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1998 -03 -12 City Council Minutes
Mayor Walter W. Parker called the March 12 th Council meeting to order at 7:30 P.M.
with the following members of Council present: Ed Merves, Jack Youmans, Anne Monaghan,
Donald Anderson, Jr., Michael A. Hosti and Mallory Pearce. City Attorney Hughes was present to
guide the Council on legal matters.
Reverend Lee Bennett gave the invocation and the audience recited the Pledge of
Allegiance.
Mr. Ron Clark presented Council with a petition signed by the residents in the area of
Center Street requesting that it be paved. Youmans asked who set the priority list on the paving of
streets. City Manager Farmer said that he did it and presented it to Council but no action was ever
taken. Youmans said that Council can swap the priority list tonight.
Mr. Bert Barrett stated that this will be the last time he appears before Council. Barrett
asked that the City remember a piece of Tybee that is no longer here, Edward Mardi. "Tony"
spent time in Fort Screven and a lot of time at Jaycee Park. Anderson said that the Beautification
Committee is planting a tree and placing plaque. Barrett said that Anderson had stole his thunder.
Hosti said that there were donation jars out in stores. Youmans told Barrett that he can still come
and speak to Council.
Mayor Parker opened the following three Public Hearings, asked for comments, and
closed the hearing according to law:
1. Mr. Mike Ryan presented his petition for a site plan review for 8 condos on 1 lot at # 5 17th
Place, PIN 4 -9 -5 -3 stating that he has met all codes and regulations. Youmans asked if he was
going to come back to Council and request variance when he was almost finished with the project?
Ryan answered no. Pearce questioned the engineering report. Zoning Administrator Angela Byers
answered that all concerns have been addressed except # 5 that deals with removal and
replacement of pavement. Pearce asked about drainage. Byers said that this is addressed in the
letter from Downer Davis dated March 10, 1998. (Copy attached and becomes part of these
minutes) Pearce then questioned the setbacks. Ryan said that setbacks are 10 feet on the each side
and 25 feet in the front.
2. Mr. Leonard Schauch presented Council with a petition for a minor subdivision at #1 8th
Terrace, PIN 4- 6 -1 -9. Schauch explained that he and his wife want to restore the house to its
original appearance. Youmans asked about the carport on the 2 lots. Schauch said that they will
come down. Monaghan asked if he was planning on developing the other lots. Schauch answered
no. Pearce then questioned why he wanted a minor subdivision. Schauch answered that it will keep
a vacant lot between the houses. Parker stated that any development would have to be approved by
DNR. Hosti asked if this was major because it is one lot into three lots. Byers said that a minor is
three lots or less and that a major is four lots or more. Pearce asked what is it zoned. Byers
answered R 2.
3. Mr. Eric Hogan presented Council with a petition for a 4 1/2 foot setback variance for the
northeast portion of a deck at 68 Captain's View PIN 4- 21 -16 -9 stating that by granting the
variance it would not affect any property owners. Youmans asked Hogan if he had spoken with the
association. Hogan answered yes, and they have no problem with the variance. Pearce said that
you have the deck already framed in. Hogan said that yes it is framed in and then he stopped,
stating that he wanted to see how it would look before coming before Council for a variance.
Pearce said that it was not the proper procedure, but he has no problem with the deck. Hogan said
that he understood and that the deck can be removed, stating that his wife had seen this in a
building book. Youmans said that he has had two wives and understands completely. Anderson
asked where this deck would be facing. Hogan said it is on the beachside and it is surrounded by
dunes. Monaghan said that the paperwork is not filled out completely. Byers said that she gives
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out the paperwork and then accepts it back even if it is not filled out and that some questions do
not relate to the request. Monaghan said that it would help if all questions are filled in on the
request form.
Mayor Parker opened the meeting for business legally presented. Merves moved to
approve the site plan review for Mike Ryan. Youmans seconded. Vote by Council was
unanimous. Youmans moved to approve the minor subdivision for Leonard Schauch.
Monaghan seconded. Vote by Council was unanimous Youmans moved to grant the 41/2 foot
setback variance to Eric Hogan. Anderson seconded. Vote by Council was 4 in favor (Nerves,
Youmans, Anderson, Hosti); 2 opposed (Monaghan, Pearce).
Hosti moved to move the paving of Center Street to high priority on the list. Pearce
seconded. Hosti said that Jones also needs paving. Youmans said that Jones is not as bad as
Center. Vote by Council was unanimous.
Anderson moved to accept the Minutes of February 26th as read. Pearce seconded.
Council vote was unanimous.
Mayor Parker explained Ms. Carolyn Stevens' request for a reimbursement from
someone, the City or the contractor, for damage in the amount of $378.00 done to her home
because of work being done in her neighborhood. Parker said that Farmer will hold back money
for three water meters, plus the $378.00 for Ms. Stevens from the payment to Dixie
Contractor. Youmans said that Ms. Stevens said that at the time she was upset but later realized
that she had sand on her floors and did not know where it came from. Merves asked if there was
any legal problem doing this. Hughes answered no.
Hosti moved to approve the Alcoholic Beverage license for Mr. George Spriggs for
"Georges" at 1105 E. Highway 80. Anderson seconded. Unanimous vote by Council.
Hosti moved to approve the emergency work on the collapsed sewer line on Highway
80 between Jones and Second Avenue to I Am Construction in the amount of $25,000. plus or
minus. City employees will help in order to hold down the cost. Pearce seconded. Hosti said that
there was a fuel leak from Chu's 7 -11 gas pumps. Vote by Council was unanimous.
Mayor Parker asked why the rush for the Memo of Agreement with the Corps of
Engineers for the Beach Renourishment stating that can't this wait until the March 26th Council
meeting. Farmer said that he and the Corps of Engineers believe something will have to be done on
the Back River anyway. Youmans said that in a letter from Olsen it was stated that the sand is
building up and he does not believe that the City should tie up any funds. Mayor Parker said that
this will be placed on the March 26th meeting agenda. Mayor Parker asked Youmans for a
copy of this letter from Olsen.
City Attorney Hughes explained the letter from Attorney Tom Mahoney concerning the
BellSouth communication tower located behind the fire station bays. Hughes said that they are
requesting going from 80 feet to approximately 120 to 130 feet. This tower is temporary until the
new water storage tank is complete on Second Street. Mayor Parker said that we need to get a
firm commitment. Hughes stated that if we alter the present contract, he is not sure they have to
take the tower down when the new tower is in place. Youmans questioned the foundation stating
that it can never be removed, this needs to be done because we might expand the fire station in the
future. Youmans does not believe it should go where it is located at the present time. Pearce asked
about the height. Hughes said that the City can regulate where the towers are placed and Zoning
Administrator Byers is working on the telecommunication ordinance that should be heard next
month. Youmans also mentioned the helicopter landing place and asked how this would effect
their landing in that area. Hughes was asked to work on this by Mayor Parker.
Youmans motioned to change the April 9th Council meeting to April 8th because of the
GMA Spring District meeting scheduled for April 9th in Hinesville. Hosti and Anderson seconded.
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Vote by Council was unanimous.
Mr. Bill Lovett of Hussey, Gay, Bell and DeYoung explained the Corrective Action Plan
- Part A on the former underground storage tank located on Van Horn Street stating that the
estimated cost would be $7,000. The tank was discovered when the water lines were being laid,
soil samples and all wells within one mile will have to be tested to see how far if any of the fuel
has spread. Pearce moved to approve the contract. Youmans seconded. Vote by Council was 5 in
favor (Merves, Youmans, Mona,. jean, Anderson, Pearce); one opposed ( Hosti). Hosti stated that if
the tank was military that the federal government would pay for all of the expenses related to
testing and removal of the tank.
Pearce moved to accept the contract from Hussey, Gay, Bell and DeYoung for the
engineering proposal for Lift Station #3 located at 14th Street and Miller Avenue not to exceed
$9,500. Monaghan seconded. Youmans questioned if this is mandated by EPD. Superintendent
George Reese said that the lift station needs to be enlarged, the City has no choice. Hosti asked if
the station needed to be completely redone and if we need a study or can we just replace the
pump? Reese said that this is the design for the lift station because of the lack of land the pump
will have to go on top. To do the job it will cost about $100,000, Reese said. Vote by Council was
3 in favor (Merves, Monaghan, Pearce); 3 opposed (Youmans, Anderson, Hosti). Mayor Parker
broke the tie by voting in favor.
Pearce moved for Farmer to get a proposal for the Inlet Avenue/ Back River
Stormwater Pipe replacement project and bring the proposal to Council next month. Merves
seconded. Vote by Council was unanimous.
Hosti stated that he wants the Chief of Police to know that no one on the force cane to
him to complain about the after hours work for police officers, he just happened to ask. Hosti
understands that it was the Chiefs decision and he spoke with Farmer earlier today and it was
discussed that the overtime could be paid through the City for after hours employment. Chief Price
said that he has just attended a conference of police chiefs and that the departments are changing
their polices because of all the lawsuits being filed against the cities and personally against the
police chief, mayor and councils, and city managers. Price said that if they get hurt then he has to
pay an officer overtime to cover their shift. Hughes said that he does not like the idea of paying
through the City. Mayor Parker asked Hughes to look into the policies and come back to
council with a legal opinion.
Pearce read the proposal in the Council package on setback in the C -1 zone and moved
for adoption. Monaghan seconded. Mayor Parker asked what is the rationale? Pearce said having
residential in C zone you can build to lot line, you will get wall to wall apartment buildings, we
need some control. Youmans said that area has been C 1 zone for years and years and he can't see
the difference in restaurants and houses. Merves moved to amend the motion by adding 15th
street. Pearce accepted. Mayor Parker said that all of this is not legal. Hughes said that this would
have to be advertised for a public hearing and go to the planning commission for review. Pearce
withdrew his main motion and changed it to advertise for a public hearing and a review by
planning commission. Monagfian seconded. Youmans said that every property owner would have
to be notified. Byers answered yes. Voting in favor were Merves, Monaghan, and Pearce; against
were Youmans, Anderson, Hosti. Mayor Parker broke the tie by voting against the motion.
Monaghan moved for a moratorium on minor and major subdivisions and building
permits on all multi units until we get the water problem solved. Pearce seconded. Hughes said
that you can do a moratorium under emergency conditions - 90 days is about the limit. Hughes
said a public hearing is advisable. There is probably enough of a problem, regardless of the cause,
to justify. Mayor Parker said that the problem was caused by the excessive rain. Hosti said 90
days will not do it any good, it will be a waste of time. Hughes said you must set a time period,
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and we can not do it for an indefinite time Monaghan stated that we had problems last summer.
Parker said only for a few weekends in the summer. Vote by Council was 3 in favor (Anderson,
Monaghan, Pearce); 3 opposed (Merves, Youmans, Hosti). Youmans said that it was approved at
the last meeting that funds for the infrastructure will be paid out of the SPLOST. Mayor broke
the tie by voting against the moratorium.
Byers explained the aid to construction ordinance concerning the water sewer fees. Pearce
moved to accept Section 6 -1 -10 Tapping/stubbing fees, meters on its first reading. Anderson
seconded. Vote by Council was 5 in favor (Merves, Monaghan, Anderson, Hosti, Pearce); 1
opposed (Youmans).
Bill Lovett explained all three of the following proposals that are driven by the EPD:
1. Sanitary Sewer Investigation Report - Georgia Rural Water Association is coming down to
Tybee to televise as much of the sewer pipe in a two week period as time permits. This will cut the
cost of the proposal. Pearce moved to approve. Monaghan seconded. Vote by Council was 5 in
favor (Merves, Youmans, Monaghan, Anderson, Pearce); 1 opposed (Hosti).
2. WWTP Interim Upgrade - Cost not to exceed $5,500. Youmans moved to approve. Anderson
seconded. Vote by Council was unanimous.
3. Waste Water Treatment Plant Upgrade -to meet present flow. Lovett said this will be what
you need to have today. Parker asked if this will take care of the summer peak? Lovett answered
yes. Youmans moved for approval. Pearce seconded. Vote by Council was 4 in favor (Merves,
Youmans, Monaghan, Pearce); 2 opposed (Anderson, Hosti).
Hughes said that he has the lease agreement with Southern Wireless and he prefers the
addendum to cover the costs of any additions to maintenance of the tank. Youmans moved to
approve lease with addendum, all proceeds going to the gym fund. Hosti seconded. Vote by
Council was unanimous.
Hosti moved to approve the drawing by Cullem Chambers for the parking at the
Museum. Pearce seconded. Klutz said that they want to maximize green space explaining that
most of the parking lot with meters is not utilized. Hosti said that since we will be cutting paving
in half can we use the paving elsewhere? Monaghan stated that the Council allowed the City
Manager to make reasonable changes. Hosti thanked Klutz and Chambers. Vote by Council was
unanimous.
Farmer said that the traffic study you have before you is for information only and that no
action is required.
Pearce moved to accept Section 10-1 -4 Speed Zones on its second reading. Anderson and
Hosti seconded. Vote by Council was 5 in favor (Merves, Monaphan, Anderson, Hosti, Pearce); 1
opposed (Youmans).
As there was no further business to come before Council the meeting was adjourned.
Mayor Walter W. Parker
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HUSSEY, GAY, BELL & DEYOUNG ENVIRONMENTAL, INC.
POST OFFICE BOX 14247
SAVANNAH, GEORGIA 31416
PHONE: (912) 354 -4626 FAX: (912) 354-6754
March 11, 1998
Mr. Bill Farmer
City Manager
City of Tybee Island
Tybee Island, Georgia
RE: CORRECTIVE ACTION PLAN - PART A
FORMER UNDERGROUND STORAGE TANK BASIN
Dear Mr. Farmer :
Hussey, Gay, Bell & DeYoung Environmental, Inc. appreciates the opportunity to present this
proposal for preparation of a Corrective Action Plan - Part A (CAP -A) in accordance with the letter
dated March 2, 1998 from the Georgia Department ofNatural Resources (DNR). The scope of work
includes completion of the following tasks:
1. Installation of three permanent groundwater monitoring wells equipped with secured
manhole covers.
2. Collecting soil and groundwater samples for analyses of petroleum constituents from each
well location.
3. Surveying the well locations and top of casing elevations, and obtaining two sets of
stabilized groundwater elevation data.
4. Preparation of two site maps depicting groundwater flow and gradient and a site map
illustrating the results of the analytical testing.
5. A water well survey for a one mile radius of the site and preparation of a map showing their
locations.
6. Completion of the CAP -A forms, tables, and narrative report required by the Georgia DNR
7. Preparation of a Site Investigation Plan (SIP) which details a proposed comprehensive
assessment of the site which would be the next phase of investigation. The SIP and
subsequent CAP - Part B may or may not be required at the site, depending on the results of
the CAP - A; however, current groundwater data indicates that these phases most likely will
be required.
8. Perform the Public Notice •requirements of the CAP A rules.
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Mr. Bill Farmer
March 11, 1998
Page 2
These tasks may be completed on a "time and materials" basis for an estimated cost of $6,000 to
$7,000 including analytical fees and reporting. If this is agreeable and you wish us to proceed, please
indicate this by signing in the space provided, and returning it to my attention.
Hussey, Gay, Bell & DeYoung Environmental, Inc. is pleased to present this proposal and looks
forward to working with you on this project. If you have any questions or require additional
information about the scope of work summarized above, please don't hesitate to call.
Sincerely,
I,
Environmental Manager
1, CAJL 4:7
AMY
OIgLBERG
Copy furnished: Mr. Bill Lovett
Authorized by:
i.GPLi Date: 3 I I .D-I 9 Q
Title: (Y l 0-9 Or
HUSSEY, GAY, BELL & DEYOUNG, INC.
CONSULTING ENGINEERS
March 6, 1998
Mayor Walter Parker
City of Tybee Island
P.O. Box 2749
Tybee Island, Georgia 31329 -2749
Re: Engineering Proposal
Lift Station No. 3 Design
Dear Mayor Parker:
ESTABLISHED 1958
We are pleased to present our proposal for the design of the upgrade of the Lift Station No. 3 for the
City of Tybee Island. Our services will include the following:
Item 1: Lift Station Pump Design:
We will conduct performance tests on the existing pump system and develop performance
characteristics of the total system. We will design a duplex lift station and electrical controls
and prepare contract documents, plans and specifications. The upgrade design will be
developed to minimize wastewater bypassing required during construction.
Item 2: Contract Administration:
We will assist the City in bid advertising, reviewing bids and make recommendation of award.
In addition, we will prepare a contract for execution by the selected contractor and the City,
review necessary shop drawings submitted by the contractor, review periodic pay estimates
and prepare as -built drawings based on information provided by the contractor.
Item 3: Construction Observation:
We will provide periodic on -site construction observation to determine that the contractor
completes the project in reasonable accordance with the plans and specifications.
329 COMMERCIAL DRIVE (31406) • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416 -1247• TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754
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Page 2
March 6, 1998
Mayor Walter Parker
Our fees for the above tasks will be on an hourly basis in accordance with the attached Schedule of
Hourly Rates. Fee for Item 1 will not exceed $9,500.00 without prior approval by the City. Fees for
Items 2 and 3 will be on an hourly basis in accordance with the attached Hourly Rate Schedule.
We appreciate the opportunity to provide these services and would be glad to use a signed copy of
this letter as our Notice to Proceed. Please retain a copy for your records.
William H. Lovett
Vice - President
WHL /aha
cc: Bill Farmer
George Reese
Bob Whelchel
ACCEPTED BY:
City of Tybee Island
ATE: 3-/-2-21
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119 HUSSEY, GAY, BELL & DEYOUNG, INC.
CONSULTING ENGINEERS
March 6, 1998
Mayor Walter Parker
City of Tybee Island
Post Office Box 2749
Tybee Island, Georgia 31328 -2749
RE: Engineering Proposal
Sanitary Sewer Investigation Report
Tybee Island, Georgia
Dear Mayor Parker:
ESTABLISHED 1958
We appreciate the opportunity to present this proposal for engineering services in connection with
the referenced project. The schedule is presented in two phases. Phase I is the discovery phase which
identifies gravity sewer problem areas along with the cost effective improvements needed to minimize
inflow and infiltration resulting from these problems. Phase II consists of design and construction
for which a schedule for compliance will require Phase I results. The compliance schedule is presented
below because it is an integral part of the cost proposal.
PHASE I - DISCOVERY SCHEDULE
Complete Televising Sanitary Sewer to Identify Inflow
and Infiltration Services
Complete Cost Analysis of Sanitary Sewer and
Prepare Priority Repair Schedule
Complete Cost Benefit Analysis Report
PHASE II - DESIGN AND CONSTRUCTION SCHEDULE
Complete Sanitary Sewer Design
EPD Approval
Advertisement for Bids
120 Days
60 Days after
Televising is Complete
30 Days
To be determined
To be determined
To be determined
329 COMMERCIAL DRIVE (31406) • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416 -1247• TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754
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Page 2
March 6, 1998
Mayor Walter Parker
PHASE I - COST
To address the inflow /infiltration in the collection system, we propose to clean and televise
approximately 32,500 LF of existing gravity lines that have been identified by the City as
having known failures. We will also inspect manholes associated with these lines. Inspection
of building sewer lines is not included in this proposal. A written report based on review of
video tapes and field reports will be prepared. The report will establish priorities with
recommendation as to type of repairs necessary at various locations with associated cost for
each repair. This report can be used as the basis to prepare construction drawings and
specifications for Phase II.
Item 1 :
Our proposal is based on cleaning and televising approximately 32,500 LF of gravity sewer
lines and inspecting approximately 140 manholes. Line sizes to be inspected are as follows:
8" 28,785 LF
10" 300 LF
18" 280 LF
Unknown Size 3,350 LF
We will subcontract the cleaning and televising of sewer lines and the inspection of manholes.
