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HomeMy Public PortalAboutPRR 14-1669RECORDS REQUEST (the "Request ") Date of Request: 12/16/2014 Requestor's Request ID #: 957 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: CG Acquisition Company, Inc. REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce - group.com Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Please provide a copy of all Settlement Agreements between the Town of u ream and joel Chandler. I rus would include ararts or any such Settlement that we are speaking of is the Calendar Year 2013. We also request copies of all Public Records Requests made by Joel Chandler (or which mention the name "Chandler ") during the year 2013 and any related communications received by Joel Chandler or sent by 108'Chandler We are -'so requesting the Responsive 11--ments to-11 such Records Requests which were made during the Year 2013 but only those identified above. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT, CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA CONSTITUTION. IT IS REOUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC FORM. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requester approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any casts imposed to the Requester by the Agency. I:P/NPR/FRR 09.12.14 FORM TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 19, 2014 CG Acquisition Company, Inc [mail to: records @commerce- group.com] Re: GS #1669 (957) Please provide a copy of all settlement agreements between the Town of Guf Stream and Joel Chandler. This would include drafts of any such settlement agreements and communications related to any such settlement agreements. This period that we are speaking of is the calendar year 2013. We also request copies of all public records requests made by Joel Chandler (or which mention the name "Chandler') during the year 2013 and any related communications received by Joel Chandler or sent by Joel Chandler. We are also requesting the responsive documents to all such records requests which were made during the year 2013 but only those identified above. Dear CG Acquisition Company, Inc. [mail to: records(i ,commerce- group.coml, The Town of Gulf Stream received your public records request on December 16, 2014. If your request was received in writing, then the request can be found at the following link http: / /www2. gulf - stream. org/ WebLink8 /0 /doc /31554/Pagel.asyx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 13, 2015 CG Acquisition Company, Inc. [mail to: records @commerce- group.com] Re: GS #1669(957) Please provide a copy of all settlement agreements between the Town of Gulf Stream and Joel Chandler. This would include drafts of any such settlement agreements and communications related to any such settlement agreements. This period that we are speaking of is the calendar year 2013. We also request copies of all public records requests made by Joel Chandler (or which mention the name "Chandler') during the year 2013 and any related communications received by Joel Chandler or sent by Joel Chandler. We are also requesting the responsive documents to all such records requests which were made during the year 2013 but only those identified above. Dear CG Acquisition Company, Inc. [mail to: records(a),commerce- eroup.comlI The Town of Gulf Stream received your public records requests on December 16, 2014. You should be able to view your original requests at the following links http://www2.gulf- stream. org./ WebLink8 /0 /doc /31554/Pagel.asox. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The only settlement agreement between the Town and Mr. Chandler occurred in 2013. Responsive records related to that 2013 settlement agreement, including the settlement agreement, drafts of the agreement and communications are available at http://www2.gulf- stream. ore /W ebLink8 /0 /doc/20415/Paeel .asyxx. Public records requests made by Mr. Chandler to the Town in 2013 are available online by going to www.eulf- stream.org click on "I Want To... ", click on "Find a Town Record ", click on "Public Records Requests ", click on "2013 ", click on "Public Records Number Log" and search for "Chandler" or "Joel Chandler." Such a search will provide you with the numbers that were assigned to Mr. Chandler's requests. If you then click on "Public Records Requests 2013 ", you can then search for Mr. Chandler's requests by number. With the exception of Nos. 13 -0028 and 13 -0032, the documents that were produced in response to Mr. Chandler's requests can all be found online behind the associated public records request. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To attempt to identify and locate the documents that were produced to Mr. Chandler in response to his public records requests Nos. 13 -0028 and 13 -0032 and to determine whether there were any additional communications between the Town and Mr. Chandler regarding his public records requests in 2013 will require significant time and expense additional to the more than 15 minutes the Town has already spent in responding with its partial production to conduct a thorough review of the Town's hard and electronic files. Such a search will require the Town of Gulf Stream to estimate the need for I hours of administrative support at $36.39 per hour, and Access Computers estimates .5 hour of information technology support at $120.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town maybe able to provide these records at a lower cost. (1 hours @ 36.39 = 36.39) + (.5 hours @120.00 = 60.00) = Deposit Due: $96.39 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk