HomeMy Public PortalAbout1993_06_22TOWN COUNCIL MEETING MINUTES OF JUNE 22, 1993
A regular meeting of the Leesburg Town Council was held on June 22, 1993, at 7:30 p.m. in the
Council Chambers, 25 West Market Street, Leesburg, Virginia. The meetingwas called to order by the Mayor.
INVOCATION was given by Councilmember Joseph R. Trocino
SALUTE TO THE FLAG was led by Assistant Town Manager Peter Stephenson
ROLL CALL
Councilmembers present
George F. Atwell
Georgia W. Bange (Absent)
Ronald W. Blake
Joseph R. Trocino
Kristen C. Umstattd
William F. Webb
Mayor James E. Clem
Staff members present
Town Manager Steven C. Brown (arrived at 8 p.m.)
Assistant Town Manager Peter Stephenson
Chief of Police James M. Kidwell
Director of Engineering & Public Works Thomas A. Mason
Director of Planning, Zoning and Development Michael Tompkins
Planner Marilee Seigfried
Public Information Officer Susan Farmer
Town Attorney George Martin
Deputy Town Attorney Deborah Welsh
Clerk of Council Barbara Messinger
APPROVAL OF MINUTES
On motion of Mr. Webb, seconded by Mr. Blake, the special meeting minutes of June 1, 1993, special meeting
minutes of June 7, 1993, special meeting minutes of June 15, 1993 and regular meeting minutes of June 8,
1993 were approved as written.
VOTE
Nay:
Absent:
Councilmembers Atwell (Abstained from vote on special meeting minutes of June 1, 1993),
Blake, Trocino, Umstattd, Webb, and Mayor Clem
None
Councilmember Bange
CERTIFICATE OF APPRECIATION AND RESOLUTIONS OF APPRECIATION/CONGRATULATIONS
Mayor Clem presented a Resolution of Appreciation to William L. "Pete" Whitmore.
Mayor Clem presented a Resolution of Congratulations to the Loudoun County High School Raiders Girls
Soft Ball Team.
Mayor Clem presented a Certificate of Appreciation to Sergeant John H. Smith.
PETITIONERS
Tom Bishop, Chairman of the All-Night Graduation Party Committee for Loudoun County High School,
addressed the Council requesting a donation in the amount of $380.00 to hold the drug and alcohol free all-
night graduation party at Ida Lee Park.
MOTION
On motion of Mr. Trocino, seconded by Mr. Blake, the Council approved a donation of $380.00 to the
committee for the graduation party.
VOTE
Aye: Councilmembers Atwell, Blake, Trocino, Umstattd, Webb, and Mayor Clem
Nay: None
Absent: Councilmember Bange
PJ. Younl~, a resident of Monroe Manor in the Town of Leesburg, addressed the Council on toples~
sunbathing. She requested that the Council approve an ordinance to make topless sunbathing, with discretion,
legal in the Town of Leesburg.
Steve Brown stated this is a State Code issue and Ms. Young would receive a copy of the code section on
indecent exposure and nudity.
Mayor Clem asked that legal staff research the issue also.
Stanley Caulkins, Chairman of the Leesburg Airport Commission addressed the Council. Mr. Caulkins'
statement is attached and made a part of the official record.
COUNCILMEMBER COMMENTS
Mr. Webb asked Steve Brown for an update on monies owed local businesses by Manhattan Construction.
Steve Brown stated the town has released all but $2,000.00 to Manhattan Construction.
Mr. Webb questioned the status of his request to prepare a letter to Pat Ticer of the Transportation Planning
Board.
Mr. Brown replied he would take care of it immediately.
Mr. Blake had no comment.
Ms. Umstattd attended a recent Transportation Coordinating Council meetingwith Calvin Grow where at this
meeting a motion was made and unanimously adopted that the proposal to include towns on the
Transportation Planning Board be sent to a committee for consideration.
Mr. Trocino stated that he is very pleased with the progress the County Complex Committee has made.
Mr. Atwell thanked the Mayor and Council for allowing him to make his remarks to Pete Whitmore. He also
congratulated the Loudoun County High School girls softball team.
MAYOR'S REPORT
Mayor Clem stated that the Balls Bluff rededication was very successful.
He expressed congratulations to all recipients of the Valor awards given at the ceremonies held on June 11,
1993.
He attended Loudoun House Community Day and said everyone had a great time. It was a fun day for all.
He attended the grand opening of Kincaid Forest on Saturday.
He commended the blue grass group "Northern Lights" for an outstanding performance at the Bluemont
Concert Series on Sunday night.
He reported that 7 or 8 proposals have been received for Potomac Crossing.
MANAGER'S REPORT
Mt. Brown briefly reviewed the Activity Report.
He thanked the Council for recognizing Sergeant John Smith.
Mr. Brown announced Stoneledge Place will be closed for a Block Party on July 3, 1993.
He thanked Susan Farmer for her efforts during the rededication of Balls Bluff Cemetery and thanked the
Council for their attendance.
LEGISLATION
MOTIO~
On motion of Mr. Webb, seconded by Mr. Blake, the following ordinance was proposed and unanimously
6/22/93 -2-
adopted.
93-0-21 - ORDINANCE - APPROVING SPECIAL EXCEPTION APPLICATION #SE93-01 AMOCO OIL
COMPANY BY HOLTZMAN OIL CORPORATION
WHEREAS, Holtzman Oil Corporation has applied for special exception approval to upgrade an
existing service station, at the intersection of Loudoun, Market and Harrison Streets; and
WHEREAS, a service station is a special exception use in the B-1 zoning district; and
WHEREAS, on June 3, 1993, the Planning Commission recommended conditional approval of special
exception #SE93-01 which included a waiver to permit non-automotive accessory retail sales of 2,000 square
feet in area; and
WHEREAS, on June 8, 1993, the Town Council held a public hearing on this application; and
WHEREAS, the proposed use meets the general review criteria set forth in the special exception
regulations of the zoning ordinance; and
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Special exception application #SE-93-01 Amoco Oil Company, identified as Tax Map
48, Block 30, Parcel 4 in the land records of Loudoun County, is hereby approved subject to the following
conditions:
The development is in general conformity with the special exception
concept plan prepared by Bowers & Associates, P.C. dated May 13,
1993.
The site layout, including the placement of entrances and on-site
circulation are subject to further review at development plan
submission.
Board of Architectural Review approval is required prior to
alterationsto the site including any construction and/or demolitions.
The reduced perimeter parking lot landscaping along Harrison
Street is subject to approval by the Land Development Official and
the Board of Architectural Review.
SECTION II. Approval of the special exception concept plan does not authorize modifications to any
other requirements of the Design and Construction St~dards Manual, Subdivision and Land Development
Regulations, or the Zoning Ordinance except as specifically set forth in this ordinance.
SECTION III. This ordinance shall be in effect upon its passage.
DISCUSSION
Mr. Atwell asked if the Council was premature in approving this ordinance because the property is under
consideration for the county complex.
Mr. Webb replied the applicant wants to move forward.
Steve Brown stated that the Town cannot artificially slow the process for something that may or may not
happen.
VOTE
Nay:
Absent:
Councilmembers, Atwell, Blake, Trocino, Umstattd, Webb and Mayor Clem.
None
Councilmember Georgia Bange
~O.(b)
DISCUSSION
Mayor Clem suggested the Assistant Town Manager for Economic Development be a grade 20 with the
understanding there would be flexibility to change the grade to a 22.
Ms. Umstattd felt this is a critical position. Dropping the salary would not attract as competent an applicant
6/22/93 -3-
as would a higher salary. She stated she would rather leave the position at a grade 22. She also questioned
the possibility of 1 step increases in other positions, such as in Parks and Recreation, instead of 3 step
increases so as to allow for a higher salary offer for the Assistant Town Manager for Economic Development.
MOTION
Mr. Webb made a motion to change the grade of Assistant Town Manager for Economic Development from
a grade 22 to a 20. The motion failed for lack of a second.
MOTION
On motion of Mr. Webb, seconded by Mr. Blake, the following ordinance was proposed and unanimously
adopted.
93-0-22 - ORDINANCE - AMENDING CHAPTER 12.1 OF THE TOWN CODE REGARDING REVISED
PAY AND CLASSIFICATION PLAN
WHEREAS, during the budget process each year the town manager's office reviews the town's pay
and classification plan for appropriate revisions; and
WHEREAS, the adopted fiscal year 1994 budget includes necessary appropriations to fund the town's
pay and classification plan.
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Section 12.1-10 of the Town Code, classification of town employees by occupational
group and pay grades, is amended to read as follows:
Sec. 12.1-10. Classification of town employees by occupational groups and pay ~'ades.
Employees in the town service are classified in the following occupational groups and pay grades:
Occupational
Groups Position Pay Grade
Executive-Managerial
#
Law Enforcement
#
Administrative-Clerical
#
#
#
#
Supervisory
#
#
Director of Engineering/Public Works 27
Chief of Plan Review 24
Director of Utilities 26
Director of Finance 26
Director of Planning, Zoning 26
and Development
Chief of Police 26
Director of Parks and Recreation 2A 26
A oo, -v .....Manager e^. c ..... :o r~ .... ~ ..... , ~ 24
and Ad~2n!s!rat!en DepuB/Town Manager
Asst. Town Manager for Economic Development 22
Parking Control Officer 2
Police Officer 13
Police Officer 1st Class 14
Corporal 15
Sergeant 17
Lieutenant 20
Captain 22
Investigator 15
Clerk Typist 4
Data Entry Clerk 3
Secretary 5
Accounting Clerk I 4
Accounting Clerk II 5
Administrative Secretary 7
Zoning & Development Asst. 10
Executive Secretary 10
Clerk of Council 11
Personnel Officer 9
Public Information Officer 8
Desk Clerk 2
Parking Attendant 2
Superintendent Equipment Maintenance 15
Water Supply Superintendent 18
Superintendent Buildings 17
Grounds and Maintenance
6~2~3 4-
Technical
Utility Lines Superintendent
WPCF Superintendent
Asst. Director of Finance
Parks aad-Mast~iag Coordinator
P. ecree!'.'en Coord!-_a!c'r Asst. Dir. Recreation
Center Coordinator
Recreation Supervisor
Aquatics Supervisor
Center Supervisor
Bldg. Supervisor Parks & Recreation (p/t)
Airport Supervisor
Asst. Utility Plant Mechanic
Heavy Equipment Operator
Utility Billing Technician
Asst. Super. Bldgs, & Grounds
Senior Operator
Operator I
Operator II
Operator III
Operator IV
Asst. Supt. Utility Lines
Senior Inspector
Sr. Utility Plant Mechanic
17
18
15
12
12
12
12
5
7
8
13
12
11
10
7
4
13
14
11
Professional
Construction/Maintenance
Asst. Water Supply Supt.
C~,.;,~ p.,,;,.,~,o c,,,,,.a;,~,,,, Contracts Admin.
Capital Projects Representative
Asst. WPCF Supt.
Facility Inspector
Asst. Zoning Admin.
Systems Technician
Meter Technician
Recreation Attendant
Lifeguard
Instructors
.Airport Operations/Customer Service Specialist
Chief of Operations & Inspections
Engineer II
Traffic Engineer II - Transportation
Chief of Current Planning
Chief of Comprehensive Planning
Planner II
Zoning Administrator
Laborer
Maintenance Worker II
Maintenance Worker I
Mechanic I
Mechanic II
7
13
19
14
13
13
14
8
5
n/a
n/a
n/a
18
18
18
21
21
17
20
1
5
5
8
SECTION II. Section 12.1-15 of the Town Code, being the pay grades for compensation of employees
in the town service, is amended to read as follows:
Grade
FY 1993 Pay Range
1 $14,232-22,582
2 14,944-23,651
3 15,691-24,772
4 16,475-25,950
5 17,288-27,186
6 18,164-28,484
7 19,073-29,847
8 20,025-31,280
9 21,027-32,781
10 22,079-34,361
11 23,183-36,017
12 24,342-37,757
13 25,559-39,583
14 26,837-41,501
15 28,178-43,516
16 29,588-45,631
6~2~3-5-
17 '31,067-47,851
18 32,620-50,183
19 34,251-52,631
20 35,964-55,202
21 37,762-57,901
22 39,650-60,735
23 41,632-63,710
24 43,714-66,835
25 45,900-70,116
26 48,195-73,560
27 50,605-77,178
SECTION III. All prior ordinances in conflict herewith are repealed.
SECTION V. This ordinance shall be effective upon passage.
VOTE
Nay:
Absent:
Councilmembers Atwell, Blake, Trocino, Umstattd, Webb and Mayor Clem
None
Councilmember Bange
10.(c), (d), re). (f). (ID
MOTION
On motion of Mr. Blake, seconded by Mr. Webb, the following resolutions were proposed as consent and
adopted.
93-118 - RESOLUTION - APPROVING THE VACATION OF WATER LINE, SANITARY SEWER AND
STORM DRAINAGE EASEMENTS IN THE STONEGATE SUBDIVISION, TAX
MAP 48 ((18)), PARCEL 1
WHEREAS, Trafalgar House Property, Inc., owner of the Stonegate Subdivision, has requested
that portions of the water line, sanitary sewer and storm drainage easements be vacated as shown on plat
#RP2191-3, prepared by Huntley, Nyce and Associates, Ltd; and
WHE~, the easements being vacated will either be included within the public right-of-way
of Stonegate, Section 3, or are no longer necessary;
THEKEFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The vacation of portions of the water line, sanitary sewer, and storm sewer easements as shown
on Plat #RP2191-3, prepared by Huntley, Nyce and Associates, Ltd., dated May 15, 1993, and last revised
June 10, 1993, is hereby approved.
93-119 - RESOLUTION ~ INITIATING AN AMENDMENT TO SECTION 7A-5(4) SUPPLEMENTAL
REGULATIONS OF THE LEESBURG ZONING ORDINANCE TO REDUCE THE
PERIMETER YARD REGULATIONS IN THE HISTORIC DISTRICT WHEN
RECOMMENDED BY THE BOARD OF ARCHITECTURAL REVIEW
WHE~, on June 8, 1993, Mr. Ron Bealer of the Loudoun Christian Fellowship petitioned
Council to help facilitate the expansion of their church in the Old and Historic District; and
WHEREAS, the zoning regulations only permit the reduction of front yards within the Old and
Historic District if recommended by the Board of Architectural Review; and
WHEREAS, it is reasonable and prudent to expand this section of the ordinance to include
modifications for all the perimeter yards in the urban setting of the Old and Historic District if the
proposed addition can be demonstrated to the satisfaction of the Board of Architectural Review that the
reduced yards are compatible with the surrounding uses; and
WHEREAS, the proposed ordinance revision is narrow in scope and applicable to only the Old
and Historic zoning district; and
WHEREAS, the proposed amendment is intended to promote the public health, safety and
6~2~3-6-
welfare, and will facilitate a convenient, attractive and harmonious developmen~
THEREFORE, RESOLVED by the Council of the Town of Leesburg in ~r~rginia as follows:
SECTION I. An amendment to Section 7A-5(4) of the Leesburg Zoning Ordinance is hereby
initiated to include the text as stated below:
Section 7A-5(4)
Reduction of ?rcn~ ar.~ Perimeter Yard Requir~ment~ in Historic District. New or
expanded developments within the H-1 historic district may modi~ bc ]~.~.,~..n_ clcccr ~c
'~ ~..~.-~ .... ~..~..~ +~ .... ~.~-'-'-~...~ cu~cri~c~ ~7 the underlying zoning district yard
requirements, up to the average setback of existing buildings (including any covered or
enclosed portions of such structures) w~ch ~"' '~ A prcpc:..~' ~-~ +~A ~-~' ~"~-*~-~
when recommended by the Board of Architectural Review, and when the Zoning
Administrator determines that such development will not interfere with necessary public
improvements and will not pose a safety hazard.
SECTION H. The Planning Commission shall hold a public hearing to consider this amendment
to the Zoning Ordinance, and report its recommendation to the Town Council pursuant to Chapter 11,
Title 15.1-431 of the 1950 Code of Virginia, as amended.
93-120 - RESOLUTION - APPROVING CONSENT TO TRANSFER THE CATV FRANCHISE TO
BENCHMARK ACQUISITION FUND I, L.P.
WHEREAS, the Council of the Town of Leesburg (the 'Town Council") has adopted, and from
time to time amended, Chapter 5.1 of the Town Code of Leesburg, Virginia ("Town Code") for the purpose
of establishing regulations and procedures governing cable television systems and the granting of cable
television franchises within the Town of Leesburg;, and
WHEREAS, consistent with Chapter 5.1 of the Town Code and pursuant to Ordinance No. 80-0-
15 adopted on October 14, 1980, the Mayor and Town Council granted a cable television franchise to
Catoctin Cable Communications, Inc. (the "Franchise"); and
WHEREAS, the Mayor and Town Council entered into a Franchise Agreement with Catoctin
Cable Communications, Inc., dated October 14, 1980, evidencing the grant of the Franchise (the
"Franchise Agreement"); and
WHEREAS, by Resolution No. 85-62 of the Town of Leesburg, the Mayor and Town Council
approved the transfer of the CATV Franchise to Prime Cable of Maryland Limited Partnership ("Prime
Cable") on May 1, 1985; and
WHEREAS, by Resolution No. 88-196 of the Town of Leesburg, the Mayor and Town Council
on October 11, 1988, authorized the sale and transfer, directly or indirectly, of 100% of the corporate
stock of Prime Cable's general partner, Prime Cable of Maryland, Inc. CPCMI"), as well as 100% of the
limited partnership interests in Prime Cable to Maryland Cable Corp., a wholly owned subsidiary of
Maryland Cable Holdings Corp., a corporation controlled by ML Media Opportunity Partners, L.P., a
Delaware limited partnership, and approved the contemporaneous liquidation of Prime Cable and the
contemporaneous liquidation of PCMI and the direct and indirect shareholders of PCMI, for the Leesburg
cable television Franchise to be held and the cable television system to be owned directly by Maryland
Cable Corp.; and
WHEREAS, in accordance with Article VI of Chapter 5.1 of the Town Code, Maryland Cable
Corp. has requested the Council to consider and to authorize the transfer of the Leesburg cable television
Franchise from Maryland Cable Corp. to Benchmark Acquisition Fund I, L.P. ("Benchmark"); and
WHEREAS, Benchmark has filed the required application for consent to transfer of the Town
of Leesburg's CATV Franchise Agreement, paid the required application fee and has provided proof that
it possesses the requisite qualifications to operate and maintain the CATV system in the Town of
Leesburg; and
WHEREAS, the Town of Leesburg Cable Television Advisory Commission has reviewed
Benchmark's application for consent to the transfer of the Franchise, and materials dated March 18, 1993;
April 12, 1993 and April 19, 1993 from Benchmark that document commitments to improve cable
6~2~3-7-
television service in Leesburg and has unanimously recommended that the Council consent to the
transfer subject to the conditions set forth below.
THEKEFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Maryland Cable Corp. is authorized to transfer its cable television franchise with the
Town of Leesburg to'Benchmark subject to all conditions herein set forth.
SECTION H. This consent is granted under the conditions that Benchmark agrees to assume all
obligations of Maryland Cable Corp. under the Franchise and Franchise Agreement and to comply with
all the provisions of the aforesaid Franchise Agreement. the Cable Television Ordinance of the Town of
Leesburg, its application for the transfer of the Franchise, the commitments included in the statements
set forth in the materials dated March 18, 1993; April 12, 1993; and April 19, 1993, referenced above, the
Commitment Letter from Maryland National Bank dated June 8, 1993, and the additional specific
conditions set forth in Section HI of this Resolution.
