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HomeMy Public PortalAbout19980312CCMeeting1 1 1 1998 -03 -12 City Council Minutes Mayor Walter W. Parker called the March 12 th Council meeting to order at 7:30 P.M. with the following members of Council present: Ed Merves, Jack Youmans, Anne Monaghan, Donald Anderson, Jr., Michael A. Hosti and Mallory Pearce. City Attorney Hughes was present to guide the Council on legal matters. Reverend Lee Bennett gave the invocation and the audience recited the Pledge of Allegiance. Mr. Ron Clark presented Council with a petition signed by the residents in the area of Center Street requesting that it be paved. Youmans asked who set the priority list on the paving of streets. City Manager Farmer said that he did it and presented it to Council but no action was ever taken. Youmans said that Council can swap the priority list tonight. Mr. Bert Barrett stated that this will be the last time he appears before Council. Barrett asked that the City remember a piece of Tybee that is no longer here, Edward Mardi. "Tony" spent time in Fort Screven and a lot of time at Jaycee Park. Anderson said that the Beautification Committee is planting a tree and placing plaque. Barrett said that Anderson had stole his thunder. Hosti said that there were donation jars out in stores. Youmans told Barrett that he can still come and speak to Council. Mayor Parker opened the following three Public Hearings, asked for comments, and closed the hearing according to law: 1. Mr. Mike Ryan presented his petition for a site plan review for 8 condos on 1 lot at # 5 17th Place, PIN 4 -9 -5 -3 stating that he has met all codes and regulations. Youmans asked if he was going to come back to Council and request variance when he was almost finished with the project? Ryan answered no. Pearce questioned the engineering report. Zoning Administrator Angela Byers answered that all concerns have been addressed except # 5 that deals with removal and replacement of pavement. Pearce asked about drainage. Byers said that this is addressed in the letter from Downer Davis dated March 10, 1998. (Copy attached and becomes part of these minutes) Pearce then questioned the setbacks. Ryan said that setbacks are 10 feet on the each side and 25 feet in the front. 2. Mr. Leonard Schauch presented Council with a petition for a minor subdivision at #1 8th Terrace, PIN 4- 6 -1 -9. Schauch explained that he and his wife want to restore the house to its original appearance. Youmans asked about the carport on the 2 lots. Schauch said that they will come down. Monaghan asked if he was planning on developing the other lots. Schauch answered no. Pearce then questioned why he wanted a minor subdivision. Schauch answered that it will keep a vacant lot between the houses. Parker stated that any development would have to be approved by DNR. Hosti asked if this was major because it is one lot into three lots. Byers said that a minor is three lots or less and that a major is four lots or more. Pearce asked what is it zoned. Byers answered R 2. 3. Mr. Eric Hogan presented Council with a petition for a 4 1/2 foot setback variance for the northeast portion of a deck at 68 Captain's View PIN 4- 21 -16 -9 stating that by granting the variance it would not affect any property owners. Youmans asked Hogan if he had spoken with the association. Hogan answered yes, and they have no problem with the variance. Pearce said that you have the deck already framed in. Hogan said that yes it is framed in and then he stopped, stating that he wanted to see how it would look before coming before Council for a variance. Pearce said that it was not the proper procedure, but he has no problem with the deck. Hogan said that he understood and that the deck can be removed, stating that his wife had seen this in a building book. Youmans said that he has had two wives and understands completely. Anderson asked where this deck would be facing. Hogan said it is on the beachside and it is surrounded by dunes. Monaghan said that the paperwork is not filled out completely. Byers said that she gives 1 1 1 out the paperwork and then accepts it back even if it is not filled out and that some questions do not relate to the request. Monaghan said that it would help if all questions are filled in on the request form. Mayor Parker opened the meeting for business legally presented. Merves moved to approve the site plan review for Mike Ryan. Youmans seconded. Vote by Council was unanimous. Youmans moved to approve the minor subdivision for Leonard Schauch. Monaghan seconded. Vote by Council was unanimous Youmans moved to grant the 41/2 foot setback variance to Eric Hogan. Anderson seconded. Vote by Council was 4 in favor (Nerves, Youmans, Anderson, Hosti); 2 opposed (Monaghan, Pearce). Hosti moved to move the paving of Center Street to high priority on the list. Pearce seconded. Hosti said that Jones also needs paving. Youmans said that Jones is not as bad as Center. Vote by Council was unanimous. Anderson moved to accept the Minutes of February 26th as read. Pearce seconded. Council vote was unanimous. Mayor Parker explained Ms. Carolyn Stevens' request for a reimbursement from someone, the City or the contractor, for damage in the amount of $378.00 done to her home because of work being done in her neighborhood. Parker said that Farmer will hold back money for three water meters, plus the $378.00 for Ms. Stevens from the payment to Dixie Contractor. Youmans said that Ms. Stevens said that at the time she was upset but later realized that she had sand on her floors and did not know where it came from. Merves asked if there was any legal problem doing this. Hughes answered no. Hosti moved to approve the Alcoholic Beverage license for Mr. George Spriggs for "Georges" at 1105 E. Highway 80. Anderson seconded. Unanimous vote by Council. Hosti moved to approve the emergency work on the collapsed sewer line on Highway 80 between Jones and Second Avenue to I Am Construction in the amount of $25,000. plus or minus. City employees will help in order to hold down the cost. Pearce seconded. Hosti said that there was a fuel leak from Chu's 7 -11 gas pumps. Vote by Council was unanimous. Mayor Parker asked why the rush for the Memo of Agreement with the Corps of Engineers for the Beach Renourishment stating that can't this wait until the March 26th Council meeting. Farmer said that he and the Corps of Engineers believe something will have to be done on the Back River anyway. Youmans said that in a letter from Olsen it was stated that the sand is building up and he does not believe that the City should tie up any funds. Mayor Parker said that this will be placed on the March 26th meeting agenda. Mayor Parker asked Youmans for a copy of this letter from Olsen. City Attorney Hughes explained the letter from Attorney Tom Mahoney concerning the BellSouth communication tower located behind the fire station bays. Hughes said that they are requesting going from 80 feet to approximately 120 to 130 feet. This tower is temporary until the new water storage tank is complete on Second Street. Mayor Parker said that we need to get a firm commitment. Hughes stated that if we alter the present contract, he is not sure they have to take the tower down when the new tower is in place. Youmans questioned the foundation stating that it can never be removed, this needs to be done because we might expand the fire station in the future. Youmans does not believe it should go where it is located at the present time. Pearce asked about the height. Hughes said that the City can regulate where the towers are placed and Zoning Administrator Byers is working on the telecommunication ordinance that should be heard next month. Youmans also mentioned the helicopter landing place and asked how this would effect their landing in that area. Hughes was asked to work on this by Mayor Parker. Youmans motioned to change the April 9th Council meeting to April 8th because of the GMA Spring District meeting scheduled for April 9th in Hinesville. Hosti and Anderson seconded. 1 1 1 Vote by Council was unanimous. Mr. Bill Lovett of Hussey, Gay, Bell and DeYoung explained the Corrective Action Plan - Part A on the former underground storage tank located on Van Horn Street stating that the estimated cost would be $7,000. The tank was discovered when the water lines were being laid, soil samples and all wells within one mile will have to be tested to see how far if any of the fuel has spread. Pearce moved to approve the contract. Youmans seconded. Vote by Council was 5 in favor (Merves, Youmans, Mona,. jean, Anderson, Pearce); one opposed ( Hosti). Hosti stated that if the tank was military that the federal government would pay for all of the expenses related to testing and removal of the tank. Pearce moved to accept the contract from Hussey, Gay, Bell and DeYoung for the engineering proposal for Lift Station #3 located at 14th Street and Miller Avenue not to exceed $9,500. Monaghan seconded. Youmans questioned if this is mandated by EPD. Superintendent George Reese said that the lift station needs to be enlarged, the City has no choice. Hosti asked if the station needed to be completely redone and if we need a study or can we just replace the pump? Reese said that this is the design for the lift station because of the lack of land the pump will have to go on top. To do the job it will cost about $100,000, Reese said. Vote by Council was 3 in favor (Merves, Monaghan, Pearce); 3 opposed (Youmans, Anderson, Hosti). Mayor Parker broke the tie by voting in favor. Pearce moved for Farmer to get a proposal for the Inlet Avenue/ Back River Stormwater Pipe replacement project and bring the proposal to Council next month. Merves seconded. Vote by Council was unanimous. Hosti stated that he wants the Chief of Police to know that no one on the force cane to him to complain about the after hours work for police officers, he just happened to ask. Hosti understands that it was the Chiefs decision and he spoke with Farmer earlier today and it was discussed that the overtime could be paid through the City for after hours employment. Chief Price said that he has just attended a conference of police chiefs and that the departments are changing their polices because of all the lawsuits being filed against the cities and personally against the police chief, mayor and councils, and city managers. Price said that if they get hurt then he has to pay an officer overtime to cover their shift. Hughes said that he does not like the idea of paying through the City. Mayor Parker asked Hughes to look into the policies and come back to council with a legal opinion. Pearce read the proposal in the Council package on setback in the C -1 zone and moved for adoption. Monaghan seconded. Mayor Parker asked what is the rationale? Pearce said having residential in C zone you can build to lot line, you will get wall to wall apartment buildings, we need some control. Youmans said that area has been C 1 zone for years and years and he can't see the difference in restaurants and houses. Merves moved to amend the motion by adding 15th street. Pearce accepted. Mayor Parker said that all of this is not legal. Hughes said that this would have to be advertised for a public hearing and go to the planning commission for review. Pearce withdrew his main motion and changed it to advertise for a public hearing and a review by planning commission. Monagfian seconded. Youmans said that every property owner would have to be notified. Byers answered yes. Voting in favor were Merves, Monaghan, and Pearce; against were Youmans, Anderson, Hosti. Mayor Parker broke the tie by voting against the motion. Monaghan moved for a moratorium on minor and major subdivisions and building permits on all multi units until we get the water problem solved. Pearce seconded. Hughes said that you can do a moratorium under emergency conditions - 90 days is about the limit. Hughes said a public hearing is advisable. There is probably enough of a problem, regardless of the cause, to justify. Mayor Parker said that the problem was caused by the excessive rain. Hosti said 90 days will not do it any good, it will be a waste of time. Hughes said you must set a time period, 1 1 and we can not do it for an indefinite time Monaghan stated that we had problems last summer. Parker said only for a few weekends in the summer. Vote by Council was 3 in favor (Anderson, Monaghan, Pearce); 3 opposed (Merves, Youmans, Hosti). Youmans said that it was approved at the last meeting that funds for the infrastructure will be paid out of the SPLOST. Mayor broke the tie by voting against the moratorium. Byers explained the aid to construction ordinance concerning the water sewer fees. Pearce moved to accept Section 6 -1 -10 Tapping/stubbing fees, meters on its first reading. Anderson seconded. Vote by Council was 5 in favor (Merves, Monaghan, Anderson, Hosti, Pearce); 1 opposed (Youmans). Bill Lovett explained all three of the following proposals that are driven by the EPD: 1. Sanitary Sewer Investigation Report - Georgia Rural Water Association is coming down to Tybee to televise as much of the sewer pipe in a two week period as time permits. This will cut the cost of the proposal. Pearce moved to approve. Monaghan seconded. Vote by Council was 5 in favor (Merves, Youmans, Monaghan, Anderson, Pearce); 1 opposed (Hosti). 2. WWTP Interim Upgrade - Cost not to exceed $5,500. Youmans moved to approve. Anderson seconded. Vote by Council was unanimous. 3. Waste Water Treatment Plant Upgrade -to meet present flow. Lovett said this will be what you need to have today. Parker asked if this will take care of the summer peak? Lovett answered yes. Youmans moved for approval. Pearce seconded. Vote by Council was 4 in favor (Merves, Youmans, Monaghan, Pearce); 2 opposed (Anderson, Hosti). Hughes said that he has the lease agreement with Southern Wireless and he prefers the addendum to cover the costs of any additions to maintenance of the tank. Youmans moved to approve lease with addendum, all proceeds going to the gym fund. Hosti seconded. Vote by Council was unanimous. Hosti moved to approve the drawing by Cullem Chambers for the parking at the Museum. Pearce seconded. Klutz said that they want to maximize green space explaining that most of the parking lot with meters is not utilized. Hosti said that since we will be cutting paving in half can we use the paving elsewhere? Monaghan stated that the Council allowed the City Manager to make reasonable changes. Hosti thanked Klutz and Chambers. Vote by Council was unanimous. Farmer said that the traffic study you have before you is for information only and that no action is required. Pearce moved to accept Section 10-1 -4 Speed Zones on its second reading. Anderson and Hosti seconded. Vote by Council was 5 in favor (Merves, Monaphan, Anderson, Hosti, Pearce); 1 opposed (Youmans). As there was no further business to come before Council the meeting was adjourned. Mayor Walter W. Parker 1 HUSSEY, GAY, BELL & DEYOUNG ENVIRONMENTAL, INC. POST OFFICE BOX 14247 SAVANNAH, GEORGIA 31416 PHONE: (912) 354 -4626 FAX: (912) 354-6754 March 11, 1998 Mr. Bill Farmer City Manager City of Tybee Island Tybee Island, Georgia RE: CORRECTIVE ACTION PLAN - PART A FORMER UNDERGROUND STORAGE TANK BASIN Dear Mr. Farmer : Hussey, Gay, Bell & DeYoung Environmental, Inc. appreciates the opportunity to present this proposal for preparation of a Corrective Action Plan - Part A (CAP -A) in accordance with the letter dated March 2, 1998 from the Georgia Department ofNatural Resources (DNR). The scope of work includes completion of the following tasks: 1. Installation of three permanent groundwater monitoring wells equipped with secured manhole covers. 2. Collecting soil and groundwater samples for analyses of petroleum constituents from each well location. 3. Surveying the well locations and top of casing elevations, and obtaining two sets of stabilized groundwater elevation data. 4. Preparation of two site maps depicting groundwater flow and gradient and a site map illustrating the results of the analytical testing. 5. A water well survey for a one mile radius of the site and preparation of a map showing their locations. 6. Completion of the CAP -A forms, tables, and narrative report required by the Georgia DNR 7. Preparation of a Site Investigation Plan (SIP) which details a proposed comprehensive assessment of the site which would be the next phase of investigation. The SIP and subsequent CAP - Part B may or may not be required at the site, depending on the results of the CAP - A; however, current groundwater data indicates that these phases most likely will be required. 8. Perform the Public Notice •requirements of the CAP A rules. 