Item 2
We will also collect data on the system, direct camera crews, review tapes, make
recommendation on repair of lines and manholes based on data collected, establish priorities
and cost benefits and prepare a final report with exhibits. Field surveying is not included. As
previously mentioned, the report can be used as the basis to prepare construction drawings
for Phase II..
Our fee for Item 1 above will be on a unit price basis as follows:
Pipe Cleaning, 8" & 10" 28,785' @ .77/LF = $22,165.00
Pipe Cleaning, 18" 280' @ $3.30/LF = 924.00
Pipe Cleaning, Unknown 3,350 @ $1.10/LF = 3,685.00
TV Inspection, 8" thru 18 ", Round Pipe 32,415 @ .77/LF = 24,959.00
Manhole Inspection, 140 EA @ $33.00/1VIH= 4,620.00
TOTAL $56,353.00
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March 6, 1998
Mayor Walter Parker
Our fee for Item 2 above will be on an hourly basis in accordance with the attached Schedule of
Hourly Rates but will not exceed $30,000 without prior approval by the City.
The study outlined in this proposal addresses approximately 30% of your collection system. Based
on the results of Phase I, the Discovery Phase, and Phase II, Construction Phase, it may be necessary
to investigate the remaining 70% of your collection system.
Should you have questions or comments, please contact me.
Sincerely,
William H. Lovett
Vice President
WHL /aha
cc: Bill Farmer
George Reese
Bob Whelchel
ACCEPTED BY: /"411e ATE: 3- «` ?g
City of Tybee Island
7E HUSSEY, GAY, BELL & DEYOUNG, INC.
1 D
CONSULTING ENGINEERS
March 6, 1998
1
Mayor Walter Parker
City of Tybee Island
P.O. Box 2749
Tybee Island, Georgia 31329 -2749
Re: Engineering Proposal
WWTP Interim Upgrade
Tybee Island, Georgia
Dear Mayor Parker:
ESTABLISHED 1958
We appreciate the opportunity to present this proposal for the engineering services in connection with
the referenced project. The specific scope of this proposal consist of preparing an engineering report
to present needed improvements, treatment improvement benefits, and cost. The report will provide
design recommendations for use in the interim improvement design phase.
The compliance schedule associated with the interim WWTP upgrade is as follows:
Complete Engineering Report
Complete Design
Complete Construction
Our services will include the following:
60 Days
120 Days
120 Days
Item 1: Engineering_Report for Interim WWTP Improvements:
We will complete a hydraulic analysis of all process units, piping and pumps to identify the
limiting elements in the WWTP. We will provide a cost benefit analysis for upgrading process
units, piping or pumps to provide the City with maximum treatment capability. Because of
high capital expense the interim upgrades will not include constructing new process units. We
will provide an engineering report to present recommendations and estimated total
improvement cost.
329 COMMERCIAL DRIVE (31406) • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416-1247. TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754
un•i` a
- H!eoinone .:,:c3.700 044.4
csuniie: ^03.700
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Page 2
March 6, 1998
Mayor Walter Parker
Item 2: Design of Interim Upgrades:
We will complete design of upgrades presented in the engineering report for interim WWTP
improvements. We will prepare contract documents, specifications and plans.
Item 3: Contract Administration: ..
We will assist the City in bid advertising, reviewing bids and make recommendation of award.
In addition, we will prepare a contract for execution by the selected contractor and the City,
review necessary shop drawings submitted by the contractor, review periodic pay estimates
and prepare as -built drawings based on information provided by the contractor.
Item 4: Construction Observation:
We will provide periodic on -site construction observation to determine that the contractor
completes the project in reasonable accordance with the plans and specifications.
Our fees for the above tasks will be on an hourly basis in accordance with the attached Schedule of
Hourly Rates. Fee for Item 1 will not exceed $5,500.00 without prior approval by the City. Fees for
Items 2,3 and 4 will be on an hourly basis.
We appreciate the opportunity to provide these services and would be glad to use a signed Contract
as our Notice to Proceed. Please retain a copy for your records.
