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HomeMy Public PortalAboutMinutes-03/12/2008 REGULAR CITY COUNCIL MEETING City of Tiffin Wednesday, March 12, 2008 Mayor Royce Phillips called to order at 6:30pm at Tiffin Fire Station Meeting Room. Mayor reviewed meeting procedures. Roll Call Councilpersons James Bartels, Michael Gericke, Mark Petersen, and John Wright. One Vacancy. Also present Attorney Steve Greenleaf, Engineer Mike Hart, Public Works Brett Mehmen, P&Z Shawna Colvin and Melvin Reeve, Fire Chief Randy Morgan and Asst Brian Detert. Motion Bartels and seconded by Petersen to approve agenda but to allow New Business items regarding Villages revised preliminary plat, Re-Zoning request and Pilot Travel Center preliminary site plan to be moved after Community Forum. Motion Petersen, seconded Wright to approve minutes of February 11, and 13, 2008 Council meetings. Motion Wright, seconded Gericke to approve revised minutes of November 14, 2007 and January 2, 2008. December 12, 2007 not yet available. Motions passed all action. Community Forum: Bob Reihman inquired on the status of recent letter sent to Attorney, Mayor and Councilpersons by former Mayor Potter;regarding the alleged inappropriate appointment of current City Clerk. Mayor Phillips explained that Legal Counsel had reviewed mentioned letter and finds no inappropriate action taken by City Council per Iowa Code. Shawna Colvin expressed numerous concerns regarding the Villages revised preliminary plat and site plan for Pilot Travel Center. She inquired on sidewalks,trail and utility easements on preliminary plat. Location of sidewalks, curb and gutters, and sewer outlets on Pilot Travel Center site plan. The configuration of the McDonald's driveway for drive through service. Adequate parking per the City Design Standards. Adequate lighting for site plan. Also inquired if Village Drive will be able to handle approximately 200 semi-trucks per day. Mayor Phillips read Certificate of Achievement for Water Laboratory Proficiency Testing and congratulated Public Works for this achievement. Community Forum closed. Douglas Frederick , Engineer representing Villages reviewed revisions made to preliminary plat per recommendations of Planning and Zoning from March 5, 2008 meeting. Revisions made to Lot 14 included 2.5 acres to Commercial C1B and 6.69 acres of Commercial C2B to Multi-Family R-12. P&Z representatives questioned the recommendation made from P&Z meeting, regarding even trade in Lot 14 from commercial versus multiple Family Units. P&Z noted that they has asked for less R-12. Council discussed the recommendation from P&Z and also expressed for less R-12 on Lot 14. Council would like to see more commercial up front and transition to multiple family units. Suggested to sub- divide Lot 14, 14A to be R-12 to C1B and 14B C2B to R-12. Motion Gericke, seconded Bartels to set Public Hearing for April 9, 2008 for Re-Zoning Request. Motion carried. Motion Wright, seconded Gericke, Resolution 2008-05 Granting an Extension to the period of Validity of the Preliminary Plat of the Villages of Tiffin, Phase I, and further Approved the Revised Preliminary Plat Received and the Need to Amend Certain Provisions of the Original Developer's Agreement Dated March 19,2007. Motion carried. Mike Hamill presented Pilot Travel Center with recommended revisions from P&Z meeting regarding the placement of the auto entrance and exit and size of driveways and dumpster locations and appearances. Hamill addressed concerns voiced prior in meeting on parking lot to be Asphalt with Curb & Gutters, drive through lane allows adequate radius for movement. Setback Line well within guidelines. Hamill explained that most of concerns will be addressed in the building permit process. Drainage plan is part of the building permit and must be approved by the US Army Corps of Engineers. Engineer Frederick stated that Village Drive was designed for extra traffic warranted for Semi-Tractor and trailer traffic. Motion Wright, seconded Petersen approve Pilot Site plan contingent on Engineer revisions and Fire Chief approval. Motion carried. Discussion of Video Taping of Council meetings to be continued until additional information obtained. Motion Wright, seconded Petersen to approve purchase of utility computer and lease agreement on postage meter. Copy machine lease to be continued for additional information. Motion carried. Citizen Darrell Dodd volunteered to develop City Website. Instructed to work with City Hall. Motion Wright, seconded Gericke to re-set Public Hearing for Budget upon extension granted by Iowa Department of Mangement for April 9, 2008 at regular City Council meeting. Permits received from IDOT and Flashing Beacon Light ordered. Engineer will follow up with Alliant Engergy for wiring to proceed with installation. Steve's Electric approved at prior Council meeting to complete installation. Motion Wright, seconded Petersen to read by title only first reading of Ordinance 2008-291 Repeal Ordinance 1985-133 Parks and Recreation Commission. Motion carried. Motion Gericke, seconded Petersen to read by title only and approve third and final reading of Ordinance 2008-290 Oversized Metered Water Rates for All Zones. Motion carried. Motion Wright, seconded Bartels to approve five applicants for appointment to the Tiffin Community Fund., Motion Bartels, seconded Petersen to set committee to further study and make recommendations on Building Inspector. Gericke volunteered to chair committee. Motion carried. Mayor Phillips reported that he had contact with Superintendent Vincent on 28E agreement with Clear Creek Amana School District in regards to the Hwy 6 Improvements. School Board has asked School's Attorney to clarify western easement boundary language and city will wait for their reply. Johnson County Attorneys are in process of updating abstract for City purchase of County Facility located south of Railroad St for the purchase price of$160,000. Council recommends continued work on Transitional Audit. Motion Bartels, seconded Wright to approve hiring of Ben Watt for part-time position as Deputy City Clerk at the hourly rate of$12.00 per hour. Motion carried. Motion Wright, seconded Gericke to appointment Josh Curphy as City representative on Johnson County Emergency Management. Alternate representative will be Ben Watt. Motion carried. Mayor Phillips reported on progress with Johnson County Supervisors regarding Speed Study on Hwy 6. It was reported that four candidates had filed papers for the City Council vacancy for Special Election on April 1, 2008. Polling will be at the Tiffin Fire Station from 12:00 noon to 8:00pm. Motion Wright, seconded Petersen to approve Alcohol Permit Renewals for Casey's and The Depot Tiffin. Motion Carried. Motion Wright, seconded Gericke to set City Wide Garage Sale for Saturday, May 10, 2008. Motion carried. Motion Wright, seconded Bartels to set City Wide Clean Up Day for Saturday, May 17, 2008. Suggested that large items be brought to City Facility south of Railroad St. Details to be coordinated with Volunteers and Johnson County Waste. Motion carried. Motion Wright, seconded Gericke to approve extended city mowing contract with Lynn DeNeve. 2008 mowing contract to be coordinated with Public Works Director Brett Mehmen. Motion approved. Library Board appointments tabled until April meeting. Councilperson Wright requested Attorney Greenleaf to write an Engine Brake Ordinance for May Council meeting. Discussion by Council as to what to include in Ordinance. Motion Wright, seconded Petersen to recommend to City Engineer on route of the trail extension in 2009 to connect up with Coralville at I-380. Motion carried. Motion Bartels, seconded Petersen to place a parking regulation sign at corner of Potter St and Goldfinch. Motion carried. Public Works discussed need to make repairs to Brown St soon due to winter damage. Discussion held on progress of 2008 City Insurance Renewal for April 1, 2008. Motion Wright, seconded Gericke to renew insurance at higher deductible with current carrier and to continue review of other insurance carriers. Motion Wright, seconded Petersen to hold Closed Session pursuant to the Provisions of Iowa Code Sec 21.5(1) for discussion of possible litigation for collection of certain delinquent accounts and misappropriated funds. Motion carried. Motion Wright, seconded Bartels to resume Open Session and take action on recommendation from Closed Session. Motion carried. Attorney Greenleaf stated that in closed session,the Council discussed recovery of an expenditure by the prior clerk for publishing meeting minutes in the Iowa City Press-Citizen contrary to normal practice. The prior clerk indicated that she did this at the direction of the prior mayor. However,this • action was undertaken after the prior mayor had left office and perhaps even after the prior clerk had been relieved of her duties. The Council expressed its displeasure and disappointment in the actions of the prior clerk and mayor in wasting city funds in this manner. However,the Council decided to take no further action toward collection of this unnecessary expenditure at this time. The Council also discussed delinquent water bills. The Council directed the Clerk to take the necessary steps to collect delinquent accounts, including the initiation of legal action if necessary. Committee reports: Parks, Recreation, Festivals, and Tourism reported that Troy Liddell working on ball field team schedules and near completion. Strategic Planning will present a survey for citizen to be sent out with Utility billing. Engineer presented pay request and extra work order from Strep Construction for Roberts Ferry Road. Motion Wright, seconded Petersen to approve payment and extra work order. Motion carried. Public Works presented lease agreement for used Road Maintainer with Trade-in for$6,072 semi- annually over four years. Motion Wright, seconded Gericke. Three Councilpersons approved. Nay- Petersen. Motion carried. Motion Bartels, seconded Gericke for Adjournment. Meeting adjourned at 8:45pm. February Expenditures: Advanced Water Technology 569.80 Aero-Mod Inc _ 86.59 Alliant Energy 4790.84 Banyon Data Systems 685.49 Cargill, Inc 3039.75 Casey's General Store 362.84 City Tractor 10.50 Collection Services 242.76 Complete Home & Business Inspections 5035.00 Consumers Cooperative 2864.43 Delta Dental 1400.25 Electric Motors of Iowa 119.16 Future Systems Inc 113.30 Future Truck Lines 1067.79 Hach Co 60.14 HD Supply Waterworks 918.94 Iowa City Press Citizen 319.35 Iowa Fire Equipment 404.08 IPERS 1908.66 Johnson County Refuse 3084.00 • Johnson County Sheriff 2340.00 Koch Brothers 95.00 Kris Petersen 60.00 Lanae Marner "75.00 Lightedge Solutions 36.95 Linn Co REC 203.95 Louie Luers Trucking 325.00 Lowe's 127.97 Lynch Greenleaf& Michaels 4526.10 Marengo Publishing Company 534.11 Mid American Energy 921.07 Morgan's Service 382.44 Payroll Taxes 4852.77 Payroll Wages 11637.60 Prybil Heating L 145.00 , River Products 40.75 S & G Materials 2870.77 Sales Taxes .1188.00 Sensus 87.00 South Slope Coop 706.35 Staples 380.27 Tanya Kennedy 75.00 Tiffin Fire Department 2750.00 Titronics Inc 540.00 US Cellular 196.47 Us Post Office 14.40 Wal-Mart 87.02 Wellmark 2546.22 Zephyr Copies 136.63 Total Expenditures: 64,965.51 Receipts: 53,646.35 Interest Payments: 6,62'5.65 60,272.00 Submitted by; Ruth Demuth, City Clerk - Attested by: Royce Phillips, Mayor l� iLA) 6.014s.