HomeMy Public PortalAbout04/05/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F A P R I L 5 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n A p r i l 5 , 2 0 1 6 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . A c t i n g M a y o r P e d e r s o n p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , a n d M a r t i n .
M e m b e r s a b s e n t : M i t c h e l l .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r m e l , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , P u b l i c
S a f e t y D i r e c t o r E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e M a r c h 1 5 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e M a r c h 1 5 , 2 0 1 6 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e M a r c h 1 5 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 3 2 , i t s h o u l d s t a t e , " . . . S t e e r i n g C o m m i t t e e . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e M a r c h 1 5 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
C . A p p r o v a l o f t h e M a r c h 2 4 , 2 0 1 6 8 : 0 0 a . m . S p e c i a l C i t y C o u n c i l M e e t i n g
M i n u t e s
J o h n s o n e x p l a i n e d t h a t t h e r e w a s n o t a q u o r u m p r e s e n t b u t t h e C o u n c i l s t i l l n e e d s t o
a c k n o w l e d g e t h a t t h e r e w a s a m e e t i n g .
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e M a r c h 2 4 , 2 0 1 6 s p e c i a l 8 : 0 0
a . m . C i t y C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
D . A p p r o v a l o f t h e M a r c h 2 4 , 2 0 1 6 9 : 3 0 a . m . S p e c i a l C i t y C o u n c i l M e e t i n g
M i n u t e s
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e M a r c h 2 4 , 2 0 1 6 s p e c i a l
9 : 3 0 a . m . C i t y C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 3 p . m . )
A . A p p r o v e W e t l a n d R e p l a c e m e n t P l a n f o r t h e W e a l s h i r e o f M e d i n a
B . A d o p t 1 1 . 0 0 S o c i a l M e d i a P o l i c y
C . A m e n d 8 . 3 0 T e c h n o l o g y P o l i c y
D . A u t h o r i z e S a l e o f 2 0 0 1 C h e v r o l e t P i c k u p T r u c k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
A p r i l 5 , 2 0 1 6
E. Authorize Investment Officers for Morgan Stanley
F. Resolution No. 2016-25 Designating Sioux drive as a Municipal State Aid
Street
G. Resolution No. 2016-26 Accepting Bids and Awarding the Contract for the
Sioux Drive Turn Lane Improvement Project
H. Resolution No. 2016-27 to Partner with Other Intergovernmental Agencies
to Pursue and Show Support in the Pursuit of Grants to Improve Water
Quality in the Long Lake Creek Subwatershed
Johnson referenced Items B and C, noting that the updates are based on a discussion
with Mayor Mitchell. He noted that he is pleased to report that the bids for the Sioux
Drive project came in lower than the Engineer's estimate.
Moved by Anderson, seconded by Martin, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:06 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission will meet on April 20th and noted that a new
member has been appointed.
C. Planning Commission
Finke reported that the Planning Commission will meet the following week to hold a
public hearing for a Concept Plan for Dellcroft and a public hearing for the Medina
Clydesdale Place PUD relating to a proposal for a new sign.
VII. PRESENTATIONS
A. Fire Department Annual Reports (7:08 p.m.)
Chief Ruchti, Hamel Fire Department, provided a brief overview of the number of calls
received during 2015 and the average response time. He summarized the number of
hours during the year dedicated to training, fundraising and maintenance. He stated that
two new members were added in 2015 and provided a brief overview of the highlights for
the year including the Five Alive program, which enhances medical information for the
use of first responders, the purchase of new hydraulic equipment and electrical devices,
and receipt of the AFG grant funds. He stated that 2015 was a busy and cost saving
year for the Hamel Fire Department.
Chief Eisinger, Maple Plain Fire Department, provided a brief overview of the number of
calls received and number of hours spent in Medina. He reviewed the hours spent
through the department on training. He stated that currently there are 30 members and
noted that there is a capacity for 35 members. He provided the average response time
for the department for each of the cities served, noting an average response time of 3.8
minutes for Medina. He reviewed the current organizational chart of the members. He
noted a training, which occurred this past summer with both the Maple Plain and Loretto
Fire Departments and also highlighted some of the incidents in which his department
received assistance from the Loretto Fire Department.
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Medina City Council Meeting Minutes 2
April 5, 2016
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C h i e f V a n E y I I , L o n g L a k e F i r e D e p a r t m e n t , s t a t e d t h a t h i s d e p a r t m e n t a l s o r e c e i v e d
A F G g r a n t f u n d s t h i s p a s t y e a r , w h i c h w a s u s e d t o p u r c h a s e e q u i p m e n t . H e n o t e d t h a t
t h e d e p a r t m e n t c e l e b r a t e d t h e i r 1 0 0 t h y e a r t h i s p a s t s u m m e r . H e s t a t e d t h a t a n e w
C a p t a i n ' s p o s i t i o n w a s a d d e d t o t h e d e p a r t m e n t a n d n o t e d t h a t t h e d e p a r t m e n t w i l l b e
h o l d i n g a p a n c a k e b r e a k f a s t t h i s S u n d a y a n d i n v i t e d a l l t o i n t e n d .
M a r t i n a s k e d i f L o n g L a k e a l s o s e r v e s O r o n o .
V a n E y I I c o n f i r m e d t h a t t h e d e p a r t m e n t d o e s s e r v e O r o n o .
M a r t i n n o t e d t h a t s h e h a s n o t i c e d t h e p o o r r o a d c o n d i t i o n s i n O r o n o a n d a s k e d i f t h a t
i m p a c t s t h e t r a v e l a n d t r u c k s w h e n i n O r o n o .
V a n E y I I s t a t e d t h a t t h e r e i s a l i t t l e b i t o f a n i m p a c t a s t h e t r u c k s m u s t s l o w d o w n o n
t h o s e r o a d s b u t d i d n o t h a v e m e a s u r a b l e r e s u l t s .
C h i e f L e u e r , L o r e t t o F i r e D e p a r t m e n t , r e p o r t e d t h e n u m b e r o f c a l l s r e c e i v e d t h r o u g h o u t
t h e d e p a r t m e n t a n d t h o s e s p e c i f i c a l l y f o r M e d i n a . H e s t a t e d t h a t c u r r e n t l y t h e
d e p a r t m e n t h a s 3 0 m e m b e r s w i t h a w a i t i n g l i s t o f f o u r p e o p l e . H e s t a t e d t h a t r e c e i v e d a
s h a r e d g r a n t f o r s h a r e d s e r v i c e s w i t h t w o o f t h e o t h e r f i r e d e p a r t m e n t s . H e h i g h l i g h t e d
s o m e n e w e q u i p m e n t a n d v e h i c l e s t h a t w i l l b e p u r c h a s e d t h i s y e a r a n d a d v i s e d o f
t r a i n i n g , w h i c h t o o k p l a c e . H e n o t e d t h a t s e v e n o f t h e m e m b e r s o f t h e d e p a r t m e n t h a v e
o v e r 2 0 y e a r s o f e x p e r i e n c e a n d h i g h l i g h t e d s o m e o f t h e l a r g e i n c i d e n t s t h a t h i s
d e p a r t m e n t h a s e x p e r i e n c e d d u r i n g t h a t t i m e i n c l u d i n g a s s i s t i n g i n t h e s u c c e s s f u l b i r t h o f
a b a b y t h i s p a s t y e a r .
V I I I . N E W B U S I N E S S
A . D e e r h i l l P r e s e r v e ( f o r m e r l y S t o n e c i a t e ) C D - P U D F i n a l P l a t ; R i g h t - o f - W a y
V a c a t i o n P u b l i c H e a r i n g ( 7 : 2 3 p . m . )
J o h n s o n s t a t e d t h a t t h i s p l a t i n c l u d e s 4 1 s i n g l e - f a m i l y h o m e s a n d a p p r o x i m a t e l y 9 0
a c r e s o f c o n s e r v a t i o n a r e a . H e s t a t e d t h a t t h e r e q u e s t a l s o i n c l u d e s t h e v a c a t i o n o f
r i g h t - o f - w a y a l o n g D e e r h i l l R o a d .
F i n k e p r o v i d e d b a c k g r o u n d i n f o r m a t i o n n o t i n g t h a t t h e C o u n c i l g r a n t e d p r e l i m i n a r y
a p p r o v a l i n O c t o b e r 2 0 1 5 . H e n o t e d t h a t o u t o f t h e 4 1 h o m e s , t h e f i r s t p h a s e w o u l d
i n c l u d e t e n h o m e s a l o n g w i t h t h e s e v e n o u t l o t s f o r t h e c o n s e r v a t i o n a r e a , O u t l o t A w h i c h
w o u l d b e d e e d e d t o t h e C i t y f o r p a r t i a l p a r k d e d i c a t i o n , a n d s i x o u t l o t s w h i c h w i l l b e
r e p l a t t e d f o r f u t u r e p h a s e s . H e s t a t e d t h a t D e e r h i l l R o a d i s p r o p o s e d t o b e c o n s t r u c t e d
b y t h e d e v e l o p e r b u t n o t e d t h a t m a y c o m e b a c k b e f o r e t h e C o u n c i l . H e n o t e d t h a t m u c h
o f t h e s t o r m w a t e r i m p r o v e m e n t s w i l l b e c o n d u c t e d d u r i n g t h e f i r s t p h a s e o f d e v e l o p m e n t .
H e d i s p l a y e d t h e p r o p o s e d s i t e l a y o u t , w h i c h i s l a r g e l y s i m i l a r t o w h a t w a s a p p r o v e d w i t h
t h e p r e l i m i n a r y a p p r o v a l . H e s t a t e d t h a t t h e r e i s a n a d d i t i o n a l r e q u e s t t o v a c a t e m o s t o f
t h e r i g h t - o f - w a y o f f o f D e e r h i l l R o a d , w i t h t h e e x c e p t i o n o f t h e w e s t e r n 1 4 5 f e e t , a n d
n o t e d t h a t s t a f f d o e s n o t o p p o s e t h i s r e q u e s t a s n e c e s s a r y r i g h t - o f - w a y w i l l b e d e d i c a t e d
w i t h t h e p l a t . H e s t a t e d t h a t t h e F i n a l P l a t i s v e r y s i m i l a r t o t h e P r e l i m i n a r y P l a t , n o t i n g
t h a t t h e c u r v e o f D e e r h i l l R o a d w a s c h a n g e d t o b e c o m e g e n t l e r a n d t h e c u l - d e - s a c w a s
r e d u c e d i n l e n g t h i n o r d e r t o i n c r e a s e t h e c o n s e r v a t i o n a r e a . H e s t a t e d t h a t a d r a f t o f
t h e D e v e l o p m e n t A g r e e m e n t h a s b e e n s e n t t o t h e d e v e l o p e r a n d a d v i s e d t h a t t h e
d e v e l o p e r i s a l s o w o r k i n g w i t h t h e W a t e r s h e d D i s t r i c t t o f i n a l i z e t h e C o n s e r v a t i o n
E a s e m e n t a n d L a n d S t e w a r d s h i p P l a n . H e n o t e d t h a t s t a f f r e c o m m e n d s t h a t t h e s e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
A p r i l 5 , 2 0 1 6
documents be finalized before the Council takes final action on the plat. He noted that
the applicant would be required to obtain the proper permits from the City of Orono for
the roadway, which will be constructed in the boundaries of that city. He stated that
notice was sent out in regard to the potential right-of-way vacation. He stated that the
plat is generally consistent with what had been preliminarily approved.
Martin asked if there were any stumbling blocks with the Conservation Easement and
Land Stewardship Plan.
Laura Domyancich, Minnehaha Creek Watershed District, stated that there have not
been any stumbling blocks; both parties are simply attempting to ensure that all matters
are adequately addressed.
Pederson opened the public hearing at 7:34 p.m.
Steve Pflaum, 2725 Deerhill Road, stated that he supports the plat as proposed. He
asked if the Council should also be vacating the right-of-way for the neighboring property
along with the vacation of this right-of-way.
Martin noted that the City has not received an application from that party and therefore
the Council cannot act without a request.
Pflaum stated that he would like to see the Development Agreement include language
that the existing Deerhill Road will not be used for construction traffic.
Martin asked if the Council previously had agreed that Deerhill Road would not be used
for construction traffic.
Batty provided additional details and stated that the existing Deerhill Road would not be
used for construction traffic.
Jennifer Haskamp referenced the construction traffic, noting that they have received the
draft Development Agreement. She stated that construction traffic would be an item that
they would like to communicate with the City about. She stated that while she
understands the desire to keep the construction traffic off of Deerhill Road, for timing
purposes they would perhaps like to utilize Deerhill Road for the model construction.
Batty noted that the public hearing is simply for the vacation of the right-of-way.
Haskamp referenced the vacation and noted that they do not have ownership interest in
the other portion of right-of-way mentioned by the resident and that is why they did not
request the vacation of that portion.
Moved by Anderson, seconded by Martin, to close the public hearing at 7:40 p.m.
Motion passed unanimously.
Batty asked if there should be further discussion of the Orono situation.
Finke stated that the road has been planned through Orono since the start of the project.
He stated that Medina was informed by the City of Orono that the grading operations
that are necessary to construct the street within Orono are subject to permit requirement
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Medina City Council Meeting Minutes 4
April 5, 2016
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o f t h a t C i t y , o n e o f w h i c h i s t h a t a C o n d i t i o n a l U s e P e r m i t w o u l d b e r e q u i r e d w h i c h w i l l
a d d t i m e t o t h e r e v i e w p r o c e s s . H e n o t e d t h a t a d e q u a t e a c c e s s d o e s n o t e x i s t w i t h o u t
t h a t e n t r a n c e .
A n d e r s o n a s k e d i f t h e C o u n c i l s h o u l d b e m o v i n g f o r w a r d d i r e c t i n g s t a f f t o p r e p a r e a
r e s o l u t i o n o f a p p r o v a l w i t h s u b s t a n t i a l i t e m s o u t s t a n d i n g .
M a r t i n s t a t e d t h a t s h e w o u l d b e c o m f o r t a b l e w i t h t h a t d i r e c t i o n a s t h e i t e m w o u l d c o m e
b a c k o n t h e C o n s e n t A g e n d a a n d c o u l d b e r e m o v e d f o r d i s c u s s i o n i f n e c e s s a r y .
F i n k e s t a t e d t h a t a c o p y o f t h e c o m m e n t s t h a t s t a f f h a s p r o v i d e d o n t h e o u t s t a n d i n g
d o c u m e n t s w e r e i n c l u d e d i n t h e p a c k e t a n d t h o s e w i l l b e a d d r e s s e d i n o r d e r t o p l a c e t h e
i t e m o n t h e C o n s e n t A g e n d a . H e n o t e d t h a t i f t h e i t e m s a r e n o t a d d r e s s e d , t h e i t e m
w o u l d b e p l a c e d o n O l d B u s i n e s s f o r f u r t h e r d i s c u s s i o n .
B a t t y s t a t e d t h a t i n f a i r n e s s t o t h e d e v e l o p e r t h e y d i d n o t s e e t h e d r a f t D e v e l o p m e n t
A g r e e m e n t u n t i l l a s t w e e k a n d n a t u r a l l y t h e r e i s s o m e b a c k a n d f o r t h n e g o t i a t i o n s . H e
s t a t e d t h a t i f d i r e c t i o n i s g i v e n t o n i g h t t o p r e p a r e t h e r e s o l u t i o n , t h e i t e m w i l l n o t c o m e
b a c k f o r a d o p t i o n u n t i l e v e r y t h i n g i s r e a d y t o g o .
M a r t i n n o t e d t h a t t h e l i s t i s n o t u n u s u a l l y T o n g f o r a d e v e l o p m e n t o f t h i s s i z e .
P e d e r s o n c o n c u r r e d w i t h t h e c o m m e n t s o f M a r t i n .
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n g r a n t i n g
f i n a l p l a t a p p r o v a l s u b j e c t t o t h e c o n d i t i o n s n o t e d i n t h e s t a f f r e p o r t a n d t o f i n a l i z e t h e
D e v e l o p m e n t A g r e e m e n t b y a n d b e t w e e n t h e C i t y o f M e d i n a a n d P r o p e r t y R e s o u r c e s
D e v e l o p m e n t C o r p o r a t i o n . M o t i o n p a s s e d u n a n i m o u s l y .
B . C o n n e c t i o n F e e R e d u c t i o n R e q u e s t f o r P r o p o s e d W e a l s h i r e P r o j e c t ( 7 : 4 9
p . m . )
J o h n s o n n o t e d t h a t t h e C i t y r e c e i v e d a r e q u e s t f r o m t h e a p p l i c a n t i n r e g a r d t o t h e c i t y
s e w e r a n d w a t e r c o n n e c t i o n f e e s . H e s t a t e d t h a t c u r r e n t l y t h e p o l i c y a l l o w s f o r p a y m e n t
o v e r a t h r e e - y e a r p e r i o d w h i l e t h e a p p l i c a n t i s r e q u e s t i n g a f i v e - y e a r p e r i o d . H e s t a t e d
t h a t s t a f f w o u l d s u p p o r t t h e f i v e - y e a r p e r i o d o f r e p a y m e n t . H e n o t e d t h a t t h e a p p l i c a n t
a l s o r e q u e s t e d a r e d u c t i o n i n t h e f e e a m o u n t b u t s t a t e d t h a t s t a f f i s n o t s u p p o r t i v e o f
r e d u c i n g t h e c o n n e c t i o n f e e s .
P e d e r s o n s t a t e d t h a t i t i s i m p o r t a n t a s a C o u n c i l t o r e m a i n f a i r a n d c o n s i s t e n t a n d i t
w o u l d b e u n f a i r t o a p r e v i o u s d e v e l o p e r i f a n e w d e v e l o p e r r e c e i v e d a l o w e r f e e . H e w a s
s u p p o r t i v e o f t h e e x t e n d e d t i m e p e r i o d f o r r e p a y m e n t .
J o h n s o n s t a t e d t h a t t h e C i t y w i l l h a v e a n o p p o r t u n i t y t o r e v i e w t h e c o n n e c t i o n f e e s
d u r i n g t h e u p d a t e t o t h e C o m p r e h e n s i v e P l a n .
A n d e r s o n a g r e e d t h a t i t w o u l d m a k e s e n s e t o e x t e n d t h e t i m e p e r i o d f o r r e p a y m e n t f r o m
t h r e e y e a r s t o f i v e y e a r s , w h i l e l e a v i n g t h e c o n n e c t i o n f e e s a t t h e p r o p o s e d r a t e .
C o u s i n e a u a g r e e d t h a t t h i s w o u l d b e a g o o d c o m p r o m i s e f o r t h e p r o j e c t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
A p r i l 5 , 2 0 1 6
Tom Wiskow, President/CEO/General Contractor for the project, stated that this
development would be an 84-unit dementia and memory care facility. He stated that the
goal for the development was to begin construction one year ago but had been advised
that they should delay construction because of the high bidding prices. He hoped that
they could begin construction this May. He thanked Johnson and Finke for their
assistance, which has allowed the project to get to this level. He advised that there is a
great demand for this type of facility, noting that 53 percent of those over the age of 83
will suffer a form of dementia or Alzheimer's disease. He stated that he has prepared a
document, which highlights the challenges, primarily financial, that they are facing in this
development. He noted that the Rogers facility was rated number one in the State and
Country for their services. He stated that he would like to work together with the City as
partners in order to make the development a win for the City and the developer. He
noted that the facility will only be as good as the staff that they are able to hire and
maintain.
Pederson stated that the Council members have reached consensus on what they would
be willing to do in terms of the connection fees and noted that some of the issues, such
as staffing, do not have an impact on this decision. He noted that the information has
shown that the overall fees are 20 percent lower than the fees in Bloomington.
Wiskow stated that over $650,000 has already been invested and without some
assistance from the City this project would most likely not move forward. He asked that
the Council read the information in full that he will provide. He noted that the
Cavanaughs have been very supportive and extended the purchase agreement twice,
and advised that they must make a decision by April 22nd whether to purchase the land.
He acknowledged that the extension from three to five years would help but was also
disappointed.
Martin confirmed that it would be helpful to the applicant to extend the term from three
years to five years for the repayment of connection fees. She asked the applicant to
state what amount of reduction the applicant requests with respect to the connection
fees.
Wiskow stated that the current connection fees would be $181,000. He stated that he is
already over budget and has to reduce the budget by more than $1,000,000 in order to
move forward.
Martin noted that the City does have a significantly reduced tax rate, which is a positive
influence on the long-term budget. She asked for more specific information on the
amount of reduction desired.
Wiskow stated that he would like to see the connection fees removed entirely, or
reduced to $100,000 or $120,000.
Martin explained that it would be unfair to create a separate set of rules for specific
developers as other developers have found ways within their budget to move forward
with their developments. She asked the applicant to consider the larger picture that the
City does have a significantly less tax rate and the location is such that there should not
be the same competition for staff as there is in Bloomington where that facility is closely
located to major hospitals. She explained that the City is willing to go beyond the usual
•
Medina City Council Meeting Minutes 6
April 5, 2016
"
t h r e e - y e a r d e f e r r a l a n d w o u l d b e w i l l i n g t o e x t e n d t h e r e p a y m e n t t e r m f o r t h e c o n n e c t i o n
f e e s f r o m t h r e e y e a r s t o f i v e y e a r s t o a s s i s t .
A n d e r s o n a g r e e d w i t h t h e c o m m e n t s m a d e b y M a r t i n . H e n o t e d t h a t t h i s w o u l d n o t o n l y
b e a p r o t e c t i o n f o r t h e d e v e l o p e r s t h a t h a v e c o m e b e f o r e t h i s r e q u e s t b u t a l s o t h o s e t h a t
w i l l c o m e i n t h e f u t u r e . H e n o t e d t h a t t h e C i t y h a s a l o t t o o f f e r d e v e l o p e r s .
W i s k o w p r o v i d e d a n u p d a t e o n t h e p r o g r e s s t h u s f a r n o t i n g t h a t h e h a s a p p r o v a l f r o m
h i s B o a r d t o m o v e f o r w a r d i f a n a d d i t i o n a l $ 1 , 2 0 0 , 0 0 0 i s r e d u c e d f r o m t h e b u d g e t .