Sincerely,
William H. Lovett
Vice - President
WHL /aha
cc: Bill Farmer
George Reese
Bob Whelchel
ACCEPTED BY: DATE: 3
City of Tybee Island
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Hussey, Gay, Bell & DeYoung, Inc.
Consulting Engineers
Savannah, Georgia
SCHEDULE OF HOURLY RATES
Principal Engineer
Engineer W
Engineer III
Engineer II
Engineer I
Assistant Engineer
Engineer Aide
Technician III
Technician II
Technician I
Senior Project representative
Project Representative
Four -Man Survey Crew
GPS Survey Crew
Three -Man Survey Crew
Two -Man Survey Crew
Clerical
CADD
CASD
Hydrographic Boat and Equipment
$95.00
$85.00
$75.00
$65.00
$60.00
$55.00
$50.00
$45.00
$40.00
$35.00
$45.00
$42.00
$95.00
$100.00
$85.00
$75.00
$30.00
$15.00
$15.00
$22.00
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KIT HUSSEY, GAY, BELL & DEYOUNG, INC.
CONSULTING ENGINEERS
CONSULTING ENGINEERS
December 10, 1997
Dr. Bill Farmer
City Administrator
City of Tybee Island
P.O. Box 2749
Tybee Island, Georgia 31329 -2749
Re: Engineering Proposal
Tybee Island, Georgia
Wastewater Treatment Plant Upgrade
Dear Mr. Farmer:
ESTABLISHED 1958
Pursuant to your request, we are herewith submitting our proposal for engineering services in
connection with providing an upgrade to the City's Wastewater Treatment Plant (WWTP). The
project will consist of designing a sludge holding tank, belt press installation, a clarifier, ultra violet
disinfection, and two pump stations. Our services will consist of providing support services, design,
assistance in bidding, contract administration, construction observation and record drawings.
TASK A: SUPPORT SERVICES
Item 1: Topographic Survey
We will perform topographic survey on the 2 acre site using 50' grids.
Item 2: Soils investigation of WWTP
We will perform soil borings and penetration tests at locations where structures are proposed.
The actual locations and depths will be based upon soil conditions and will vary as the task
requires.
TASK B: DESIGN DEVELOPMENT REPORT (DDR)
We will prepare the DDR for the Wastewater Treatment Plant upgrade. We will submit DDR
to EPD and obtain approval from the Georgia Environmental Protection Division.
329 COMMERCIAL DRIVE (314061 • P.O. BOX 14247 • SAVANNAH. GEORGIA 31416 -1247• TELEPHONE 912.354.4626 • FACSIMILE 912.354.6754
www hgbd.com
Page 2
December 10, 1997
Mr. Bill Farmer
City of Tybee
TASK C: DESIGN
We will design a clarifier, sludge holding tank, belt press installation, two pump stations and
ultra violet disinfection upgrade to the City's WWTP. Plans, specifications and contract
documents will be prepared and submitted to appropriate local and state agencies for review
and permitting. We will also prepare for review by the City, the City's legal council, and
other advisors, contract agreement forms, general conditions and supplementary conditions,
bid forms, invitations to bid and instructions to bidders.
TASK D: CONSTRUCTION PHASE
Item 1: Bidding and Contract Administration
We will assist the city in advertising for bids, review all bids and make a recommendation of
award. In addition, we will prepare a Contract for execution by the selected contractor,
review periodical pay estimates and prepare record drawings based on information provided
by the contractor.
Item 2: Construction Observation
We will provide on -site construction observation to determine that the Contractor completes
the project in reasonable accordance with the plans and specifications.
TASK E: OPERATION & MAINTENANCE MANUAL
We will prepare the 0 & M Manual addendum and submit to the Georgia Environmental
Protection Division for approval.
FEES
1
HGBD's fees for the above services are as follows:
TASK A Support Services
Item 1 - Topographic Survey - esti. 2 ac. Site $ 1,500.00
Item 2 - Soils Investigation of WWTP $ 3,000.00
TASK B Design Development Report $ 8,500.00
TASK C: Design & Bidding $39,000.00
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Page 3
December 10, 1997
Mr. Bill Farmer
City of Tybee
TASK D: Construction Phase
Item 1 - Contract Administration Hourly
Item 2 - Construction Observation Hourly
TASK E: Operation & Maintenance Manual $8,500.00
ADDITIONAL SERVICES
Item 1 - Travel Outside of Chatham County
Item 2 - Plat and Easements off -site, if required
Item 3 - Wetland Delineation and Permitting
Item 4 - Increase Scope of Work above those indicted here
We appreciate the opportunity to provide these services and would be glad to use a signed Contract
as our Notice to Proceed.
Yours very
WILLIAM H. LOVETT
Vice- President
WHL /aha
cc: Bob Whelchel
ACCEPTED BY:
DATE:
City of Tybee.Island
19 9K
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NOVEMBER 28, 1997
CONCEPTUAL COST ESTIMATE
TYBEE ISLAND WWTP UPGRADE
Ultraviolet Disinfection $ 75,000.00
Aeration Tank Pumps $ 30 000.00
Clarifier Splitter Box $ 15 000.00
Final Clarifier $275,000.00
RAS Pumps $ 60,000.00
Sludge Holding $165,000.00
Belt Press Installation $100,000.00
$720,000.00
Piping 13% $ 93 600.00
Electrical 15% $108,000.00
TOTAL
Engineering & Contingencies (25 %)
$921,600.00
$230,400.00
TOTAL ESTIMATED COST $ 1,152,000.00
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AN ORDINANCE /RESOLUTION
ORDINANCE NO. 121797
CITY OF TYBEE ISLAND, CHATHAM COUNTY, GEORGIA
Pursuant to Section 40 -6 -183 of the Official Code of Georgia Annotated concerning Local
Authorities power to alter lawful speed limits, the following ordinance regulating
speed limits within the City of Tybee Island, Chatham County, Georgia, is adopted.
Be it ordained by the Mayor and Councilmen of Tybee Island, Chatham County, Georgia, that
the following speed zones are hereby established based on an engineering and traffic
investigation as prescribed by law.
S.R. FROM
ON- SYSTEM HIGHWAYS
M.L. TO
26 /US 80 Tybee Isl. Cty Lmts. 32.66 Byers St.
26 /US 80 Byers St. 34.17 Chimney Pot Crk.
26 /US 80 Chimney Pot Crk. 34.66 2nd Ave.
III 26 /US 80 2nd Ave. 35.34 3rd St.
26 /US 80 3rd St. 35.61 14th St.
LENGTH
IN SPEED
M.L. MILES LIMIT
34.17 1.51 55 MPH
34.66 0.49 45 MPH
35.34 0.68 35 MPH
35.62 0.28 30 MPH
36.66 1.05 35 MPH
SCHOOL ZONE
7th St. 35.66 9th St. 36.08 0.42 30 MPH
FROM 7 :30 A.M. to 8:30 A.M. and from 2:30 P.M. to 3:30 P.M.
ON SCHOOL DAYS ONLY
26 /US 80 14th St. 36.66 End of SR 26 @ 16th St. 36.86 0.20 30 MPH
Signs to be erected by Department of Transportation for all state routes.
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ROAD NAME
Lewis Ave.
Jones Ave.
Chatham Ave.
Chatham Ave.
OFF- SYSTEM HIGHWAYS
LENGTH
IN SPEED
FROM TO MILES LIMIT
6th St.
26th St.
14th St.
17th St.
Signs to be erected by the City of Tybee Island.
SR 26
17th St.
17th St.
0.11 Mi. N. of 18th St.
0.50 25 MPH -Z0
1.56 25 MPH
0.40 30 MPH
0.23 30 MPH
BE IT RESOLVED that any person convicted of a violation of this ordinance shall be
punished as provided for by law.
ALL ORDINANCES and parts of ordinances in conflict with this ordinance shall be repealed.
THIS ORDINANCE shall become effective when appropriate signs are erected.
ATTESTED:
Date
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APPROVED:
-i -98
Date
SHEET 2 OF 2