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Home My Public Portal AboutMinutes-04/09/2008 . - f City of Tiffin Regular City Council Meeting Wednesday, April 9, 2008 6:30pm Tiffin Fire Station Meeting Room I. Call to Order Y r II. Roll Call of Council Members III. Community Forum A. South Slope Generator, Al Gessner B. North Liberty Leader, Doug Linder IV. Approval of Minutes A. March 12, 2008 B. Revised December 12, 2007 V. Approval of Receipts and Expenditures VI. Old Business A. Discussion of Video Taping of Council meetings B. Update for Office Equipment 1. Postage Meter 2. Accounting Software 3. Shredder C. Update City Website D. Public Hearing for 2008=2009 City Budget E. Discussion to Repeal Parks and Recreation Ordinance 1985-133 (Second reading) F. Discuss Renewal of Building Inspector G. Discuss Tiffin Community Fund Appointments 1. Add more appointments to the board 2. Discuss meeting time for board H. Discussion of 28E Agreement with School District I. Discuss purchase of County Shed J. Discuss City Audit K. Discuss Library Board Appointments L. Discuss 28E Agreement with Library M. Discuss Engine Brake Ordinance N. Discuss trail route on east end 1. Discuss time to meet with Coralville officials O. Discuss progress of codification P. Dogs at 301 Nightingale Q. Certify Delinquent Utility Account 527 Tulip Ct Q. Discuss P&Z Recommendations 1. Land Use Plan Update 2. PAD Zoning Revisions VII. New Business A. Review Events Ordinance B. Review Fence Ordinance C. Discuss Snowmobile Ordinance D. Discuss All Iowa Charters proposal E. Discuss contracts for ball field reservations F. Discuss part time workers for ball fields G. Discuss road embargoes for Robert's Ferry and/or Jasper H. Appointments to JCCOG affordable housing and transit subcommittees I. Tree Estimates for Roberts Ferry Road Project J. Change Order and Pay Estimate Roberts Ferry Road Project K. Open Burning Ordinance L. Alcohol License for Slim's VIII. Reports A. Committees 1. Parks, Recreation, Festivals, and Tourism a. Annual Festival dates b. Discuss Brown Street park equipment 2. Strategic Planning 3. Budgeting 4. Personnel/Compensation 5. Economic Development B. Attorney C. Engineer D. Public Works E. City Clerk F. Mayor 1. Meeting Location IX. Adjournment City of Tiffin Regular City Council Wednesday, April 9, 2008 Mayor Royce Phillips,called to order at 6:33pm. Mayor Phillips installed newly elected Council Member Chris Ball. Roll Call taken of City council Members,Chris Ball,James Bartels,Mike Gericke, Mark Petersen, and John Wright present. Also present,Attorney Steve Greenleaf,Engineer Doug Frederick representing City Engineer,Public Works Brett Mehmen, Clear Creek Amana School Board President Dan Schaapveld,and Fire Chief Randy Morgan and Assistant Brian Detert. Motion to approve Agenda by Gericke and seconded by Ball. Wright expressed concern of too many items on Agenda. Ayes-All. Community Forum: Al Gessner, South Slope requested a Stand-by Generator for un-interrupted service,to be installed next to the building at the intersection of Brown Street and 2nd Street. Questions raised by public on noise decimals. Mr. Gessner reported that the noise would be minimal and would only be tested during daylight hours. Fire Chief Randy Morgan questioned safety of Diesel Fuel. South Slope representatives assured that all safety precautions will be installed with alarms before fuel leakage could occur. Doug Linder,North Liberty Leader, presented ideas to involve Tiffin in a North Johnson County publication. A city subsidy to cover initial costs would allow a monthly bulk mailing to all citizens in areas. Glen Potter questioned when the bump in front of his house would be fixed. Engineer and Public Works reported that they were waiting for street repair quotes and warmer weather for when hot asphalt mix could be made. All following actions taken approved by all unless so indicated. Motion Wright seconded Gericke to approve March 12,2008 minutes. Motion Bartels seconded Wright to approve revised December 12, 2007 minutes. Motion Wright seconded Gericke to approve receipts and expenditures. Discussion of video taping of council meetings tabled until May regular city council meeting. Motion Wright seconded Gericke to approve purchase of updated accounting software and lease of office equipment. Discussion tabled on City Website until May regular meeting. Motion Petersen seconded Gericke to Open Public Hearing on 2008-2009 Budget. Glenn Potter asked if anyone • had seen the Budget. Mayor Phillips reported that Budget had been legally published and posted for citizen's review. No other comments by public, motion Petersen seconded Gericke to close Public Hearing on 2008-2009 Budget. Resolution 2008-06 to approve 2008-2009 Budget with suggested revisions by Council to increase budget for Library and decrease Debt Service, motion by Petersen seconded by Gericke. Motion Wright seconded by Gericke to read by title only on second reading of Ordinance 2008-291 repealing Parks and Recreation Commission Ordinance 1985-133. Motion Gericke seconded Wright to approve second reading of Ordinance 2008-291. Third reading to be completed at May regular City Council meeting. Gericke reported on progress of Building Inspector and Inspection procedures. Council suggested extending an additional 30 days notice until more information is available. Discussion held on Community Fund. No additional board member appointees available. Council will continue to solicit community members. Council members reviewed revised 28E Agreement with Clear Creek Amana School District regarding Hwy 6 and Ireland Avenue improvements. Motion Wright seconded by Petersen to approve Resolution 2008-07 offering assistance to the School District and setting a response date of April 11,2008, in order to meet the DOT required response date of April 15,2008.Approved agreement given to School Board President Dan Schaapveld to review With School Board members and Superintendent Paula Vincent. Councilors discussed progress of County Facility. Attorney reported that Abstract work was in progress. Questions were raised on need for EPA Study. No new information available on transition city audit. Council discussed appointments to Library Board. Motion Gericke seconded by Petersen to appoint Chris Ball as City Council Representative. Council asked that requests for Library Board volunteers be placed in monthly newsletter. • 28E Agreement with Library to be rewritten for Budget year 2008-2009. Discussion held on changing certain terms of agreement. Council held discussion on Engine Brake Ordinance in city limits. Motion Bartels seconded Ball to direct Public Works to order signs,apply to IDOT for permits and move further discussion to Council Work Session. Council persons Ball and Wright volunteered to attend a planning session with Coralville regarding the connection of trails at I-380 in 2009. Attorney Greenleaf reported on continuing progress on codification process. Motion Wright seconded Ball to authorize Attorney to contact homeowner at 301 Nightingale of repeated Municipal Violation for housing more than two dogs at location. Gericke abstained. Ayes, Ball,Bartels,Petersen and Wright. Motion carried. Motion Wright seconded Gericke to authorize Attorney to certify with Johnson County Auditor delinquent utility account at 527 Tulip Ct. Council members discussed P&Z recommendations made to request maps from Engineer's office to continue study and update of Land Use Plan. Also discussed P&Z recommendations that PAD zoning revisions be reviewed again as it appears that 2007 recommendations failed to be included in the November 2007 Zoning Ordinance.Motion Wright seconded Gericke for P&Z to continue review of Land Use Plan. PAD recommendations were not supplied to Council members for review and Council requests to review at future meeting. New Business items: Motion Wright seconded Gericke for Events Ordinance 2006-277, Fence Ordinance Section 5 Zoning Ordinance 2007-287 and Section 13 Design Standards 2007, and non-existent Snowmobile Ordinance be tabled until future Work Session. Motion Gericke seconded Wright to allow All Iowa Charter's survey on transportation needs be placed in'monthly newsletter. Motion Wright seconded Petersen to approve 2008 Ball Field Team Agreements. Motion Petersen seconded Wright to direct Public Works Mehmen to hire summer help to prepare ball fields as needed. Council discussed needed improvements to Fields#2&#3. Chad Freeman volunteered to assist with improvements. Motion Wright seconded Ball to approve Public Works to complete improvements. Council discussed Road Embargos on Roberts Ferry Rd and Jasper Avenue. No action to be taken this year. Mayor Phillips asked for volunteers to serve on two Johnson County Committees for Affordable Housing and Transit. Mike Gericke volunteered for Affordable Housing and Kris Petersen volunteered for Transit. Motion Petersen seconded Wright to accept nominations to committees. Three tree estimates were read for Roberts Ferry Road. Motion Petersen seconded Wright to accept low bid from Lewis Brothers Tree Farm for$7,140.00. Streb Construction presented Pay Estimate#7 for$55,645.13 and Change Order#4 for$1,507.00 for work completed on Roberts Ferry Road. Motion to approve Wright seconded Gericke. Discussion by Council on Open Burning Ordinance. No changes to be made at this time on Ordinance. Suggested to allow burning during daylight hours three week-ends in May. Highlights of Burning Ordinance to be summarized in newsletter. Motion Wright seconded Gericke to approve renewal of Slim's Alcohol License on June 1,2008. Committee Reports: Parks,Recreation,Festivals, and Tourism,committee organizing to plan annual City Festival. Volunteers encouraged to contact Ben Watt at City Hall. Playground equipment removed at Brown St. Park at persistence of Insurance Company. Strategic Planning Committee, survey results favorable. Surveys continue to come into City Office. Preliminary results to be published in May newsletter. Attorney suggestions to Council on reviewing Fence Ordinance. Engineer reported progress in settling the drainage issue with landowner and sub-division. Public Works reported of EPA directive to replace Mag Meter in Well#3 at cost of$5,000.00. Motion Wright seconded Gericke to approve replacemerit. Mayor asked Council members to consider School District's offer to hold future meetings at either Library or West Campus locations. Council will discuss and review offer. Motion Wright seconded Petersen for adjournment at 8:47pm. March,2008 Expenditures 1,049.60 Advanced Water Technology 156.12 All Flags 5,469.92 Alliant 63.55 Auto Glass Center 1,914.63 BWC.Industrial Services 3,040.28 Cargill Inc. 2,500.00 Clear Creek Amana School - Library 242.76 Collection Services 84.80 Computer Source 1,201.93 Consumers Cooperative Society 12.00 Crystal Clear of Iowa City 200.00 Darryl Dodd- Builders Refund 213.63 Delta Dental 421.20 February IPERS Payment 21.00 Feslers 1,839.42 Future Line Truck Equipment , 117.35 Futures Systems 71.36 Go Daddy-Web Site 43,347.13 Hart Frederick Consultants 46.92 I wireless 164.65 IA Cty Press Citizen 30.00 la Dept Natural Resources 40.00 la League of Cities 31.48 la Prison Industries 980.00 la Sales Tax February 45.00 la State University Extension 52.53 la Workforce Development 20.00 Iowa League of Cities-Training 18.00 Iowa One Call 3,084.00 Johnson County Refuse 2,340.00 Johnson County Sheriff 100.00 Katie Wennekemp -Water Deposit Refund 95.00 Koch Brothers 60.00 Kris Petersen 1,186.58 L.L. Pelling Co. 79.38 Lenoch & Cilek Tru Value Hardware 36.95 Lightedge Solutions 198.12 Linn Co REC 65.00 Louie Luers Trucking 122.86 Lowe's 3,012.50 Lynch, Greenleaf& Michael 12.94 Marengo Publishing 20.90 Martha Minarsich-Water Deposit Refund 1,027.12 MidAmerican Energy Company 28.42 Midwest Frame &Axle 9.50 Mileage Reimbursement 1,498.52 Neocomputers, Inc 56.97 Paul's Discount 4,313.64 Payroll Taxes 10,750.31 Payroll Wages 1,977.17 S & GMaterials 282.60 Schimberg Co. 78.00 Sensus 65.00 Sign Shop 244.64 Staples 36,883.58 Streb Construction- Roberts Ferry Road 60.76 The Depot-Tiffin 2,750.00 Tiffin Fire Association 372.00 US Post Office 136.16 Walmart 31.83 Walmart-Cleaning Supplies 2,548.22 Wellmark 412.83 Zephyr Copies & Design 137,336.76 Revenues = 97,512.21 Interest Revenues = 8,431. 88 105,944.09 By: Ruth Demuth City Clerk Attested to: Royce Phillips Mayor Lio,)