HomeMy Public PortalAbout19980122CCMeeting1
1
1
1998- 01 -22. City Council Minutes
Mayor Walter W. Parker called the January 22, 1998 meeting
to order at 7:30 P.M. with the following members of Council
present: Ed Merves, Anne P. Monaghan, Donald E. Anderson, Jr.,
Michael A. Hosti, and Mallory Pearce. Councilmember Jack Youmans
was absent because of surgery. City Attorney Edward Hughes was
present to guide the Council on legal matters.
Councilmember Merves gave the invocation, followed by the
Pledge of Allegiance.
Mr. Cullen Chambers, Director of the Tybee Light
House /Museum, explained to Council about the Authorizing
Resolution with DOT and the Agreement for Transportation
Enhancement Activities between the Department of Transportation
State of Georgia and the City of Tybee Island. Chambers said that
the City would be the go between for the funds. Hosti asked who
owns the Lighthouse? Chambers answered that the United States
Coast Guard but that the City of Tybee and the Historic Society
has a lease until 2017, with the Coast Guard having access to the
lighthouse. Parker said that the effort between the City and the
Coast Guard went back and forth and that people at Fort Pulaski
were influential in getting the lighthouse. The Historic Society
is doing a great job.
Mr. Bernard Goode addressed Council stating that the
petition for the four way stops on Jones Avenue will be presented
again to Council at the February 26th meeting requesting a vote
on the petition. Pearce questioned the DOT report. Parker said
that the speed limit has been changed, but radar can not be used
on Jones until that limit is approved by the DOT.
Mayor Parker opened the meeting for business legally
presented.
Pearce moved to approve the Authorizing Resolution for DOT.
Hosti seconded. City Attorney Hughes stated that the City will
just be the conduit for the funds and that the Historic Society
will enter into a contract to protect the City. Vote by Council
was unanimous.
Pearce moved to approve the bills for the month of December
97. Monaghan seconded. Vote by Council was unanimous.
Hosti moved to approve the January 2nd and January 8th
minutes as read. Pearce seconded. Vote by Council was unanimous.
Henry Levy, Debbie Kearney, Don Agnew and Rachel Perkins
were appointed to serve a two year term on the Planning
Commission. Their terms will expire on January 31, 2000.
Mayor Parker so noted that the City has received a credit of
$25,581. on the renewal of the Georgia Municipal Association
Workers' Compensation Self Insurance Plan.
Pearce moved to approve the 2.5% merit suggestion plan
presented to Council by the City Manager. Monaghan seconded.
After a lengthy discussion Merves asked for an amendment that the
merit pay be given when the evaluations for 98 are completed in
November and December of 98. Pearce would not accept the
amendment. Pearce said that he would agree to the 2.5% merit
1
1
1
raises when the evaluations are done this year. Vote by Council
was 3 in favor (Merves, Monaghan, Pearce); 2 opposed (Anderson,
Hosti) .
Monaghan asked that each councilmember take a minute to read
the resolution on the Charter stating that this resolution is
asking that this Council rescind the prior Council's decision for
a referendum on the November ballot, and that we keep the
Council- Manager form of government. Monaghan moved to adopt this
Resolution, Pearce seconded. During the long discussion Hosti
asked that this be postponed until the full Council is present.
Hosti also questioned if this Council can override a decision by
the prior Council. Hughes answered that one Council cannot bind
another Council. Voting in favor of the resolution were Merves,
Monaghan, and Pearce. Opposing were Anderson and Hosti.
Pearce moved to award the bid for the water storage tank to
Brown Steel Contractors, Inc. in the amount of $393,800. Merves
seconded stating that this figure is less than we expected.
Parker said that the engineers approve and that everything is in
order. Anderson questioned if this figure includes the taking
down of the old tank, its removal and the erection of the new
tank. Parker answered yes. Vote by Council was unanimous.
Parker announced that City Clerk Brown will be at Clerk's
Training in Athens during the week of February 8th. Brown said
that Ms. Byers will handle the February 12th meeting and that the
Council information packets will be in the boxes before she
leaves.
Pearce said that Hughes might have a report on the water
sewer connection fees. Hughes said that he has met with Lovett
and gone over a Aid to Construction Ordinance, and that it is not
much different from the stub and tap fee now in place. Hughes
will send down a copy of the City of Statesboro's for Council to
study, stating that we also need to do a comparison with other
cities. Byers said that she is going to Athens on the 4th of
February. Parker asked that Byers contact some beach side
communities for their fees also. Pearce asked if this information
could be presented at the March meeting. Byers answered yes.
Pearce moved to accept the Wage Scale and Classification
Schedule presented by the City Manager. Monaghan seconded.
Anderson questioned the minimum and maximum in each position.
Hosti said that this is what got us in trouble last time and that
Council had better study this before voting. Pearce withdrew his
motion until the City Manager can be present to present this
schedule.
Monaghan moved to accept Section 2 -1 -111 Regular and Special
Meeting on its first reading stating that this will have Council
conducting one meeting a month, giving Council more time to study
information coming before them for a vote, and that special
meetings can be called if necessary. Hosti seconded for
discussion only. Merves said that this will not give Council
more time, just more information and that the Council can take
care of City business by holding two meetings a month. Monaghan
said that we can control. Pearce stated that Council can request
a.time limit. Parker said that residents says it is hard for them
to attend two meetings a month, the code book is up to date and
1
1
1
the city is running smoothly and if we find that we are getting
behind then a Special meeting can be called. Merves said that the
meetings are scheduled and he sets aside that time and plans his
schedule around the meetings. Hosti agrees with Merves stating
that he does not mind the two meetings a month and that it is
crazy to stay until 1 or 2 a.m. conducting business. Monaghan
said that a workshop can be held for education purposes, that 2
meetings a month is hard for her schedule. Merves said that we
have only been having two meetings for about 3 months, why not
give it at least 6 months. Can always change it back. Hosti said
that we have set a deadline for agenda items to be placed on the
agenda but have never gone by it. Voting in favor of the motion
were Monaghan and Pearce. Opposed were Merves, Anderson, Hosti.
Ordinance died for lack of support.
Pearce moved to accept Section 2 -4 -12 Grievances on its
first reading. Monaghan seconded. Merves said that Council has
received two letters from employees in the past couple of months,
questioning whether the employees are aware of how to deal with a
grievance, something is broken down. We are not following the
ordinances. Brown said that each employee has received a copy of
the personnel code and has signed for it when she is the one who
processes their paperwork. Monaghan said that if the employee
steps outside the ordinances then they are due a reprimand.
Hughes said that grievance should usually stop or should stop
with the City Manager, but we have a Personnel Advisory Board
with no powers only recommends to City Manager, who has probably
already made his mind up when the problem first comes to him.
Hughes said that the employees should be at will employees and
the City Manager should have the final decision. Henry Levy said
that he serves on the Board and that they have been called 3
times and each time the problem has be resolved before the
meeting takes place. Hosti said that most people don't have the
money to hire an attorney. Hughes said that we have the City
Manager form of government then let it be, stating that larger
cities have a Civil Service Board to handle appeals. Hosti said
that City Manager is not god. Hughes said that Personnel Advisory
Board has no power at all, recommends to City Manager. Department
Heads go to City Manager, who looks into problem, spinning a lot
of wheels, if you are going to have the Personnel Advisory Board
then give it powers. Vote by Council was unanimous on first
reading. Merves said that employees need to be educated in the
codes. Parker said that you can not stop an employee from writing
a letter.
Pearce moved to adopt Section 2 -4 -14 (f) Administrative
Leave presented by Hughes on its first reading. Monaghan
seconded. Hughes said his version takes hours and compensation
out of it and give flex to employees who are exempt. Hosti said a
salaried employee is one who works 80 hours in a week to get the
job done or 20 hours in another week to get a job done and the
reason for the raises last year was to bring the salaried and
hourly employees up reasonable wages. Merves noted that Bob Fripp
was an unique situation, he moved from hourly to salaried with
additional responsibilities.
