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HomeMy Public PortalAboutPRR 14-1667From:james baker [mailto: jamesbakerrecordmaker @gmail.com] Sent: Tuesday, December 16, 2014 3:34 PM To: Bill Thrasher Subject: audio on cassette AND CD of 12 -12 -14 public meeting - THIS IS A PUBLIC RECORD REQUEST ATTENTION CUSTODIAN OF RECORDS - THIS IS A PUBLIC RECORDS REQUEST I make this request as per Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes Records requested: The Audio recording of the public meeting held on December 12, 2014 at Town Hall created on cassette tape AND compact disc. Please do not substitute or include in your responsive records the audio portion of the digital video recording made by the Town at this meeting. If any part of these records, are exempt from inspection or disclosure please cite the specific exemption as required by 9119.07(1)(f) of the Florida Statutes. Your affirmative obligation, as per 5119.07(c) Florida Statues is to: 1) Promptly acknowledge receipt of this public records request and 2) Make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I request that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis.If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received, refer to 5119.01(2)(f), Florida Statutes. Please produce only those records that can be obtained without incurring a charge to me for administrative support. Notify me in advance of incurring any fees you intend to charge me for any record production requiring administrative support before you incur this charge. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of the record production with a written estimate of the total cost. Itemize any estimates indicating the total number of pages and /or records, and distinguish the cost of labor and materials. Notify me immediately prior to any action by you that would cost me more than $1.00. Respond to requester at: jamesbakerrecordmaker @gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 19, 2014 James Baker [mail to: jamesbakerrecordmaker @gmail.com] Re: GS #1667 (audio on cassette AND CD of 12 -12 -14 public meeting) The Audio recording of the public meeting held on December 12, 2014 at Town Hall created on cassette tape AND compact disc. Please do not substitute or include in your responsive records the audio portion of the digital video recording made by the Town at this meeting. Dear James Baker [mail to: jamesbakerrecordmaker (a)gmail.com], The Town of Gulf Stream received your public records request on December 16, 2014. If your request was received in writing, then the request can be found at the following link htto: / /www2.eulf- stream. ore/ WebLink8 /0 /doc /31550/Pasel.asox. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 22, 2015 James Baker [mail to: jamesbakerrecordmaker @gmail.com] Re: GS #1667 (audio on cassette AND CD of 12 -12 -14 public meeting) The Audio recording of the public meeting held on December 12, 2014 at Town Hall created on cassette tape AND compact disc. Please do not substitute or include in your responsive records the audio portion of the digital video recording made by the Town at this meeting. Dear James Baker [mail to: jamesbakerrecordmaker Ovanail.coml, The Town of Gulf Stream received your public records requests on December 16, 2014. You should be able to view your original requests at the following links http://www2.gulf- stream.ore/WebLink8 /0 /doe /31550 /Pagel.asox. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. Please note that the recording is available online by going to www.eulf- stream.org, click on "I Want To... ", click on "Find a Town Record ", click on "Public Records Requests ", click on "2014 ", click on "Public Records Requests 2014 ", click on "PRR 14- 1667.01 ". If you should still desire the copy of the cassette tape and compact disc of the recording, the Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 101 minutes of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). There will also be a cost of $1.81 for the cassette tape and $0.18 for the cd. If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (101 minutes @ 36.39/hr = 61.26) - (.25 hour @ 36.39= 9.10) + (1.81 flat fee for cassette) + (.18 flat fee for cd) = Deposit Due: $54.19 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk