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Home My Public Portal AboutTBM 2001-09-05MINUTES DATE: Wednesday, September 5, 2001 MEETING: Fraser Board of Trustees PLACE: Town Hall Board Room PRESENT Board: Mayor Dennis Soles, Mayor Pro Tem Kit Klancke; Trustees: Donn Manly, Mike Rantz, Vesta Shapiro and Robin Wirsing Staff: Town Manager Chuck Reid, Community Development Director Jeff Durbin, Interim Town Clerk Molly McCandless Others: See attached list Mayor Soles called the meeting to order at 7:02 p.m. Trustee Wirsing moved, and Trustee Manly seconded the motion approving the Minutes of the August 15, 2001 Meeting. Motion carried: 6 -0 3. Open Forum a) Walk Through History Park Foundation Foundation Board President Kit Klanke gave a brief update, saying the WTHPF Board would like to give a more in -depth presentation to the Trustees at their October 3 meeting. The WTHPF acquired 501C3 status approximately 18 months ago. They are participating in the Grand Autumn Heritage event scheduled for September 13 -15 and some proceeds will benefit the WTHPF. Discussion followed regarding the timing of bronzing statutes and the best ways to invest funds. Artist Jim Hoy said the next sculpture scheduled to be completed is "The Missionary.' Mayor Soles thanked Mr. Hoy on behalf of the Board and the Town for his many contributions to the community. 4. Updates b) Grand County Housing Authority GCHA Chairperson Catherine Ross thanked CDD Jeff Durbin and Town Manager Chuck Reid for all the work they have done on the Fox Run project. The GCHA is anticipating a strategic planning session to assess their direction. a) Winter Park /Fraser Valley Chamber of Commerce Chamber Director Catherine Ross was present to answer questions. The Chamber is working on their 2002 budget and the Grand Autumn Heritage Series. This year's program is Ranching: Romance and Reality. Board of Trustees Minutes 09/05/01 Page Two 5. Public Hearinfs a) Considering a Liquor License application for Mamaqui Mowats, LLC., d.b.a. The Bear Dance Tavern, and Patrick Howlett. Trustee Manly moved, and Trustee Rantz seconded the motion opening the Public Hearing. Motion carried: 6 -0. Interim Town Clerk Molly McCandless stated that the application (Exhibit A) is in order, all applicable fees have been paid, the Sheriffs Department reported no adverse information (Exhibit B), and publishing (Exhibit C) and posting (Exhibit D) were done in the required timeframes. The applicant presented petitions from the public to the local licensing authority (Exhibit E) at the meeting. Trustee Rantz moved, and Trustee Shapiro seconded the motion accepting Exhibits A through E. Motion carried: 6 -0. Patrick Howlett presented some history of the tavern's name. He also elaborated on his desire to utilize the building's location to advance broadband access in the area. Hearing no further public comment, Trustee Manly moved, and Trustee Shapiro seconded the motion to close the Public Hearing. Motion carried: 6 -0. Mayor Pro -Tem Klancke moved, and Trustee Manly seconded the motion approving the liquor license for Mamaqui Mowats, LLC., d.b.a. The Bear Dance Tavern. Motion carried: 6 -0 6. Action Items a) Motion to approve a bid for water facility improvements Following information from Town Manager Reid, including that the cost, estimated to be $238,000, was bid at $178,090, Trustee Wirsing moved, and Trustee Shapiro seconded the motion accepting the bid from Evans Holding, Inc. and authorizing the Town Manager to execute the agreement contingent upon receipt of a bid bond made out to the Town of Fraser, not Fraser Sanitation District, with a maximum 5% allowed in change orders without Board approval. Motion carried: 6 -0. 