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HomeMy Public PortalAbout01-17-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 17, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, January 17, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins, Director of Human Resources William Harris, Director of Public Works and Engineering Greg Stiens, Park Superintendent Sonia Brock, Danny Sexton and Caleb Sink. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the January 10, 2008 meeting. Lawson made a motion to amend the minutes for the January 10, 2008 meeting in the claims for payments to note that there was a motion made, seconded and approved. Flood seconded the motion to approve the amended minutes. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for January 18, 2008 in the amount of $224,215.01. She explained that of that total $79,992.01 was paid to Richmond Power & Light for electric bills, $12,715.00 paid to Bloomington Ford for a Ford Ranger for Metropolitan Development from a State Bid, $33,702.49 paid to Wayne County Treasurer for the City's portion of the 911 salaries and benefits, $18,760.00 paid to Rinehart's Lawn Care for the 2007 Tree Planting contract and a payment of $13,950.00 was paid to Culy Construction for the raising and replacing of sidewalks on Peacock Road. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. REQUEST A. Robinson brought a request to the board that was presented by Captain Terry Hopkins for the approval of the renewal of the following Handicap Parking Signs. 1) 818 South "I" Street — Ms. Ester Kessler — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes January 17, 2008 Page 2 of 3 2) 221 South 14t11 Street — Ms. Marla Walters — Flood made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a road closure and lane closure for sewer project work / 1500 Block of Liberty Avenue. He explained that Phase 1 would start on Tuesday, January 22, 2007 through Wednesday, January 23, 2008 and during this phase Liberty Avenue will have to be completely closed from South "L" to South "Q" Street. After the completion of Phase 1 Phase 2 will immediately begin. During this time one lane of Liberty Avenue will need to be closed until it's completion for approximately two to three weeks. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board to approve a curb cut at 308 North 8th Street. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson made a request to the board to approve a curb cut at 1114 Suffolk Drive. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Human Resources William Harris for the approval of Contract No. 133 -2007 that is the City of Richmond's General Liability Insurance. He explained that it is with the same company as last year but there were a few modifications and some reductions. With these changes the premium went down $47,979.00 from last year. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Human Resources Director William Harris for the approval of Contract No. 2 -2008 an agreement between the City of Richmond and The American Federation of State County and Municipal Employees, (AFSCME), Local 1791. He explained that this contract only deals with 5 articles. Two of them deal with benefits and wages and the other three deal with things that there were problems with during the course of the first agreement. There is also a Bereavement Form that was changed and added to. He went over the major changes with the board. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson made a request to the board to approve Contract No. 4 -2008 with D & D Janitorial Services for cleaning services at the Street Department. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Park Superintendent Sonia Brock for the approval of Contract No. 12 -2008 an agreement allowing the Richmond Park & Recreation Department to sell advertising space on their golf carts. Board of Works Minutes January 17, 2008 Page 3 of 3 Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 14 -2008 between the City of Richmond and James Clark for engineering services. He explained that James Clark worked in the Engineering Department as an Engineer Technician but left there to take a position on the Richmond Fire Department. Since the Engineering Department is so busy and it might take some time to find a replacement an agreement was made between Mr. Clark and the City to contract his services on his days off from the Fire Department. He will be paid on an hourly basis and will be responsible for his own taxes. The agreement is for approximately a year depending on how long it takes to hire a replacement. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Robinson explained that the Disciplinary Hearing on Christopher Todd Sticco, upon his request, has been continued until January 24, 2008. The hearing will convene after the regular meeting. City Attorney Walt Chidester took this time to explain that there was also suppose to be an Alarm Permit Violation Hearing with Texas Roadhouse on that date and he asked to continue that one until January 31, 2008. Lawson made a motion to continue the hearing on the Texas Roadhouse Alarm System Hearing to January 31, 2008 with a second by Flood. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk