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Home My Public Portal About04/04/1989 CCM1 rI PAYROLL CHECKS - APRIL 4, 1989 10917 Thomas Anderson 10918 Anne Theis 10919 Robert Mitchell 10920 Stephen Schmit 10921 Wilfred Scherer 10922 Wayne Wallace 10923 Jill McRae 10924 Richard Rabenort 10925 Michael Rouillard 10926 Richard Blevins 10927 James Dillman 10928 Robert Dressel 10929 Karen Dahlberg 10930 Donna Roehl 10931 Laura Skarda 10932 Sandra Larson 10933 Ben Young 10934 Farmers State Bank (Fed.) 10935 Commissioner of Revenue 10936 Farmers State Bank (S.S.) 10937 P.E.R.A. ORDER CHECKS - APRIL 4, 1989 7434 Delta Dental 7435 Physician's Health 7436 Budget Printing 7437 Everything for the Office 7438 Copy Duplicating Prod. 7439 Greater N.W. Off. of R.E. Assess. 7440 Fortin Hardware 7441 U.S.West 7442 Wright/Henn. Elect. 7443 Medcenters Health 7444 Majorie Vigoren 7445 Streicher's 7446 Metro West Inspec. 7447 Metro Waste Control 7448 Minn Comm 7449 Genuine Parts 7450 Reynolds Welding 7451 N.S.P. 7452 Commissioner of Revenue row River ]�ews ��evgg Lgaile' 7456 Commercial Life 7457 Acme Typewriter 7458 MATSA 7459 Banyon Data Systems 7460 Ditter, Inc. 7461 Bureau of Criminal Appre. 7462 Robert Leger 7463 Rigs & Squads 7464 Minn. Cellular 7465 Sheriff's Dept. Anderlik $ 225.00 147.82 150.00 150.00 150.00 885.52 1,440.17 1,070.20 1,525.96 787.61 898.64 799.50 446.43 1,058.28 519.67 459.93 757.36 2,327.35 851.10 581.79 969.9.7 $�1. $ 465.15 2,624.00 74.83 117.52 184.04 1,494.50 30.56 296.34 1,034.31` 97.85 256.82 1,902.00 11,929.47 1,433.34 52.50 48.96 12.40 1,893.44 442.62 1OgiN 19.80 45.50 85.00 195.00 184.75 60.00 362.54 60.65 68.70 16.00 ORDER CHECKS - APRIL 4, 1989 (CONT'D) 7466 James Dillman 60.00 7467 Robert Dressel 60.00 7468 Bryan Rock 9,550.02 7469 American National Bank 627.50 7470 First Trust 671.75 7471 Employee Benefit 1,785.00 7472 Pitney Bowes 50.50 7473 Uniforms Unlim. 921.45 7474 Typing to Go 15.00 7475 Blitz Photo 12.99 7476 Don Mayer 15.00 7477 Henn. Co. Publ. Recs. 6.60 7478 Soo Llne 81.00 7479 Munici-Pals 5.00 7480 Police Dept. 73.84 7481 H.C. Mayer 3,041.50 7482 Hamel Athletic Club 5,500.00 7483 North Memorial 18.00 7484 Village Chev. 78.68 7485 Ben Young 60.00 7486 Hassan Sand 260.82 7487 West Henn. 586.00 7488 Kar Prod. 117.66 7489 State of Minn. 15.00 7490 Snyder Drugs 4.59 7491 Egan McKay 326.50 7492 Industrial Fabrics 24.00 7493 Polka Dot 1,129.00 7494 Mobil Credit Corp. 80.00 7495 Barbarossa & Sons 935.00 7496 A T & T 121.42 7497 Post Board 15.00 7498 Hwy. 55 Rental 20.34 7499 Copy Sales 275.00 7500 Deluxe Computer Forms 104.41 7501 Stevens Well 3,770.91 7502 Metro Waste Control 1,138.50 7503 Ron Graves 2,871.00 7504 Southdale Ford 26,859.00 7505 Farmers State Bank (S.S.) 581.79 7506 P.E.R.A. 1,333.45 $106,103.64 A y 4 The Council of the City of Medina met in regualr session on Tuesday, April 4,1989 at 8:45 P.M. after the Board of Review meeting. Present: Mayor, Thomas Anderson; Councilmembers,Wilfred Scherer,Anne Theis, Robert Mitchell; Clerk-Treasurer,Donna Roehl; Zoning Administrator, Loren Kohnen; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Attorney, Ron Batty; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Schmit to discuss the following additional agenda items: Leonard Schlosser, extension of time for filing of subdivision Wilfred Cavanaugh, hazardous barn List of study items for Planning Commission Report regarding Mayors position Browning -Ferris, application for ash disposal Payment of police cars Motion declared carried 2. MINUTES OF MARCH 21, 1989 Moved by Scherer, seconded by Mitchell to approve minutes of March 21, 1989, as presented. Motion declared carried 3. POLICE DEPARTMENT Pay Council discussed paying $2000 to the police officers in lieu of a 2% longevity pay increase which had been agreed upon by the committee that had resolved the Union contract. Rick Rabenort explained that because Jill McRae and Michael Rouillard were each employed over 5 years they were entitled to receive the funds, upon approval of the other officers. Moved by Mitchell,seconded by Scherer to release $2000 to the police officers for payment in lieu of 2% longevity, at such time as the city attorney and clerk have decided the proper division of the money. Motion declared carried111 Payment for Police Cars Donna Roehl explained that $12,000 had been budgeted for purchase of a police car and she needed to know from what other fund to take the purchase price of the second car. Moved by Anderson, seconded by Theis to take $12,000 from the budgeted amount, $1650 from amount received from the insurance company for car wrecked in the October accident and $12,350 from amount budgeted for jail purposes. Motion declared carried 4. PUBLIC WORKS DEPARTMENT Road Material Bids Donna Roehl presented list of bids that had been received for road material at 10:00 A.M. on April 4,1989, also list of low bidders. She stated that cost of rock and sand were slightly higher than last year but the cost of oil and asphalt was slightly lower. Moved by Scherer, seconded by Theis to award bids for road material according to the following list: Item 1, Class 5 Gravel Barton Contracting Hassan Sand & Gravel PICKED UP $ 2.00 Item 2, MC30-70-800 Buffalo Bituminous 1.15 Item 3, AC Bury & Carlson 15.90 Item 3, MC Bury & CArlson 20.30 DELIVERED $ 4.15 1.25 19.95 24.30 PICKED UP DELIVERED Item 3, ZAC- ZMC Bury & Carlson Buffalo Bituminous Item 4, Fine Mix Bury & Carlson Item 5, 1" Minus Bryan Aggregates Item 6, J_ Z" Minus Bryan AGgregates Item 6, 14 Clean Bryan aggregates Item 6, 3/8" Clean Midwest Asphalt Bryan Aggregates Item 7, Winter Sand Barton Contracting Motion declared carried $ 19.00 $23.00 23.00 19.56 23.50 3.55 6.38 3.55 6.38 3.55 6.38 5.25 7.90 5.25 1.35 4.00 Corcoran/Medina Agreement for Hackamore Rd. Council discussed the prepared agreement that had been received from Corcoran for the improvement to Hackamore Rd. Concerns were expressed regarding construction of the portion that Medina maintains and whether or not the specifications require road fabric and drain tile. Also discussed was a provision that needed to be included, whereby Medina would pay $25,000 to Corcoran as each section of the road was completed. Moved by Scherer, seconded by Mitchell to table the matter until information is received regarding specifications for construction and clarification of the method of payment. Motion declared carried 5. BEECHNUT STREET VACATION Council reviewed petition from Bruce Whitehead and Richard Wilkes requesting vacation of that portion of Beechnut St. between Lot 8, Block 8 and Lot 1, Block 15, at Independence Beach. Bruce Whitehead asked that the 40 ft. easement be transferred to the Wilkes and himself. He stated that he would like to construct a 15 ft. by 20 ft. addition onto his house on Lot 1 and if the easement was vacated his proposed addition would not be in conflict with the cities zoning ordinance. He did not believe that reasons given in 1977 for not vacating were no longer valid, in that, there is no evidence that people are using the easement and because he has given assurance to property owners across the street, that they would be given an easement so gain access to the lake. Anne Theis stated that she was concerned about vacating the easement and not being able to retain possession at some future date if the easement was needed by the city. Loren Kohnen explained that the location of drainage tile in the vicinity may need to be changed sometime in the future and the logical placement would be on this easement. Council discussed several alternatives by which the Whiteheads could construct the addition to their house. Moved by Theis, seconded by Schmit to not vacate the 40 ft. Beechnut St. easement as there is a public need for the property and the city does not wish to give away its right to use. Motion declared carried * CONSENT AGENDA * 6. U.S.WEST PERMITS Moved by Theis, seconded by Scherer to adopt Resolution 89-21, permit to bury cable at Pinto Dr., north of Co. Rd. 24. Motion declared carried * Moved by Theis, seconded by Scherer to adopt Resolution 89-22, permit to bury cable on Tamarack Dr., north of Co.Rd. 24. Motion declared carried * 7. MINNEGASCO Moved by Theis, seconded by Scherer to adopt Resolution 89-23, permit to install gas lines on Willow Dr. at Hwy.55. Motion declared carried * 8. HAMEL ATHLETIC CLUB Moved by Theis, seconded by Scherer to into agreement with the Hamel Athletic Club to provide recreation services for 1989 at a cost of $5500.00. Motion declared carried * 9. SENIOR COMMUNITY SERVICES Moved by Theis, seconded by Scherer to enter into agreement with Senior Community Services to provide services to senior citizens for 1989 at a cost of $636.00. Motion declared carried 10. PLANNING AND ZONING DEPARTMENT Arthur Ellis, Variances Loren Kohnen explained that Arthur Ellis had made application for two variances that would allow construction of a house at 1195 Hackamore Rd.; a 56.5 ft. setback from Lake Medina and a variance to allow two houses on one parcel, one for himself and one for his daughter. He stated that the Planning Commission had recommended denial based on the fact that there was not sufficent septic system soil to allow subdivision into two parcels for the two houses, and no hardship could be found to approve the lake setback variance. Moved by Scherer, seconded by Theis to authorize preparation of a resolution denying a lake setback variance and a variance to allow two homes on the Arthur Ellis property at 1195 Hackamore Rd. according to reasons given by Planning Commission and City Council. Motion declared carried Dan Bar Homes, Preliminary Subdivision Loren Kohnen explained that Dan Bar Homes had made application for a 9 lot subdivison adjacent to their Independence Estates subdivision. He stated that the Planning Comm- ission had recommended approval with a number of conditions but were concerned about the lace of erosion control for the first subdivision. Anne Theis stated that they are in violation of conditions of their first permit and have not gotten their permit from the Pioneer Creek Watershed Commission. Robert Mitchell stated that Dan Bar Homes should be provided with a list of items that need to be completed for their first subdivision and for items needed for approval of this subdivision. Anne Theis stated that Cedar Ave. was covered with mud from their trucks and machinery. Moved by Anderson, seconded by Theis to table action on the Dan Bar Homes preliminary subdivision approval pending compliance with conditions of their permit for Independence Estates. Motion declared carried Moved by Theis, seconded by Scherer to order Dan Bar Homes to clean up the streets used by their vehicles, on a daily basis. Motion declared carried Leonard Schlosser, Preliminary Subdivision Moved by Theis, seconded by Scherer to grant a 180 day extension to Leonard Schlosser for submitting final subdivision plans for property located at Hwy. 55 and Pioneer Tr. Motion declared carried r Wilfred Cavanaugh, Barn Loren Kohnen explained that Wilfred Cavanaugh had been given 14 days in which to remove a dilapidated barn on Hwy. 55, which has not been done. Ron Batty presented an order for removal of the structure which is the first step under the hazardous building ordinance. Moved by Mitchell, seconded by Theis to approve the order for -removal of a building located on Parcel 11-118-23 21 0001, owned by Wilfred Cavanaugh. Motion declared carried ? Browning - Ferris Ron Batty explained that although the PCA does not have design standards for a Type 2 ash disposal facility they would like their application to include this type as they believe they will be able to comply with the PCA rules. He stated that there is no reason why the application could not include both Type 1 and Type 2 facilities if the Planning Commission is willing to review both at the same time. Robert