HomeMy Public PortalAbout1990_05_22MINUTES OF THE REG~ MEETING O~' TB[l~ L~_.F, SBUP~G TOWN COUNCIL
A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10
Loudoun Street, S.W., Leesburg, Virginia on May 22, 1990, at 7:30 p.m. The meeting was called to
order by the Mayor, with the invocation given by Counciimember Tolbert and the Salute to the Flag
led by Clerk of Council Dorothy Rosen. Present were: Mayo~ Robert E. Sevila, Councilmembers James
E. Clem, Christine M. Forester, Donald A. Kimball, Claxton E. Lovin, William P. Mulokey and John
W. Tolbert, Jr. St~ff members present were: Town Manager Jeffrey H. Minor, Assistant Town
Manager Steven C. Brown, Director of Planning, Zoning and Development Katherine Imhoff, Director
of Finance Paul E. York, Director of Engineering and Public Works Thomas A. Mason, Director of
Utilities Randolph W. Shoemaker, Director of Parks and Recreation Gary Huff, Engineer I Lyle Fisher
and Town Attorney George Martin.
On motion of Mr. Tolbert, seconded by Mr. Clem, the regular meeting minutes of April 24,
1990, were approved as submitted.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
Petitioners
Mr. Ter .ry Titus, petitioned the Council with regard to the proposed Western Washington
Bypass. He underst_~-ds that the Council is going to oppose the most westerly route because it crosses
through Leesburg. The eastern route is an issue that will be further studied. To see the resolution,
tonight, opposing the bypass blankly concerns Mr. Titus. It is an issue of reasonable concern and one
that the town needs to be a part of the decision making process when it has all the information
available. He urged the Council to make the public aware of the bypass and look at all of the
information rather than taking a stand prior to the meetings. Mayor Sevila said that the pre-public
hearing is scheduled for Thursday of this week. Mr. Minor said that Mr. Grow and Mr. Stephenson
have been the principal staff people on this subject. Mayor Sevila said that there will not be a formal
Council meeting between now and the June 5 public hearing. Mr. Minor said that Council may want
to consider Mr. Titus' comments and further study the resolution at the scheduled special meeting on
Wednesday.
Mr. Jack Regan, President of Telecommunications Systems Management in Sterling, Virginia
addressed the Council. He is here tonight regarding Agenda item 10 (e). He said that his firm bid
on the total system contract and have since learned that a split contract will be awarded for the system
and the cabling. He is here to discuss the cabling portion. When his firm bid on the total system the
firm did not make the short list, therefore the cabling price did not get before the Council and we stand
to save the town some money by doing the cabling portion of the installation. Mayor Sevila said that
he spoke briefly with Mr. York, before the meeting. Mr. York referenced Mr. Regan's letter in which
he setforth the fact that he had bid for the entire telecommunications system and cabling and did not
know that the Council was going to be considering, when awarding this contract, dividing the contract
between cabling and the telephone system, following the recommendation of the town's consultant HCI,
Inc., to award the telephone system to one bidder and the cabling to another bidder. Mr. Regan said
if the Council was going to divide the bid, then he would like his bid to be reconsidered. Mr. York
suggested to the Mayor to consider award of the telephone system itself and defer action on the cabling
portion of the bid to let the selection committee further consider all of the bids on cabling and select
the most qualified and lowest price.
Mr. Stenhen Carfora~ Loudoun County Recyclinz Coordinator, showed various slides on how a
drop-off program works. He also showed slides of Grayson's refuse recycling containers and some
photographs of other recycling in various parts of the County. Mr. Carfora thought that a recycling
center located at Ida Lee Park could be screened and landscaped to blend in with the park. He asked
the town to also find a location for a newspaper trailer. There is a company that has newspaper
trailers and is willing to place a trailer in Loudoun County and ~llect newspar, ers. He told the Council
about the Adopt a Highway Program, where various local groups take a portion of a road and are
responsible for keeping it clean. Mayor Sevila suggested referring this m:~tter to the Administration
and Public Works Committee of June 6, for fu:~cher consideration.
Mr. Don Carruthers, Vice President of the Leesburg Downtown. Business Assodation (DBA),
addressed the Council, to propose a partnership between the town and the DBA modeled after the Main
Street Project. The Main Street Project is a national project which started in 1986 in Virginia It is
operated in Virginia by the Department of Housing and Community Development. The idea of the
Main Street Project is to revitalize, energize and in some cases redevelop and reface the downtown.
There are parts of the program that Leesburg needs. There is no room in the Main Street Program
right now so Leesburg cannot become a part of it. The DBA, with the help of the Main Street
Program, is proposing to design their own main street program which would be tailored for Leesburg
and would be called Leesburg Eenalssance. This would primexily focus on turning Leesburg into a
business and commercial center to attract shopping. We are concerned about several trends which call
for the need for something at this time. One of those, trends is the development of competition from
large malls outside of the area, both to the east and to the west. A, otber concern is the parking
situation. The remains of the parking lot is about to be lost. for ~ year. That. is ultimately going to
be a net gain for Leesburg when the new parking lot is compl~,~.~ b~,*~ in the mean time we are
concerned that some of the businesses in Leesburg n~gh~ ~::e.~ ~,.?~:c i~;. What would Leesburg
Renaissance be like? There would be a Leesburg Night - one night ~ :'-.~l:~ ~he s~me night every week
when Leesburg would come alive. Primarily for shoppinc purpo,~e~., ~to;.e owners, restaurants would
stay open late. We would have a shuttle service from the Libe_~y S~re'~,t p~u'ldng lot to the downtown
and other areas of Leesburg. We would have clowns and wondering minstrels on the street, babysitting
in the church, prizes, etc. The focus would be on shopping. All businesses would be encouraged to
participate in this. Another idea is the Turn Right Turn Left Program. For Ashburn Farms and
Ashburn Village we would have a heavy marketing effort under the slogan ~Turn Left#, when you reach
Route 7 turn left and discover a whole new world in shopping and services in Leesburg. This would
involve flyers in the mailboxes, speakers to speak at community associations. Places to the north of
Route 7 there would be a "Turn Right~ program. Other programs would involve a western promotion.
There is a market to the west. Image advertising - centering on the theme "Leesburg has~. To
emphasize that Leesburg has whatever you want. Specific events would also be a part of this. Such
as, a fireman's parade in July with fireworks, in August the Old Time Dog Days Program, September
fling, etc. These programs would be centered around enteltainment with shopping and dining being
ancillary to that.
There would be some face lifting to the town. We have talked about the new street lights and
Christmas decorations. A part of the program would be a speakers bureau and a slide show to talk
to civic organizations. This program would be for the entire business cemmunity, not just downtown.
A key item to the program would be the hiring of a full time executive director for Leesburg
Renaissance. The director would marshal and coordinate volunteer efforts, take care of the advertising
program and oversee and coordinate all aspects of the special events.
The Main Street Program is completely funded locally in whatever towns or cities. We are still
in the brain storming stage where we have a lot of ideas and a lot of enthusiasm and we need money
and help from the town.
In summation, we think that now is the time for a major push on behalf of Leesburg. We have
enormous potential - this is an under utilized and under discovered jewel which can become the
annapolis of the west.
Mayor Sevila asked Mr. Carruthers how he would characterize the success of the Main Street
Program since 1985. Mr. Carrnthers said that all he has heard have been rave reviews. Mr. Lovin
said about 2 years ago he and Mr. Kimball attended a Virginia Municipal League Conference, where
they saw a presentation put on by the City Manager of Bedford Virginia, which is in the Main Street
Program. Mr. Lovin asked what the benefits would be to a merchant in Bellwood Commons. Mr.
Carruthers said that every effort would be made to involve the entire town. One idea would be the
shuttle. We would have material available to merchants showing what is available throughout
Leesburg. Mr. Lovin supports the centralized inventory of what is available in Leesburg. A lot of times
you don't know what is available in Leesburg. Mayor Sevila asked Mr. Carruthers what the anticipated
budget and source of revenue was. Mr. Carruthers said that a part of the budget came from
consultation with town staff and in terms of the proposed executive director, those figures came from
Main Street. Mr. Carruthers was not prepared to state or defend a detailed, line item budget. It is
too much in the formative stage.
The Mayor asked how much the program was going to cost, how do you intend to finance it~
and what part of it are you asking the town to include in its budget from the non-departmental funds.
Ms. Sue Webb addressed the Council and said that the DBA gave the town two figures - $38,000 from
the town for one year and the DBA would come up with about $33,000. This was based on several
things - what we thought we could gather from the busines~ community with the town being a higher
partner in the partnership with the DBA. The four items detailed - the executive director was based
on a salary plus an office plus any benefits that would be accrued for that individual, the Christmas
lights are a guesstimate, we would have to go bit-by-bit each ye~ refurbishing, advertising - the events
go hand-in-hand. We want to promote the downtown. We havo. bad s. major advertising agency in the
town tell us they will, without charge, help us develop a very effecti~; p~am.
Mr. Lovin asked if Virginia Village and Bellwood Cor.~m ~ns woul~, be in~'.lud~d in the new
decorations. How are these merchants going to benefit by the .street light~ and d~:corations that will
be put up largely in the downtown distri~ Ms. Webb s~]d ti_at people cc~ne to Leesburg for an image.
They come to downtown Leesburg at Christmas time for an historic standpoint. By a~tracting people
into Leesburg and advertising the other areas they will shop other districts. We have to start
someplace and if you don't start in the central part of the downtown, which is the image of the Town
of Leesburg, I don't know where you will start.
Mr. Joby Reynolds, with Reynolds Jewelers, representing the DBA, addressed the Council. He
said that the other areas could benefit from the advertising and images by "piggy-backing". He
explained that piggy-backing is advertising any type of event that goes on in any area of the town, by
having a central organization where events are coordinated throughout the town. As far as the
Christmas decorations are concerned, if the Council desires, the decorations can go on any public
property. It has always been tradition that the Town of Leesburg has only decorated Market and King
Regular Meeting minutes of May 227 1990
Streets - but they can be ex~ended to Virginia Village or elsewhere.
Mayor Sevila asked th~.t c. representative of the DBA be present at the next budget workshop
on Wednesday at 7:00 p.m., for furi~er d~scussion of this matter.
Mr. Kimban asked if the DBA would be changing its name. Mr. Reynolds said yes, if it is
requested by the businesses outside of the downtown area. The Mayor asked if the board of directors
of the DBA would be responsible for employing the coordinator and overseeing his/her activities. Mr.
Reynolds said yes, as it is currently proposed.
Mr. Terry Titus, addressed the Council with reference to the purchase of Dodona Manor. He
does not want the Council to spend any more of the tax payer's money for t_.hls purchase. He whole-
heartedly supports the project but believes the tax payers and voters of this town have told the Council
on two occasions what they want. First, Mr. Minor's memo of September 28, 1988, indicates 24% were
willing to spend the taxpayer's money for the purchase - 75% said they did not. Secondly, in my
opinion the voters in the last election gave a very clear message. He suggests that the town combine
Dodona Manor within the H-1 district by amending resolution 10 (k) in the packet tonight. The
Council has admitted in a resolution dated October 25, 1988, that Dodona Manor is one of the town's
premier historic architectural and environmental resources. It properly belongs in the H-1 district. Is
there any reason not to include it in the H-1 now.
In the Option Agreement, there were to be four extensions whereby $25,000 of non-refundable
monies were to be paid to Ms. Winn on or before August 21, 1989, November 20, 1989, February 18,
1990 and May 22, 1990. Mr. Titus has asked Mr. Minor to provide him with a copy of the Option
Agreement, memos, resolutions, etc., in which Mr. Minor did. Mr. Titus has not seen a resolution
authorizing payment of these funds. Have they been paid. Who authorized the payments and when.
What happens to the Virginia Division of Historic Landmarks' $500,000.00. The public and Ms. Winn
have a right to know what the Council is going to do. What are the town's plans toward the purchase.
Mr. Minor is to be informed monthly of the monies received. How much has been received to date,
exclusive of the town and state gifts. Mr. Titus said that he would do whatever he could, in kind or
financially, for the preservation of Dodona Manor if no large funds are given by the town.
Mayor Sevila presented a Certificate of Appreciation to Mrs. Sally Rich. He said that Mrs. Rich
has been a resident of Leesburg for as long as he could remember. He has had the pleasure, while
serving as Mayor to work with Mrs. Rich who graciously volunteered her services to the town. In 1985
she was appointed to serve on the town's Board of Architectural Review and has served the BAR above
and beyond the call of duty. She has created a file system that the town will find very valuable.
Public Hearing - Proposed Budget for FY 1990 - 1995
...Mr..Minor pointed out that the two items listed for public hearing can be considered together.
The tax increase refers to state law which requires that at anytime the assessed values increase - even
if the rate remains the same you must advertise a separate advertisement for a tax increase based on
the 11.7 percent increase in assessments.
Mr. Minor asked if the children from Foxridge could make their presentation before the public
hearing. All councflmembers agreed.
Miss Cherie Dorrand, a resident of 426 Deerpath Avenue in the Foxridge SubdivisiOn, thanked
Mr. Minor for this opportunity to speak. She spoke with regard to a proposed basketball court in
Foxridge. The only one that was available was located at the high school and was recently taken
down to build a cafeteria. The children in Foxridge would like to have a basketball court near their
homes.
Miss Jessica Thornton, a resident of 315 Foxridge Drive in the Foxridge Subdivision, addressed
the Council to say that the high school's basketball court was taken down and that the Foxridge
Subdivision should have a basketball court in walking distance. It would not only be fun but also safe.
If the children were to have to walk to Ida Lee Park they would have to cross many busy reads. They
would not mind having a half court because we all understand the money is tight.
Mr. David Thornton, a residen,; of 315 Fox~dge Drive in the Foxridge Subdivision, supports the
idea that Mr. Minor suggested of a half court at Foxridge Park. He would like to see a half court with
two nets so that more kids could use the area at the same time.
Mayor Sevila thaoked the children and said that the Council will consider their request.
Mr. Minor said that this year's budget proposes the appropriation of $23,620,459.00 in four
separate funds. Approximately $11 million in the general fund, $6.5 million in the utility fund, $1.8
million in the airport fund.
Based on the average single-family home price in each jurisdiction a significantly reduced tax
burden over the those neighboring jurisdictions. Leesburg's rate is about half of Herndon's and about
40% below Vienna.
Assessed Values in Leesburg have gone through a long market increase over this decade. There
is a flattening of the economy which represented itself in our assessed values. The assessed values have
Regular Meeting minutes of May 22, 1990
increased this year by 15%. A substantial po~,ion of that comes from new construction. The actual
increase is about 11.7% in assessed values when new' construction is deleted. Based on the mythical
single-family tax payer - with a home value.~ at about $167,440.00, the .17 cent rate adds $31.00 to the
annual tax bill or $2.58 per month.
Mr. York reviewed a comparative tax ratp chart with the Council that shows the tax rates in
the ten largest towns in Virginia. For the 1989' tax year, Herndon has the highest tax rate among
towns in Virginia. The average among the ten towns is .21 cents. Leesburg is below the average.
The population graphic depicts what has happened to the town over the last decade which is
a population increase of about 10,000.
Property tax accounts for about 30% of the town's revenues and this includes personal property
as well as real estate. Permits, fees and licenses are 16%. Sales taxes, meals and utility taxes are
about 21% of revenues. The use of resources account for about 11% of revenues. Use of resources
refers to two significant potential revenue items. One is the development of infill property on Loudoun
Street as part of the new municipal garage. There is space for an 18,000 square foot building. To do
this infl]! project, a developer's competition could be done where developers would propose the
construction of this facility. It would hopefully be on leased land that would be leased for a long term
and then the town would share equity in it at the end of the term with the developer. It would include
substantial historic district parking fee payments that would help meet our obligations on the new
garage and would provide an architectural purpose as well, in that, it would help screen the parking
structure from Loudoun Street.
Another item is the Liberty Street sale which is hopefully something that we can delay. In this
proposed budget it is a revenue. We are looking at upwards of $1 million from the sale of that
property.
General fund expenditures - those expenditures have shown an increase. Mr. York explained
that we are proposing expenditures in FY 91 of $11,224,410 and estimate for FY 90 of spending
$9,815,682. Mr. Minor said that represents a 14% increase over the estimated expenditures for this
year in terms of what was budgeted in FY 90 and what is proposed to be budgeted in FY 91 there is
a 10% increase in the general fund.
Approximately 1'7% of these funds is going to the police department, 33% to engineering and
public works, 7% to the parks and recreation department, 8% to the planning and zoning department
and 17% to the debt service on capital projects.
Parks and recreation expenses will quadruple. The reason is the opening of Ida Lee Park. This
facility has had a direct impact on our budget in terms of operating and maintenance and debt service.
The general funds increase of 10% over last year's budget and 14% over the proposed expenditures for
this year - the parks and recreation budget will amount to 41% of that increase.
In 1990 Leesburg's debt margin is almost $120 million. What is a debt margin. Towns in
Virginia are able to borrow up to 10% of their assessed value. The Town of Leesburg's debt margin
is that value less what we have in issued debt. The debt margin in 1983 was $35 million - as the town
is growing, as we have higher assessed values, higher population - we have greater demands for services
and obligations that we have to make in order to administer the needs of the town. In terms of debt
per capita - in 1983 Leesburg's gross bonded debt per capita was about $1,410.00. In 1990 there is a
per capita of $1,484.00.
Another important program is the Tax Relief for the Elderly Program. This year the Council
lobbied the General Assembly and through the efforts of Senator Waddell and Delegate Rollins there
was enabling legislation adopted that gave the Town Council the authority to increase the eligibility for
this program. If you are 62 years or older and have an income of under $40,000 and a net worth of
under $150,000 you are eligible to pay no real estate taxes to the Town of Leesburg. You are also
eligible through this program to receive a 25% discount on utility bills.
Major projects that this budget will f,~nd include the parking garage, the ballfields at Ida Lee
Park, sidewalk improvements at Edwards Feny Road and along Dry Mill Road and an important utility
project is the western pressure zone.
The workin$ capital in this ~'ear's uthity fund is projected to end at $2.2 million. Leesburg,
today, next to two other jurisdictions has the lowest water and sower rates in northern Virginia. Mr.
York pointed out that Leesburg is currently charging $3.48 per 1000 gallons for water and sewer
combined. Mr. Minor said that Loudoun County's availability fees are substantially higher than
Leesburg's.
This Council and the new Council will face a critical challenge of deciding how to meet two
important objectives - not to just meet growth but Leesburg is operating under a consent order from
the State Water Control Board (SWCB). The SWCB can tell us at any time to upgrade our Wastewater
Treatment Plant to provide additional treatment. This will include making all of the systems larger
than they need to be in order to handle any failures. Today, Leesburg has one of the most
sophisticated plants in Virginia. Because of our proximity to the Potomac River we will continue tn
operate under very strict standards. Fortunately at this point, we are not under AWT standards
because of the efforts of this Council. Another challenge that must be met is the challenge of growth
l~egular Meeting minutes of May 22, 1990
and the challenge of the vitality that we want to see continue for our town. We want to make sure
that when e. new developer or home builder wants to get that tap - that water and sewer is available.
At present the pl.ant operates at 2.5 MGD, it is now at a 1.9 MGD capacity which leaves 600,000 MGD
available. Out of that 600,000 MGD the Leesburg Planning Commission has approved all of that
capacity for new construction. We obtained CH2M Hill to begin to plan and meet that challenge. They
have come up with a preliminary design that would show a $2? rn~llion plant expansion. Because of
the economic changes that have taken place, the Council may find that construction can be delayed for
a couple of years which would change the cash flow and assist the town in allowing additional time to
collect availability fees to provide some working capital combined with the new debt to help finance this
project.
Mr. William F. Webb, a resident of 704 Wage Drive, S.W., addressed the Council. He
understands that because of the increase in assessments, Leesburg can expect to receive about $450,000
additional tax revenue. If one penny on the tax rate represents $150,000 then he hopes that the
Council looks very seriously at reducing the tax rate. With regard to adding additional town personnel,
he hopes Council will consider - outside of operating Ida Lee Park - not adding to the town forces.
With regard to the purchase of additional equipment, i.e., backhoes, lawn mowers, trucks, automobiles,
etc., look very closely at not adding to the additional equipment estimate. Replacements - yes, they are
somewhat of a safety hazard. As far as the new building is concerned, Mr. Webb does not know what
is in the budget for furnishing fixtures. He does not believe that a $1500 desk is necessary nor are
$300-$450 chairs for employees to sit in in order to get a good, productive, efficient employee. As far
as the Wastewater Treatment Plant - in the presentation that was made several weeks ago - it was said
that when the plant was completed to the tune of $30 million it would have the capacity to serve 60,000
people. As many people as he has talked to during the last 60 days, the only people who have any
favoritism whatsoever, to having a town of 60,000, are developers. Mr. Webb feels that the town
employees deserve a cost of living increase. He asks Council to look carefully at merit increases and
bonuses. With regard to comparing Leesbu~g to Polaski, Virginia and Wytheville, Virginia, Mr. Webb
asked Mr. Minor what the assessment on property is in those towns and what the county tax is that
those people pay. Mr. Webb also suggested retaining the Liberty Street property. It is a plus and
something that we can keep in the bank.
Mr. Paul Ben~son, a resident of 109 Loudoun Street, S.W., addressed the Council. He wished
to talk about fiscal constraint. In the past~ with regard to General Obligation bonds, the people have
never had any say - except in elections. In the future, the citizens should have a chance to speak to
the large dollar amounts and put it to a referendum. He supports historic preservation - and questions
Dodona Manor. There has been a lot of outside interest to preserve this facility. We should revisit
the town's contribution to Dodona Manor and make it a private contribution. The town should hold
on to the Liberty Street property we may need it in the future.
Mr. Terry Young, a resident of 207 Birch Street, N.E., and the Vice Chairman of the Leesburg
Parks and Recreation Commission, thanked and commended the Council for all their efforts in the
development of Ida Lee Park. The great amount of work and planning will be evident when the park
opens. He has seen the image of the passed preserved in the farmhouse. The future was presented
in the image of all the trees that were being planted. He asked the Council to cherish the integrity
of what Ida Lee is really all about.
Mr. J. B. Anderson, a resident of 308 Valley View Avenue, S.W., addressed the Council. He
is a public education specialist by trade and a volunteer fire fighter. He is here tonight as a father and
a citizen of Leesburg. He referenced two very important police officers, Chris Jones and Doug Taylor.
These two gentlemen have created a very positive image for the Leesburg Police Department. A new
book has recently been created that will lessen the burden on the police department. It is a program
called Resident Emergency Services Awareness Package provided through a federal grant from the U.S.
Fire Administration. Inside the package is a listing of all the emergency services, a description of the
Leesburg Police Department and a segment on the PERT Team which identifies the fact that public
education is our key to survival.
Mr. Anderson heard that the crime prevention position in the Leesburg Police Department may
be eliminated in order tn provide an additional road officer. He is here to support 100% that those
position .~ be maintained~ a crime prevention position be maintained at all times and urges the Council
to consi~er an additional crime prevention police officer to be put into the budget. With the advent of
n,~ pr~;gram.~ the l~Olice department will be pressured into delivering a lot of crime prevention
programs. H~ asked that Council not leave these positions out of the budget. Many of the rescue
services 0enefi~ from crime prevention programs. There are no other services that provide 24 hour a
day coverage to the citizens and visitors then the fire and rescue services and the police departments.
Mayor Sevila noted that the DARE graduation will be held at the elementary schools. He
encouraged all members of Council to attend.
Mr. B. Powell Harrison, a resident of Peonian Springs, representing Dodona Manor addressed
the Council. He is saddened and very distressed to see something of this type being made a partisan
issue. We have struggled and aimed from the beginning to keep this from happening. It started with
the previous Council. At that time, Vice-Mayor Charles Williams wrote Mr. Harrison a letter urging
him to participate in this matter. Mr. Williams considered it important to save Dodona Manor and
hoped that Mr. Harrison would pursue it. Mr. Williams at a meeting asked Mr. Harrison to serve as
Chairman and see this project through. Mr. Harrison, at the time, was assured that it would be a non-
partisan issue. Mr. Harrison would not have done it for any other reason. He does not want Dodona
Regular Meei;ing minut~ of l~J~'~y 22, 1990
Manor be made a po~itJc~d tbo'/.ball - it deserves better treatment. Mr. Harrison has no ax to grind with
Mr. Titus, people have their rights to what they think, however we are willing to invite Mr. Titus to
join the group and anyone else who is anxious to see this succeed and to see a memorial to the greatest
man in the twentieth century established. We should be so proud of this that we would do anything
to get it. Every citizen in this town should get behind it - we urge them to do it.
The Town Council has not had too much to do with us since we were incorporated. We are
now the George C. Marshall Home Preservation Fund Incorporated. A separate entity under ourselves.
This corporation works for the Council. Being a corporation, we have handled everything that has been
done with the contract with the Winns'. The Marshall fund has made all the payments and right on
time. We will see that the contract is lived up to. The town has not made a contribution or gift to
anything - the town is making a very sound investment. The town is spending $1 million for which
the town will receive a $10 million project. The property is valued at $4 million - the town has a $4
million investment. Where did the difference between $1 million and $4 million come from - the
Marshall fund has raised it. None of the money that is being raised or spent is your money. The only
money that you have spent on this is $7,500.00 which was provided at the beginning in order to pay
for the corporation, a few desks, supplies, etc., in order to get started - outside of that not a thing.
With regard to incorporation of Dodona Manor into the historic district - that will be done the minute
we own it. We cannot do it before then. The $.5 million from the state will be used to pay for the
property. How much money has been raised to date. None of the money is being spent to purchase
the property until all of the money is available. It is waiting on us to raise the remainder. When it
is all in hand then we will close the deal to make final settlement with the owner under the terms of
the Option Agreement. The $500,000.00 from the state is in an escrow account.
