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Home My Public Portal AboutMinutes-07/09/2008 City of Tiffin Regular City Council Meeting July 9, 2008 Tiffin Fire Department Meeting Room 6:30pm I. Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum V. Approval of Minutes A. June 11, 2008 B. June 23, 2008 C. June 30, 2008 VI. Approval of Receipts and Expenditures VII. Old Business A. Update Purchase of County Facility B. Approve L L Pelling Street Repairs Invoice C. Review and Approve Planning and Zoning Recommendation Future Land Use Map D. New Commercial Building Permit Fees 1. Discussion 2. Approve of Resolution 2008-15 E. Approve of Resolution 2008-16 of Recycling Fees F. Timber Ridge View 1. Discussion of Timber Ridge View 2. Approve of Resolution 2008.17 Releasing Lien G.\Update on Songbird Homeowner Easement H. Review and Approve Concrete Bids for Handicapped Accessible Parking City Hall I. Review of Ordinances 1. Animals 2. Peddlers and Solicitors VIII. New Business A. Approve 2006 Residential International Building Codes B. Approve the Alcohol License for TiffnFest 2008 C. Woodfield Ridge View 1. Review of Purchase and Placement of Two Street Lights 2. Approve Resolution 2008-18 Alliant Energy Installation D. Ireland Avenue Extension Set Date for Public Hearing E. Approve Engineer to Proceed with Water Main Extension Design F. Villages Water Main Extension Set Date for Public Hearing G. Approve Mayor to Secure Financing for Water Main Extension H. Approve the Purchase of Oxygen Sensor Probe for Sewer Plant I. Approve Purchase of 6" Trash Pump IX . Discuss Vacancies A. Board of Adjustment B. Community Foundation C. Tiffinfest Committee X. Reports A. Committees 1. Parks, Recreation, Festivals, and Tourism a. Discuss $161,000 for trails b. Discuss site plans for city parks 2. Strategic Planning a. Update Strategic Planning survey results 3. Budgeting 4. Personnel/Compensation 5. Economic Development B. Attorney C. Engineer D. Public Works E. City Clerk F. Mayor XI. Adjournment (Subject to Approval) City of Tiffin Regular City Council Meeting July 9, 2008 Tiffin Fire Station Meeting Room Mayor Royce Phillips called meeting to order at 6:32p.m. Roll call of Council members present; Chris Ball, Jim Bartels, Mike Gericke, John Wright. Absent Mark Petersen. Also present Attorney Steve Greenleaf, Engineer Mike Hart, Building Inspector Ed Johnson, City Clerk Ruth Demuth. Community Forum: Jennifer Jordan, with Iowa City Solid Waste, representing Eastern Iowa Council of Governments regarding the renewal of the DNR mandated 28E agreement to continue the with the Solid Waste Reduction Plan. Motion Wright seconded Bartels to add Resolution and 28E agreement approval to August regular City Council agenda. All actions approved by all unless so noted. Ted and Tim Spivey presented additional questions on Ireland Ave extension. Questions ranged from offers to purchase property from residents on College St to dead-ending Railroad St, and status of railroad property between Railroad St and railroad to west of county facility. City Council members approved Engineer's office to produce additional maps for the public of Ireland Ave Extension concept designs. Motion Wright seconded Gericke to approve minutes for June 11, 23, and 30, 2008 City Council meetings. Motion Wright seconded Gericke to approve receipts and expenditures including approval of$3,915.00 to AR Fence for fencing installed'on Roberts Ferry Rd. Project. Mayor Phillips updated council members on progress of purchase of Johnson County facility south of Railroad St.. Johnson County Supervisors and attorneys finalizing agreement on purchase. Motion Wright seconded Gericke to accept work completed by LL Pelling on street repairs and approve payment. Council members reviewed update Planning and Zoning recommendations to Future Land Use Map. Motion Wright seconded Ball to table approval. Motion Ball seconded Wright to hold joint meeting with P&Z on August 6, 2008 to discuss and further review Future Land Use Plan and Map. Attorney Greenleaf reminded council members changes to current zoning map will require amendment to Zoning Ordinance and update written Future Land Use Plan. Attorney Greenleaf also suggested that Fringe Area agreements be reviewed with neighboring cities. Mayor Phillips suggested maps be produced for all P&Z and Council members prior to meeting. Mayor Phillips reminded Council members of meeting with Johnson County Planning and neighboring cities to be held at Johnson County Administrative Building on July 15, 2008. Discussion held by Council members on new commercial building permits and fees. Motion Wright seconded Gericke to read by title only Resolution 2008-15 Establishing New Building Permit Fees and Inspection Fee For All Commercial and Industrial Zoned Properties. Motion Wright seconded Gericke to approve Resolution 2008-15. Motion Wright seconded Gericke to read by title only Resolution 2008-16 Approving Entering into the Amendment and Extension of the Contract With Johnson County Refuse for Trash Collection and Recycling Services. Recycle. rates approved $5.00 per month and $2.50 for seniors per month. Discussion held by council members on Timber Ridge View punch list items yet to be resolved. Attorney Greenleaf reported that owners will forward $115,000 owed to City to be escrowed until completion of punch list items. Ownership of development has changed and feels City of Tiffin protected by sub-dividers agreement and by lien on sale of lots in subdivision. Council members agreed to take no action on releasing lien on property until later date. Engineer Hart still has not been able to contact homeowners to obtain easement for drainage correction in Song • Bird. Gericke obtained a bid for concrete work which includes accessible parking on Second Street in front of City Hall. Motion Wright seconded by Ball to approve$5,516.55 bid for from Poured Walls of Iowa. Review of Ordinances on Animals discussed by Council members. Discussion covered need for adding to "dangerous animal" listing of certain breeds of dogs, procedures for picking up and handling stray animals, and possibly increasing number of allowable animals on property. Attorney Greenleaf advised Council members to consider obtaining additional training for city employees regarding the handling of stray animals. Council members agreed to further review additional information on Animal Ordinance. Discussion on Peddlers and Solicitors Ordinance held. Council members discussed need to include enforcement penalties for municipal infractions regarding Peddlers and Solicitors in violation of City Ordinance governing such individuals. Discussion held on increasing required Surety Bond to$1000.00. Council members asked Attorney Greenleaf to develop'amendment to Ordinance for Council approval at August 13, 2008 regular City Council meeting. Motion Wright seconded Ball to approve 2006 Residential International Building Codes. Ed Johnson, Building Inspector explained to Council members need for better enforcement of building codes, questionable practices by builders in past regarding inspection procedures, and enforcing penalty enforcement in future. Gericke suggests educating builders on new building codes. Attorney Greenleaf will review Ordinances regarding inspection enforcement and penalties, and research setting up Building Plan Review Board. Engineer Hart suggests including additional improvements to inspection procedures. Council requested Attorney Greenleaf to draft an amendment to Ordinance to include penalty enforcement for August 13, 2008 regular City Council meeting. Motion Bartels seconded Ball to approve Alcohol License for TiffnFest. Motion Bartels seconded Wright after Council discussion to approve Resolution 2008-18 Approval of Alliant Energy to install two Town and Country Street Lights on Hickory Ct in Woodfield Ridge sub-division for security lighting. Motion Wright seconded Ball to set Public Hearing for regular City Council meeting August 13, 2008 regarding Ireland Avenue Extension. Council members asked Mayor Phillips to limit speakers at Public Hearings to five minutes. Council members requested Clerk to mail copy of Public Hearing notice to all residents affected by Ireland Avenue Extension. Motion Wright seconded Gericke to approve Engineer Hart to proceed with Villages water main extension design project. Motion Wright seconded Gericke to set date for Villages Water Main Extension Public Hearing for regular City Council meeting for August 13, 2008. Motion Wright seconded Gericke to approve Mayor Phillips to secure financing for water main extension. Motion Wright seconded Bartels to approve purchase of Oxygen Sensor Probe for sewer plant at cost of$3,320.00. Motion Wright seconded Bartels to approve purchase Trash Pump to replace broken pump that failed during excessive rain that threatened sewer plant. Council members amended motion to allow Mayor Phillips to further investigate possible repairs to old pump versus purchase of new pump. Discussion held on vacancies on Board of Adjustments, Community Foundation, and TiffinFest Committee. Council members requested Work Session to plan for future trails on Wednesday July 16, 2008. Mayor Phillips reported to Council members of Parks Survey will be sent out to residents for future planning of parks in Tiffin. Engineer Hart reported on Hwy 6 Widening Project in draft planning phase. Gericke will do walk through with Engineers on punch list for Roberts Ferry Rd Project. Sanitary Sewer Televising Project delayed one week. Council members asked Deer View park plan item put on Agenda for joint P&Z and City Council meeting for August 6, 2008. Motion Wright seconded Ball for adjournment at 8:39pm. 710.00 Action Services Inc 218.75 Action Sewer& Septic Services • 1,642.78 Advanced Water Technology 3,963.24 Alliant Energy 583.62 Apache 363.00 AW Welt Ambrisco 3,019.43 Cargill Inc 777.67 Casey's General Store 242.76 Collection Services 2,854.67 Consumers Cooperative Society 523.53 Daughtridge Sales Co. 332.10 Delta Dental 3,385.00 DeNeve Enterprises 63.57 Fastenal Co. 4,133.68 Federal Withholding Taxes 1,068.75 Freeman Construction Inc. 122.95 Future Systems Inc. 5,736.00 Grace Excavation 23.46 I wireless 234.26 Iowa City Press Citizen 299.20 Iowa City Readi Mix Inc. 75.00 Iowa League of Cities 48.70 Iowa One Call 489.99 Iowa Prison Industries 662.00 Iowa Withholding Taxes 1,040.41 IPERS 1,448.30 Johnson County Auditor 3,084.00 Johnson County Refuse 2,340.00 Johnson County Sheriff 84.80 Jon's Ice Cream 60.00 Kris Petersen 848.00 L &J Kitchen 36.95 Lightedge Solutions 152.43 Linn Co REC 598.50 Lowe's 3,993.65 Lynch, Greenleaf, & Michael 284.09 Matt Parrott& Sons 69.60 Meade Systems Inc. = 620.00 Melvin Reeve 114.37 MidAmerican Energy Company 31.69 Mileage Reimbursement 12,147.00 Net Payroll 443.00 PACE Supply 181.25 Paul's Discount 209.66 Pitney Bowes 1,323.36 RB Small Engine 1,665.04 River Products • 3,510.84 School-TEC Inc 1,521.00 Seelman Construction 329.49 South Slope Coop Telephone 5,956.00 Streb Construction Co. 307.35 The Depot Tiffin 2,750.00 Tiffin Fire Dept Association • 58.00 Tiffin Post Office 1,000.00 US Post Office 336.42 Wendling Quarries 378.96 Zephyr Copies and Design 78,498.27 Expenditures 105,091.12 June Receipts Submitted by: Ruth Demuth, City Clerk Attested by: ce Phillips Mayor tP