M a r t i n n o t e d t h a t t h e l i n e i t e m f o r t h e C i t y i s $ 1 8 1 , 0 0 0 a n d t h e C i t y i s w i l l i n g t o d e f e r t h e
r e p a y m e n t u p t o f i v e y e a r s b u t c a n n o t r e d u c e t h e f e e s .
B a t t y s t a t e d t h a t t h e n u m b e r s a r e b a s e d o n s t u d i e s t o s u p p o r t t h e i n f r a s t r u c t u r e i n t h e
C i t y a n d a r e d u c t i o n t o t h o s e n u m b e r s f o r a n y o n e w o u l d m e a n a n i n c r e a s e f o r s o m e o n e
e l s e .
W i s k o w a s k e d t h e C o u n c i l t o r e v i e w t h e d o c u m e n t h e h a s p r e p a r e d a n d r e s p o n d .
M a r t i n s t a t e d t h a t t h i s i s t h e a n s w e r f r o m t h e C o u n c i l , i n c r e a s i n g t h e r e p a y m e n t t e r m
f r o m t h r e e y e a r s t o f i v e y e a r s .
J o e C a v a n a u g h s t a t e d t h a t t h i s p r o j e c t w i l l n o t c r e a t e a l o t o f t r a f f i c . H e n o t e d t h a t a
$ 7 0 , 0 0 0 a s s e s s m e n t f o r C h i p p e w a R o a d i s i n c l u d e d .
P e d e r s o n d i s a g r e e d t h a t t h i s w i l l n o t c a u s e a d d i t i o n a l t r a f f i c .
C a v a n a u g h a s k e d i f t h e t e r m c o u l d b e e x t e n d e d f u r t h e r t o t e n y e a r s .
M a r t i n s t a t e d t h a t a d d i t i o n a l d e f e r r a l s m e a n t h a t t h e f u n d s d o n o t c o m e i n t o t h e p o t w h e n
t h e y a r e n e e d e d . S h e s t a t e d t h a t s h e w o u l d n o t e x t e n d p a s t f i v e y e a r s a s t h e f u n d s w i l l
n e e d t o b e a v a i l a b l e t o s u p p o r t i n f r a s t r u c t u r e n e e d s .
B a t t y n o t e d t h a t t h e C i t y i s a l r e a d y c h a r g i n g l o w e r u n i t s f o r t h i s d e v e l o p m e n t .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e l a n g u a g e c h a n g e s t o 2 1 . 0 0
E c o n o m i c D e v e l o p m e n t F e e D e f e r r a l P r o g r a m t o a l l o w f o r p a y m e n t o v e r 5 y e a r s f o r
p r o j e c t s o v e r 1 0 u n i t s o r $ 9 0 , 0 0 0 i n S A C / W A C f e e s . M o t i o n p a s s e d u n a n i m o u s l y .
C . F u e l T a n k L e a s e a t 6 0 0 C l y d e s d a l e T r a i l ( 8 : 2 3 p . m . )
S c h e r e r s t a t e d t h a t t h e f u e l t a n k s w e r e r e m o v e d f r o m t h e 6 0 0 C l y d e s d a l e T r a i l l o c a t i o n
e a r l y i n t h e p r o j e c t t o r e d u c e c o s t s . H e s t a t e d t h a t t h e p u b l i c w o r k s a n d p o l i c e h a v e
b e e n g e t t i n g g a s o l i n e f r o m g a s s t a t i o n s a n d t h e t a n k s l o c a t e d a t C i t y H a l l . H e n o t e d t h a t
h e i n v e s t i g a t e d t h e u s e o f a b o v e g r o u n d t a n k s , w h i c h C o r c o r a n c u r r e n t l y u s e s . H e
a d v i s e d t h a t t h e e q u i p m e n t w o u l d b e l o n g t o B e a u d r y O i l a n d t h e C i t y w o u l d o n l y b e
r e s p o n s i b l e f o r s u p p l y i n g e l e c t r i c s e r v i c e f o r a c o s t o f f o u r c e n t s p e r g a l l o n a b o v e t h e
c u r r e n t r a t e a n d t h e p u m p s . H e n o t e d t h a t t h e t a n k s w o u l d a l s o b e e q u i p p e d w i t h a
m o n i t o r i n g s y s t e m , w h i c h w o u l d a l l o w t h e p o l i c e a n d p u b l i c w o r k s t o t r a c k t h e u s e . H e
b e l i e v e d t h a t t h i s i s a v e r y r e a s o n a b l e c o s t , n o t i n g t h a t C o r c o r a n i s v e r y h a p p y w i t h t h e i r
s e r v i c e . H e a s k e d t h a t t h e C o u n c i l a p p r o v e t h e i t e m , n o t i n g t h a t $ 5 , 0 0 0 h a d a l r e a d y
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
A p r i l 5 , 2 0 1 6
been budgeted for the electric service. He noted that an additional electric line would
need to be run for emergency services, which would have a cost of $2,000.
Anderson asked the size of the tanks.
Scherer reported that each of the two tanks would be 1,000 gallons. He noted that the
tanks at City Hall were 6,000 gallons, so these tanks would be smaller.
Anderson stated that he has been pushing for a backup at City Hall. He stated that he
likes the idea that there would be a backup fuel source if something were to happen at
600 Clydesdale.
Scherer noted that he has spoken with other communities in the area that also have
backup power on their fuel systems. He stated that it would be very slim that the power
would be out and all the neighboring communities were also out of fuel. He noted that
there is a shared equipment agreement with neighboring communities that he could firm
up to include fuel, should that be a concern.
Belland noted that the Emergency Management Ordinance would address that aspect.
He noted that it would have to be a catastrophic storm to take out the fuel supply from all
the commercial fuel stations as well.
Martin asked if there would be fencing for the fuel tanks.
Scherer stated that there would be cement bollards to ensure that people cannot run into
the tanks and noted that a key fob would be needed along with an employee number
and pin in order to access the pumps. He noted that they are also located at the police
station.
Anderson asked the amount of fuel that departments are using.
Belland reported that he ran a quick estimate and annually there is a usage of 15,000 to
17,000 gallons for the police department.
Scherer reported that since October public works has used approximately 3,000 gallons
of fuel.
Pederson stated that in his business he uses the same supplier and system and has had
great experiences and zero issues with the fuel or company.
Moved by Anderson, seconded by Cousineau, to direct staff to hook up emergency
power to the new pumps at a cost of $2, 000 and enter into an agreement with Beaudry
Oil using the no cost option #2 of the proposal. Motion passed unanimously.
IX. OLD BUSINESS
A. City Hall Lower Level Remodel Plans and Specifications (8:36 p.m.)
Johnson stated that Finke has done a fantastic job working with the architect and
owner's representative for the basement remodel. He stated that the plans for the lower
level would include much -needed additional restrooms, a break room for staff, a
conference room that is badly needed, and additional space for the planning department.
•
Medina City Council Meeting Minutes 8
April 5, 2016
"
F i n k e n o t e d t h a t t h e r e m o d e l w o u l d i n c l u d e s p a c e f o r m o r e t h a n j u s t t h e p l a n n i n g
d e p a r t m e n t a n d p r o v i d e d a b r i e f o v e r v i e w o f t h e p r o p o s e d d e s i g n . H e n o t e d t h a t t h i s
d e s i g n w o u l d a l l o w t h e C i t y t o w o r k e f f i c i e n t l y a n d c o u l d h o u s e t h e p l a n n i n g a c t i v i t i e s
a n d a d d i t i o n a l s t a f f n e e d s f o r m o r e t h a n t h e f o r e s e e a b l e f u t u r e .
J o h n s o n n o t e d t h a t t h e o r i g i n a l c o s t e s t i m a t e w a s $ 2 4 0 , 0 0 0 a n d t h i s q u o t e i s $ 2 4 2 , 0 0 0 .
H e n o t e d t h a t s t a f f w i l l c o n t i n u e t o v a l u e e n g i n e e r t h e p r o j e c t . H e n o t e d t h a t a d d i t i o n a l
c o s t s w i l l c o m e f o r w a r d f o r o t h e r p a r t s o f t h e p r o j e c t . H e t h a n k e d P u b l i c W o r k s D i r e c t o r
S t e v e S c h e r e r a n d h i s S t a f f f o r t h e d e m o l i t i o n w o r k o n t h e l o w e r l e v e l s p a c e . T h e i r w o r k
s a v e d t h e C i t y a l a r g e a m o u n t o f m o n e y .
M a r t i n d i d n o t t h i n k t h e r e i s a n e e d t o s p e n d f u n d s u p d a t i n g t h e C o u n c i l C h a m b e r s
a b o v e p a i n t i n g .
C o u s i n e a u a g r e e d t h a t t h e C h a m b e r s c o u l d b e l a s t o n t h e l i s t f o r u p d a t e s .
1 . R e s o l u t i o n N o . 2 0 1 6 - 2 8 A p p r o v i n g P l a n s a n d S p e c i f i c a t i o n s a n d
O r d e r i n g A d v e r t i s e m e n t f o r B i d s f o r M e d i n a C i t y H a l l L o w e r L e v e l
I m p r o v e m e n t s
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 2 8 A p p r o v i n g
P l a n s a n d S p e c i f i c a t i o n s a n d O r d e r i n g A d v e r t i s e m e n t f o r B i d s f o r M e d i n a C i t y H a l l
L o w e r L e v e l I m p r o v e m e n t s . M o t i o n p a s s e d u n a n i m o u s l y .
X . C I T Y A D M I N I S T R A T O R R E P O R T ( 8 : 4 4 p . m . )
J o h n s o n r e p o r t e d t h a t t h e H o l l y d a l e t r a n s i t i o n l i n e o p e n h o u s e w i l l b e h e l d i n M a y , n o t i n g
t h a t s t a f f w i l l p a s s o n t h e d a t e a n d t i m e o n c e i t i s m a d e a v a i l a b l e . H e s t a t e d t h a t t h e
B o a r d o f A p p e a l a n d E q u a l i z a t i o n w i l l b e h e l d t h e f o l l o w i n g n i g h t a t 6 : 3 0 p . m .
X I . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 8 : 4 4 p . m . )
M a r t i n s t a t e d t h a t s h e f o u n d t h e b u s i n e s s t o u r s t o b e e n j o y a b l e a n d i n t e r e s t i n g .
A n d e r s o n s t a t e d t h a t h e a t t e n d e d t h e L o r e t t o F i r e D e p a r t m e n t p a n c a k e b r e a k f a s t a t
w h i c h t h e y h a d 8 0 0 p e o p l e c o m e t h r o u g h . H e n o t e d t h a t i t w a s g r e a t t o s e e t h e
m e m b e r s o f t h i s c o m m u n i t y a n d n e i g h b o r i n g c o m m u n i t i e s a t t h e e v e n t .