In conclusion, we are starting two big, new efforts. Beginning the second week in June we
will start our Leesburg Campaign - The Leesburg Marshall Campaign. We hope to get everyone in the
town behind it. The first of July we will start our National Campaign where we expect to get
$50,000.00 from each of the 49 states. The governor of Virginia has written to all the other governors
asking them to support this. Response has been very good. We have Admiral James Sagerhome
coming aboard the committee on the 15th of June, who will be cur vice president in charge of national
affairs. Mr. Powers thanked everyone for their support.
Mayor Sevila read a letter, dated May 20, 1990, into the record from K. B. Stowers.
Dear Mayor and Council:
I would like to see a traffic light installed at the intersection of Governors Drive/Evergreen Mill
Road and South King Street. This intersection is very dangerous as South King Street is four lanes
with a left turn lane onto Evergreen Mill Road and a left turn lane onto Governors Drive. I use this
intersection at least twice a day - most days I see cars from Governors Drive trying to make a turn to
proceed north on King Street. These people wait for a while and then proceed half way across the
intersection, wait and then proceed. This is very risky and cause many cars to swerve to miss the car.
J. Lipton Middle School creates a lot of bus traffic along with teachers and parents taking children to
school. Evergreen Mill Road also has the landfill which creates a lot of truck traffic. The airpark on
Sycolin Road has also caused many more cars to travel this intersection. I have seen the day when
traffic qn South King Street trying to make a left turn onto Evergreen Mill Road was backed up half
way to the light on Clubhouse Drive. There is a school bus that must go from the middle school to
Governors Drive. This bus may wait for a number of minutes backing traffic trying to get into
Leesburg from Evergreen Mill Road. I have seen and been involved in many near misses on my way
south on King Street in the left turn lane trying to turn onto Evergreen Mill Road. I have had a car
from Governors Drive come across South King Street in front of me to go north on King Street. If
there was a traffic light there it would allow for the vehicles on Governors Drive and Evergreen Mill
Road to get on to King Street without taking such chances.
Please install a light at this intersection before we have another great loss.
Mr. Minor will prepare a ~ff report on this issue for the June 6, 1990, Administration and
Public Works Committee meeting. Mayor Sevila said that improvements to that intersection have been
variously proposed as-part of development plans. Mr. Minor said that sta~' has some information for
potential modifi:ations to that intersection and some maps.
Mr. Ben Lawrence, a resident of 905 Tuscarora in Leesburg sai~l that Ms. Stowers is absolutely
correct in her assessment of the traffic problem at that intersection. The traffic flow is incredible.
Mayor Sevila agreed that it is a bad intersection particularly in the morning with the school traffic.
Mr. George Atwell, a resident of 509 Evergreen Mill Road, supports Ms. Stowers
recommendation and also emphasized Mr. Lawrence's recommendation for a traffic light at that
intersection. He travels that intersection several times a day. Traffic starts to build up around 6:00
a.m., and the school traffic compounds it. Route 621 has become a major cross county road for
commuters.
Mr. Atwell also wished to support Mr. Anderson's comments with regard to the educational
programs. He has had the privilege of seeing Officer Chris Jones work. The confidence that Officer
Jones has developed with the young people in this community is something that no amount of money
could buy. Just as Mr. Webb said earlier, if you can buy a $500.00 desk instead of a $1,500.00 desk
and spend the remaining $1,000.00 to help the police department - that is money well spent.
Regular Meeting minutes of May 22, 1990
Mr. Atwell said, with regard to the Dodona Manor issue, that he was not as fully informed as
he should be. He supports the idea. There is a unique opportunity to develop the project. A thorough
investigation of this project should be done to answer the questions that have been raised to everyone's
satisfaction. He urged the Council to move forward in getting Dodona Manor into the Historic District,
as quickly as possible.
Mrs. Forester, as part of the public hearing, said that Ms. Vicky Smith, a resident on Birch
Street~ called regarding the possible loss of the crime prevention officer. She was very concerned and
wished to urge the Council not to take any action that would take away that position in the police force.
The public hearing was closed. Mayor Sevila said the Council will receive public comment in
writing for a period of ten days. He noted that a budget workshop was planned for Wednesday, May
30, 1990 at 7:00 p.m. On motion of Mr. Mulokey, seconded by Mr. Tolbert, further consideration to
this matter was deferred until that time.
Aye:
Nay:
Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
None
MaYor's Report
Mayor Sevila, recognized Mr. Vernon Davis. The Mayor said that a ceremony was held last
Friday to kick off the Historic District Plaque Program in the town. We have been working on that
program for about two years, to someway recognize the historically and architecturally significant
properties in our community. Mr. Davis is one person who has worked very hard on that program.
The very first plaque was presented to Mr. Davis, in recognition of his hard work and the excellent job
of renovating his own home. The Mayor described the plaque as being very handsome that will be
displayed on the exterior of buildings that qualify to be recognized under this program.
Councilmember Comments
Mr. Mulokey, no comments.
Mr. Lovin, congratulated Mrs. Rich on her achievements while serving on the town's Board of
Architectural review.
He had the opportunity to attend an annual function at Graydon Manor and found it to be very
informative.
Mr. Clem, had an opportunity to attend the Potomac Crossing Homeowner's Association
meeting. They are under new ownership. The new developer has put the right foot forward and the
homeowner's seem to be very happy. Hopefully a lot of the problems will now be solved.
He said that it cannot be echoed too much - the fine job that Officers Chris Jones and Doug
Taylor are doing. To his knowledge this Council has not planned to do anything with these programs.
Mr. Clem stated, in his position, the land on Liberty Street is not up for sale and will not be
put in the budget as a sale item. We can find a way to cut costs somewhere else. Each department
will probably have to take a hit. We should not cut lose of town owned properties.
Mr. Kimball, appreciates tonight's public input.
He and Mrs. Forester attended the Listening Session and stated that the Clemente family, new
owners of Potomac Crossing, came and described what they are doing and plan to do in Potomac
Crossing. It is encouraging to see the Clementes' take that position.
Mrs. Forester, echoed Mr. Clem's and Mr. Kimball's comments regarding the elimination of the
Crime Prevention Officer. She was very surprised to hear this rumor. She fully supports the position
and will do everything she can to keep it from being cut from the budget.
She also enjoyed talking with the Clemente family and looks forward to working with them and
dealing with the problems in Potomac Crossing.
Mr. Tolbert, no comments.
Mayor Sevila said that public input on the budget is very valuable. One very difficult thing for
a community to do is to adopt its budget and decide how local revenues are to be spent. It is difficult
to perform that function without the assistance and input directly from he public. The Mayor thanked
the public for their participation.
Manager's Report
Mr. Minor, no comments.
Mayor Sevila reported that the Town of Leesburg is being featured in a national ad campaign
for Progresso Soup. Mr. Minor said that the commercial is aired on Channel 4 during the hours of 6:30
Meeting minutes of May 22, 1990
~.~.~. ~:, 9:00 a.m. and 5:00 p.m. to 6:00 p.m., Channel 5 from 11:00 p.m. to midnight, Channel 7 from
~.:00 p.m. to 5:00 p.m., and Channel 9 from 9:00 a.m. to 11:00 a.m.
L__e~lation
On motion of Mr. Clem, seconded by Mr. Tolber% the following Ordinance and Resolutions were
proposed as consent items and unanimously adopted.
90-0-15 - ORDINANCE - AMENDING CHAPTER 12.1 OF THE TOWN CODE REGARDING REVISED
PAY AND CLASSIFICATION PLAN
WHEREAS, construction of Ida Lee Recreation Center is expected to be substantially complete
during the current fiscal year; and
WHEREAS, prior to opening the center to the public several essential tasks must be completed
to ensure an efficient and effective operations; and
WHEREAS, qualified personnel have been selected to fill the Aquatics Coordinator and
Recreation Supervisor II positions on June 7, 1990; and
WHEREAS, recruitment has begun to fill the Aquatics Supervisor, Recreation Supervisor and
Desk Clerk positions prior to the end of the current fiscal year; and
WHEREAS, these positions are not included in the current town staffing plan:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Section 12.1-10 of the Town Code, classification of town employees by
occupational group and pay grades, is amended to read as follows:
Sec. 12.1-10.
Classification of town employees by occupational
flTOUDS and Day ~rades.
Employees in the town service are classified in the following occupational groups and pay grades:
Occupational
Groups Position Pay Grade
Executive-Managerial Dir. of Engineering 27
& Public Works
" " Chief of Plan Review 24
.... Dir. of Utilities 26
.... Director of Finance 26
" " Dir. of Planning, Zoning 26
and Development
.... Assistant Town Manager 26
" " Chief of Police 26
" " Dir. of Parks and Recreation 24
Law Enforcement Parking Control Officer 1
" Police Officer 11
" Corporal 13
" Sergeant 15
" Lieutenant 18
" Captain 21
" Investigator 13
Administrative-Clerical Clerk Typist 4
" " Data Entry Clerk 3
" " Secretary 5
" " Accounting Clerk I 4
" ' Accounting Clerk II 5
" " Administrative Secretary 7
. , Zoning & Development Asst. 10
" " Executive Secretary 10
" " Clerk of Council 11
" " Deputy Clerk of Council 8
" " Personnel Assistant 8
" " Public Information Officer 8
" " Desk Clerk
Supervisory Supt. Equipment Maintenance 15
" Water Supply Superintendent 18
" Superintendent Bldgs., 17
Grounds and Maintenance
" Utility Lines Superintendent 17
" WPCF Superintendent 18
" Aquatics Coordinator
" Recreation Supervisor II
Regular Meeting minutes of May 22, 1990
Technical
#
#
Professional
Construction/Maintenance
Recreation Supervisor
Aquatics Supervisor
Asst. Utility Plant Mechanic 5
Heavy Equip. Operator 7
Utility Billing Technician 8
Asst. Streets, Bldg. & Grounds 13
Superintendent
Operator I 11
Operator H 10
Operator Ill 7
Operator IV 4
Asst. Ut. Lines Superintendent l3
Maintenance
Asst. Ut. Lines Superintendent 13
I&I
I&I Technician 7
Senior Inspector 14
Senior Utility Plant Mechanic 11
Asst. Water Supply Supt. 13
Capital Projects Coordinator 18
Capital Projects Representative 14
Asst. WPCF Superintendent 13
Facility Inspector 13
Engineering Technician 12
Planning Technician 11
Zoning Technician 11
Assistant Zoning Admin. 14
Systems Technician 8
Meter Technician 5
Chief of Operations & 18
Inspections
Engineer II 18
Traffic Engineer 18
Engineer I 15
Asst. Dir. Planning, Zoning & 23
Development
Planner I 15
Planner II 17
Asst. Director of Finance 15
Zoning Administrator 19
Laborer 1
Maintenance Worker II 7
Maintenance Worker I 5
Mechanic H 7
Mechanic I 5
SECTION H. All prior ordinances in conflict herewith are repealed.
SECTION IH. This ordinance shall be effective upon adoption.
90-93 - RESOLUTION - AWARDING A CONTRACT TO ARBEE ASSOCIATES FOR IDA LEE PARK
RECEEATION CENTER FURNISHINGS
WHEREAS, the completion of the Ida Lee Park Recreation Center requires office and meeting
area furnishings; and
WHEREAS, Hughes Group Architects has prepared a center furnishing plan; and
WHEREAS, bids were solicited under Section 8.1, Competitive Sealed B{dding of the Leesburg
Purchasing Regulations for center furnishings; and
WHEREAS, Arbee Associates of Gaithersburg, Maryland, was the sole responsive and
responsible bidder, and
WHEREAS, Arbee Associates' bid of $32, 450.84 has been determined acceptable and is within
the amount budgeted:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The manager is authorized and directed to enter into a contract on behalf of the town with
Arbee Associates in the amount of $32,450.84 for furnishing and installing furnishings for the Ida Lee
Park Recreation Center.
90-94 - RESOLUTION - ESTABLISHING PRO RATA FEES FOR CONNECTION TO THE ROUTE
7/15 BYPASS WATERLINE
Regular Meeting minutes of May 22, 1990
WHE~, Sect/on 19-24 of the Town Code authorizes the town to collect pro rata fees for
public water facilities for Wwn-constructod facilities necessitated, at least in part, by future subdivisions
or development of land; and
WHEREAS, the town has constructed approximately 5,650 feet of 24-inch water m, ain and
appurtenances between Fort Evans Road and Sycolin Road; and
WHE~, it has been determined that ninety-seven percent of the cost of the installation of
this facility is for public benefit, and three percent is for the benefit of the land owners adjacent to this
public water facility; and
WHEREAS, the final established price for all costs associated with the Route 7/15 bypass
waterline project is $1,208,988.00.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Route 7/15 bypass waterline pro rata facility charge is hereby established for
all properties, shown on the attached Exhibit I as follows:
Shopping centers/Commercial uses (FAR = 0.25) - $9.86 per 100-square fee of
floor area.
b. Office uses (FAR = 0.35) - $3.29 per 100-square feet of floor area.
c. Light & medium industry - $329 per gross acre.
SECTION II. The fee as specified in Section I shall be paid prior to the issuance of public
facilities permits for new construction to the Route 7/15 bypass waterline. Said fee shall be in addition
to all availability and connection fees the town is authorized to collect.
SECTION III. The fee shall be adjusted by the percentage increase or decrease in Engineering
News Record Construction costs index value at the time of application. The construction cost index
value at the time of Substantial Completion of the project from which the increase or decrease shall
be measured is 4655.
SECTION IV. The fees established herein shall run with the property and the town manager
shall maintain for public inspection a record of properties subject to these fees.
EXHIBIT I
SUMMARY TABLE OF PROPERTIES AND ESTIMATED PRO-RATA COSTS
ROUTE 7/15 BYPASS WATERLINE
Tax M.ap Area Future EsL Water Non-Town % Estimated
Reference (Acres) Land Use Cons. (gpd) of Total Flow Cost
48-79-C 5.46 I-1 5,460 4.97 $ 1,797
45-80-C 12.88 B-2 42,079 38.27 $13,835
48-81-A 6.75 O-1 10,291 9.36 $ 3,384
48-$2-B 0.96 O-1 1,464 1.33 $ 480
48-H 4 -1 5.06
2 6.00 B-2 50,671 46.07 $16,654
3 4.45
Total 41.56 109,96b 100.00% $36,150
Private
Share
SUMMARY OF PRO-RATA CHARGES BY LAND USE
Office (FAR = 0.35) = $3.29 per 100-square feet of floor area
Light/Medium Industry ~ $329 per gross acre
Commercial/Shopping Center = $9.86 per 100-square feet of
(FAR = 0.25) floor area
Regular Meeting minutes of May 22, 1990
90-95 - RESOLUTION - ESTABIJ~HING PRO RATA FEES FOR CONNECTION TO THE .ROUTE
773 WATERLINE
WHEREAS, Section 19-24 of the Town Code authorizes the town tn collect pro rata fees for
public water facilities for town-constructed facilities necessitated, at lea~ in part, by future subdivisions
or development of land; and
WHEREAS, the town has constructed approximately 10,600 feet of 24-inch water main and
appurtenances on Route 773, between the Water Treatment Plant and the Carr Tank; and ,
WHEREAS, it has been determined that fifty-eight percent of the cost of the installation of
this facility is for public benefit~ and forty-two percent is for the benefit of the land owners adjacent
to this public water facility; and
WHE~, the final established price for all costs associated with the Route 773 waterline
project is $988,032.00.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Route 773 waterline pro rata facility charge is hereby established for all
properties shown on the attached Exhibit I as follows:
Shopping centers/Commercial uses (FAR = 0.25) - $5.15 per 100-square fee of
floor area.
Residential uses - $69 per dwelling unit~ not to exceed the total cost per acre
assigned to property within the service area as determined by the Director of
Utilities.
c. Light & medium industry - $171 per gross acre.
d. Employment uses, PEC (FAR = 0.375) - $1.72 per 100 square feet of floor area.
SECTION II. The fee as specified in Section I shall be paid prior to the issuance of public
facilities oermits for new construction to the Route 773 waterline. Said fee shall be in addition to all
availability and connection fees the town is authorized to collect.
SECTION HI. The fee shall be adjusted by the percentage increase or decrease in Engineering
News Record Construction costs index value at the time of application. The construction cost index
value at the time of Substantial Completion of the project from which the increase or decrease shall
be measured is 4655.
SECTION IV. The fees established herein shall run with the property and the town manager
shall maintain for public inspection a record of properties subject to these fees.
EXHIBIT I
SUMMARY TABLE OF PROPERTIES AND ESTIMATED PRO-RATA COSTS
ROUTE 773 WATERLINE EXTENSION
Tax Map Area Future Est. Water Non-Town %
Reference (Acres) Land Use Cons. (gpd) of Total Flow
Estimated
Cost
49-8 32.95 Res. (4 DUA) 52,720 2.19 $
49-32 211.84 Res. (4 DUA) 338,944 14.05 $
49-29 10.06 Res. (4 DUA) 16,096 0.67 $
49-37 217.40 Res. (3 DUA) 260,880 10.82 $
49-34 100.17 Res. (3 DUA) 120,204 4.98 $
49-33 8.00 Res. (3 DUA) 9,600 0.40 $
49-1 287.95 Res. (3 DUA) 345,540 14.3~ $
50-1 401.68 Res. (3 DUA) 482,016 1C.97 $
Xerex 211.00 Res. (453 DU) 165,400 (.86 $
49-3.1 21.83 PEC 35,659 1.48 $
49-3-6 54.37 PEC 88,813 3.68 $
49-3.7 52.55 PEC 85,840 3.56 $
49-1-A 23.49 I-1 23,490 0.97 $
49-1-B 3.00 PEC 4,901 0.20 $
49-27-C 6.00 PEC ' 9,801 0.41 $
49-27-D 178.29 PEC 291,237 12.07 $
49-26 6.44 B-3 21,039 0.87 $
49-26B 8.43 B-3 27,541 1.14 $
49-26C 0.19 B-3 621 0.03 $
49.37B 15.78 PEC 25,777 1.07 $
49-28 3.62 PEC 5,913 0.25 $
9,088
58,304
2,780
44,900
20,666
1,660
59,466
82,870
28,467
6, i42
15,271
14,773
4,025
830
1,701
50,087
3,610
4,731
124
4,440
1,037
Total 1,895.16 2.412.032 100.00%
Private
Share
$414,973
Regular meeting minutes of May 22, 1990
SUM~liARY OF PRO.RATA CHARGES BY LA=YD USE
Residential = $69 per dwelling
PEC (FAR -- 0.375) = $1.72 per 100-square feet of floor area
Light/Medium Industry = $171 per gross area
Commercial/Shopping Center -- $5.15 per 100-square feet of floor
(FAR -- 0.25) area
90-96 - RESOLUTION - AMENDING POSITIONS AND NUMBERS OF EMPLOYEES IN THE
TOWN'S SERVICE
WHEREAS, construction of Ida Lee Recreation Center is expected to be substantially complete
during the current fiscal year; and
WI-IE~, prior to opening the center to the public several essential tasks must be completed
to ensure an efficient and effective operation; and
WHE~, qualified personnel have been selected to fill the Aquatics Coordinator and
Recreation Supervisor II positions on June 7, 1990; and
WHEREAS, recruitment has begun to fill the Aquatics Supervisor, Recreation Supervisor and
Desk Clerk positions prior to the end of the current fiscal year; and
WHEREAS, these positions are not included in the current town staffing plan.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The positions and number of employees in the town services established for the
fiscal year beginning July 1, 1990, are amended as follows:
Number of Full-Time Equivalent
Positions Available
LEGISLATIVE DEPARTMENT
Clerk of Council 1
Deputy Clerk 1
EXECUTIVE DEPARTMENT
Manager 1
Assistant Town Manager 1
Executive Secretary 1
Personnel Assistant 1
Public Information Officer 1
Clerk Typist I
FINANCE DEPARTMENT
Director of Finance
Assistant Director of Finance
Accounting Clerk II
Accounting Clerk I
Systems Technician
Utility Billing Technician
POLICE DEPARTMENT
CMef of Police
Captain
Lieutenant
Sergeant
Corporal
Police Officer
Administrative Secretary
Secretary
Parking Control Officer
Data Entry Clerk
1
2
1
8
2
18
1
1
1
1
ENGINEERING AND PUBLIC WORKS
ADMINISTRATION
Regular Meeting minutes of May 2~, 1990
Director of Engineering and l~'0Bc Works
Traffic Engineer
Administrative Secretary
ENGINEERING AND INSPECTIONS
Chief of Plan Review
Chief of Operations/Inspections
Engineer II
Engineer I
Capital Projects Coordinator
Capital Projects Representative
Senior Inspector
Facility Inspector
Engineering Technician
STREET MAINTENANCE
Superintendent
Asst. Superintendent
Maintenance Worker II
Maintenance Worker I
Laborer
Laborer (Temporary)
EQUIPMENT MAINTENANCE
Superintendent
Heavy Equipment Operator
Mechanic II
Mechanic I
Laborer
PLANNING, ZONING AND DEVELOPMENT
Dir. Planning, Zoning & Development
Assistant Dir. Planning, Zoning & Development
Zoning Administrator
Planner II
Planner I
Planning Technician
Zoning Technician
Assistant Zoning Administrator
Zoning and Development Assistant
Administrative Secretary
Secretary
PARKS AND RECREATION
Director of Parks and Recreation
Administrative Secretary
Recreation Supervisor II
Recreation Supervisor Pa.~. T:'mc
Aquatics Coordinator
Aquatics Supervisor
Desk Clerk
UTILITIES
ADMINISTRATION
Director of Utilities
Engineer II
Senior Utility Plant Mechanic
Administrative Secretary
Asst. Utility Plant Mechanic
WATER POLLUTION CONTROL
Superintendent
Asst. Superintendent
Operator I
Operator II
Operator III
1
1
3
1
1
1
1
3
1
1
1
3
5
8
1
1
1
4
2
2
!
!
Regular Meeting minute~ of May ~ 1990
Laborer
Laborer (Temporary)
1
.25
UTILITY LINEg
Superintendent
Asst. Superintendent I&I
Asst. Superintendent Maintenance
Maintenance Worker II
Maintenance Worker I
I&I Technician
Meter Technician
Laborer
Laborer (Temporary)
1
1
1
2
2
1
1
2
.25
WATER SUPPLY
Superintendent 1
Asst. SuPerintendent 1
Operator I 1
Operator III 4
Operator II 1
Operator IV 1
Laborer (Temporary) .25
TOTAL PERSONNEL AUTHORIZED
Full Time Equivalent
14~.75 153.75
Part Time Temporaries
7
SECTION II. A supplemental appropriation of $10,415.00 is hereby authorized to be made from
the General Fund Unappropriated Fund Balance to Parks and Recreation Account Number
200.7104.100.010.
90-97 - RESOLUTION - AUTHORIZING A NOTICE OF A PUBLIC HEARING FOR REZONING
APPLICATION #ZM-82 BY DELASHMUTT/ENGLE
WHEREAS, the Town Council previously held a public hearing regarding this rezoning
application on May 11, 1988; and
WHEREAS, Rezoning Application #ZM-82 by Delashmutt/Engle to rezone approximately 8 acres
located in the southeast quadrant of Sycolin Road and the Route 7/15 Bypass, and further identified
as Loudoun County Tax Map, Parcel 77 has been reactivated for Town Council consideration by the
applicant; and
WHEREAS, the present request is to rezone the property from R-1 and R-6, Residential to O-
1, General Office zoning district with proffers:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
A notice of public hearing to consider Rezoning Application #ZM-82 by Delashmutt/Engle shall
be published in the Loudoun Times-Mirror on May 24, 1990 and May 31, 1990 for public hearing on
Wednesday, June 13, 1990, at 7:30 p.m., in the Loudoun County School Board Annex located at 102
North Street, N.W., in Leesburg.
90-98 - RESOLUTION - AUTHORIZING A CONTRACT WITH BROWNING EQUIPMENT, INC. FOR
PROCUREMENT OF A TRACTOR/MOWER
WHEREAS, the Town of Leesburg duly advertised and received bids on May 14, 1990 from
three equipment Supl~liers t~ plovide a tractor/mower in accordance with published specifications and
pursuant to State aud local procuremeut laws; and
WHEREAS, the lowest responsive and responsible bidder for the tractor/mower was Browning
Equipment, Inc., in the amount of $23,580.00.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The Town Manager is hereby authorized and directed to issue a standard purchase order to
Browning Equipment, Inc., in the amount of $23,580.00 for the purchase of a tractor/mower.
90-99 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR
MANORS OF LEESBURG SECTION 1
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
lbs
Regular Meeting minutes of May 22, 1990
SECTION I. The manager shall execute the contract for pub[f:: t;ap,~:ov~m, ents for the
improvements shown on the plans approved by the Director of Englnee~ing ~.nd Public Works for
Manors of Leesburg Section 1.
SECTION II. The extension of municipal water and sewer for Manors of Leesburg Section 1
is approved in accordance with Section 15-9 and 19-18 of the Town Code.
SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney
from Signet Bank of Maryland in the amount of $1,077,700.00 is approved as security to guarantee
installation of the public improvements shown on plans approved by the Director of Engineering and
Public Works for Manors of Leesburg Section 1.
90-100 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR
EXETER SECTION 3
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall execute the contract for public improvements for the
improvements shown on the plans approved by the Director of Engineering and Public Works for Exeter
Section 3.
SECTION II. The extension of municipal water and sewer for Exeter Section 3 is approved
in accordance with Section 15-9 and 19-18 of the Town Code.
SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney
from First American Bank in the amount of $1,515,253.00 is approved as security to guarantee
installation of the public improvements shown on plans approved by the Director of Engineering and
Public Works for Exeter Section 3.
90-101 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR
EXETER SECTION 7
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The
improvements shown on the
Section 7.
manager shall execute the contract for public improvements for the
plans approved by the Director of Engineering and Public Works for Exeter
SECTION II. The extension of municipal water and sewer for Exeter Section 7 is approved
in accordance with Sections 15-9 and 19-18 of the Town Code.
SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney
from First American Bank in the amount of $1,373,112.00 is approved as security to guarantee
installation of the public improvements shown on plans approved by the Director of Engineering and
Public Works for Exeter Section 7.
90-102 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR
EXETER SECTION 10
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The
improvements shown on the
Section 10.
Manager shall execute the contract for public improvements for the
plans approved by the Director of Engineering and Public Works for Exeter
SECTION II. The extension of municipal water and sewer for Exeter Section 10 is approved
in accordance with Sections 15.9 and 19-18 of the Town Code.
SECTION HI. The irrevocable bank letter of credit in a form approved by the town attorney
from First American Bank in the amount of $852,388.00 is approved as security to guarantee
installation of the public improvements shown on plans approved by the Director of Engineering and
Public Works for Exeter Section 10.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mr. Tolbert, seconded by Mr. Clem, the following resolution was proposed and
unanimously adopted.
90-103- RESOLUTION- AUTHORIZING THE MAYOR TO EXECUTE AND REVISE DEED
Regular Meeting minutes of May 22, 1990
OF GIFT AND DEDICATION OF__F_~C.'c~.,.,:.,. ~,. :~;'~,,i?.~'_JIBRARY SITE ON
OLD WATERFORD ROAD
WHERF_a~, the Town of Leesburg is a party to ~ Deea c~ C.~:?~ and Dedication, dated July 9,
1986 which conveys to the Public Library Board and the Count:' o2 Leuc~.oun title to three acres on Old
Waterford Road adjacent to Ida Lee Park for construction of a new library; and
WHEREAS, this Deed of Gift and Dedica~on requires the County of Loudoun to complete the
library building on the site by July 9, 1991 or said land will revert to the Town of Leesburg to be
managed as part of Ida Lee Park; and
WHEREAS, the Loudoun County Board of Supervisors has approved funds to begin construction
of the Leesburg library in the coming fiscal year on this site; and
WHEREAS, construction cannot be physically completed within the time frame set forth in the
Deed of Gift and Dedication, which would jeopardize development of the library; and
WHEREAS, this Council considers completion of the new Leesburg library to be a critical public
facility of major importance to the citizens of Leesburg, and
WHEREAS, the County and Grantors are negotiating new terms which would insure completion
of the library within a reasonable time frame:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The mayor is hereby authorized and directed to execute and the clerk of council shall attest a
revised Deed of Gift and Dedication of the three-acre liF~ary site to the County of Loudoun, based on
terms agreed to by the County of Loudoun and the grantors.
Mr. Mulokey said that he took time off from work to testify in front of the Board of Supervisors
asking them to approve funds to begin construction of the library in the coming fiscal year. He was
pleased that the county did decide to support the citizens of Leesburg in that request.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mrs. Forester, seconded by Mr. Clem, Item 10.(c) was deferred until the Special
Meeting on Wednesday, May 30, 1990 at 7:00 p.m.
Mr. Kimball, said he thought the Council's main objective was W-lA and that the Council did
not know enough about W-2 to make a comment. This legislation seems to be opposing it and that
was not the position he told Mr. Titus at the past Listening Session. Mr. Mulokey concurred. As
Mr. Mulokey recalled, at the previous committee meeting, the Council objected to W-lA and did not
object, specifically, to the other. Mr. Minor said the staff report discussed the other one which
interferes with the water plant. The staff report and the resolution talked about both. Mr. Lovin
refrained from any discussions, being a member of the Board of Directors of the Dulles Area
Transportation Association (DATA), until he knew what position DATA will take regarding the
alignment. Mr. Minor will prepare new legislation that talks just about the western most alignment.
Aye: Councilmembers Clem, Forester, Kimball, Mulokey, Tolbert and Mayor Sevila
Nay: None
Abstain: Lovin
On motion of Mr. Clem, seconded by Mr. Tolbert, the following resolution was proposed and
unanimously adopted.
90-104 - RESOLUTION - AUTHORIZING ESTABLISHMENT OF TWO RECYCLING CENTERS IN
LEESBURG AND THE DEVELOPMENT OF A PILOT CURBSIDE RECYCLING
PROGRAM
WHEREAS, Council Resolution No. 90-6, adopted J~nuary 9, 1990 d~rected the town manager
to work with Loudoun County and other agencies to develop an effective re~,cling program within the
Town of Leesburg; and
WHEREAS, Grayson's Refuse Service, the town's contractual refuse hauler, has offered
containers and servicing for up to three recycling sites for a three month period at no cost to the town;
and
WHEREAS, two sites have been identified convenient to the public for recycling centers; and
WHEREAS, Grayson's Refuse Service has also promised to work with the town to develop a
pilot curbside recycling program:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as fonows:
SECTION I. The manager is authorized and directed to establish two recycling centers for the
Regular Meeting minutes of May 22, 1990
drop off of newspaper, aluminum and glass at the Ida Lee Park southern entrance and the South
Harrison Street gravel parking area for a 90-day trial period. The manager is to report back to the
Council at that time with an evaluation of the program specifically to include recommendations for and
costs of screening and a recommendation for the program's continuance and/or modification.
SECTION II. The manager is to report to Council in 90-days a plan for a pilot neighborhood
curb side recycling program and to publish information about the two recycling centers and a survey
to determine neighborhood interest in the curbside recycling program in the summer issue of the
~ plig ter.
Mr. Kimball said that he was not convinced that Ida Lee Park is a proper site. It is not
centralized enough to benefit the citizens of the community. He would prefer to see a location at the
east end of town.
Mrs. Forester stated that the County has set up a recycling center at Park View High School
and suggested that the Monroe Vo Tech might be a good location. Mr. Minor said that a problem with
the Vo Tech is that part of Catoctin Circle is not well traveled. Mr. Minor suggested the Varnon
Office Building parking lot. Mrs. Forester thought that was too close to a residential area. Mr. Kimball
suggested behind the Peebles Department store.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mr. Mulokey, seconded by.Mr. Tolbert, the following resolution was proposed and
adopted.
90-105 - RESOLUTION - AUTHORIZING A CONTRACT WITH TEL PLUS COMMUNICATIONS, INC.
TO PROVIDE THE TOWN WITH A VOICE COMMUNICATIONS SYSTEM
WHEREAS, the town and its telecommunications consultant, HCI of Reston, VA., issued a
Request for Proposals to prospective vendors to provide the town with a voice communications system
for the new municipal office building;, and
WHEREAS, on April 2, 1990, proposals were received from eight telephone companies and one
cabling vendor; and
WHEREAS, the town's consultant, HCI, evaluated each proposal with respect to terms and
conditions and answers to technical questions contained in the RFP; and
WHEREAS, having evaluated each proposal, recommended a short list of four telephone
companies for further review and evaluation on behalf of the review committee established to interview
the short listed firms and to conduct site visits; and
WHEREAS, after the interviews and site visits were conducted each of the four telephone
companies were ranked technically by HCI; and
WHEREAS, pricing for the proposed system was then evaluated to determine the firm offering
the most competitive price for the phone system; and
WHEREAS, the proposal of Tel Plus Communications, Inc. is recommended as complying with
the voice communication requirements of the RFP and offering the most competitive price in the
amount of $65,141.34; and
WHEREAS, funding for the voice communications system is contained in the approved Capital
Improvements Program for FY 1991-95 and the amount proposed is below the budgeted amount.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager is authorized to enter into a contract with Tel Plus Communications,
Inc. in the amount of $65,141.34 for the purchase of a voice communications system for the new
municipal office building.
SECTION H. The contract win incorporate the terms and conditions of the town's RFP as an
integral part of the contract.
Mr. Kimball asked how it was stated in the RFP that both the communications and the cabling
would be considered separately. Mr. York said that the RFP was silent to that requirement. It did not
say that you could or could not submit separate bids. It was optional on the part of the perspective
vendor. Mr. York said that all the bids received would be looked at and whoever gave the town the
lowest cost for the cabling, the town's consultant would contact that company to determine whether the
cabling bid submitted would split the contraca He said that he would need to talk with the town's
consultant to see what they recommend. The cabling aspect of the contract will be further discussed
at the next Administration and Public Works Committee meeting. This new system is an integral part
of our new office building and we don't want to let this interfere with our ability to move into the
building. We are working with a tight schedule with this telephone system.