SECTION HI. Notwithstanding anything else to the contrary, this Franchise transfer is expressly
conditioned on Benchmark's unequivocal agreement to the following'.
(A) Rates will not be increased for any single service or tier of service prior to April 1994;
(B) In the event that the rate regulations of the Federal Communications Commission permit but
do not require Benchmark to charge the same rate in Leesburg as charged in the rest of Loudoun
County, the rate charged in Leesburg will be the lower of the two permitted rates;
(C) Cable service will be provided to all homes within the Town of Leesburg requesting service,
regardless of density, subject only to the time frame set forth in Section 6 of the Franchise Agreement
with respect to any area subsequently annexed by the Town;
(D) All service vehicles shall clearly indicate the company name of the Franchisee and shall
reference the Town of Leesburg;
(E) A payment drop-off location shall be established at a customer convenient location within the
Town of Leesburg;
(F)- Immediately upon transfer of the Franchise, all revenues generated by any SMATV or other
unfranchised operations within the corporate limits of Leesburg that are owned or controlled by, or under
common ownership or management with Benchmark, shall be subject to a five percent (5%) franchise
fee as provided in Section 5.1-65 of the Town Code of Leesbur~,
(G) The present level of local origination programming will be maintained or exceeded. Live
coverage of all Town Council meetings will be provided on a separate channel dedicated for this purpose.
Such meetings will also be taped and aired on a repeat basis at convenient pre-announced times; and
(H) The Town of Leesburg will be given priority use of the mobile studio facility.
SECTION IV. Maryland Cable Corp. is released from any obligation to the Town of Leesburg
under the aforesaid CATV Franchise arising from Benchmark's operation of the cable system after the
effective date of the transfer of the Franchise to Benchmark.
SECTION V. The Town Manager is directed to inform Maryland Cable Corp. and Benchmark
of adoption of this Resolution in writing by furnishing them with executed copies of this Resolution
authorizing the transfer of the cable television Franchise for the Town of Leesburg from Maryland Cable
Corp. to Benchmark.
SECTION VI. The transfer of the Franchise to Benchmark will become effective upon the filing
of the Acceptance referenced in Section VIII hereof and the approval as to legal form of the Acceptance
by the Town Attorney.
SECTION VII. Authorizations and approvals hereby given as further conditioned upon
consummation of the closing of the approved transfer of assets and business and all rights under the
Franchise Agreement within one hundred twenty (120) days of the date of this Resolution.
SECTION VIII. Benchmark shall file with the Town Manager, anytime after adoption of this
Resolution, but in no event later than within thirty (30) days after consummation of the sale, transfer
or assignment, an unconditional Acceptance of the terms of this Resolution. Failure to file the Acceptance
6/22/93 -8-
within the time period described above shall void the Franchise.
SECTION DL Maryland Cable Corp. and Benchmark shall reimburse the Town of Leesburg for
reasonable consultant costs and attorney's fees associated with the transfer.
SECTION X~ Benchmark may pledge, mortgage, hypothecate or other~vise transfer, as may be
required, an interest in the cable television system. Such transfer, pledge, mortgage or hypothecation
may, if required by the lender, include the authority to sell the cable television system or effect a change
in control of the Franchise, subject to consent of the Town Council, upon mortgage default by the
Franchisee. Such approval shall not be unreasonably withheld. In this event, any such sale or tr~n~er
of control approved will require the new owner to comply with all terms and conditions of the Resolution,
as well as the original Franchise Agreement and Franchise Ordinance.
93-121 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR STONEGATE
PHASE 1 SECTION 3
RESOLVED, by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall execute the contract for public improvements for the
improvements shown on the plans approved by the Director of Engineering and Public Works for
Stonegate Phase 1 Section 3.
SECTION II. The extension of municipal water and sewer for Stonegate Phase 1 Section 3 is
approved in accordance with Sections 15-9 and 19-18 of the Town Code.
SECTION Ill. A corporate surety bond from American Home Assurance Company in the amount
of $437,087.00 is approved as security to guarantee installation of the public improvements shown on
plans approved by the Director of Engineering and Public Works for Stonegate Phase 1 Section 3.
93-122 - RESOLUTION - AMENDING POSITIONS AND NUMBE1LS OF EMPLOYEES IN THE
TOWN'S SERVICE
WHEREAS, during the budget process each year the town manager's office reviews the town's
positions and number of employees; and
WHEREAS, the adopted fiscal year 1994 budget includes appropriations to fund the positions
listed below to provide necessary services.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as fonows:
SECTION I. The positions and number of employees in the town service established for the fiscal
year beginning July 1, 1993 are amended as follows:
Number of Full-Time Equivalent
Positions Available
LEGISLATIVE DEPARTMENT
Clerk of Council 1
EXECUTIVE DEPARTMENT
Manager
Deputy Town Manager
Asst. Town Manager for Economic Development
Executive Secretary
Personnel Officer
Public Information Officer
Secretary
Clerk Typist
1
1
1
1
1
FINANCE DEPARTMENT
6/22/93 -9-
Director of Finance
Asst~ Director of Finance
Accounting Clerk II
Accounting Clerk I
Systems Technician
Utility Billing Technician
POLICE DEPARTMENT
Chief of Police
Captain
Lieutenant
Sergeant
Corporal
Police Officer
Police Officer 1st Class
Administrative Secretary
Secretary
Parking Control Officer
Data Entry Clerk
ENGINEERING AND PUBLIC WORKS
ADMINISTRATION
Director of Engineering and Public Works
T.~..c Engineer II - Transportation
Administrative Secretary
ENGINEERING AND INSPECTIONS
Chief of Plan Review
Chief of Operat/ons/Inspections
Engineer II
Engineer I
~:+~'~,.~ Prcjcctc ~^~-~:~+~~.~.~,. Contracts Administrator
Senior Inspector
Facility Inspector
STREET MAINTENANCE
Superintendent
Asst. Superintendent
Maintenance Worker II
Maintenance Worker I
Laborer
EQUIPMENT MAINTENANCE
Superintendent
Heavy Equipment Operator
Mechanic II
Mechanic I
Laborer
PARKING METER AND LOTS
Parking Attendant (part-time)
PLANNING, ZONING AND DEVELOPMENT
Dir. Planning, Zoning & Development
Chief of Current Planning
6/22/93 -10-
1
1
1
1
1
1
1
1
10
3
3
1
1
1
1
1
3
1
1
1
3
1
1
4
7
4
1.5
Chief of Comprehensive Planning
Zoning Administrator
Planner II
Asst. Zoning Administrator
Zoning & Development Assistant
Administrative Secretary
Secretary
PARKS AND RECREATION
Director of Parks and Recreation
Asst. Director of Recreation
Administrative Secretary
~ ..... "~- ~-~:-~+-- Center Coordinator
Recreation Supervisor
Parks & Marl:c~ng Coordinator
Center Supervisor
Aquatics Supervisor
Desk Clerk (2 part-time)
Recreation Attendant (part-time)
Lifeguard (part-time)
Building Supervisor (oart-time)
UTILITIES
ADMINISTRATION
Director of Utilities
Engineer II
Senior Utility Plant Mechanic
Administrative Secretary
Asst. Utility Plant Mechanic
Capital Projects Representative
WATER POLLUTION CONTROL
Superintendent
Asst. Superintendent
Senior Operator
Operator I
Operator II
Operator III
Equipment Operator
Laborer
UTILITIES LINES
Superintendent
ASst. Superintendent Maintenance
Maintenance Worker Il
Maintenance Worker I
Meter Technician
Laborer
WATER SUPPLY
Superintendent
Senior Operator
Operator I
Operator 1I
Operator III
Operator IV
!
1
1
1
1
1
2
08.5
1
1
1
1
1
1
1
2
1
1
1
1
1
2
2
1
1
1
1
6/22/93 - 11-
AIRPORT
Airoort Supervisor
Airport O]~erations/Customer Services Specialist (part-time)
TOTAL PERSONNEL AUTHORIZED
Full-time Equivalent
(part-time positions inclusive in total above)
VOTE
Aye:
Nay:
!O.(h)
MOTION
165.00
15.00
Councilmembers Atwell, Blake, Trocino (abstained from the vote of 10. (c) and (f),
Umstattd, Webb, and Mayor Clem
None
On motion of Mr. Webb, seconded by Mr. Blake, the following resolution was proposed and unanimously
adopted.
93-123 - RESOLUTION - AWARDING THE LEESBURG MUNICIPAL AIRPORT MEDIUM INTENSITY
TAXIWAY LIGHTING AND SIGNAGE INSTALLATION BID TO SIGNAL AND
CONTROL COMPANY OF PURCELLVILLE, VIRGINIA
WHEREAS, funding for the design of the Leesburg Municipal Airport Medium Intensity Taxiway
Lighting and Signage project was authorized as part of the adopted FY '93 Airport Fund Budget; and
WHEREAS, the project design was completed by Campbell and Paris Engineers in April, 1993;
and
WHEREAS, the Virginia Department of Aviation and the Federal Aviation Administration
allocated, funding for the installation of this project~ pending design completion, in August and October,
1992 respectively; and
WHEREAS, the installation of the project was budgeted in the adopted FY '94 Airport Fund
Budget; and
WHEREAS, the Notice to Bidders was advertised on May 12, 1993, with the bid opening held
on May 27, 1993; and
WHEREAS, Signal and Control Company of Purcellville was the low bidder, submitting a bid of
$427,531.00; and
WHE~, on June 12, 1993 the Leesburg Airport Commission recommended that the Council
award the bid to Signal and Control Company; and
WHEREAS, on June 15, 1993 the Town Council Administration and Public Works Committee
recommended the bid award to Signal and Control Company; and
WHEREAS, commencement of the project installation is contingent upon the negotiation and
execution of a contract between the town and Signal and Control Company, as well as the execution of
the grant agreements between the town and the Virginia Department of Aviation and the Federal
Aviation Administration:
THEREFORE RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Leesburg Municipal Airport Medium Intensity Taxiway Lighting and Signage
installation bid is hereby awarded to Signal and Control Company of Purcellville, Virginia based on their
low bid of $427,531.00, submitted on May 27, 1993.