1 1 1 Mr. Bill Farmer March 11, 1998 Page 2 These tasks may be completed on a "time and materials" basis for an estimated cost of $6,000 to $7,000 including analytical fees and reporting. If this is agreeable and you wish us to proceed, please indicate this by signing in the space provided, and returning it to my attention. Hussey, Gay, Bell & DeYoung Environmental, Inc. is pleased to present this proposal and looks forward to working with you on this project. If you have any questions or require additional information about the scope of work summarized above, please don't hesitate to call. Sincerely, I, Environmental Manager 1, CAJL 4:7 AMY OIgLBERG Copy furnished: Mr. Bill Lovett Authorized by: i.GPLi Date: 3 I I .D-I 9 Q Title: (Y l 0-9 Or HUSSEY, GAY, BELL & DEYOUNG, INC. CONSULTING ENGINEERS March 6, 1998 Mayor Walter Parker City of Tybee Island P.O. Box 2749 Tybee Island, Georgia 31329 -2749 Re: Engineering Proposal Lift Station No. 3 Design Dear Mayor Parker: ESTABLISHED 1958 We are pleased to present our proposal for the design of the upgrade of the Lift Station No. 3 for the City of Tybee Island. Our services will include the following: Item 1: Lift Station Pump Design: We will conduct performance tests on the existing pump system and develop performance characteristics of the total system. We will design a duplex lift station and electrical controls and prepare contract documents, plans and specifications. The upgrade design will be developed to minimize wastewater bypassing required during construction. Item 2: Contract Administration: We will assist the City in bid advertising, reviewing bids and make recommendation of award. In addition, we will prepare a contract for execution by the selected contractor and the City, review necessary shop drawings submitted by the contractor, review periodic pay estimates and prepare as -built drawings based on information provided by the contractor. Item 3: Construction Observation: We will provide periodic on -site construction observation to determine that the contractor completes the project in reasonable accordance with the plans and specifications. 329 COMMERCIAL DRIVE (31406) • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416 -1247• TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754 •00 •:35. i : :1 -° e -none X03.7 00 0441 www.hgbd.com eonone: X03 S4) 7 500 �csmue .503.h 1) 7502 1 1 Page 2 March 6, 1998 Mayor Walter Parker Our fees for the above tasks will be on an hourly basis in accordance with the attached Schedule of Hourly Rates. Fee for Item 1 will not exceed $9,500.00 without prior approval by the City. Fees for Items 2 and 3 will be on an hourly basis in accordance with the attached Hourly Rate Schedule. We appreciate the opportunity to provide these services and would be glad to use a signed copy of this letter as our Notice to Proceed. Please retain a copy for your records. William H. Lovett Vice - President WHL /aha cc: Bill Farmer George Reese Bob Whelchel ACCEPTED BY: City of Tybee Island ATE: 3-/-2-21 1 1 1 119 HUSSEY, GAY, BELL & DEYOUNG, INC. CONSULTING ENGINEERS March 6, 1998 Mayor Walter Parker City of Tybee Island Post Office Box 2749 Tybee Island, Georgia 31328 -2749 RE: Engineering Proposal Sanitary Sewer Investigation Report Tybee Island, Georgia Dear Mayor Parker: ESTABLISHED 1958 We appreciate the opportunity to present this proposal for engineering services in connection with the referenced project. The schedule is presented in two phases. Phase I is the discovery phase which identifies gravity sewer problem areas along with the cost effective improvements needed to minimize inflow and infiltration resulting from these problems. Phase II consists of design and construction for which a schedule for compliance will require Phase I results. The compliance schedule is presented below because it is an integral part of the cost proposal. PHASE I - DISCOVERY SCHEDULE Complete Televising Sanitary Sewer to Identify Inflow and Infiltration Services Complete Cost Analysis of Sanitary Sewer and Prepare Priority Repair Schedule Complete Cost Benefit Analysis Report PHASE II - DESIGN AND CONSTRUCTION SCHEDULE Complete Sanitary Sewer Design EPD Approval Advertisement for Bids 120 Days 60 Days after Televising is Complete 30 Days To be determined To be determined To be determined 329 COMMERCIAL DRIVE (31406) • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416 -1247• TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754 e. 50I - ,5.II33 35 i :54 =000 r' 0 e,ox ..Ill Uml;!a. eief)none: S03. 0444 Facsimile: 503.7c4 i 409 -.!, c:..a. '.0.3Cx i ;t. ^ easarr. C 2'7465 Te!ernloae: 03.S4'). 7500 Facsimue:.503.549. 7 502 1 Page 2 March 6, 1998 Mayor Walter Parker PHASE I - COST To address the inflow /infiltration in the collection system, we propose to clean and televise approximately 32,500 LF of existing gravity lines that have been identified by the City as having known failures. We will also inspect manholes associated with these lines. Inspection of building sewer lines is not included in this proposal. A written report based on review of video tapes and field reports will be prepared. The report will establish priorities with recommendation as to type of repairs necessary at various locations with associated cost for each repair. This report can be used as the basis to prepare construction drawings and specifications for Phase II. Item 1 : Our proposal is based on cleaning and televising approximately 32,500 LF of gravity sewer lines and inspecting approximately 140 manholes. Line sizes to be inspected are as follows: 8" 28,785 LF 10" 300 LF 18" 280 LF Unknown Size 3,350 LF We will subcontract the cleaning and televising of sewer lines and the inspection of manholes. Item 2 We will also collect data on the system, direct camera crews, review tapes, make recommendation on repair of lines and manholes based on data collected, establish priorities and cost benefits and prepare a final report with exhibits. Field surveying is not included. As previously mentioned, the report can be used as the basis to prepare construction drawings for Phase II.. Our fee for Item 1 above will be on a unit price basis as follows: Pipe Cleaning, 8" & 10" 28,785' @ .77/LF = $22,165.00 Pipe Cleaning, 18" 280' @ $3.30/LF = 924.00 Pipe Cleaning, Unknown 3,350 @ $1.10/LF = 3,685.00 TV Inspection, 8" thru 18 ", Round Pipe 32,415 @ .77/LF = 24,959.00 Manhole Inspection, 140 EA @ $33.00/1VIH= 4,620.00 TOTAL $56,353.00 1 1 Page 3 March 6, 1998 Mayor Walter Parker Our fee for Item 2 above will be on an hourly basis in accordance with the attached Schedule of Hourly Rates but will not exceed $30,000 without prior approval by the City. The study outlined in this proposal addresses approximately 30% of your collection system. Based on the results of Phase I, the Discovery Phase, and Phase II, Construction Phase, it may be necessary to investigate the remaining 70% of your collection system. Should you have questions or comments, please contact me. Sincerely, William H. Lovett Vice President WHL /aha cc: Bill Farmer George Reese Bob Whelchel ACCEPTED BY: /"411e ATE: 3- «` ?g City of Tybee Island 7E HUSSEY, GAY, BELL & DEYOUNG, INC. 1 D CONSULTING ENGINEERS March 6, 1998 1 Mayor Walter Parker City of Tybee Island P.O. Box 2749 Tybee Island, Georgia 31329 -2749 Re: Engineering Proposal WWTP Interim Upgrade Tybee Island, Georgia Dear Mayor Parker: ESTABLISHED 1958 We appreciate the opportunity to present this proposal for the engineering services in connection with the referenced project. The specific scope of this proposal consist of preparing an engineering report to present needed improvements, treatment improvement benefits, and cost. The report will provide design recommendations for use in the interim improvement design phase. The compliance schedule associated with the interim WWTP upgrade is as follows: Complete Engineering Report Complete Design Complete Construction Our services will include the following: 60 Days 120 Days 120 Days Item 1: Engineering_Report for Interim WWTP Improvements: We will complete a hydraulic analysis of all process units, piping and pumps to identify the limiting elements in the WWTP. We will provide a cost benefit analysis for upgrading process units, piping or pumps to provide the City with maximum treatment capability. Because of high capital expense the interim upgrades will not include constructing new process units. We will provide an engineering report to present recommendations and estimated total improvement cost. 329 COMMERCIAL DRIVE (31406) • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416-1247. TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754 un•i` a - H!eoinone .:,:c3.700 044.4 csuniie: ^03.700 www.hgbd.com _.er)no.:•e: S'33.840 Soo mue :n3.Slq 75.7Z 1 1 1 Page 2 March 6, 1998 Mayor Walter Parker Item 2: Design of Interim Upgrades: We will complete design of upgrades presented in the engineering report for interim WWTP improvements. We will prepare contract documents, specifications and plans. Item 3: Contract Administration: .. We will assist the City in bid advertising, reviewing bids and make recommendation of award. In addition, we will prepare a contract for execution by the selected contractor and the City, review necessary shop drawings submitted by the contractor, review periodic pay estimates and prepare as -built drawings based on information provided by the contractor. Item 4: Construction Observation: We will provide periodic on -site construction observation to determine that the contractor completes the project in reasonable accordance with the plans and specifications. Our fees for the above tasks will be on an hourly basis in accordance with the attached Schedule of Hourly Rates. Fee for Item 1 will not exceed $5,500.00 without prior approval by the City. Fees for Items 2,3 and 4 will be on an hourly basis. We appreciate the opportunity to provide these services and would be glad to use a signed Contract as our Notice to Proceed. Please retain a copy for your records. Sincerely, William H. Lovett Vice - President WHL /aha cc: Bill Farmer George Reese Bob Whelchel ACCEPTED BY: DATE: 3 City of Tybee Island 1 1 1 Hussey, Gay, Bell & DeYoung, Inc. Consulting Engineers Savannah, Georgia SCHEDULE OF HOURLY RATES Principal Engineer Engineer W Engineer III Engineer II Engineer I Assistant Engineer Engineer Aide Technician III Technician II Technician I Senior Project representative Project Representative Four -Man Survey Crew GPS Survey Crew Three -Man Survey Crew Two -Man Survey Crew Clerical CADD CASD Hydrographic Boat and Equipment $95.00 $85.00 $75.00 $65.00 $60.00 $55.00 $50.00 $45.00 $40.00 $35.00 $45.00 $42.00 $95.00 $100.00 $85.00 $75.00 $30.00 $15.00 $15.00 $22.00 1 1 1 KIT HUSSEY, GAY, BELL & DEYOUNG, INC. CONSULTING ENGINEERS CONSULTING ENGINEERS December 10, 1997 Dr. Bill Farmer City Administrator City of Tybee Island P.O. Box 2749 Tybee Island, Georgia 31329 -2749 Re: Engineering Proposal Tybee Island, Georgia Wastewater Treatment Plant Upgrade Dear Mr. Farmer: ESTABLISHED 1958 Pursuant to your request, we are herewith submitting our proposal for engineering services in connection with providing an upgrade to the City's Wastewater Treatment Plant (WWTP). The project will consist of designing a sludge holding tank, belt press installation, a clarifier, ultra violet disinfection, and two pump stations. Our services will consist of providing support services, design, assistance in bidding, contract administration, construction observation and record drawings. TASK A: SUPPORT SERVICES Item 1: Topographic Survey We will perform topographic survey on the 2 acre site using 50' grids. Item 2: Soils investigation of WWTP We will perform soil borings and penetration tests at locations where structures are proposed. The actual locations and depths will be based upon soil conditions and will vary as the task requires. TASK B: DESIGN DEVELOPMENT REPORT (DDR) We will prepare the DDR for the Wastewater Treatment Plant upgrade. We will submit DDR to EPD and obtain approval from the Georgia Environmental Protection Division. 