Mitchell stated that he wanted assurances from Hennepin County regarding their indemnification for ash disposal and that the city has the ability to deny future expansion of Woodlake. He asked why BFI was appearing before the Planning Commission with their app- lication for a scale and building. Loren Kohnen stated that they had wanted to include the scale and building application with their ash application but had been told to make a separate application. Robert Mitchell reported that interviews of consultants would be held on Wednesday, April 5. `.Tomas Anderson stated that the Planning Commission had told him that Loren Kohnen needed assistance as the workload was very heavy. Loren Kohnen stated that the work will be easier after a consultant for the landfill is hired. Donna Roehl asked how many times Loren Kohnen had inspected the landfill as she had received calls from a few residents asking if it continues to be inspected. Loren Kohnen stated that he had visited the landfill two times and has kept notes of his inspections. Planning Commission Study Items Thomas Anderson gave each councilmember a list of items that Planning Commission Chairman, Ron Rogers had given him and asked that they be prioritized for the next meeting, as many things needed to be studied and the Planning Commission was not getting them done at reg- ular meetings. Moved by Schmit, seconded by Theis to pay Planning Commission members $10.00 per meeting that they attend, including additional study meetings. Motion declared carried Rex Gregor Farm Council discussed correspondence regarding Rex Gregors greenhouse operation on Holy Name Dr. that is currently being operated without a Conditional Use Permit. Ron Batty asked Council how they wished to proceed. Robert Mitchell reported that a nearby resident, Bob King, had called him about the operation and Council should decide what should be done. Moved by Mitchell, seconded by Theis to authorize the city attorney to look into the Rex Gregor matter and take appropriate action according to city ordinances. Motion declared carried 11. MAYOR'S POSITION Ron Batty presented a letter from the attorney generals' office stating that they could find no conflict of interest with Thomas Anderson working for Bonestroo and associates, the cities engineer, provided that he does not vote on hiring them for the engineers position nor vote on their renumeration. Moved by Mitchell, seconded by Scherer to agree with the Attorney Generals opinion regarding Thomas Anderson continuing as Mayor, according to advice given regarding hiring and renumer- ation of the city engineer, but allowing him the ability to discuss and vote on projects being worked on by the firm. Motion declared carried 12. ELM CREEK WATERSHED COMMISSION Thomas Anderson reported that Larry Elwell was interested in continuing as a member of the Elm Creek Watershed Commission Moved by Scherer, seconded by Theis to reappoing Laurence Elwell as the cities representative to the Elm Creek Watershed Commission. Motion declared carried 13. BILLS Moved by Scherer, seconded by Mitchell to pay the bills; Order Checks # 7434-7506 in the amount of $106,103.64 and Payroll Checks # 10917-10937 in the amount of $15,351.20. Motion declared carried 14. TUPCO Ron Batty reported that a Conference on Rule 16 had been held on March 31st with a hearing date scheduled. Both the City and Tupco had been ordered to meet on the site and agree to a sketch of the area with location of the materials and plans for fire lanes. Tupco did not agree to some of the planning and asked that the State Fire Marshal be consulted, which was done and a recommendation was made by Robert Leger for completion of fire lanes by April 18, 1989. Another meeting has been scheduled for April 6th as heavy equipment is needed and permits must be gotten from the State Highway Department. Moved by Theis, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 10:20 P.M. Clerk -Treasurer April 4, 1989