HomeMy Public PortalAbout089-2007 - 2008 INTERLOCAL AGREEMENT - RSD - CITY - FINANCE SERVICESINTERLOCAL AGREEMENT
This Agreement is entered into this _IOth day of January, 2008, and effective
January 1, 2008, by and between the City of Richmond, Richmond, Indiana (hereinafter
"City") and the Richmond Sanitary District (hereinafter "Sanitary District").
WHEREAS, the Sanitary District has previously handled its budgets, financial
services and accounting through employees of the Sanitary District, specifically a finance
manager, accounts payable clerk and accounting technician; and
WHEREAS, a recommendation from Waggoner, Irwin, Scheele and Associates,
Inc., Consultants for the City, set forth three options regarding the feasibility of the
Finance Department of the Sanitary District, including forming an Interlocal Agreement
with the City's Controller's Office; and
WHEREAS, Contract No. 97-2005 was entered into by the City and Sanitary
District on June 23rd, 2005 for purposes of cost containment and efficiency, to
reorganized the handling of the budget, financial services and accounting for the Sanitary
District and have said budget, financial services and accounting managed by the City; and
WHEREAS, this reorganization of the budget, financial services and accounting
of the Sanitary District has substantially reduced costs for the Sanitary District and
minimized redundancy of procedure of both the City and the Sanitary District; and
WHEREAS, the City and Sanitary District desire to continue with the terms of
this agreement through this Interlocal Agreement regarding the managing and operation
of the budgets, financial services and accounting for the Sanitary District by the City;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
including the above stated recitals, the parties agree as follows:
I. ACCOUNTING AND FINANCIAL SERVICES —The City shall be
responsible for, and shall administer, the budget, financial services, and accounting for
and on behalf of the Sanitary District, including any and all budgeting, financial services
and accounting duties or tasks on behalf of the Sanitary District, effective January 1,
2008.
2. SUPERVISION AND POSITIONS — All personnel operating under this
Interlocal Agreement, and all positions created by this Interlocal Agreement, shall be
employees of the City of Richmond, shall work out of the Controller's office and shall be
supervised by the Controller of the City of Richmond.
The following sets forth the handling and managing by the City of the Sanitary
District's budget, financial services and accounting:
Contract No. 89-2007
A. Personnel in the Controller's Office will assume additional duties and
responsibilities in handling and managing Sanitary District's budget, financial
services and accounting, over and above the already existing budget, financial
services and accounting rendered by the Controller's Office of the City of
Richmond, with the City Controller's Office personnel being compensated an
additional $21,914.89 on an annual basis as set forth on the attached
worksheet, with said additional compensation subject to the approval of the
Common Council of the City of Richmond.
B. City Controller's Office will retain a full-time person, at an annual salary of
$37,363.17 to handle, among other things, accounts payable, accounts
receivable and payroll duties in connection with this Agreement.
C. An expense category with an annualized line item of $2,500.00 to cover office
supplies, gasoline and other miscellaneous expenses incurred by City's
Controller's Office personnel in assuming the duties and responsibility in
handling and managing the budget, financial services and accounting of the
Sanitary District.
3. REIMBURSEMENT — The total annual reimbursement to the City from
Sanitary District shall be $61,778.05, which total will be prorated in calendar year 2008
from the effective date of this Interlocal Agreement. Beginning January 1, 2009, future
Interlocal Agreements between the City and the Sanitary District will be adjusted for pay
rate increases that match the City's percent increases given to all employees of City.
4. MISCELLANEOUS — This Agreement shall be construed according to the laws
of the State of Indiana.
5. AMENDMENTS — No amendment or modification to this Interlocal Agreement
shall be made except in writing and signed by both parties.
6. AUTHORIZATION — The individuals signing below represent that they
have full authorization to execute this document on behalf of either the City of
Richmond or the Richmond Sanitary District.
IN WITNESS WHEREOF the parties execute
this Agreement as of the date first set forth above although signatures may be
fixed on a different time.
CITY OF RICHMOND
BOARD OF PUBLIC WORKS
S/S Vicki Robinson
Vicki Robinson, President
Approved:
S/S Sarah L. Hutton
Sarah L. Hutton, Mayor
S/S Dian Lawson
Dian Lawson, Vice President
S/S Mary Jo Flood
Mary Jo Flood, Member
RICHMOND SANITARY DISTRICT
S/S Richard W. Bodiker
(Richard W. Bodiker), President
S/S Gil Klose
(Gil Klose), Vice President
S/S Greg Stiens
(Greg Stiens), Member