for Exeter SECTION II. The extension of municipal water and sewer for Exeter Section 7 is approved in accordance with Sections 15-9 and 19-18 of the Town Code. SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney from First American Bank in the amount of $1,373,112.00 is approved as security to guarantee installation of the public improvements shown on plans approved by the Director of Engineering and Public Works for Exeter Section 7. 90-102 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR EXETER SECTION 10 RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The improvements shown on the Section 10. Manager shall execute the contract for public improvements for the plans approved by the Director of Engineering and Public Works for Exeter SECTION II. The extension of municipal water and sewer for Exeter Section 10 is approved in accordance with Sections 15.9 and 19-18 of the Town Code. SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney from First American Bank in the amount of $852,388.00 is approved as security to guarantee installation of the public improvements shown on plans approved by the Director of Engineering and Public Works for Exeter Section 10. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None On motion of Mr. Tolbert, seconded by Mr. Clem, the following resolution was proposed and unanimously adopted. 90-103- RESOLUTION- AUTHORIZING THE MAYOR TO EXECUTE AND REVISE DEED Regular Meeting minutes of May 22, 1990 OF GIFT AND DEDICATION OF__F_~C.'c~.,.,:.,. ~,. :~;'~,,i?.~'_JIBRARY SITE ON OLD WATERFORD ROAD WHERF_a~, the Town of Leesburg is a party to ~ Deea c~ C.~:?~ and Dedication, dated July 9, 1986 which conveys to the Public Library Board and the Count:' o2 Leuc~.oun title to three acres on Old Waterford Road adjacent to Ida Lee Park for construction of a new library; and WHEREAS, this Deed of Gift and Dedica~on requires the County of Loudoun to complete the library building on the site by July 9, 1991 or said land will revert to the Town of Leesburg to be managed as part of Ida Lee Park; and WHEREAS, the Loudoun County Board of Supervisors has approved funds to begin construction of the Leesburg library in the coming fiscal year on this site; and WHEREAS, construction cannot be physically completed within the time frame set forth in the Deed of Gift and Dedication, which would jeopardize development of the library; and WHEREAS, this Council considers completion of the new Leesburg library to be a critical public facility of major importance to the citizens of Leesburg, and WHEREAS, the County and Grantors are negotiating new terms which would insure completion of the library within a reasonable time frame: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The mayor is hereby authorized and directed to execute and the clerk of council shall attest a revised Deed of Gift and Dedication of the three-acre liF~ary site to the County of Loudoun, based on terms agreed to by the County of Loudoun and the grantors. Mr. Mulokey said that he took time off from work to testify in front of the Board of Supervisors asking them to approve funds to begin construction of the library in the coming fiscal year. He was pleased that the county did decide to support the citizens of Leesburg in that request. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None On motion of Mrs. Forester, seconded by Mr. Clem, Item 10.(c) was deferred until the Special Meeting on Wednesday, May 30, 1990 at 7:00 p.m. Mr. Kimball, said he thought the Council's main objective was W-lA and that the Council did not know enough about W-2 to make a comment. This legislation seems to be opposing it and that was not the position he told Mr. Titus at the past Listening Session. Mr. Mulokey concurred. As Mr. Mulokey recalled, at the previous committee meeting, the Council objected to W-lA and did not object, specifically, to the other. Mr. Minor said the staff report discussed the other one which interferes with the water plant. The staff report and the resolution talked about both. Mr. Lovin refrained from any discussions, being a member of the Board of Directors of the Dulles Area Transportation Association (DATA), until he knew what position DATA will take regarding the alignment. Mr. Minor will prepare new legislation that talks just about the western most alignment. Aye: Councilmembers Clem, Forester, Kimball, Mulokey, Tolbert and Mayor Sevila Nay: None Abstain: Lovin On motion of Mr. Clem, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted. 90-104 - RESOLUTION - AUTHORIZING ESTABLISHMENT OF TWO RECYCLING CENTERS IN LEESBURG AND THE DEVELOPMENT OF A PILOT CURBSIDE RECYCLING PROGRAM WHEREAS, Council Resolution No. 90-6, adopted J~nuary 9, 1990 d~rected the town manager to work with Loudoun County and other agencies to develop an effective re~,cling program within the Town of Leesburg; and WHEREAS, Grayson's Refuse Service, the town's contractual refuse hauler, has offered containers and servicing for up to three recycling sites for a three month period at no cost to the town; and WHEREAS, two sites have been identified convenient to the public for recycling centers; and WHEREAS, Grayson's Refuse Service has also promised to work with the town to develop a pilot curbside recycling program: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as fonows: SECTION I. The manager is authorized and directed to establish two recycling centers for the Regular Meeting minutes of May 22, 1990 drop off of newspaper, aluminum and glass at the Ida Lee Park southern entrance and the South Harrison Street gravel parking area for a 90-day trial period. The manager is to report back to the Council at that time with an evaluation of the program specifically to include recommendations for and costs of screening and a recommendation for the program's continuance and/or modification. SECTION II. The manager is to report to Council in 90-days a plan for a pilot neighborhood curb side recycling program and to publish information about the two recycling centers and a survey to determine neighborhood interest in the curbside recycling program in the summer issue of the ~ plig ter. Mr. Kimball said that he was not convinced that Ida Lee Park is a proper site. It is not centralized enough to benefit the citizens of the community. He would prefer to see a location at the east end of town. Mrs. Forester stated that the County has set up a recycling center at Park View High School and suggested that the Monroe Vo Tech might be a good location. Mr. Minor said that a problem with the Vo Tech is that part of Catoctin Circle is not well traveled. Mr. Minor suggested the Varnon Office Building parking lot. Mrs. Forester thought that was too close to a residential area. Mr. Kimball suggested behind the Peebles Department store. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None On motion of Mr. Mulokey, seconded by.Mr. Tolbert, the following resolution was proposed and adopted. 90-105 - RESOLUTION - AUTHORIZING A CONTRACT WITH TEL PLUS COMMUNICATIONS, INC. TO PROVIDE THE TOWN WITH A VOICE COMMUNICATIONS SYSTEM WHEREAS, the town and its telecommunications consultant, HCI of Reston, VA., issued a Request for Proposals to prospective vendors to provide the town with a voice communications system for the new municipal office building;, and WHEREAS, on April 2, 1990, proposals were received from eight telephone companies and one cabling vendor; and WHEREAS, the town's consultant, HCI, evaluated each proposal with respect to terms and conditions and answers to technical questions contained in the RFP; and WHEREAS, having evaluated each proposal, recommended a short list of four telephone companies for further review and evaluation on behalf of the review committee established to interview the short listed firms and to conduct site visits; and WHEREAS, after the interviews and site visits were conducted each of the four telephone companies were ranked technically by HCI; and WHEREAS, pricing for the proposed system was then evaluated to determine the firm offering the most competitive price for the phone system; and WHEREAS, the proposal of Tel Plus Communications, Inc. is recommended as complying with the voice communication requirements of the RFP and offering the most competitive price in the amount of $65,141.34; and WHEREAS, funding for the voice communications system is contained in the approved Capital Improvements Program for FY 1991-95 and the amount proposed is below the budgeted amount. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager is authorized to enter into a contract with Tel Plus Communications, Inc. in the amount of $65,141.34 for the purchase of a voice communications system for the new municipal office building. SECTION H. The contract win incorporate the terms and conditions of the town's RFP as an integral part of the contract. Mr. Kimball asked how it was stated in the RFP that both the communications and the cabling would be considered separately. Mr. York said that the RFP was silent to that requirement. It did not say that you could or could not submit separate bids. It was optional on the part of the perspective vendor. Mr. York said that all the bids received would be looked at and whoever gave the town the lowest cost for the cabling, the town's consultant would contact that company to determine whether the cabling bid submitted would split the contraca He said that he would need to talk with the town's consultant to see what they recommend. The cabling aspect of the contract will be further discussed at the next Administration and Public Works Committee meeting. This new system is an integral part of our new office building and we don't want to let this interfere with our ability to move into the building. We are working with a tight schedule with this telephone system. Regular Meeting minutes of May 22, 1990 Mr. Clem asked why did the town award the contract and then work on the configuration. Mr, York explained that staff has to sit down with each department and review with them what their telephone needs are. Based on the interviews the Seimens Company will recommend the various options. Mr. York explained that HCI, the town's consultants, has come up with a preliminary configuration of the system that they used to develop the RFP. The number of phone sets purchased and the features of each phone will have some affect on the price. Mr. Clem said he thought the phones and features had already been selected. Mr. York said that features were not to be decided on until the vendor was selected. Mr. Clem said - then the cost of the phone system could be higher than what was proposed in the resolution. Mr. York said he does not believe that will occur - if anything it should be a reduction over the $65,000.00. Mr. Minor said that if it was higher staff win return to Council. Mr. Clem said that he should be voting on an exact price - plus or minus nothing. Mr. York said that the telephone system to be installed in the new building could be subject to change regardless, due to whatever situations the company could run into when installing the equipment. The bids received are based solely on construction drawings. Mayor Sevila said that there was a desire to get the vendors selected as soon as possible but are we rushing it. Is this proceeding in a logical, correct fashion or are we pushing it along faster then we should be. Mr. York does not believe so. The vendor wants to get started as soon as possible. There is a small window in which they have to operate in particular working with the general contractor. A vendor from the audience said that this was right on time. Mayor Sevila asked the vendor if he thought the variance would be above the $65,000.00 or below. The vendor said probably above. Mr. Clem said that he knows what he wants before he calls a contractor in - I will tell him in the RFP how many phones, what is expected on each phone, etc., Why don't we have this here. Mr. York said we do. We gave them a count of phone sets and type that we expected to have. Mr. Clem said that he does not expect the contract to exceed $65,141.34. Mr. York hopes that it doesn't but it could. Mayor Sevila understands that as the system is installed there are going to be some variations and the cost may go up. We hope not but if it does then we will see staff back. Mr. Kimball asked why the Council would say no to something if you have designed a system and have miscalculated a couple of units. We will not say no to that. I would not say no to that unless you came back for an extra 50 or 100 phones. Mr. Minor agreed. He said we have over dramatized the variance of the cost. This is essentially the price that we are going to pay. Mayor Sevila said that we have been fairly warned that the price could go up. He is not going to ask staff to come back with a Council resolution for one phone that might push the price up a couple of dollars. Mr. Kimball asked if there was a possibility of a $1500.00 reduction in cabling. Mr. York answered yes. Mayor Sevila said the real issue is not the $1500.00 but the fairness in dealing with all the bidders. Did all eight of them know that we were going to separate any aspect of this and consider it piece meal. Had they have known would they have bid differently. Mr. Lovin said that he supports award of the contract. Mr. Mulokey abstained from comment. Mayor Sevila asked Mr. York if this could have been done differently given the amount of information available to him when the bid package went out. Mr. York said that based on the number of telephone systems on the market today and with the various options and features of each - it would be difficult to get that specific. We developed an RFP in which our consultants came up with a count of telephone sets, some specificity of type of sets based on our current and proposed staffing in the new office. Based on that count they have a fairly representative number of telephones required. I don't see a $10,000 - $15,000 change order as a result of the final configuration on this system. Mayor Sevila said that he is absolutely convinced that this could not have been done a different way. We have hired the right people - HCI to assist the town. The bid package is a sound one. The bids are very competitive and we are making the right decision. Aye: Councilmembers Forester, Kimball, Lovin, Tolbert, Sevila Nay: Clem, Mulokey, On motion of Mr. Tolbe~ seconded by Mr. Lovin, the following resolution was proposed and unanimously adopted. 90-106 - RESOLUTION - ADOPTING A FEE SCHEDULE FOR THE IDA LEE PARK RECREATION CENTER WHEREAS, the Parks and Recreation Department has developed a comprehensive fee schedule for the Ida Lee Park Recreation Center; and WHE~, a public hearing was held on April 10, 1990, by Town Council to receive citizen input on the fees; and WHEREAS, the fee schedule has been ac~justed to provide memberships and discounts for handicapped/disabled individuals and dependents; and WHEREAS programs to assist the economically disadvantaged with memberships are being pursued; and WHEREAS, the Parks and Recreation Advisory Commission has endorsed the center fee Regular Meeting minutes of May 22, 1990 schedule: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: Town Council hereby adopts the fee schedule recommended by the Administration and Public Works Committee at its May 16, 1990, meeting. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None On motion of Mr. Clem, seconded by Mr. Lovin, the following resolution was proposed and unanimously adopted. 90-107 - RESOLUTION - INITIATING AN AMENDMENT OF THE LEESBURG ZONING ORDINANCE AND THE ZONING DISTRICT MAP TO EXPAND THE H-1 DISTRICT LEESBURG WHEREAS, the Westgreen Homeowners Association have asked to have the Westgreen Subdivision incorporated in the Old and Historic (H*I) District; and WHEREAS, the owner of the vacant property located at 106 Morven Park Road, N.W. has agreed to have this property included in the Historic District; and WHEREAS, this proposed expansion of the Leesburg Old and Historic District includes buildings that are considered to be architecturally compatible with the historic buildings in the neighborhood; and WHEREAS, the incorporation of lot~ adjacent to the historic structures would insure that new development would contribute to the established character of the neighborhood; and WHEKEAS, the expansion of the Old and Historic Leesburg District would further the purpose and intent of the Historic District regulations and the goals of the Town Plan: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. An amendment of the Leesburg Zoning Ordinance and the Zoning District Map is hereby initiated to include the following properties: 302-334 Loudoun Street. S.W. (Westgreen Subdivision) and 106 Morven Park Road, N.W. SECTION II. This proposed amendment of the Leesburg Zoning Ordinance and Zoning District Map is referred to the Planning Commission for public hearing and recommendation under Chapter II, Title 15.1 of the 1950 Code of Virginia, as amended. The Planning Commission shall report its recommendation to the Town Council on the proposed amendment within 60 days of the public hearing. SECTION III. In accordance with Section 5A-8 of the Leesburg Zoning Ordinance, the Board of Architectural Review shall make its recommendation on this proposed expansion to the Town Council prior to its adoption. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None On motion of Mr. Clem, seconded by Mr. Tolbert, the following resolution was proposed and un~nlmously adopted. 90-108 - RESOLUTION - AUTHORIZING A NOTICE OF PUBLIC HEARING FOR SPECIAL EXCEPTION APPLICATION #SE-90-2 OLD MILL KENNELS BY EDELHEIT AND REFERRING THE APPLICATION TO PLANNING COMMISSION FOR A RECOMMENDATION WHEREAS, Mr. Mike Edelheit has applied on behalf of Old Mill Kennels located at 91 Lawson Road and further identified as Loudoun County Tax Map 48, Parcel 79A for approval of a s~ec-'.al exception to allow for expansion of the existing kennels, zoned I-h THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as fodows: A notice of public hearing to consider Special Exception Application #SE-90-2 Old Mill Kennels by Edelheit shall be published in the Loudoun Times-Mirror on June 7, 1990 and June 14, 1990, for public hearing on Wednesday, June 27, 1990 at 7:30 p.m., in the Loudoun County School Board Annex, located at 102 North Street, N.W., in Leesburg. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None New Business On motion of Mrs. Forester, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted. Regular Meeting minutes of May 22, 1990 90-109 - RESOLUTION - AUTHORIZING NOTICE OF A JOINT PUBLIC HEARING FOR REZONiNG APPLICATION #ZM-116 STRATFORD IN LEESBURG BY EVERGREEN MILLS INVESTMENTS WHEREAS, a joint public hearing was held on February 13, 1990 to consider the initially proposed proffer amendments and rezoning plan modifications (Exhibit A) to the approved Stratford in Leesburg rezoning application #ZM-95; and WHEREAS, an additional joint public heating was held on April 24, 1990 to consider additionally revised proffer amendments and an alternative rezoning plan (Exhibit B); and WHEREAS, the applicant has requested a third joint hearing to consider further proffer amendments and a new rezoning plan Exhibit: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: A notice of joint public hearing to consider Rezoning Application #ZM-116 Stratford in Leesburg by Evergreen Mills Investments shall be published in the Loudoun Times-Mirror on May 24, 1990 and May 31, 1990 for public hearing on Wednesday, June 13, 1990 at 7:30 p.m., in the Loudoun County School Board Annex, located at 102 North Street, N.W., in Leesburg. Pursuant to Section 15.1- 431 of the 1950 Code of Virginia, as amended, this shall be a joint public hearing of both the Planning Commission and Town Council Mr. Minor said this was the third joint public hearing on this application. The applicant's attorney would like to have this public hearing because some of the zone have changed - when switching commercial and residential back and forth in order to arrive at a plan they think will work. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None On motion of Mr. Tolbert, seconded by Mr. Clem, the meeting was adjourned. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila Nay: None