X I I . A P P R O V A L T O P A Y T H E B I L L S ( 8 : 4 5 p . m . )
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e b i l l s , E F T 0 0 3 5 8 4 E -
0 0 3 6 0 8 E f o r $ 6 3 , 5 6 8 . 9 1 , o r d e r c h e c k n u m b e r s 4 4 1 2 1 - 4 4 1 8 8 f o r $ 2 6 5 , 5 5 4 . 8 6 , a n d
p a y r o l l E F T 5 0 7 0 4 7 - 5 0 7 0 7 2 f o r $ 4 6 , 0 4 8 . 2 5 . M o t i o n p a s s e d u n a n i m o u s l y .
X I I I . A D J O U R N
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a d j o u r n t h e m e e t i n g a t 8 : 4 6 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
A t t e s t :
J o d i M G a l l u p , C i t y C l e r k
f r s o n , A c t i n g M a y o r
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s
A p r i l 5 , 2 0 1 6
9
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 0
A p r i l 5 , 2 0 1 6
"
O R D E R C H E C K S M A R C H 1 6 , 2 0 1 6 - A P R I L 5 , 2 0 1 6
4 4 1 2 1 J I N D A N I , I T T I $ 2 5 0 . 0 0
4 4 1 2 2 M A C H I R A J U , K I S H O R E $ 2 2 5 . 0 0
4 4 1 2 3 M N D V S $ 2 , 1 3 3 . 0 0
4 4 1 2 4 F E L D M A N , A I M E E $ 2 5 0 . 0 0
4 4 1 2 5 H E L P I N G H A I T I W O R K I N C $ 5 0 0 . 0 0
4 4 1 2 6 L E N N A R ( U S H O M E C O R P ) $ 1 0 , 0 0 0 . 0 0
4 4 1 2 7 M N P O L L U T I O N C O N T R O L A G E N C Y $ 2 3 . 0 0
4 4 1 2 8 S A M S C L U B $ 3 6 . 1 7
4 4 1 2 9 T O L L B R O S , I N C $ 1 5 , 8 3 2 . 4 8
4 4 1 3 0 Z I E T L O W , P H I L I P $ 1 5 0 . 0 0
4 4 1 3 1 D A M Y A N , A N D R E Y & E L E N A $ 6 , 8 9 6 . 6 5
4 4 1 3 2 H E N N C O U N T Y T R E A S U R E R $ 4 , 5 2 7 . 9 4
4 4 1 3 3 A B C S U P P L Y $ 6 8 6 . 1 0
4 4 1 3 4 C A V A N A U G H , J O E , S R $ 6 8 . 6 2
4 4 1 3 5 H A M E L V O L U N T E E R F I R E D E P T $ 1 8 , 5 0 0 . 0 0
4 4 1 3 6 N A Y Y A R , R A G H A V $ 5 0 0 . 0 0
4 4 1 3 7 S A N D S , S H A R O N $ 1 5 0 . 0 0
4 4 1 3 8 C E N T U R Y L I N K $ 1 9 5 . 4 0
4 4 1 3 9 L A H O , K A T H Y $ 1 5 0 . 0 0
4 4 1 4 0 L E N N A R ( U S H O M E C O R P ) $ 5 0 , 0 0 0 . 0 0
4 4 1 4 1 A S P E N E Q U I P M E N T C O $ 1 , 6 5 8 . 0 0
4 4 1 4 2 A S P E N M I L L S I N C $ 3 3 2 . 1 5
4 4 1 4 3 B E R G A N K D V $ 1 , 2 7 5 . 0 0
4 4 1 4 4 B O Y E R F O R D T R U C K S I N C $ 5 0 . 9 6
4 4 1 4 5 B U D G E T P R I N T I N G $ 1 9 . 0 8
4 4 1 4 6 B U R D A S T O W I N G $ 4 7 4 . 0 0
4 4 1 4 7 E A R L F A N D E R S E N I N C $ 8 4 . 1 0
4 4 1 4 8 E C M P U B L I S H E R S I N C $ 1 7 4 . 1 4
4 4 1 4 9 E N G E L W A T E R T E S T I N G I N C $ 3 6 0 . 0 0
4 4 1 5 0 E S S B R O S . & S O N S , I N C . $ 8 1 . 0 0
4 4 1 5 1 F I N A N C E A N D C O M M E R C E I N C $ 4 7 7 . 4 4
4 4 1 5 2 G R A F I X S H O P P E $ 2 7 5 . 0 0
4 4 1 5 3 G R A I N G E R $ 1 3 9 . 2 0
4 4 1 5 4 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 7 , 5 0 0 . 0 0
4 4 1 5 5 H D S U P P L Y W A T E R W O R K S L T D $ 3 , 2 4 0 . 0 0
4 4 1 5 6 H E N N C O U N T Y I N F O T E C H $ 9 2 3 . 4 1
4 4 1 5 7 H E N N C O U N T Y S H E R I F F $ 4 6 6 . 2 1
4 4 1 5 8 H E N N C O U N T Y T A X P A Y E R S E R V I C E S $ 4 7 . 8 6
4 4 1 5 9 H O L I D A Y F L E E T $ 1 , 4 8 4 . 3 3
4 4 1 6 0 I N D O O R A U T O $ 3 7 1 . 0 0
4 4 1 6 1 K E N N E D Y & G R A V E N C H A R T E R E D $ 1 3 , 6 4 9 . 8 0
4 4 1 6 2 L A W E N F O R C E M E N T L A B O R S E R V I C E S $ 3 9 2 . 0 0
4 4 1 6 3 L O R E T T O V O L U N T E E R F I R E D E P T I N $ 2 5 , 6 4 4 . 8 4
4 4 1 6 4 M A D I S O N N A T I O N A L L I F E $ 6 2 9 . 1 5
4 4 1 6 5 M A R C O ( M A I N T E N A N C E ) $ 2 9 . 2 1
4 4 1 6 6 M A T H E S O N T R I - G A S I N C $ 1 4 5 . 3 7
4 4 1 6 7 M E T R O E L E V A T O R I N C $ 1 7 5 . 0 0
4 4 1 6 8 M E T R O W E S T I N S P E C T I O N $ 2 8 , 6 3 8 . 1 7
4 4 1 6 9 M I N N E A P O L I S , C I T Y O F $ 2 0 4 . 0 0
4 4 1 7 0 M I N U T E M A N P R E S S $ 1 , 9 7 4 . 3 5
4 4 1 7 1 M N B C A ( B U R C R I M A P P ) $ 3 0 0 . 0 0
4 4 1 7 2 N A P A O F C O R C O R A N I N C $ 2 8 6 . 7 1
4 4 1 7 3 N O R T H M E M O R I A L E M S E D U C A T I O N $ 5 0 . 0 0
4 4 1 7 4 O F F I C E D E P O T $ 1 7 5 . 9 6
4 4 1 7 5 O P G - 3 , I N C $ 2 , 7 8 8 . 0 0
4 4 1 7 6 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 2 2 4 . 3 6
4 4 1 7 7 S I T E O N E L A N D S C A P E S U P P L Y $ 2 7 . 1 2
4 4 1 7 8 S T R E I C H E R S I N C $ 1 6 7 . 9 4
4 4 1 7 9 S U B U R B A N T I R E W H O L E S A L E I N C $ 5 0 3 . 6 4
4 4 1 8 0 S U N L I F E F I N A N C I A L $ 5 3 7 . 9 0
4 4 1 8 1 T E G R E T E ( C A R L S O N B L D G ) $ 1 , 3 5 8 . 6 4
4 4 1 8 2 T I M E S A V E R O F F S I T E S E C S V C S I N $ 3 0 5 . 5 0
4 4 1 8 3 T R O P H I E S B Y L I N D A I N C $ 2 1 . 0 0
4 4 1 8 4 V E S S C O , I N C $ 1 , 4 9 1 . 2 6
4 4 1 8 5 V I K I N G I N D U S T R I A L C E N T E R $ 4 4 0 . 0 0
4 4 1 8 6 W E S T S I D E W H O L E S A L E T I R E $ 9 2 . 0 0
4 4 1 8 7 W S B & A S S O C I A T E S I N C $ 4 7 , 7 4 9 . 5 0
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
A p r i l 5 , 2 0 1 6
44188 ZEE MEDICAL SERVICE $46.20
Total Checks $265,554.86
ELECTRONIC PAYMENTS MARCH 16. 2016—APRIL 5, 2016
003584E PAYMENT SERVICE NETWORK $313.40
003585E SELECT ACCOUNT $237.05
003586E PR PERA $14,100.33
003587E PR FED/FICA $15,662.01
003588E PR MN DEFERRED COMP $2,260.00
003589E PR STATE OF MINNESOTA $3,213.65
003590E SELECT ACCOUNT $793.12
003591E MEDINA, CITY OF $19.00
003592E FARMERS STATE BANK OF HAMEL $20.00
003593E MN, STATE OF (TAX) $1,097.00
003594E SELECT ACCOUNT $644.09
003595E ELAN FINANCIAL SERVICE $2,188.20
003596E MEDIACOM OF MN LLC $219.90
003597E XCEL ENERGY(P0B9477) $9,731.36
003598E DELTA DENTAL $2,604.60
003599E AFLAC $394.88
003600E CIPHER LABORATORIES INC $4,753.00
003601E KONICA MINOLTA (COPIER LEASE) $168.48
003602E MARCO (LEASE) $890.88
003603E MEDIACOM OF MN LLC $355.80
003604E PITNEY BOWES(RENTAL) $123.00
003605E PITNEY BOWES(RENTAL) $123.00
003606E VALVOLINE FLEET SERVICE -CHARGE $172.62
003607E VERIZON WIRELESS(CELL PHONE) $1,305.85
003608E WRIGHT HENNEPIN COOP ELEC ASSN $2,177.69
Total Electronic Checks $63,568.91
PAYROLL DIRECT DEPOSIT MARCH 23, 2016
507047 ALTENDORF, JENNIFER L $1,314.63
507048 BARNHART, ERIN A. $1,965.67
507049 BELLAND, EDGAR J $2,522.48
507050 BOECKER, KEVIN D. $2,332.90
507051 CONVERSE, KEITH A $2,087.13
507052 DINGMANN, IVAN W $1,750.82
507053 DOMINO, CHARMANE $1,766.60
507054 ENDE, JOSEPH $1,409.33
507055 FINKE, DUSTIN D. $2,110.20
507056 GALLUP, JODI M $1,667.32
507057 GLEASON, JOHN M. $1,805.75
507058 GREGORY, THOMAS $1,809.41
507059 HALL, DAVID M. $2,010.89
507060 JESSEN, JEREMIAH S $2,310.67
507061 JOHNSON, SCOTT T. $2,226.35
507062 KLAERS, ANNE M $1,116.32
507063 LANE, LINDA $1,506.21
507064 LEUER, GREGORY J. $1,865.79
507065 MCGILL, CHRISTOPHER R $1,435.41
507066 MCKINLEY, JOSHUA D $1,328.00
507067 NELSON, JASON $2,221.15
507068 PETERSON, DEBRA A $1,614.15
507069 REINKING, DEREK M $1,895.06
507070 SCHERER, STEVEN T. $2,259.38
507071 VIEAU, CECILIA M. $1,194.38
507072 WENANDE, BRANDON S $522.25
Total Payroll Direct Deposit $46,048.25
Medina City Council Meeting Minutes 12
April 5, 2016