329 COMMERCIAL DRIVE (314061 • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416 -1247• TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754 www hgbd.com Page 2 December 10, 1997 Mr. Bill Farmer City of Tybee TASK C: DESIGN We will design a clarifier, sludge holding tank, belt press installation, two pump stations and ultra violet disinfection upgrade to the City's WWTP. Plans, specifications and contract documents will be prepared and submitted to appropriate local and state agencies for review and permitting. We will also prepare for review by the City, the City's legal council, and other advisors, contract agreement forms, general conditions and supplementary conditions, bid forms, invitations to bid and instructions to bidders. TASK D: CONSTRUCTION PHASE Item 1: Bidding and Contract Administration We will assist the city in advertising for bids, review all bids and make a recommendation of award. In addition, we will prepare a Contract for execution by the selected contractor, review periodical pay estimates and prepare record drawings based on information provided by the contractor. Item 2: Construction Observation We will provide on -site construction observation to determine that the Contractor completes the project in reasonable accordance with the plans and specifications. TASK E: OPERATION & MAINTENANCE MANUAL We will prepare the 0 & M Manual addendum and submit to the Georgia Environmental Protection Division for approval. FEES 1 HGBD's fees for the above services are as follows: TASK A Support Services Item 1 - Topographic Survey - esti. 2 ac. Site $ 1,500.00 Item 2 - Soils Investigation of WWTP $ 3,000.00 TASK B Design Development Report $ 8,500.00 TASK C: Design & Bidding $39,000.00 1 1 Page 3 December 10, 1997 Mr. Bill Farmer City of Tybee TASK D: Construction Phase Item 1 - Contract Administration Hourly Item 2 - Construction Observation Hourly TASK E: Operation & Maintenance Manual $8,500.00 ADDITIONAL SERVICES Item 1 - Travel Outside of Chatham County Item 2 - Plat and Easements off -site, if required Item 3 - Wetland Delineation and Permitting Item 4 - Increase Scope of Work above those indicted here We appreciate the opportunity to provide these services and would be glad to use a signed Contract as our Notice to Proceed. Yours very WILLIAM H. LOVETT Vice- President WHL /aha cc: Bob Whelchel ACCEPTED BY: DATE: City of Tybee.Island 19 9K 1 1 NOVEMBER 28, 1997 CONCEPTUAL COST ESTIMATE TYBEE ISLAND WWTP UPGRADE Ultraviolet Disinfection $ 75,000.00 Aeration Tank Pumps $ 30 000.00 Clarifier Splitter Box $ 15 000.00 Final Clarifier $275,000.00 RAS Pumps $ 60,000.00 Sludge Holding $165,000.00 Belt Press Installation $100,000.00 $720,000.00 Piping 13% $ 93 600.00 Electrical 15% $108,000.00 TOTAL Engineering & Contingencies (25 %) $921,600.00 $230,400.00 TOTAL ESTIMATED COST $ 1,152,000.00 1 AN ORDINANCE /RESOLUTION ORDINANCE NO. 121797 CITY OF TYBEE ISLAND, CHATHAM COUNTY, GEORGIA Pursuant to Section 40 -6 -183 of the Official Code of Georgia Annotated concerning Local Authorities power to alter lawful speed limits, the following ordinance regulating speed limits within the City of Tybee Island, Chatham County, Georgia, is adopted. Be it ordained by the Mayor and Councilmen of Tybee Island, Chatham County, Georgia, that the following speed zones are hereby established based on an engineering and traffic investigation as prescribed by law. S.R. FROM ON- SYSTEM HIGHWAYS M.L. TO 26 /US 80 Tybee Isl. Cty Lmts. 32.66 Byers St. 26 /US 80 Byers St. 34.17 Chimney Pot Crk. 26 /US 80 Chimney Pot Crk. 34.66 2nd Ave. III 26 /US 80 2nd Ave. 35.34 3rd St. 26 /US 80 3rd St. 35.61 14th St. LENGTH IN SPEED M.L. MILES LIMIT 34.17 1.51 55 MPH 34.66 0.49 45 MPH 35.34 0.68 35 MPH 35.62 0.28 30 MPH 36.66 1.05 35 MPH SCHOOL ZONE 7th St. 35.66 9th St. 36.08 0.42 30 MPH FROM 7 :30 A.M. to 8:30 A.M. and from 2:30 P.M. to 3:30 P.M. ON SCHOOL DAYS ONLY 26 /US 80 14th St. 36.66 End of SR 26 @ 16th St. 36.86 0.20 30 MPH Signs to be erected by Department of Transportation for all state routes. SHEET 1 OF 2 1 1 ROAD NAME Lewis Ave. Jones Ave. Chatham Ave. Chatham Ave. OFF- SYSTEM HIGHWAYS LENGTH IN SPEED FROM TO MILES LIMIT 6th St. 26th St. 14th St. 17th St. Signs to be erected by the City of Tybee Island. SR 26 17th St. 17th St. 0.11 Mi. N. of 18th St. 0.50 25 MPH -Z0 1.56 25 MPH 0.40 30 MPH 0.23 30 MPH BE IT RESOLVED that any person convicted of a violation of this ordinance shall be punished as provided for by law. ALL ORDINANCES and parts of ordinances in conflict with this ordinance shall be repealed. THIS ORDINANCE shall become effective when appropriate signs are erected. ATTESTED: Date 1 APPROVED: -i -98 Date SHEET 2 OF 2