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HomeMy Public PortalAbout1992_12_08 (2)394 TOWN COUNCIL MEETING MINUTES OF DECEMBER 8, 1992 A regular meeting of the Leesburg Town Council was held on December 8, 1992, at 7:30 p.m., in the Council Chambers, 25 West Market Street, Leesburg, Virginia. The meetingwas called to order by the Mayor. INVOCATION was given by Councilmember Georgia W. Bange SALUTE TO TIlE FLAG was led by Chief of Police James M. Kidwell ROLL CALL Councilmembers present George F. Atwell Georgia W. Bange Ronald W. Blake Joseph R. Trocino Kristen C. Umstattd William F. Webb Mayor James E. Clem STAFF MEMBERS PRESENT Town Manager Steven C. Brown Assistant Town Manager Peter Stephenson Director of Finance Paul E. York Director of Engineering and Public Works Thomas A. Mason Chief of Police James M. Kidwell Public Information Officer Susan Farmer Poi/ce Officers Cathy Polcn and Michael Burakcr Town Attorney George M. Martin Clerk of Council Barbara Messinger APPROVAL OF MINUTES MOTION On motion of Mr. Webb, seconded by Ms. Bange, the special meeting minutes of October 20, 1992 (resubmitted) and November 17, 1992 (resubmitted) were approved. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None CERTIFICATES OF APPRECIATION Mayor Clem and Tom Nail% Economic Development Advisory Commission Chairman, presented Richmond American and the Pulte Home Corporation with Certificates of Appreciation. Mayor Clem presented a Certificate of Appreciation to Mr. and Mrs. Afl Curry. Mayor Clem along with Sargeant Polen and Chief Kidwell presented a Certificate of Appreciation to Officer Michael Buracker. Mayor Clem presented a Certificate of Appreciation to Mr. Ed Finnegan. PETITIONERS there were no petitioners. PUBLIC HEARING to consider the FY 94-98 Capital Improvements Proeram Mr. Brown presented a slide presentation while reviewing the proposed CIP. Mayor Clem stated that he would be in favor of relocating the police department from the third floor of the government center. He stated that this project should be included in the CIP for some time in the future. Mr. Webb agreed to relocate the police department. Ms. Bange stated that the staff and Council should begin now to look for space for the police department and to look at the financial cost. 395 Mr. Brown stated that it would be important to maintain some police presence in the town office. Perhaps leave the police chief and his secretary in the government center. Mr. Atwell suggested spending more time on developing a plan before this project was placed in the CIP. Mr. Brown stated that there are certain obligations that must be met under the town's bond indentures with regard to renting space in the government center. Staff is exploring this with the town's bond counsel. Mayor Clem stated that staff and Council needs to be planning for this goal. There was no public comment. The Mayor closed the public hearing. 11. (h) MOTION On motion Mr. Webb, seconded by Mr. Trocino, the following resolution was proposed and unanimously adopted. 92-243 RESOLUTION ADOPTING THE FISCAL YEARS 1994-1998 CAPITAL 0 Z IMPROVEMENT PROGRAM WHEREAS, Section 15.1-464 of the 1950 Code of Virginia, as amended, authorizes the preparation and annual review of a Capital Improvement Program (C.I.P.); and WHEREAS, the town manager submitted a proposed Capital Improvement Program to the Town Council and Planning Commission on November 10, 1992; and WHEREAS, the Planning Commission has reviewed the C.I.P. for compliance with the Town Plan and on November 19, 1992, approved a motion to recommend the C.I.P. for adoption by the Town Council; and and WHEREAS, the Town Council held a public hearing on the proposed C.I.P. on December 8, 1992; WHEREAS, the C.I.P. provides a long-term plan for the financing, acquisition and construction of capital facilities, projects and equipment in the amount of $31.9 million over the next five years. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The proposed Capital Improvement Program for fiscal years 1994-1998 is hereby adopted. VOTE Aye: Nay: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem None COUNCILMEMBER COMMENTS Ms. Bange stated that she has been attending many meetingswhere many innovative ideas are being presented. She noted that the Special Events Committee will be holding a forum on January 6, 1993. She commented on the excellent job that Director of Parks and Recreation Gary Huff is doing. Mr. Atwell stated that he recently attended a Leesburg Renaissance Board of Directors meeting. He is pleased with the new board and the positive situation that now exists. He stated that a substantial payment has been made on the debt. Mr. Webb concurred with Mr. Atwell's comment regarding Leesburg Renaissance. Mr. Blake had no comment. Ms. Umstattd stated that the public comment period for the Patowmack Partners Power Plant has been extended to December 23. She questioned the amount of water usage for this plant - 500 gallons per minute. This matter was placed on the January 5, 1993 Administration and Public Works Committee agenda for further discussion. -2- 396 Mr. Trocino stated that the World War II Commemorative Community Committee would be asking other towns to join the committee. He attended the Shoneys' opening. He attended the Christmas party at the National Guard Armory. He reported on the county complex meeting to be held on December 16, and encouraged the public to attend. MAYOR'S REPORT Mayor Clem stated that he attended a program on Thursday evening hosted by Australian Aborigines dancers. He met with representatives on Saturday morning who are ready to finance Potomac Crossing. He thanked Dr. Travis Sample for the customer service presentation held on Saturday for the Town Council. He also attended the Christmas lunch held at the National Guard Armory. MANAGER'S REPORT Mr. Brown briefly reviewed items in the Activity Report. He commended the town's street department and Leesburg Renaissance for this year's Christmas decorations. He thanked the Mayor and Town Council on behalf of the town staff for the Christmas bonus. He thanked Peter Stephenson, Della Clark and Barbara Messinger for their efforts with this evening's second annual Business Appreciation Reception. LEGISLATION 11. (a) MOTION On motion of Mr. Webb, seconded by Ms. Bange, the following ordinance was proposed and unanimously adopted. 92-0-44 ORDINANCE AMENDING SECTION 10A-9 OF THE LEESBURG ZONING ORDINANCE TO PERMIT GREATER FLEXIBII.ITY FOR THE ISSUANCE OF SIGN PERMITS WHEREAS, the Council recognizes the importance of signage to the continued success of the business community of the Town of Leesburg; and WHEREAS, on occasion there may be a unique building or site characteristic which would necessitate the modification of the sign ordinance requirements to approve signage which is consistent with the creation of a convenient, attractive and harmonious community; and WHEREAS, in these unique circumstances it may be advantageous to evaluate applications on an individual basis and issue permits for appropriate signage where the general sign regulations may not fairly provide sufficient advertisement opportunities; and WHEREAS, the Council desires to provide the Zoning Administrator with sufficient discretionary authority to evaluate and issue sign permits which are demonstrated by the applicant as compatible and harmonious with the purpose and intent of the sign ordinance, and are consistent with the policies and direction of the Town Council; and WHEREAS, this discretionary authority is only intended to be utilized sparingly for those unique circumstances; and WHEREAS, the Planning Commission considered this amendment at a public hearing on October 15, 1992 and unanimously forwarded a recommendation to the Council to amend the ordinance as provided in Resolution 92-165; and WHEREAS, the Council considered this amendment during a public hearing on November 24, 1992 and received no adverse comments from the public. THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: -3- 397 SECTION I. Section 10A-9 of the Leesburg Zoning Ordinance is hereby amended to read as follows: Section 10A-9. DEVELOPMENT STANDARDS FOR PERMrYFED SIGN TYPES All new signs and all existing signs which are replaced, reconstructed, extended or changed structurally shall comply with the following development standards unless the building size, location or orientation may result in a circumstance which is not adequately addressed in this Articie~ and may necessitate a modification to the standards provided herein. Any such modification must demonstrate to the satisfaction of the Zoning Administrator that compliance with the purpose and intent of si~n re_~ulations provided in Section 10A-1 will not be compromised. SECTION II. All prior ordinances in conflict herewith are hereby repealed. SECTION III. Severability. If any provision of this ordinance is declared invalid by a court of competent jurisdiction, the decision shall not affect the validity of the ordinance as a whole or any remaining provisions of the zoning ordinance. SECTION IV. This ordinance shall be in effect upon its passage. DISCUSSION Ms. Umstattd stated that this ordinance is a step in the right direction but expressed concern with it being very vague. 'There is not much guidance." "It needs to be more specific." VOTE Aye: Councilmembers Atweli, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None ii. 0~) MOTION On motion of Mr. Webb, seconded by Mr. Trocino, the following resolution was proposed and unanimously adopted. 92-244 - RESOLUTION - AUTHORIZING A PUBLIC HEARING OF THE TOWN COUNCIL TO CONSIDER AMENDING SECTION 4C-3(2~(a~. SPECIAL EXCEPTION USES IN THE B-3 ZONING DISTRICT~ SECTION 11A-7(21) SPECIFIC DESIGN CRITERIA FOR SPECIAL EXCEPTIONS~ AND, ARTICLE 18 DEFINITION SECTION TO PERMIT BY SPECIAL EXCEPTION IN THE B-3 ZONING DISTRICT A LAND LEASED RESIDENTIAL DEVELOPMENT CONSISTING OF MANUFACTURED HOMES UNDER CHAPTER 11, TITLE 15.1 OF THE 1950 CODE OF VIRGINIA, AS AMENDED RESOLVED by the Council of the Town of Leesburg in Virginia as follows: A notice of public hearing is hereby given for the Town Council to consider amending Section 4C- 3(2)(a); Section 11A-7(21); and Article 18 of the Leesburg Zoning Ordinance to permit by special exception in the B-3 zoning district the establishment of a land leased residentialdevelopment consisting of permanently installed manufactured homes where the lot space for the units are not conveyed in fee simple. This notice shall published in the Loudoun Times-Mirror on December 30, 1992 and January 6, 1993 for the public hearing on January 12, 1993 pursuant to Section 15.1-431 of the 1950 Code of Virginia, as amended. The public hearing shall begin at 7:30 p.m. or as soon thereafter as the matter may be reached, and shall be held in the Council Chambers, 25 West Market Street N.W., Leesburg, Virginia. The clerk shall publish notice of this hearing and the Council's intention to consider this amendment to the Leesburg Zoning Ordinance. DISCUSSION Ms. Umstattd questioned the exact location of the proposed development. Mr. Brown stated that the development is located between the Shurgard Storage facility and the VDOT facility. VOTE Aye: Nay: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem None 11. (c). (d). (e) 398 MOTION On motion of Mr. Webb, seconded by Ms. Bange, the following resolutions were proposed as consent and unanimously adopted. 92-245 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLATION IN EXETER SECTION 5 WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Exeter Section 5 and certified that the value of work performed exceeds $1,286,430.00; and WHEREAS, a corporate surety bond form American Motorists Insurance Company in the current amount of $517,047.00 has been provided by the developer and approved by the Council to guarantee installation of public improvements for Exeter Section 5; and WHEREAS, the performance guarantee for Exeter Section 5 was reduced to $517,047.00 from the initial amount of $1,715,436.00 by Resolutions 91-196, 92-37, and 92-120. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond from American Motorists Insurance Company in the amount of $517,047.00 is reduced to $429,006.00. SECTION II. The Town Manager shah notify the developer that liability for the corporate surety bond has been reduced as outlined in Section 1 of this resolution, and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Exeter Section 5. 92-246 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLATION IN EXETER SECTION 9 WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Exeter Section 9 and certified that the value of work performed is $1,224,734.00; and WHEREAS, a corporate surety bond form American Motorists Insurance Company in the current amount of $713,367.00 has been provided by the developer and approved by the Council to guarantee installation of public improvements for Exeter Section 9; and WHEREAS, the performance guarantee for Exeter Section 9 was reduced to $713,367.00 from the initial amount of $1,566,803.00 by Resolutions 91-198, 92-122. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond from American Motorists Insurance Company in the amount of $713,367.00 is reduced to $342,069.00. SECTION II. The Town Manager shay notify the developer that liability for the corporate surety bond has been reduced as outlined in Section 1 of this resolution, and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Exeter Section 9. 92-247 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLATION IN EXETER SECTION 12 WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Exeter Section 12 and certified that the value of work performed is $73,923.74; and WHEREAS, a corporate surety bond from American Motorists Insurance Company in the amount of $141,775.04 has been provided by the developer and approved by the Council to guarantee installation of public improvements for Exeter Section 12. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond from American Motorists Insurance Company in the amount of $141,775.04 is reduced to $67,851.30. SECTION II. The Town Manager shall notify the developer that liability for the corporate surety -5- 399 bond has been reduced as outlined in Section I of this resolution, and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Exeter Section 12. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None 11. (f) was not used DISCUSSION Ms. Umstattd stated that she prefers adoption of 11. (g). Mr. Webb asked what remains to be done. Mr. Mason stated mainly the final paving. Mr. Trocino asked what would happen if the bond was not extended at all. Mr. Mason stated that town forces would have to finish the work and that this would send a negative message to the developers. MOTION On motion of Ms. Umstattd, seconded by Mr. Webb, the following resolution was proposed and adopted. 92-248 - RESOLUTION - AUTHORIZING A TIME EXTENSION FOR INSTALLATION OF PUBLIC IMPROVEMENTS AND APPROVING A PERFORMANCE GUARANTEE FOR TAVISTOCK FARMS SECTION 9 WHEREAS, the Poretsky Building Group, the former developers of Tavistock Farms Section 9, did not complete all the required public improvements in accordancewith the approved construction drawings and town standards within the two year period agreed to in the contract for public improvements plus a one year time extension; and WHEREAS, the current owner of Tavistock Farms Section 9 is SAD Realty Corporation, which is owned by the Resolution Trust Corporation (RTC); and WHEREAS, SAD Realty Corporation has requested a one year time extension to complete the installation of the remaining public improvements of Tavistock Farms Section 9; and WHEREAS, the current performance guarantee is in the form of cash in the amount of $38,580.00 which was paid to the town in November 1991 when a claim per Resolution 91-228 was made against the performance guarantee provided by the Poretsky Building Group; and WHEREAS, the Director of Engineering and Public Works has approved the amount of $38,580.00 to guarantee installation of the remaining public improvements of Tavistock Farms Section 9. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. A six (6) month time extension for the installation of public improvements is hereby approved for Tavistock Farms Section 9. SECTION II. The $38,580.00 paid to the town will continue to be held to guarantee the installation of public improvements for Tavistock Farms Section 9. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None 11. (i} MOTION On motion of, and duly seconded, the following resolution was proposed and unanimously adopted. -6- 400 9~..-249 - RESOLUTION - MAKING APPOINTMENTS TO THE PLANNING COMMISSION WHEREAS, Planning Commission member Dennis McVeen tendered his resignation from the Planning Commission effective December 17, 1992; and WHEREAS, Planning Commission members Fred Williams' and Bill Wolf's terms shall expire on December 31, 1992; and WHEREAS, Mr. Williams and Mr. Wolf have declined reappointment to the Planning Commission; and WHEREAS, Planning Commission Chairman Mervin Jackson's term shall also expire on December 31, 1992; and WHEREAS, Mr. Jackson has requested reappointment to the Planning Commission: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Mervin Jackson is reappointed to the Planning Commission for a two year term which shall expire on December 31, 1994. SECTION II. Gus Glikas and Dorothy Galloway are appointed to the Planning Commission for two year terms which shall expire on December 31, 1994. SECTION III. Marvin Belles is appointed to the Planning Commission to fill the unexpired term of Dennis McVeen which expires on December 31, 1993. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None 11. fi) MOTION On motion of Ms. Bange, seconded by Mr. Webb, the following resolution was proposed and unanimously adopted. 92-250 - RESOLUTION- ALrlTIORIZING LEGISLATIVE ENDORSEMENTSFOR THE 1993 VIRGINIA GENERAL ASSEMBLY WHEREAS, the 1993 session of the Virginia General Assembly convene in Richmond in January; and WHEREAS, the Town Council desires to maintain excellent communication and cooperation with our state legislators; and WHEREAS, amendments to the State Code and the Leesburg Town Code are needed to enhance revenues for the town and to protect the town's public health, safety and welfare: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The Town Council hereby endorses the following legislative amendments and initiatives for consideration during the 1993 session of the Virginia General Assembly: go Sales Tax Revenues - The Town of Leesburg requests that it receive a greater percentage of the sales tax revenues which are generated within the Town of Leesburg. Under the present formula, there is a significant disparity between the amount of sales tax generated within the town and the actual percentage of revenue received by the town from the state for such sales tax. Bo Rental Property Tax Revenue - The Town of Leesburg requests the receipt (in full or in part) of the annual business license taxes paid by Town of Leesburg rental property owners to the County of Loudoun. This request is justified as the Town of Leesburg is responsible for providing public services to these rental properties. Co Child Care Regulations - The Town of Leesburg supports the adoption of Senate Bill 344, and further supports the development of equitable day care licensing standards, provided such standards do not negatively impact parks and recreation programs. -7- 4'01 Buruml-out Structures - The Town of Leesburg requests that it be given clear authority to condemn, demolish and/or clear properties which have suffered extensive fire damage and are not attended to by the property owner. Any expenses incurred by the town should be added to a property's real estate tax bill, then included as a lien if not paid. Such an amendment is necessary to further protect public health and safety. Double Taxation - The Town of Leesburg supports legislation which requires a county to reimburse a town (or a Class A city) for county services not provided in the town, but which are funded by county taxes collected within the town. Further, town residents should receive a credit on their county taxes for town taxes paid. Subdivision Ordinanc~ - The Town of Leesburg requests that Section 15.1-483.1 of the Code of Vir~nia, as amended, be further amended to clarify that the town's subdivision ordinance is applicable to, and regulates properties which were platted and recorded prior to the adoption of the town subdivision ordinance. This is needed to allow the vacation of boundary lines which were recorded prior to the adoption of the town subdivision ordinance, prov/ded the action does not involve the relocation or alteration of streets, alleys, or easements for public passage; and further provided that no easements or utility rights of way shah be relocated or altered without the express consent of all persons holding any interest therein. Right of Early Entry - The Town of Leesburg requests that the Code of Virginia, as amended, be further amended to allow a town the same right of early entry onto private property that is held by a county, without the present twenty-one (21) day notification and waiting period. Subordination of Proffers - The Town of Leesburg requests that the Code of Virginia, as amended, be further amended to require a proffer statement to be subordinated by all property owners, deed of trust holders and lien holders. Additionally, it is desired that a profferer be required to submit a financial statement along with a proffer statement. Jo Revenues From The Sale of Confiscated Goods - The Town of Leesburg requests that it also receive a greater percentage of revenue from the state for the sale of items legally confiscated within the Town of Leesburg. Law Enfor~ment Grants - The Town of Leesburg requests that matching fund requirements for state law enforcement grants be reduced. Overweight Truck Revenues - The Town of Leesburg joins the Town of Herndon in requesting that Section 46.2-1135 of the Code of Virginia, as amended, be further amended to allow towns to collect liquidated damages from overweight trucks. VOTE Nay: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem None 11. (k) MOTION On motion of Ms. Umstattd, seconded by Ms. Bange, the following resolution was proposed and adopted. 92-251 - RESOLUTION - SUPPORTING A LEGISLATIVE INITIATIVE PROPOSED BY DELEGATE WILLIAM C. MIMS REGARDING PUBLIC HEARING AND LOCAL GOVERNMENT NOTIFICATION REQUIREMENTS OF THE VIRGINIA DEPARTMENT OF AIR POLLLrrION CONTROL WHEREAS, The Town Coundl has reviewed the attached letter to Mayor Clem and Loudoun County Board Chairman Barton, dated November 18, 1992, from Delegate William C. Mims; and WHEREAS, The Town Council feels that such amendments to the Code of Virginia, as amended, regarding public hearing and local government notification requirements of the Virginia Department of Air Pollution Control would be beneficial to the general public health, safety and welfare: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Town Council hereby supports the legislative initiative proposed by Delegate William C. Mires regarding public hearing and local government notification requirements of the Virginia Department of Air Pollution Control per the attached letter to Mayor Clem and Loudoun County Board Chairman Barton, dated November 18, 1992. 402 DISCUSSION Ms. Umstattd expressed her support of Delegate Mims' efforts. VOTE Aye: Nay: NEW BUSINESS I2. (a) MOTION Councilmembers Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Councilmember Atwell On motion of Mr. Webb, seconded by Ms. Bange, the following resolution was proposed and adopted. 92-252 RESOLUTION AUTHORIZING A ONE-YEAR CONTRACT TO PUBLISH ADVERTISEMENTS IN THE BLUE RIDGE ANTIQUE GUIDE ON A MONTHLY BASIS WHEREAS, Ms. Anne Hart publishes the Blue Ridge Antique Guide on a monthly basis with an estimated distribution of 15,000 copies; and WHEREAS, the Town Council has directed staff to publish advertisements in the first three issues (October-December, 1992) of the guide; and WHEREAS, the Finance Committee on December 3, 1992, recommended that the Town Council consider entering into a year-long contract to advertise in the next twelve issues for a total cost of $3,000. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The town manager is authorized to enter into a contract to publish a full page advertisement in the next twelve issues of the Blue Ridge Antique Guide. SECTION II. An appropriation in the amount of $3,000 is authorized from the unappropriated general fund balance into the Economic Development budget account. DISCUSSION Ms. Umstattd stated that Ms. Hart is doing a great job, however, she expressed concern with other businesses that may be willing to advertise stating that the private sector should carry this advertisement. She will vote against the resolution. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Webb and Mayor Clem Nay: Councilmember Umstattd MOTION On motion of Mr. Webb, seconded by Ms. Bange, the following resolution was proposed and unanimously adopted. 92-253 - RESOLUTION - APPOINTING JOHN W. FISKE~ JR.~ TO THE LEESBURG CABLE COMMISSION WHEREAS, Gus Glikas has resigned from the Cable Commission to accept a position on the Leesburg Planning Commission effective December 8, 1992: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: John W. Fiske is appointed to the Cable Commission to fill the unexpired term of Gus Glikus, who's term will expire June 30, 1995. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None -9- 403 MOTION Mr. Webb made a motion effective December 8, 1992 to establish a hiring freeze until further notice of the Town Council. ~ shall include any part time, full time, replacing and/or the addition of any positions. The Town Manager will present to the Town Council any positions that need to be filled. Ms. Umstattd asked about the police officer's position that is presently vacant. Mr. Webb stated that this position should not be filled. MOTION On motion of Mr. Atwell, seconded by Mr. Blake, this matter is tabled until the first of January. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd and Mayor Clem Nay: Councilmember Webb DISCUSSION Ms. Bange stated that this could be discussed at the Personnel Committee on December 10, 1992. Mr. Webb stated that he would like proof that a need is there to replace the police officer. Mr. Brown stated that two police officers per 1000 people was agreed to by the earlier Council. Mayor Clem stated that the vacant police officer position should be filled, however, any further positions should come before the Council even though they are discussed at the Personnel Committee level. Mayor Clem stated that he hopes that the Police Chief doesn't plan to recruit additional police officers this year because there are no funds available. Mr. Brown asked what form/fashion should he come to the Council with. This should be talked about in January. Mayor Clem stated that until the town gets through this economic slowdown every position will have to be · looked at. "As much as I feel we need to look at streamlining and downsizing I sure would like to do it through attrition and consolidation of duties. No one wants to see anyone lose their job. We don't have any idea how serious the money situation is going to be this coming year." Mr. Webb agreed stating that this is what also concerns him. Mr. Brown stated that staff has been reduced by 4 positions two years ago, six positions last year and currently there are 4 positions vacant. Mayor Clem stated that we need to understand promotions and hiring. Promoting from within and hiring from the outside. This will be discussed on Thursday. MOTION On motion of, and duly seconded, the meeting was adjourned at 9:35 p.m. VOTE Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem Nay: None Clerk of Council O · Clem, Mayor Town of Leesburg o10-