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Home My Public Portal AboutResolution 1763 RESOLUTION NO. 1763 A RESOLUTION ADOPTING THE FIRE LIFE & SAFETY SYSTEM GRANT WHEREAS, the Village of Plainfield and the Plainfield Fire Protection District wishes to create a joint grant program to provide financial assistance for fire life and safety systems in the traditional downtown commercial area; WHEREAS, it is the objective of both the Village of Plainfield and the Plainfield Fire Protection District to promote the health and welfare of the Village; and WHEREAS,the proposed grant will provide financial assistance to create more business recruitment opportunities; and WHEREAS, the proposed grant promotes the reuse and redevelopment of older and historic structures in the traditional downtown area; and NOW, THEREFORE, BE IT RESOLVED, by the Village President and the Board of Trustees in the Village of Plainfield, Will and Kendall Counties, Illinois, as follows: 1. That the attached Fire and Life Safety Grant Program is hereby adopted by the President and the Board of Trustees of the Village of Plainfield. ADOPTED this 3rd day of December, 2018, pursuant to a roll call vote as follows: AYES: Newton, O'Rourke, Bonuchi, Lamb, Larson NAYS: Wojowski ABSENT: None APPROVED, by the Village President on December 3, 2018. / /. ICHAEL P. COLLINS VILLAGE PRESIDENT • E : i MICHELLE GIBAS, VILLAGE CLERK 11111iliu,....11l all" i'[ -i-all ...I i I "111.111111.11111 '1.lIIIilio I iii VILLAGE OF PLAINFIELD PLAINFIELD HISTORIC COMMERCIAL DISTRICT FIRE & LIFE SAFETY SYSTEM GRANT December 3, 2018 Program Description The Village of Plainfield (VOP) and the Plainfield Fire Protection District (District) have developed the Fire & Life Safety System Grant Program (GRANT) for existing commercial structures/units that require the installation of a suppression system in the historic downtown area. The VOP and District will split the cost of the reimbursement grant 50/50 to help create this program. The fire sprinkler/suppression program was identified as a need in the village's downtown area where most of the structures are older with many dating to the late 1800's/early 1900's construction. Due to their age, many structures that have not been redeveloped through the years are still in need of a sprinkler system and retrofitting a system can prove challenging and cost prohibitive for a new business locating to the downtown area. The primary goal of this program is to enhance the safety of the business environment while lessening the financial burden a business/property owner may incur, but it also encourages the reuse and repurposing of Plainfield's oldest structures. By incentivizing this safety requirement, the hope is to expedite this change creating an all-around safer business district for all property owners, businesses and patrons. Grant Reimbursement Schedule & Qualified Improvements The GRANT reimbursement will be 20% of the total cost of qualified improvements below and maximum grant reimbursement of$20,000 (or maximum $100,000 total project cost of qualified improvements). Qualified Improvements: The following are the qualified improvements that can be considered reimbursable under this GRANT program: A. Fire sprinkler system equipment/installation. B. Associated fire alarm systems/installation. Fire & Life Safety System Grant Program 2 C. Architect costs directly associated to the fire sprinkler system installation (qualified cost not to exceed 10% of the construction costs). Program Procedures Any business/property owner wishing to apply for a GRANT should obtain the application and description of the program either at the VOP's website, the District's website, or at the VOP's Planning Department located in the Village Hall at 24401 West Lockport Street. Prior to applying for the grant, an applicant must schedule a pre-application meeting where a representative from both the Village of Plainfield and the DISTRICT will attend. This meeting should occur at the subject building as a DISTRICT walk-through of the property and building will also be required prior to submittal. Submittal: All applicants shall provide a complete GRANT application —incomplete submittals may be returned and will not initiate the process. As part of the application submittal, the applicant must submit a minimum of two (2) bids for all requested expenses to be reimbursed. The application may provide more submittal requirements than requested in this program description. Processing: Once an application is received, the VOP and the DISTRICT staff will review typically within one week from submittal. If the application is complete, a petition will be scheduled for a Village Board meeting and DISTRICT board meeting to approve the GRANT application. Typical scheduling occurs 30 days from staff application approval. Approval: If the grant is approved, the applicant will be required to enter into an agreement with the Village and DISTRICT that provides the qualified expenses approved and reimbursement grant amount. All improvements must follow the VOP building permit process with or without the grant reimbursement. The submittal requirements herein and on the application are strictly for the grant program purposes only. Please visit the Building Department website for more detail on the permit process. Contact: Plainfield Planning Department at 815.439.2824 or planning@goplainfield.com Grant Eligibility The application must meet the following criteria to be considered eligible for the grant program: A. The subject property must be located in the area identified in Exhibit A. B. The program is intended for existing structures only that was built prior to 1968— no new construction will be considered under this program. C. The use of the building must be commercial or mixed-use. D. The qualifying improvements must exceed $1,000. (see qualified improvements above). Fire & Life Safety System Grant Program 3 E. The applicant and/or property owner shall not have any VOP/DISTRICT liens, VOP/DISTRICT violation open cases or fines, and the applicant and/or property owner must be current with all taxes and VOP/DISTRICT billing prior to the application being processed. Reimbursable Payments Funding: The GRANT will be a reimbursement program for qualified improvements directly related to the implementation and installation of a fire life and safety system. Funding for the program will be split between the Plainfield Fire Protection District and the Village of Plainfield, and the grant is a "first come first serve" basis per each fiscal year. If a water tap-on fee is necessary, the Village may waive that tap-on fee, which will then be calculated towards the Village's 50% share of the grant reimbursement. In addition to the grant reimbursement, the Village of Plainfield and the DISTRICT will waive all associated permit inspection/plan review fees associated with the subject fire and life safety improvements. Excess Project Cost: If costs exceed the original estimates or exceeds the maximum of the program, the property owner or tenant will be responsible for the full amount of the excess. The Village cannot reimburse more than the total amount specified in the Agreement. Any work commenced prior to Village Board approval and signing of the GRANT Agreement will not be eligible for reimbursement funding. Maintenance &Alteration: Once completed, the applicant must maintain, and may not alter or change the improvements for a period of five years unless a request for modification is presented to the VOP Board/District Board and approved prior to commencing such work. The Village will not reimburse for repair, replacement, or other alteration to work completed through this grant program for a period of seven (7) years. Reimbursement grants are subject to Federal and State taxes, and are reported to the Internal Revenue Service on Form 1099. Property owners and tenants should consult their tax advisor for tax liability information. Project Completion & Reimbursement Payment Project Timeline: The applicant has one (1) year to complete the work from the date of approval. Owners or lessees may request a six (6) month extension provided there is a demonstrated hardship. Payment: Grant reimbursement will occur upon completion of the improvements with approvals from both the VOP and DISTRICT, and after proof of payment has been received. 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