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SPECIAL MEETING MINUTES OF THE LEESBURG TOWN COUNCIL
DECEMBER 21, 1992
A special meeting of the Leesburg Town Council was held on December 21, 1992, at 2:00 p.m., in the
Executive Conference Room, 25 West Market Street, Leesburg, Virginia. Notice having been delivered to all
members of the Council prior thereto. The purpose of this meetingwas to discuss Leesburg MunicipalAirport
operations. The meeting was called to order by Mayor James. E. Clem.
COUNCILMEMBERS PRESENT
George F. Atwell
Georgia W. Bange
Ronald W. Blake
Joseph R. Trocino
Kristen C. Umstattd
William F. Webb
Mayor James E. Clem
STAFF MEMBERS PRESENT
Town Manager Steven C. Brown
Azsistant Town Manager Peter M. Stephenson
Director of Finance Paul E. York
Deputy Town Attorney Deborah Welsh
MOTION
On motion of, and duly seconded, the following motion was made:
Pursuant to Section 2.1-344 of the 1950 Code of Virginia, as amended, I move that the Leesburg Town
Council convene in Executive Session. The authority for this Executive Session is found in Section 2.1-344(a),
Subsection (3) of the 1950 Code of Virginia, as amended. The purpose for this Executive Session is to discuss
the condition and use of real property (Leesburg Municipal Airport) for public purpose. The Town Manager,
Assistant Town Manager, Director of Finance, Airport Commission Chairman or Vice Chairman, and Mr.
James Bland, Airport Services Manager for the Virginia Department of Aviation, are requested to remain for
this Executive Session.
VOTE
Aye.'
Nay:
Councilmembers Atwell, Bange, Blake, Trocino, Webb and Mayor Clem
Councilmember Umstattd
MOTION
On motion of, and duly seconded, the following motion was made:
I move that the Executive Session be adjourned, that the Leesburg Town Council reconvene its public
meeting and that the minutes of the public meeting reflect that no formal action was taken in the Executive
Session.
VOTE
Aye:
Nay:
Councilmembers Atwell, Bange, Blake, Trocino, Umstattch Webb and Mayor Clem
None
MOTION
On motion of, and duly seconded, the following resolution was proposed and unanimously adopted.
~Z-Zb4 - RE~5OLU'I'ION - UERTIFYINCi EXECUTIVE SESSION OF DECEMBER 21, 1992
WHEREAS, the Town Council of the Town of Leesburg, Virginia, has this day convened in Executive
Session in accordance with an affirmative recorded vote of the Leesburg Town Council and in accordance with
the provisions of the Virginia Freedom of Information Act:
NOW, THEREFORE, BE IT RESOLVED that the Leesburg Town Council does hereby certify that
to the best of each member's knowledge, 1) only public business matters lawfully exempted from open meeting
requirements under the Freedom of Information Act were discussed in the Executive Session to which this
certification applies; and 2) only such public business matters as were identified in the Motion by which the
said Executive Session was convened were heard, discussed or considered by the Leesburg Town Council.
374
VOTE
Aye: Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem
Nay: None
MOTION
On motion of Mr. Blake, seconded by Mr. Webb, the following resolution was proposed and unanimously
adopted.
92-255 - RESOLUTION - REJECTING HAYNES AVIATION PROPOSAL TO MANAGE LEESBURG
AIRPORT AND AUTHORIZING THE TOWN MANAGER TO ENTER INTO
AN AGREEMENT WITH AMERICAN BEECHCRAFT CORPORATION TO
EXPAND THEIR FIXED OPERATOR ROLE AND TO EXPAND THE TOWN'S
AIRPORT MANAGEMENT ROLE
WHEREAS, on November 17, 1992, the Town Council terminated the lease and management
agreement with Janelle Aviation; and
WHEREAS, on December 3, 1992, Mr. Jim Haynes submitted a confidential, unsolicited proposal for
fixed base operation and airport management services by Haynes Aviation, Inc. at the Leesburg Municipal
Airport; and
WHEREAS, discussions have been on-going with American Beechcraft Company, fixed base operator
at Leesburg Municipal Airport, to assist with the operation and management of the Leesburg Municipal
Airport; and
WHEREAS, on December 21, 1992, the Town Council met to discuss various options available to
manage the airport including consideration of the Haynes Aviation, Inc. proposal and other options available
to the town.
THEREFORE, RESOLVED by the Town Council of the Town of Leesburg in Virginia as follows:
SECTION I. The confidential, unsolicited Haynes Aviation Inc. proposal of December 3, 1992, is
hereby rejected.
SECTION II. The town manager is hereby authorized to provide the necessary 30-day notice effective
December 21, 1992, to terminate the current lease with Janelle Aviation Inc. executed on November 18, 1992,
as provided by Section 2 in said lease.
SECTION III. The town manager is hereby authorized to negotiate an agreement for a term not less
than two years but not to exceed four years eleven months with American Beechcraft Company to expand its
fixed based operator role to provide services to customers of Leesburg Municipal Airport. It is the Council's
intent to publicly bid the fixed base operator services prior to the end of the five-year period.
SECTION IV. The town manager is hereby authorized to designate the Assistant Town Manager for
Economic Development and Administration as the temporary airport manager until the position can be
established and filled.
SECTION V. The Council's intent is to temporarily expand the town's role in managing and
operating the airport to include collecting tie-down rents, maintenance hangar rents, fuel flowage fees, terminal
building rents and other revenue sources.
SECTION VI. In the event that Janelle Aviation fails during the notice period to provide fuel to
Leesburg Municipal Airport customers, American Beechcraft Company is authorized to provide fuel as
required to airport customers.
VOTE
Nay:
Councilmembers Atwell, Bange, Blake, Trocino, Umstattd, Webb and Mayor Clem
None
DISCUSSION
Councilmember Umstattd stated for the record that Mr. Haynes is present and has been served proper notice.
MOTION
Oj~ motion of, and duly seconded, the meeting was adjourned.
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_ZT/,~.a~ / / '/-/~o ~'~,~,--- -2-
Clerk ~o'~ Coudcil
ames E. Clem, Mayor
Town of Leesburg