Hosti said that employees do not write down when they take off
1
time but always write down when they stay over. Monaghan said
that we should ask employees to use up what they have on record
and do not have administrative leave. Byers said that she did not
agree to go on salary, that this happened when she got back from
her vacation November 96. Byers stated that when she agreed to
take over Planning Commission that it was with the understanding
that she would be paid overtime for these hours and that she does
keep track of her extra hours. Vote by Council was unanimous.
Section 4 -2 -24 Amendments and Modifications to fire
prevention code was explained to Council on its first reading by
Fire Chief Jim Brown. Pearce moved to adopt with Anderson
seconding. Vote by Council was unanimous.
Pearce moved to adopt Section 4 -2 -23 Definitions on its
first reading. Hosti seconded. Vote by Council was unanimous.
Pearce motioned to accept Section 7 -5 -1 Tybrisa Park
Commission on its first reading. Merves seconded. Vote by Council
was unanimous. Penn Myrick asked what this would comprise of?
Parker answered that it would be Tybrisa and Inlet, Tybrisa
Street, Strand, and parking lots. Myrick said that the merchants
might consider a board walk. Parker said that the meeting will be
open to the public and also the public will have input.
As there was no further business to come before Council the
meeting was adjourned at 9:05 P.M.
Mayor Walter W. Parker
Clerk of Council, JRB
1
1
1
AUTHORIZING RESOLUTION
Resolution authorizing the contracting with the Georgia Department
of Transportation for funding under the Intermodal Surface
Transportation Efficiency Act of 1991.
WHEREAS, the Secretary of the U.S. Department of Transportation and
the Commissioner of the Georgia Department of Transportation are
authorized to contract for Transportation Enhancement Projects; and
WHEREAS, the contract for financial assistance will impose certain
obligations upon the City of Tybee Island, including the provision
of its local share of the project costs in the project; and
WHEREAS, it is required by the U.S. Department of Transportation in
accord with the provisions of Title VI of the Civil Rights Act of
1964, that in connection with the filing of an application for
assistance under the Intermodal Surface Transportation Efficiency
Act the applicant gives an assurance that it will comply with Title
Vi of the Civil Rights Act of 1964 and other pertinent directives
and the U.S. Department of Transportation requirements thereunder;
and
WHEREAS, it is the gaol of the CITY OF TYBEE ISLAND that
Disadvantaged Business Enterprises be utilized to the fullest
extent possible in connection with the project and that the
definite procedures shall be established and administered to ensure
that minority business shall have the maximum feasible opportunity
to compete for contracts and purchase orders when procuring
construction contracts, supplies, equipment contracts, or
consultant and other services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF TYBEE ISLAND
1. That City of Tybee Island is authorized to execute contract on
behalf of Tybee Island Hostoric Society with the Georgia Department
of Transportation for assistance in financing construction, and all
other activities incidental thereto, of Transportation Enhancement
Activity projects pursuant to Section 133 (b) (8) of Title 23
U.S.C.; and all other provisions as set forth in the contract with
the Georgia Department of Transportation.
2. That City of Tybee Island is authorized to execute and file an
assurance or any other document required by the U.S. Department of
Transportation and the Georgia Department of Transportation
effectuating the purpose of Title VI of the Civil Rights Act of
1964.
3. That the City of Tybee Island is authorized to furnish such
additional information as the U.S. Department of Transportation and
the Georgia Department of Transportation may require in connection
with the application for the Transportation Enhancement Activity
project and budget.
1
1
4. That the City of Tybee Island is authorized to set forth and
execute affirmative disadvantaged business policies in connection
with the Transportation Enhancement Activity.
CERTIFICATION
The undersigned duly qualified and acting as Mayor of the CITY OF
TYBEE ISLAND certifies the following:
The CITY OF TYBEE ISLAND has contributed the sum $ -0- towards
preliminary engineering for this project.
The CITY OF TYBEE ISLAND has identified sufficient resources to
complete the Scope of Work for this project and make all payments
not covered by the federal Transportation Enhancement Activity
funding contribution.
The foregoing is a true and correct copy of a resolution adopted at
a legally convened meeting of the Tybee Island City Council on _
a/vv_0-0L)ta
far I49
Mayor Walter W. Parker
Clerk of Council
AGREEMENT BETWEEN
THE CITY OF TYBEE ISLAND
AND
THE TYBEE ISLAND HISTORICAL SOCIETY
THIS AGREEMENT, made and entered into this �� day of
, 1998, by and between THE CITY OF TYBEE ISLAND, hereinafter
sometimes referred to as "the CITY", and THE TYBEE ISLAND HISTORICAL
SOCIETY, hereinafter sometimes referred to as "the HISTORICAL SOCIETY ".
WHEREAS, the CITY is contracting with the Georgia Department
of Transportation in connection with the repair and rehabilitation of
the Tybee Island Lighthouse under the Transportation Enhancement
Activities project programs; and
WHEREAS, the HISTORICAL SOCIETY has raised funds to be used in
connection with the Tybee Island Lighthouse restoration project.
NOW, THEREFORE, the CITY and the HISTORICAL SOCIETY do hereby
agree as follows:
I
In consideration for the CITY entering the contract for the
project with the Department of Transportation, the HISTORICAL SOCIETY
hereby agrees to assume all obligations and responsibilities of the CITY
under its agreement with the Department of Transportation and shall
indemnify and save harmless the CITY, its officers, agents and employees
from all suits, claims, actions or damages of any nature whatsoever
resulting from the project except any claims arising from the sole
negligence or willful misconduct of the CITY.
II
The parties will coordinate the project to insure compliance
by the CITY with its responsibilities and obligations under its contract
with the Georgia Department of Transportation.
This /51:3- day of 1998.
CITY OF TYBEE ISLAND
ATTEST:
Bv:
Jac j elynUR. Brown
Cle
alter W. Parker
Mayor
[SIGNATURES CONTINUED NEXT PAGE]
TYBEE ISLAND HISTORICAL SOCIETY
By : 44031.-14.
Its:
ATTEST:
2
0
0
0
Bills for the Month of December 97
General Government 58,426.20
Police 64,133.91
Fire 5,478.88
Public Works 42,307.94
Sanitation 35,136.57
Recreation 9,242.46
Parking 4,658.54
Water Sewer 108,686.19
Special Purpose Sales Tax -0-
Fund Four Bond 46,907.71
1
Georgia Municipal Association
Workers' Compensation Self - Insurance Fund
1998 - ESTIMATED ANNUAL PREMIUM
TYBEE ISLAND
Code
No.
Payroll Classification
Rate
Payroll
Manual Premium
5192
2
Parking Meter Maintenence
9.32
47,445
4,422
7520
4
Water Utility
5.07
133,340
6,760
7580
2
Sewage Disposal
3.04
56,916
1,730
7700
39
Volunteer Fire
3.54
11,700
414
7720
25
Police
4.88
429,604
20,965
8380
2
Auto Repair Shop
3.75
54,623
2,048
8742
2
City Administrator
0.62
92,450
573
8810
14
Clerical
0.33
339,925
1,122
8831
1
Animal Control
1.85
8,613
159
9015
18
Bldg Maintenance /Cleaning
5.44
64,876
3,529
9102
18
Parks /Recreation
3.66
71,398
2,613
9402
12
Public Works /Streets
8.88
285,670
25,367
9410
1
Bldg Inspector /Other
5.41
22,485
1,216
7704
4
Fire
3.54
27,132
960
144 Total Estimated Payroll
Manual Premium
Experience Modification
Standard Premium
Volume Modification
Sub Total
Miscellaneous
Earned Premium
Less Renewal Credit
1998 Member Contribution
12/31/97
1.15
0.85
1.15
$1,646,177
$71,881
$82,663
$70,264
$80,803
$25,581
$55,222
1
1
1
RESOLUTION
WHEREAS:
1. The City of Tybee Island adopted the Council- Manager form of
Government effective January, 1996, and has operated effectively
and efficiently under this form of government since then.
2. Article II, Government Structure, from the Georgia Model
Municipal Charter, describes the Council - Manager form of
Government as having the following characteristics, which are
perceived as accurately describing the government in Tybee
Island:
A. This form of government derives its name from the fact
that a professional city manager is hired to administer the
daily affairs of the city with oversight of the city
council.
B. The councils are usually small in size, and are
responsible for establishing governmental policy and for
supervising the city manager.
C. The council - manager approach is a very popular form of
government in a number of our nation's medium -size cities.
D. One of the more favorable characteristics of this form
of government is the fact that all of the administrative
authority is concentrated in one individual.
E. This person (the City Manager) is undoubtedly much more
qualified to manage the day to day affairs of the city than
the average city official because of specialized experience
and training in the area of city management.
F. In addition, if the manager is found to be incompetent
or inefficient, the council has complete power of
appointment and removal.
G. The council - manager plan also serves to separate
politics from actual administration of government.
3. The City of Tybee Island's Mayor and City Department Heads
have found that the Council- Manager form of government is
preferred to the prior form of government. Further, City Council
most likely also fully endorses the Council- Manager form of
government as being best for the City of Tybee Island.
4. If the prior form of government replaced the current Council -
Manager form of government, administrative decisions currently
1
1
made by the City Manager would have to be made by selected City
Councilmen, who may not be available when needed to make such
decisions, or who may not have sufficient data or experience to
make appropriate decisions, resulting in a less efficient
government, and /or resulting in an increased potential liability
to the city for improper decisions.
5. There have not been any advertised public hearings, nor any
comprehensive analyses made of alternatives, nor have there been
any citizen petitions urging City Council to have public hearings
to consider changes to the form of government the City of Tybee
Island currently has.
6. Placing the form of government into a referendum would
require the expenditure of public money, time and effort, which
might be better allocated to other issues.
7. Supporters of having the form of government placed into a
referendum offer the reasoning that the prior referendum issue
may have been unnoticed on the ballot by many voters, and
therefore a second vote should be taken; and the perceived net
benefit from such an undertaking has not been comprehensively
evaluated.
NOW, THEREFORE, BE IT RESOLVED:
1. The prior decision by City Council to have the form of
government be placed into a referendum be rescinded, and that the
Council- Manager form of government be continued in Tybee Island.
2. The City Council endorses the Council- Manager form of
government as the best choice for Tybee Island.
RESOLVED, this 4� nd day of p) iii N Lt e 42 Lj
by the City Council of Tybee Island. J
if
ackie Brown, Clerk of Council ^alter W. Par er, Mayor
, 1998,
1
- jA/011 ,c /ry couNc/4
BID TABULATION
150,000 GALLON ELEVATED STORAGE TANK
TYBEE ISLAND, GEORGIA
January 15, 1998
2:00 P.M.
i -mss -9�
CONTRACTOR
PART A- PEDESTAL
SPHEROID WATER
ADDENDA BID STORAGE TANK -NEW
(3) SECURITY TOTAL -ALL WORK
BROWN STEEL
CONTRACTORS, INC. y 3 /b o
PHOENIX FABRICATORS
AND ELECTROS, INC.
PITTSBURG TANK &
TOWER, INC.
CALDWELL TANKS, INC.
ENGINEER'S ESTIMATE
ONO
IMO
X- 3 /�� yg l / 03
___ /07 v Fr J 700
PART B- PEDESTAL
SPHEROID WATER
STORAGE TANK -PRE-
OWNEDTOTAL -ALL WORK
No Bea
No a/O