Regular Meeting minutes of May 22, 1990
Mr. Clem asked why did the town award the contract and then work on the configuration. Mr,
York explained that staff has to sit down with each department and review with them what their
telephone needs are. Based on the interviews the Seimens Company will recommend the various
options. Mr. York explained that HCI, the town's consultants, has come up with a preliminary
configuration of the system that they used to develop the RFP. The number of phone sets purchased
and the features of each phone will have some affect on the price. Mr. Clem said he thought the
phones and features had already been selected. Mr. York said that features were not to be decided on
until the vendor was selected. Mr. Clem said - then the cost of the phone system could be higher than
what was proposed in the resolution. Mr. York said he does not believe that will occur - if anything
it should be a reduction over the $65,000.00. Mr. Minor said that if it was higher staff win return to
Council. Mr. Clem said that he should be voting on an exact price - plus or minus nothing. Mr. York
said that the telephone system to be installed in the new building could be subject to change regardless,
due to whatever situations the company could run into when installing the equipment. The bids
received are based solely on construction drawings.
Mayor Sevila said that there was a desire to get the vendors selected as soon as possible but
are we rushing it. Is this proceeding in a logical, correct fashion or are we pushing it along faster then
we should be. Mr. York does not believe so. The vendor wants to get started as soon as possible.
There is a small window in which they have to operate in particular working with the general
contractor. A vendor from the audience said that this was right on time. Mayor Sevila asked the
vendor if he thought the variance would be above the $65,000.00 or below. The vendor said probably
above. Mr. Clem said that he knows what he wants before he calls a contractor in - I will tell him in
the RFP how many phones, what is expected on each phone, etc., Why don't we have this here. Mr.
York said we do. We gave them a count of phone sets and type that we expected to have. Mr. Clem
said that he does not expect the contract to exceed $65,141.34. Mr. York hopes that it doesn't but it
could. Mayor Sevila understands that as the system is installed there are going to be some variations
and the cost may go up. We hope not but if it does then we will see staff back. Mr. Kimball asked
why the Council would say no to something if you have designed a system and have miscalculated a
couple of units. We will not say no to that. I would not say no to that unless you came back for an
extra 50 or 100 phones. Mr. Minor agreed. He said we have over dramatized the variance of the cost.
This is essentially the price that we are going to pay.
Mayor Sevila said that we have been fairly warned that the price could go up. He is not going
to ask staff to come back with a Council resolution for one phone that might push the price up a
couple of dollars. Mr. Kimball asked if there was a possibility of a $1500.00 reduction in cabling. Mr.
York answered yes. Mayor Sevila said the real issue is not the $1500.00 but the fairness in dealing
with all the bidders. Did all eight of them know that we were going to separate any aspect of this and
consider it piece meal. Had they have known would they have bid differently.
Mr. Lovin said that he supports award of the contract.
Mr. Mulokey abstained from comment.
Mayor Sevila asked Mr. York if this could have been done differently given the amount of
information available to him when the bid package went out. Mr. York said that based on the number
of telephone systems on the market today and with the various options and features of each - it would
be difficult to get that specific. We developed an RFP in which our consultants came up with a count
of telephone sets, some specificity of type of sets based on our current and proposed staffing in the new
office. Based on that count they have a fairly representative number of telephones required. I don't
see a $10,000 - $15,000 change order as a result of the final configuration on this system. Mayor Sevila
said that he is absolutely convinced that this could not have been done a different way. We have hired
the right people - HCI to assist the town. The bid package is a sound one. The bids are very
competitive and we are making the right decision.
Aye: Councilmembers Forester, Kimball, Lovin, Tolbert, Sevila
Nay: Clem, Mulokey,
On motion of Mr. Tolbe~ seconded by Mr. Lovin, the following resolution was proposed and
unanimously adopted.
90-106 - RESOLUTION - ADOPTING A FEE SCHEDULE FOR THE IDA LEE PARK RECREATION
CENTER
WHEREAS, the Parks and Recreation Department has developed a comprehensive fee schedule
for the Ida Lee Park Recreation Center; and
WHE~, a public hearing was held on April 10, 1990, by Town Council to receive citizen
input on the fees; and
WHEREAS, the fee schedule has been ac~justed to provide memberships and discounts for
handicapped/disabled individuals and dependents; and
WHEREAS programs to assist the economically disadvantaged with memberships are being
pursued; and
WHEREAS, the Parks and Recreation Advisory Commission has endorsed the center fee
Regular Meeting minutes of May 22, 1990
schedule:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
Town Council hereby adopts the fee schedule recommended by the Administration and Public
Works Committee at its May 16, 1990, meeting.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mr. Clem, seconded by Mr. Lovin, the following resolution was proposed and
unanimously adopted.
90-107 - RESOLUTION - INITIATING AN AMENDMENT OF THE LEESBURG ZONING
ORDINANCE AND THE ZONING DISTRICT MAP TO EXPAND THE H-1
DISTRICT LEESBURG
WHEREAS, the Westgreen Homeowners Association have asked to have the Westgreen
Subdivision incorporated in the Old and Historic (H*I) District; and
WHEREAS, the owner of the vacant property located at 106 Morven Park Road, N.W. has
agreed to have this property included in the Historic District; and
WHEREAS, this proposed expansion of the Leesburg Old and Historic District includes buildings
that are considered to be architecturally compatible with the historic buildings in the neighborhood; and
WHEREAS, the incorporation of lot~ adjacent to the historic structures would insure that new
development would contribute to the established character of the neighborhood; and
WHEKEAS, the expansion of the Old and Historic Leesburg District would further the purpose
and intent of the Historic District regulations and the goals of the Town Plan:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. An amendment of the Leesburg Zoning Ordinance and the Zoning District Map
is hereby initiated to include the following properties: 302-334 Loudoun Street. S.W. (Westgreen
Subdivision) and 106 Morven Park Road, N.W.
SECTION II. This proposed amendment of the Leesburg Zoning Ordinance and Zoning District
Map is referred to the Planning Commission for public hearing and recommendation under Chapter II,
Title 15.1 of the 1950 Code of Virginia, as amended. The Planning Commission shall report its
recommendation to the Town Council on the proposed amendment within 60 days of the public hearing.
SECTION III. In accordance with Section 5A-8 of the Leesburg Zoning Ordinance, the Board
of Architectural Review shall make its recommendation on this proposed expansion to the Town Council
prior to its adoption.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mr. Clem, seconded by Mr. Tolbert, the following resolution was proposed and
un~nlmously adopted.
90-108 - RESOLUTION - AUTHORIZING A NOTICE OF PUBLIC HEARING FOR SPECIAL
EXCEPTION APPLICATION #SE-90-2 OLD MILL KENNELS BY EDELHEIT AND
REFERRING THE APPLICATION TO PLANNING COMMISSION FOR A
RECOMMENDATION
WHEREAS, Mr. Mike Edelheit has applied on behalf of Old Mill Kennels located at 91 Lawson
Road and further identified as Loudoun County Tax Map 48, Parcel 79A for approval of a s~ec-'.al
exception to allow for expansion of the existing kennels, zoned I-h
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as fodows:
A notice of public hearing to consider Special Exception Application #SE-90-2 Old Mill Kennels
by Edelheit shall be published in the Loudoun Times-Mirror on June 7, 1990 and June 14, 1990, for
public hearing on Wednesday, June 27, 1990 at 7:30 p.m., in the Loudoun County School Board Annex,
located at 102 North Street, N.W., in Leesburg.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
New Business
On motion of Mrs. Forester, seconded by Mr. Tolbert, the following resolution was proposed and
unanimously adopted.
Regular Meeting minutes of May 22, 1990
90-109 - RESOLUTION - AUTHORIZING NOTICE OF A JOINT PUBLIC HEARING FOR REZONiNG
APPLICATION #ZM-116 STRATFORD IN LEESBURG BY EVERGREEN MILLS
INVESTMENTS
WHEREAS, a joint public hearing was held on February 13, 1990 to consider the initially
proposed proffer amendments and rezoning plan modifications (Exhibit A) to the approved Stratford
in Leesburg rezoning application #ZM-95; and
WHEREAS, an additional joint public heating was held on April 24, 1990 to consider
additionally revised proffer amendments and an alternative rezoning plan (Exhibit B); and
WHEREAS, the applicant has requested a third joint hearing to consider further proffer
amendments and a new rezoning plan Exhibit:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
A notice of joint public hearing to consider Rezoning Application #ZM-116 Stratford in
Leesburg by Evergreen Mills Investments shall be published in the Loudoun Times-Mirror on May 24,
1990 and May 31, 1990 for public hearing on Wednesday, June 13, 1990 at 7:30 p.m., in the Loudoun
County School Board Annex, located at 102 North Street, N.W., in Leesburg. Pursuant to Section 15.1-
431 of the 1950 Code of Virginia, as amended, this shall be a joint public hearing of both the Planning
Commission and Town Council
Mr. Minor said this was the third joint public hearing on this application. The applicant's
attorney would like to have this public hearing because some of the zone have changed - when
switching commercial and residential back and forth in order to arrive at a plan they think will work.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mr. Tolbert, seconded by Mr. Clem, the meeting was adjourned.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None