7. Discussion Items a) 120 Acre Park general discussion and a recap of the conversation with the Lions Club The Lions Club would like a long -term lease on the ponds where they have installed the fishing dock and made improvements. The land is owned by the Town and the water by Winter Park West Water 8s Sanitation. There are many issues involved including identification of easements, liability and maintenance. This park is extensive and could be a win -win arrangement for everyone, but there are many issues to resolve. Trustee Wirsing agreed to join Town Manager Reid in approaching WPWWSD. There will be an Open House from 6 to 8 Tuesday, September 11 at the Town Hall for public input on the 114 acre park. Town Manager Reid thanked Jon Maziarz of the Manifest for his great article on the park. Manager Reid wants to include input from GOGO on the park as well. 9. Board of Trustees Minutes 09/05/01 Page Three 8. Staff Choice a) Details about the new Public Works truck The truck cost was $706 over the budgeted amount, but the Board agreed it was a good choice to fulfill many purposes. b) Transmitted Items 1) Sheriff's report The Board is hoping the Sheriff's deputies will do more to enforce the new one- way restrictions on Leonard and Eastom. c) Snowy Owl Park The Falkenberg family donated the three -acres of park land to the Town with the agreement there would be a small seating area as a memorial to their son. Discussion of some design possibilities followed. Board Choice a) Trustee Rantz suggested the creation of a pull-out area on Leonard by the park to allow the drop -off of high school kids (who are picked up on Fraser Avenue in front of the park). People dropping off students would then not have to circle around the one- way a second time. b) Mayor Soles asked about the possibility of improved /increased signage for Kopper's Park. c) Trustee Wirsing thanked staff for arranging the tour of Town August 29. The Board agreed the tour was very beneficial and wants to do more of them, perhaps on a regular basis. d) Trustee Manly asked about the [sanitation districts] consolidation. Some discussion followed including that the two primary issues remaining to be resolved address voting requirements and pumpback. 10. Executive Session 2) YTD revenue report June was a strong sales tax month; we are not at this point seeing downward trends. At 9:20 p.m. Town Manager Reid requested an Executive Session to discuss negotiations and personnel matters. He also reviewed the new procedures for Executive Sessions set down by recent legislation. Trustee Manley moved, and Trustee Rantz seconded the motion to go into Executive Session to discuss negotiation of an easement with Scott Emery pursuant to C.R.S. 24 -6- 402 -4(e) and personnel matters pursuant to G.R.S. 24 -6- 402 -4(f). Motion carried: 6 -0 See separate Executive Session Minutes. Board of Trustees Minutes 09/05/01 Page Four At 9:40 p.m. Mayor Soles called the regular meeting back to order. Trustee Klancke moved and Trustee Wirsing seconded the motion appointing Molly McCandless Interim Town Clerk, effective retroactively to August 15, 2001. Motion carried: 6 -0 Mayor Soles moved, and Trustee Shapiro seconded the motion to adjourn. Motion carried: 6 -0. Meeting adjourned at 9:42 p.m. Special Minutes from the September 5, 2001 Fraser Town Board Executive Session In the Executive Session called by the Fraser Town Board on September 5, 2001 during their regularly scheduled Board meeting, the following items were discussed: 1) C.R.S. 24- 6- 402 -4(e), determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators: relative to negotiations with Scott and Jennifer Emery for a public utility easement the primary purpose of which is construction of a water line. Instructions for negotiating the easement were provided to Fraser Town Manager Chuck Reid. 2) C.R.S. 24- 6- 402 -4(0, personnel matters, except if the employee who is the subject of the session has requested an open meeting: relative to the Board's direction regarding filling the vacant Town Clerk position. Instructions for moving forward with a search process to fill the vacancy were provided to Fraser Town Manager Chuck Reid. At 9:40, Trustee Wirsing moved, and Trustee Shapiro seconded a motion to come out of Executive Session. Motion carried: 6 -0 I certify that the above reflects the entire discussion of the Fraser Town Board during the Executive Session held on September 5, 2001, between 9:20 and 9:40 p.m. N 1 e Address (physical post office) fli /I- ;qic �C7? a r (0 BCC 7 7„.41..... IM a, 4ti a C< 40 9 G�...', CA ?O 'i� C i V h l a- oiol r,-F.- rc'8 l ,5o Li/A' co :01/: SI r w A9-fe a) �f a. .4.; A* L_ L �D r.1 r[ t y- AII o' d i I 1•�� r ,7 erAP� 9.11171/1/11M1 TOWN OF FRASER "Icebox of the Nation" j P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726 -5491 FAX Line: (970) 726 -5518 E -Mail: fraserOrkymtnhi.com Vit s Town of Fraser Town Board Meeting sign -in sheet