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Home My Public Portal About1994_06_29SPECIAL MEETING MINUTES OF JUNE 29, 1994 A special meeting of the Leesburg Town Council was held on June 29, 1994 at 5:00 p.m., in the first floor Executive Conference room, 25 West Market Street, Leesburg, Virginia. Notice having been delivered to all members of the Leesburg Town Council, prior thereto. The purposes of the meeting were to discuss the Supplemental appropriations to the General Fund budget for the fiscal year ending June 30, 1994, the Town Manager's evaluation and land acquisition of a fire station site. The meeting was called to order by the Mayor. Councilmembers present George F. Atwell Georgia W. Bange R. W. Blake (absent) Joseph R. Trocino Kristen C. Umstattd (departed approximately 6:30 p.m.) William F. Webb Mayor James E. Clem Staff members present Town Manager Steven C. Brown Director of Finance Paul E. York Deputy Town Attorney Deborah Welsh MOTION On motion of Mr. Atwell, and seconded by Ms. Umstattd, the following resolution was proposed and adopted. 94-141 - A RESOLUTION: MAKING SUPPLEMENTAL APPROPRIATIONS TO THE GENERAL FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1994 WHEREAS, an analysis of the general fund budget for the fiscal year ending June 30, 1994, indicates a need for supplemental appropriations in several departments to avoid operating deficits at fiscal year end; and WHEREAS, a report of this analysis was prepared and submitted to the Council on June 17, 1994, which identified the departments and the amounts required for supplemental appropriations totalling $233,795. THEREFORE, RESOLVED by the Council of the Town of Leesburg that supplemental appropriations are authorized from the unappropriated general fund balance for the fiscal year ending June 30, 1994, to the departments and in the amounts identified in the report to the Town Council dated June 17, 1994, a copy of which is attached. VOTE Aye: Councilmembers Atwell, Bange, Trocino, Umstattd, Webb and Mayor Clem Nay: None Absent: Blake MOTION On motion of, and duly seconded, the tbllowing motion was made: Pursuant to Section 2.1-344 of the 1950 Code of Virginia, as amended, I move that the Leesburg Town Council convene in Executive Session. The authority for this Executive Session is founcl in 5ection 2.1-344 (a), Subsections (1) and (3) of the 1950 Code of Virginia, as amended. The purposes of this Executive Session are to discuss the Town Manager's evaluation and land acquisition for a fire station site. VOTE Aye: Councilmembcrs Atwcll, Bangc, Trocino, Umstattd, Webb and Mayor Clem Nay: None Absent: Blake 228 On motion of, and duly seconded, the following motion was made: I move that the Executive Session be adjourned, that the Leesburg Town Council reconvene its public meeting and that the minutes of the public meeting reflect that no formal action was taken in the Executive Session. VOTE Nay: Absent: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem None Blake and Umstattd (departed approximately 6:30 p.m.) MOTION On motion of, and duly seconded, the following resolution was proposed and adopted: 94-142 - A RESOLUTION: CERTIFYING EXECUTIVE SESSION OF JUNE 29, 1994 WHEREAS, the Town Council of the Town of Leesburg, Virginia, has this day convened in Executive Session in accordance with an affirmative recorded vote of the Leesburg Town Council and in accordance with the provisions of the Virginia Freedom of Information Act: NOW, THEREFORE, BE IT RESOLVED that the Leesburg Town Council does hereby certify that to the best of each member's knowledge, 1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies; and 2) only such public business matters as were identified in the Motion by which the said Executive Session was convened were heard, discussed or considered by the Leesburg Town Council. VOTE Nay: Absent: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem None Blake and Umstattd MOTION On motion of, and duly seconded, the following resolution was proposed and adopted. 94-143 - A RESOLUTION: AUTHORIZING THE ACQUISITION O F A PUBLIC SAFETY CENTER SITE SUBJECT TO CERTAIN CONDITIONS RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The deputy town attorney is hereby authorized to enter into a contract to purchase the 5.8 acre Wallace site for $893,000 for a public safety site contingent upon the Leesburg Volunteer Fire Company's acceptance of the site and the completion of a successful Town Plan amendment process. SECTION II. A lease is hereby offered to the Leesburg Volunteer Fire Company of 1.5 acres of the Wallace site at a cost of $1.00 per year conditioned on the use of the site as a fire station. SECTION III. It is understood that some facilities on the site will be shared between the town police department and the volunteer fire company. SECTION IV. The fire company has until the close of business on July 12, 1994, to accept or refuse the offer. SECTION V. The town manager is authorized to initiate the appropriate process to amend the Town Plan to show a public safety center on this site. VOTE Aye: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem Nay: None Absent: Blake and Umstattd 229 NEW BUSINESS Mr. Trocino advised that Gilbane representatives were present and desired to discuss land acquisition by the Town for the county complex. MOTION On motion of, and duly seconded, the following motion was made: Pursuant to Section 2.1-344 of the 1950 Code of Virginia, as amended, I move that the Leesburg Town Council convene in Executive Session. The authority for this Executive Session is found in Section 2.1-344 (a), Subsection (3) of the 1950 Code of Virginia, as amended. The purpose of this Executive Session is to discuss land acquisition regarding the county complex site. VOTE Aye: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem Nay: None Absent: Blake and Umstattd MOTION On motion of, and duly seconded, the following motion was made: I move that the Executive Session be adjourned, that the Leesburg Town Council reconvene its public meeting and that the minutes of the public meeting reflect that no formal action was taken in the Executive Session. VOTE Aye: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem Nay: None Absent: Blake and Umstattd MOTION On motion of, and duly seconded, the following resolution was proposed and adopted: 94-143-A - A RESOLUTION: CERTIFYING EXECUTIVE SESSION OF JUNE 29, 1994 WHEREAS, the Town Council of the Town of Leesburg, Virginia, has this day convened in Executive Session in accordance with an affirmative recorded vote of the Leesburg Town Council and in accordance with the provisions of the Virginia Freedom of Information Act: NOW, THEREFORE, BE IT RESOLVED that the Leesburg Town Council does hereby certify that to the best of each member's knowledge, 1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies; and 2) only such public business matters as were identified in the Motion by which the said Executive Session was convened were heard, discussed or considered by the Leesburg Town Council. VOTE Aye: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem Nay: None Absent: Blake and Umstattd MOTION On motion of, and duly seconded, the following resolution was proposed and adopted. 94-144 - A RESOLUTION: ENDORSING THE PROPOSED DOWNTOWN LEESBURG SITE FOR THE CONSOLIDATED COUNTY GOVERNMENT COMPLEX AND OFFERING A FINANCIAL COMMITMENT WHEREAS, the Town Council is steadfastly committed to returning county government to downtown Leesburg to continue the historic tradition of retention of the county seat in Leesburg as the vital economic development asset it has been for 233 years; and 230 WHEREAS, on July 6, 1992, the Town Council established an ad hoc committee to accommodate a consolidated county complex in downtown Leesburg to enhance the town's economic development effort; and WHEREAS, on March 23, 1993, Town Council unanimously adopted Resolution No. 93-63 urging the county to locate its complex in downtown Leesburg; and WHEREAS, on June 15, 1993, Town Council adopted Resolution No. 93-117 committing town resources to acquire a site at the corner of East Market and East Loudoun Streets for the purpose of locating the county complex; and WHEREAS, the downtown Leesburg site offers the county a central, convenient location that includes already established support services and amenities which a progressive, efficient and effective county government requires for decades to come. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The Council hereby endorses the downtown Leesburg county complex site proposed by Gilbane, Inc. SECTION II. The Council supports the endorsement by committing $2.5 to $3 million in financial assistance. SECTION III. The mayor is authorized to communicate the endorsement and commitment to the appropriate Loudoun County representatives. VOTE Aye: Councilmembers Atwell, Bange, Trocino, Webb and Mayor Clem Nay: None Absent: Blake and Umstattd MOTION On motion of, and duly seconded, the meeting was adjourned. Clerk of Council · Clem, Mayor