6/22/93 -12-
SECTION II. The Town Manager is hereby authorized to negotiate and execute a contract
between the Town of Leesburg and Signal and Control Company for the installation work specified in
the officially advertised and amended Notice to Bidders, for an amount not to exceed $427,531.00.
SECTION III. The Town Manager is hereby authorized to execute grant agreements between
the Town of Leesburg and the Virginia Department of Aviation and the Federal Aviation Administration
for reimbursement to the town in the amount of ninety-five percent (95%) of the total installation project
VOTE
Nay:
Absent~
Councilmembers Atwell, Blake, Trocino, Umstattd, Webb, and Mayor Clem
None
Councilmember Bange
10.0)
MOTION
On motion of Mr. Blake, seconded by Ms. Umstattd, the following resolution was proposed and
unanimously adopted.
93-124 - RESOLUTION - AWARDING CONTRACTS FOR CHEMICAL SUPPLIES FOR FY 94
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The Town Manager shall enter into contracts for the purchase of chemical supplies with the
suppliers and at the prices shown below:
Chemical
Chlorine
Sodium Hypochlorite
Calcium Hypochlorite
Hydrefluosflicic Acid
Hydrated Lime
Potassium Permanganate
Ferric Chloride
Carbon
Soda Ash
Suffur Dioxide
VOTE
Aye:
Nay:
Vendor Price
Manley Regan $335.30/ton
Prillaman Chem. $ 0.67/gal.
Prillaman Chem. $ 82.00/cwt
Prillaman Chem. $ .0898flb.
Chemstone $114.50/ton
Prillaman Chem. $131.00/cwt
PVS Technologies $192.40/ton
Tilley Chem. $ 44.00/cwt
Prillaman Chem. $10.80/cwt
Manley Regan $ 32.75/cwt
Councilmembers Atwell, Blake, Trocino, Umstattd, Webb, and Mayor Clem
None
Absent~ Councilmember Bange
Substitute lO.(i)
MOTION
Ms. Umstattd made a motion to adopt resolution lOij). The motion failed due to lack of a second.
DISCUSSION
6/22/93 -13-
Mr. Atwell stated he was fully aware of the Virginia Procurement Act and disagrees that insurance
should be acquired through sealed bids.
MOTION
Mr. Atwell made a motion to award the contract to the second low bidder, AH&T.
The motion was seconded by Mr. Blake.
DISCUSSION
Ms. Umstattd asked for an opinion from the town's legal staff.
Ms. Welsh stated that she rather address this in the form of a confidential memo. However, she said
that it is not her recommendation to award the bid to AH&T.
Mr. Brown stated there was a $3,200 difference between the two bids.
Mr. Webb expressed serious concern with what the Town of Leesburg's legal counsel was advising the
Council to do.
Ms. Umstattd agreed with Mr. Webb.
VOTE
Aye: Councilmembers Blake, Trocino, Atwell
Nay: Councilmembers Umstattd, Webb, and Mayor Clem
Absent: Councilmember Bange
MOTION
On motion of Ms. Umstattd, seconded by Mr. Webb, the following resolution was proposed and adopted.
93-125 - RESOLUTION - AUTHORIZING THE EXECUTION OF A CONTRACT FOR PROPERTY
AND CASUALTY INSURANCE FOR 1993-94 WITH CIGNA AND HARTFORD STEAM
BOILER AS BID BY THE KOCH INSURANCE AGENCY
WHEREAS, the Town of Leesburg issued an Invitation for Bids (IFB) for insurance providers for
property and casualty insurance coverage on March 19, 1993; and
WHEREAS, five bids from insurance agencies were received on May 19, 1993; and
WHEREAS, the town's insurance consultant, McNeary Insurance Consulting, Inc., has reviewed and
analyzed the bids for compliance with the IFB and a copy of their report was provided to the Council by
memorandum dated May 28, 1993; and
WHEREAS, the insurance consultant and Director of Finance recommend award of the town's
property and casualty insurance for 1993-94 to the lowest responsive and responsible bidder, CIGNA and
Hartford Steam Boiler as bid by the Koch Insurance Agency.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The town manager is authorized to purchase, on behaff of the town, property and casualty insurance
for 1993/94 from the CIGNA and Hartford Steam Boiler on the basis of the bid submitted by the Koch
Insurance Agency of Vienna, Virginia, in the amount of $167,408.00.
DISCUSSION
Mr. Blake felt that all bids be centralized with one person from now on.
Mr. Atwell stated he would support the motion for two reasons. Number one, he made his point with his
substitute motion and number two he did not want to see any lapse in coverage.
VOTE
Aye:
Nay:
Councilmembers Atwell, Umstattd, Webb, and Mayor Clem
Councilmembers Blake, Trocino
6/22/93 -14-
Absent: Councilmember Bange
10 00
MOTION
On motion of Mr. Trocino, seconded by Ms. Umstattd, the following resolution was proposed and unanimously
adopted.
93-126 - RESOLUTION - AU'I~ORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT
CONTRACT B~EEN THE LEESBURG TOWN COUNCIL AND STEVEN CARL BROWN
REAPPOINTING HIM TO THE POSITION OF TOWN MANAGER
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Mayor of the Town of Leesburg is hereby authorized to execute the attached
employment contract on behalf of the Leesburg Town Council which reappoints Steven Carl Brown to the
position of Town Manager and establishes appropriate employment benefits effective upon passage of this
resolution.
SECTION II. The necessary appropriation of funds is authorized to be made from the
Unappropriated General Fund Balance.
VOTE
Aye: Councilmembers Atwell, Blake, Trocino, Umstattd, Webb, and Mayor Clem
Nay: None
Absent: Councilmember Bange
NEW BUSINESS
11.(a)
On motion of Mr. Webb, seconded by Mr. Blake, the following ordinance was proposed and adopted.
93-0-23 - ORDINANCE - AMENDING CHAFI~R 2, ARTICLE II, SECTION 2-91 COMPENSATION
FOR THE MAYOR AND MEMBERS OF THE COUNCIL
WHEREAS, on June 23, 1992, the Town Council volunteered to reduce their monthly compensation
in response to the FY 1992 Budget shortfall; and
WHEREAS, the yearly compensation for the Mayor and Council was reduced from $7,500.00 to
$3,750.00 and $6,000.00 to $3,000.00, respectively; and
WHEREAS, the Council raised the compensation for members of the town's board and commissions
effective July 1, 1993; and
WHEREAS, the Council's salary must be raised to keep pace with town advisory positions:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Annual compensation of the Town Council is amended as follows:
See. 2.91. Mayor and eouneilmembers.
Compensation for the mayor and members of the council after July 1, $992 1993 shall be $3,750.00
and $3,00~.0~ $3,600.00 per annum, respectively, payable in equal monthly installments.
SECTION II. This ordinance shall become effective on July 1, 1993.
DISCUSSION
Ms. Umstattd stated she would vote against the motion. She took this job knowing the salary was $3,000. She
requested her salary to remain at $3,000.00.
Mr. Atwell stated he would also vote against the motion but would accept the monthly compensation.
VOTE
Aye:
Councilmembers Blake, Trocino, Webb and Mayor Clem
6/22/93 -15-
Nay: Councilmembers Atwell and Umstattd
Absent: Councilmember Bange
On motion of Mr, Webb, seconded by Mr. Trocino, the following resolution was proposed and unanimously
adopted.
93-127 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE FOR LEESBURG GATEWAY LOT 1
WHEREAS, Council Resolution 92-224, adopted on November 10, 1992, authorized an agreement
for installation of public improvements and approved water and sewer extension permits for Leesburg Gateway
Lot 1; and
WHEREAS, the developer, Double T Corporation, did not provide a performance guarantee for the
public improvements; and
WHEREAS, the final subdivision plat for Leesburg Gateway Lot 1 cannot be recorded until the public
improvements are completed and accepted by the Town Council or a performance guarantee
acceptable to the Town Council is provided; and
WHEREAS, the developer proposes to provide a cash bond in the amount of $59,462.00 to guarantee
the installation of the public improvements shown on the plans approved by the Director of Engineering and
Public Works.
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Manager shall execute a new contract for installation of public improvements for
the improvements shown on the plans approved by the Director of Engineering and Public Works for Leesburg
Gateway Lot 1.
SECTION II. The cash bond in the amount of $59,462.00 is approved as security to guarantee
installation of the public improvements shown on plans approved by the Director of Engineering and Public
Works for Leesburg Gateway Lot 1.
SECTION III. The contract for installation of public improvements authorized by Resolution 92-224
will be cancelled after the new contract and performance guarantee, approved in Sections I and II above, are
executed and in effect.
VOTE
Aye: Councilmembers Atwell, Blake, Trocino, Umstattd, Webb and Mayor Clem
Nay: None
Absent: Councilmember Bange
Mr. Blake felt the report on the Airport given by Mr. Caulkins was quite good. He stated any adjustments
with the employees be made with Airport Commission and Airport Manager.
Mayor Clem requested that Steve Brown provide an update as to what kind of approach Council should
proceed with in reference to the Airport employees.
Mayor Clem read a letter from Frank Ratio commending Susan Farmer's efforts with the Balls Bluff
rededication.
MOTION
On motion of, and duly seconded, the meeting was adjourned at 9:50 p.m.
Clerk of CounCil ~
6/22/93 -16-