HomeMy Public PortalAbout1997_05_27TOWN COUNCIL MEETING MINUTES OF MAY 27, 1997
A regular meeting of the Leesburg Town Council was held on May 27, 1997, at 7:30 p.m., in the Council
Chambers, 25 West Market Street, Leesburg, Virginia. The meeting was called to order by Mayor Clem.
1. INVOCATION: Councilmember J. Frank Buttery, Jr.
2. SALUTE TO THE FLAG: Councilmember Joseph R. Trocino
3. ROLL CALL: PRESENT WERE: Councilmembers Buttery, Emswiller, Trocino, Umstattd, B. J.
Webb, and Mayor Clem. ABSENT WAS: Councilmember William F. Webb
4. APPROVAL OF MINUTES:
MOTION: On motion of Ms. Webb, seconded by Mr. Buttery, the regular meeting minutes of April
22, 1997 and May 13, 1997 and the special meeting minutes of April 29, 1997, May 5, 1997, May 6,
1997 and May 21, 1997 were approved as submitted
VOTE: AYE: 6 - NAY: 0 - ABSTAIN: UMSTATTD from 4.b,c,d,e,f. EMSWILLER from 4.f.
TROCLNO from 4.d. - ABSENT: WM. WEBB
PROCLAMA~ON:
MOTION: On motion of Ms. Webb, seconded by Ms. Umstattd, the following proclamation was
proposed and unanimously adopted.
PROCLAMATION
NATIONAL CANCER SURVIVORS DAY
JUNE 1, 1997
WHEREAS, Americans across the country will be participating in an annual event celebrating life on
Sunday, June 1, 1997, National Cancer Survivors Day; and
WHEREAS, this day is designated to acknowledge the more than 8 million cancer survivors living in the
United States, as well as the positive advances which have been made in methods of early detection,
cancer treatment and research; and
WHEREAS, in addition to National Cancer Survivors Day, being a celebration of life, the day is a national
effort to draw attention and public awareness to the overwhelming problems facing those in need of
obtaining health insurance and equal access to healthcare in the United States.
THERFORE, the Mayor and Town Council of the Town of Leesburg in Virginia hereby proclaim June 1,
1997 as National Cancer Survivors Day and encourage all Leesburg citizens to unite with a common voice
to affirm life and highlight the issues of survivorship in the '90s.
VOTE: AYE: 6 - NAY: 0 - ABSENT: WM. WEBB
6. PETITIONERS:
Ms. Sherry_ Trocino, representing Leadership Loudoun, addressed the Council presenting certificates
of appreciation to local businesses for contributing the Leadership Loudoun's Children's Medicine
Chest project.
Ms. Vicki Lewis, addressed the Council, proposing a hot car ordinance.
This matter was referred to the Administration and Public Works Committee agenda of June 3, 1997
for further consideration.
Sgt. Tom Martin of the State Police Department, addressed the Council in support of the town's
proposed communication center. He encouraged the Council to find a way to allow the new public
safety center to remain open 24 hours a day.
Mr. Lee Faulk, a resident of Leesburg, addressed the Council in support of the communication center.
Mr. Drew Saken, asked the Council to consider reducing the itinerant vendor's license fee.
PUBLIC HEARINGS:
a. To consider an amendment to the Leesburg Zoning Ordinance, Article 8 Parking Regulations
and Entrance Design in the Downtown H-I Historic Overlay District
Mr. Boucher provided the staff report.
Mr. Buttery asked if other towns and cities have experienced any problems?
Mr. Boucher stated, these regulations seem to be working.
Mr. Buttery stated this is an excellent idea to encourage business.
Mr. Robert E. Sevila, representing the Lighffoot Caft, addressed the Council in support of the
amendment. He expressed appreciation to the staff and Council for their work on this matter.
Mr. Marc Weiss, echoed Mr. Sevila's comments. He stated, close consideration needs to be given to new
buildings.
The public hearing was closed. This matter was referred to the Planning & Zoning Committee agenda of
June 3, 1997.
b. To consider amendments to the Leesburg Zoning Ordinance to permit public indoor vehicle
auctions asa special exception use in the B-2 established corridor commemial district.
Mr. Boucher provided the staff report.
Mr. Jim Splear expressed support of the proposed amendment.
Mr. Ray Mauk expressed support of the proposed amendment.
Mr. Larry Campbell expressed support of the proposed amendment.
Mr. Drew Saken expressed support of the proposed amendment.
Mr. Bob Schonder expressed support of the proposed amendment.
Ms. Kitty Boyd expressed support of the proposed amendment.
Mr. Mike Cop_ran expressed support of the proposed amendment.
Mr. Bill Alcar expressed support of the proposed amendment.
Mr. Tom King expressed support of the proposed amendment.
Miss Alicia McKeever, Resident Manager of the Manor Apartments, expressed support of the proposed
amendment.
The public heating was closed. This matter was referred to the June 3, 1997 Plannin§ and Zoning
Com~nittee meeting for further consideration.
c. To consider Special Exception Application #SE97-05 indoor vehicle auction,
Mr. Mucci provided the staff report.
Mr. Mohebbi, the applicant, addressed the Council.
Ms. Emswiller referenced a comparison chart that the Council received at their places and asked where it
came from.
Mayor Clem stated, it came from Mr. Banzhaf's office at his request.
Ms. Emswiller stated she would like staff to look at this. What came before Council that was denied last
year is exactly what is before Council now. "It is not appropriate for Council to look at this if we don't
have a comparison from the town's staff."
Mayor Clem stated, staff will be allowed to prepare the comparison data and provide it to staff on Friday.
Ms. Sandy Boone expressed support of the application.
Mr. Rick Orr, service manager for the Leesburg Auto Center, expressed support of the application.
Ms. Emswiller stated, it is important to remember that this public hearing is not about people. It is about
whether the Town of Leesburg wants to change its zoning text amendment to allow automobile auctions in
all areas of the town zoned B-2. Ms. Emswiller asked staff to prepare a map describing the B-2 Zoning
District.
This matter was referred to the June 3, 1997 Planning and Zoning Committee meeting for further
consideration.
7. d. To consider an amendment to the Town Code regarding commercial vehicle parking on public
streets.
Mr. Brown provided the staff report.
No public comment was received. This matter was referred to the June 3, 1997 Administration and Public
Works Committee meeting for further consideration..
Ms. Mary Reed, a resident of Loudoun House, concurred with the comments made by Sgt. Tom Martin of
the State Police Department regarding the communications center.
Ms. Dorothy Lane, a resident of 66 Plaza Street, expressed support of the communications center.
Ms. Francis Johnson-Chinn a resident of Loudoun House, also expressed support of the communications
center.
8. COUNCILMEMBER COMMENTS
Mr. Buttetw complimented the town's public works department for the condition of the town's green area
and the azaleas. Mr. Buttery congratulated Mr. and Mrs. Jeff Boyer for the birth of their son.
Ms. Umstattd had no comments.
Mr. Trocino had no comments.
Ms. Emswiller welcomed Ms. Umstattd back. She encouraged the Council to consider the hot car
ordinance. She appreciated the certificates of the appreciation given this evening by Leadership Loudoun.
Ms. Emswiller stated she is proud of the Town Council for having the foresight regarding the downtown
parking readapfive use amendments.
Ms. Webb attended the 20's Dance at the Balch Library and thanked the volunteers for a successful event.
Ms. Webb attended the Memorial Day services held on the courthouse lawn, as well as the Kiwanis Kids
Day event at Ida Lee Park where 1700 were in attendance. Ms. Webb asked staffto formally request that
the Board of Supervisors remove the permit parking signs on the Slack Lane parking lot.
9. MAYOR'S REPORT
Mayor Clem stated the water treatment plant dedication will be held in June in honor of former Mayor
Kenneth B. Rollins. He congratulated Leadership Loudoun for their successful project. He attended the
Memorial Day ceremonies. He asked that a Resolution of Respect be prepared in memory of Judy
Patterson.
10. MANAGER'S REPORT
Mr, Brown briefly highlighted issues in the Manager's Report.
11. LEGISLATION:
(a) MOTION: On motion of MS. Webb, seconded by Ms. Umstattd and amended by Mr. Buttery, the
following ordinance was proposed and adopted.
97-0-15 - ORDINANCE -AMENDING SECTION 10-131 OF THE TOWN CODE TO
AUTHORIZE A CHANGE IN THE SPEED LIMIT ON LAWSON ROAD FROM SYCOLIN
ROAD TO 1200 FEET EAST OF SYCOLIN ROAD
WHEREAS, citizens have requested speed limit changes on Lawson Road; and
WHEREAS, an engineering and traffic investigation per Virginia Motor Vehicle Law Section
46.2-874 was conducted by the town Transportation Engineer; and
WHEREAS, the results of the investigation substantiates lowering the speed limit to 25 mph on
Lawson Road from Sycolin Road to 1200 feet east of Sycolin Road.
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Section 10-131 of the Town Code is amended to read as follows:
Section 10-131. Speed Limits
The maximum speed limits on streets within the town shall be 25 mph, or as prescribed in this
section, and no person shall drive a motor vehicle in excess of such maximum limits. Upon the following
street within the town, between the points hereinafter indicated, the maximum speed limit shall be the
speed hereinafter indicated and no person shall drive a motor vehicle between such points in excess of
such maximum speed limit:
(1) King Street: 35 mph from Balls Bluff Road to 1060 feet south of Battlefield
Parkway.
(2) King Street: 35 mph from First Street to 300 feet south of Country Club Drive.
(3) King Street: 45 mph from 300 feet south of Country Club Drive to the south
corporate limits.
(4) Edwards Ferry Road: 35 mph from 2230 feet east of the Route 15 Bypass to the east
corporate limits.
(5) Market Street: 55 mph from the east corporate limits to 320 feet east of Cardinal
Park Drive.
(6) Market Street: 45 mph from 320 feet east of Cardinal Park Drive to Route 15
Bypass (north entrance).
(7) Market Street: 35 mph from Route 15 Bypass (north entrance) to 1000 feet east of
Fort Evans Road.
(8) Evergreen Mill Road: 35 mph.
(9) Masons Lane: 35 mph from South King Street to Evergreen Mill Road.
(10) Tolbert Lane: 35 mph per hour from Evergreen Mill Road to Sycolin Road.
(11) To!ben ' -,_~ne: ~5 mph ffem 1999 f~-,,t e~a:t ef E;'e,r~'~,t,n Mil! P, oad inte~o,,ction
(44)(12)
($5)(13)
(-t6)(14)
(~)(15)
(-14~)(16)
Sycolin Road: 45 mph from the Route 15 Bypass to the south corporate limits.
. Route 7 Bypass: 55 mph exclusive of access ramps.
. Route 15 and Route 7 Bypass: 55 mph exclusive of access ramps.
Route 15 Bypass: 55 mph exclusive of excess ramps.
Catoctin Circle: 30 mph from Children's Center Road to West Market Street.
. Battlefield Parkway: 35 mph from Route 15 Business to Smartt's Lane.
SECTION II. The Manager shall clearly indicate by markers or signs the maximum speed limits
established by this ordinance.
SECTION III. This ordinance shall be effective June 6, 1997 and upon the placement of
appropriate signs and markers indicating the maximum speed limits established herein.
SECTION IV. All prior ordinance and resolutions in conflict herewith are repealed.
On motion of, and duly seconded, the meeting was adjourned at 10:40 p.m.
VOTE: AYE: 6 - NAY: 0 - ABSENT: WM. WEBB
(b) MOTION: On motion of Mr. Buttery, seconded by Ms. Umstattd, the following ordinance was
proposed and adopted.
97-0-16 - ORDINANCE - AMENDING SECTIONS 15-14(0 AND 19-23(0 OF THE TOWN CODE
TO LIMIT AVAILABILITY FEES IN TIlE H-1 DISTRICT
WHEREAS, it is the desire of the Town Council to limit availability fees for adaptive reuse of
existing structures within the H-1 district; and
WHEREAS, a public hearing was held on April 8, 1997 to consider limitations on availability
fees within the H-1 district; and
WHEREAS, it has been determined that many structures in the downtown business area of the H-
1 district were constructed prior to a recording system for the establishment of availability fees; and
WHEREAS, requisite fees were paid at the time of construction for the existing service line size
which provided for uses appropriate for such line size:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Chapter 15, Section 15-14(i) if the Town Code is amended as follows:
Section 15-14. Availability charge for sewer service.
(i) If any person enlarges a structure or emends the use of the town sewer system to any
new or additional use of a premises, an availability fee as determined in paragraph
(g) above shall be paid for the additional use, whether or not a new or enlarged
connection is required. This paragraph shall not apply to the adaptive reuse of an
existing structure within the town's H-1 historic district which is served by an
adequate sewer service connection.
SECTION II. Chapter 19, Section 19-23(i) of the Town Code is amended as follows:
Section 19-23. Availability charges for water service.
(i)
If any person enlarges a structure or extends the use of the town water system to any
new or additional use on a premises, an availability fee, as determined in paragraph
(g) above, shall be paid for the additional use, whether or not a new or enlarged
connection is required. This paragraph shall not apply to the adaptive reuse of an
existing structure within the town's H-I historic district which is served by an
adequate sewer service connection.
SECTION III. This ordinance shall be in effect upon passage.
VOTE: AYE: 6 - NAY: 0 - ABSENT: WM. WEBB
11. c, d, e, f, g, h, i, j, k
MOTION: On motion of Ms. Webb, seconded by Ms. Umstattd, the following resolutions were proposed
as consent items and unanimously adopted.
9%120 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE
PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE
GUARANTEE FOR PUBLIC IMPROVEMENTS AT THE AMERICAN BEECHCRAFT
STORAGE HANGAR ADDITION & NEW HANGAR FACILITY
WHEREAS, American Beechcraft Company, the developer of the Beechcraft Storage
Hangar Addition & New Hangar Facility, has completed the public improvements in
accordance with approved plans and town standards, and these have been inspected and
approved.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The letter of credit from Sun Trust Banks, Inc. in the amount of
$46,500.00 is released, a new security in a form approved by the town attorney for a
maintenance guarantee in the amount of $2,315.97 is approved, and shall be in effect for a
period of one year from this date.
SECTION II. This release is contingent upon delivery of a properly executed
instrument conveying unto the town all such improvements and easements free of any liens
or charges.
97-121 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE
GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALl.ED IN OLD WATERFORD
KNOLL SECTION 2A
WHEREAS, the town's Director of Engineering and Public Works has reviewed the
,public improvements recently installed in Old Waterford Knoll Section 2A and certified that
the value of the work performed is $132,089.00; and
WHEREAS, a corporate surety bond in the amount of $1,173,587.00 from United
States Fidelity and Guaranty Company was provided by the developer and approved by the
Council to guarantee installation of public improvements for Old Waterford Knoll Section
2A, and this corporate surety was reduced to $390,500.00 by Resolution #97-46 adopted
February 25, 1997.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The corporate surety bond from United States Fidelity and Guaranty
Company in the current amount of $390,500.00 is reduced to $258,461.00.
SECTION II. The Town Manager shall notify the developer that hability for the
corporate surety bond funds has been reduced as outlined in Section I of this resolution and
that this reduction does not constitute acceptance of public improvements by the town or
reheve the developer of responsibilities outlined in the contract for public improvements in
Old Waterford Knoll Section 2A.
97-122 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A
PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS
FOR RIVER CREEK - PHASE II, SECTION 3
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall execute the contract for public improvements for
the improvements shown on the plans approved by the Director of Engineering and Public
Works for River Creek- Phase II, Section 3.
SECTION II. The extension of municipal water and sewer for River Creek - Phase
II, Section 3 is approved in accordance with Sections 15-9 and 19-18 of the Town Code.
SECTION III. The corporate surety bond in a form approved by the town attorney
from Fidelity and Deposit Company in the amount of $425,146.70 is approved as security to
guarantee installation of the public improvements shown on plans approved by the Director
of Engineering and Public Works for River Creek - Phase II, Section 3.
97-123 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A
PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS
FOR EXETER HILLS SECTION 7A
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall execute the contract for public improvements for
the improvements shown on the plans approved by the Director of Engineering and Public
Works for Exeter Hills Section 7A.
SECTION II. The extension of municipal water and sewer for Exeter Hills Section
7A is approved in accordance with Sections 15-9 and 19-18 of the Town Code.
SECTION III. The corporate surety bond in a form approved by the town attorney
from the American Insurance Company in the amount of $656,000.00 is approved as
security to guarantee installation of the public improvements shown on plans approved by
the Director of Engineering and Public Works for Exeter Hills Section
97-124 - RESOLUTION - AUTHORIZING THE LOCATION OF THE MAYORS OF
LEESBURG EXHIBIT
WHEREAS, Resolution No. 96-230 adopted on October 23, 1996, authorized and
funded the Mayors of Leesburg exhibit; and
WHEREAS, Councilmember Trocino and Loudoun Museum Director Tracy Oillespie
have prepared the exhibit; and
WHEREAS, Resolution No. 96-230 requested that Town Council determine the
appropriate location of the exhibit.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
The Mayors of Leesburg exhibit is to be located in the Council Chamber.
Mayor Clem asked staff to hang a few of the portraits as a sample of how this will look.
97-125 - RESOLUTION - SUPPORTING THE REGIONAL PARTNERSHIP OF
NORTHERN VIRGINIA
WHEREAS, national research has demonstrated that in areas around the country
where localities and regional leaders work together cooperatively, economic competitiveness
is enhanced; and
WHEREAS, the Regional Competitiveness Act of Virginia, as enacted into law in
1996, supports a more economically competitive Commonwealth by encouraging de£med
geographic areas to form regional partnerships that include local government, business,
education and civic leaders; and
WHEREAS, the Regional Competitiveness Act of Virginia challenges each regional
partnership to chart a course for improved economic competitiveness through the
development and adoption of a Regional Strategic Economic Development Plan; and
WHEREAS, the Regional Competitiveness Act of Virginia also encourages the local
governments within each regional partnership to recognize existing cooperative activities
and agreements, and to establish new cooperative activities and agreements; and
WHEREAS, the formation of the Regional Partnership of Northern Virginia, along
with the adoption of a Regional Strategic Economic Development Plan, and the recognition
of existing and new cooperative activities and agreements shall, in compliance with the
Regional Competitiveness Act of Virginia, entitle the sanctioned region to statewide
Regional Incentive Funds:
THERFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. A political subdivision located within the boundaries of the Northern
Planning District Commission, supports the formation of the Regional Partnership of
Northern Virginia to establish projects and strategies to enhance the economic
competitiveness of the region as intended by the Regional Competitiveness Act of Virginia.
SECTION II. The Town of Leesburg declares its membership and participation in
the Regional Partnership of Northern Virginia.
SECTION III. The Town of Leesburg agrees to apply its share of any funds derived
from the Regional Incentive Funds to the projects and programs of the Regional Partnership
of Northern Virginia.
97-126 - RESOLUTION - AUTHORIZING THE SUBMISSION OF A 1997 VIRGINIA
RECREATION TRAILS FUND PROGRAM APPLICATION FOR FUNDING
ASSISTANCE FOR THE DESIGN AND CONSTRUCTION OF PHASE OF THE IDA
LEE PARK TRAIL
WHEREAS, the National Recreation al Trails Act was created to establish an
program for allocating funds to the states for recreational trails and trail-related projects;
and
WHEREAS, the Commonwealth of Virginia established the Virginia Recreational
Trails Fund Progrsm grant for the purpose of providing and maintaining recreational trails
and trail-related facilities; and
WHEREAS, the town supports the submission of the Virginia Recreation Trsils
Fund for the design and construction of Phase I of the Ida Lee Park Trail; and
WHEREAS, this trail will improve pedestrian access from North King Street to the
Ida Lee Park Recreation Center and the Rust Library; and
WHEREAS, this project is estimated to cost approximately $80,000 of which the
town would be responsible for providing funding for fifty percent or $40,000; and
WHEREAS, this grant program is a reimbursement program, requiring the town
being capable of financing the project while requesting periodic reimbursements:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
A 1997 Virginia Recreational Trails Fund Program grant application is hereby
authorized to be submitted to assist in the funding of the design and construction of Phase I
of the Ida Lee Park Trail.
97-127 - RESOLUTION - AWARDING CONTRACTS FOR FURNISHING THE
PUBLIC SAFETY CENTER
WHEREAS, the budget for the Public Safety Center contains ~an allowance o£
$225,000 for interior furnishings; and
WHEREAS, sealed bids for furnishings were solicited by public advertisement
resulting in seven bids being received; and
WHEREAS, the bids were evaluated pursuant to the bid documents and the town
Purchasing Policy; and
WHEREAS, the bid documents provide for the town to enter into multiple contracts
unless a single contract to one vendor would produce the lowest cost for all furnishings; and
WHEREAS, a combination of three responsive bids on portions of the furniture
provides the lowest cost to the town; and
WHEREAS, entering into contracts with tree firms provides the lowest combined
total cost of $182,390.81 for all required furniture.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
The Town Manager is authorized to execute on behalf of the town, contracts with
the following vendors for furnishing the Public Safety Center for a total cost of $182,390.81.
Vendor
Chasen's Business Interiors
Alexandria, Virginia
Furnishing
Storage Type A
High Density Files
Casegoods Type B
File Cabinets Type B
Storage Cabinets Type C
Miscellaneous (easel,
typing table) Type B
Cost
$50,834.39
JMJ Corporation
Richmond, Virginia
Seating Type A
Tables Type A
Seating Types B & D
Tables Type B
Modular Casegoods Type A
Seating Type E
$91,960.01
Maryland Office Interiors
Washington, D.C.
Miscellaneous (podium) Type A$39,596.41
Seating Type C
File Cabinets Type A
Seating Type F
97-128 - RESOLUTION - AUTHORIZING ADDITIONAL APPROPRIATIONS FOR
APPRAISAL SERVICES AT THE LEESBURG MUNICIPAL AIRPORT
WHEREAS, in August of 1996 the Town applied for State funding for the purchase
of property adjacent to the airport that would be used for expanding the apron and parking
lot, and for revenue enhancement; and
WHEREAS, FAA funding was not available and the Virginia Department of
Aviation (VDOA) was unable to fund the property in part because the Town did not have an
appraisal; and
WHEREAS, the VDOA in August of 1996 granted the Town a Tentative Allocation
for $20,000.00 to fund the appraisal, review the appraisal and other services relating to the
purchase of the property; and
and
WHEREAS, the Town share of the total $25,000 project cost is $5,000 or 20 percent;
WHEREAS, the FAA can reimburse the Town for 90% of all eligible cost associated
with the purchase of the property once funds become available; and
WHEREAS, the Leesburg Airport Commission voted to have the property appraised
at a special meeting held on May 19, 1997.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
An appropriation of $5,000 is hereby made from the unappropriated General Fund
balance to pay the Town's share (20%) of the cost of having an appraisal, review of the
appraisal and other services relating to the purchase of the parcel.
VOTE: AYE: 6 - NAY: 0 - ABSENT: WM. WEBB
11. (1)
MOTION: On motion of Ms. Webb, seconded by Mr. Buttery, the following resolution was
proposed and adopted.
97-129 - RESOLUTION -AWARDING CONTRACTS FOR PROPERTY AND
CASUALTY INSURANCE COVERAGES FOR THE FISCAL YEAR BEGINNING
JULY 1, 1997
WHEREAS, on May 1, 1997, the town received proposals from insurance agents and
brokers to provide the town with property and casualty insurance coverages for the fiscal
year beginning July 1, 1997; and
WHEREAS, the proposals have been reviewed and evaluated by the town's
insurance consultant, McNeary Insurance Consultants, Inc.; and
WHEREAS, based upon McNeary's review and evaluation, it is recommended that
the town's coverages for property, flood and earth movement, general liability, crime/bond,
automobile and garage liability, and umbrella liability be awarded to the St. Paul Insurance
Company through their agent AH&T Insurance Agency, at a premium of $123,780; and
WHEREAS, the town's boiler and machinery coverages are recommended to be
awarded to the Kemper Insurance Company through their agent AH&T Insurance Agency
at a premium of $3,500; and
WHEREAS, the town shall continue to participate in the Virginia Municipal Group
Self Insurance Association's program for Workefs Compensation coverage at a premium of
$109,179; and
WHEREAS, the town shall continue to participate in the VARISK2 program for
public officials and law enforcement legal liability through the Virginia Division of Risk
Management at a premium of $12,311; and
WHEREAS, the town's coverage for Airport liability is recommended to be awarded
to the Old Republic Insurance Company through their agent A.W. Hargrove at a premium
of $8,932; and
9
WHEREAS, the town's coverage for environmental liability is recommended to be
awarded to the American International Specialty Lines Insurance Company through their
agent AH&T Insurance Agency at a premium of $11,476; and
WHEREAS, the town's coverage for excess public officials and law enforcement
liability is recommended to be awarded to the United National Insurance Company through
their agent the AH&T Insurance Agency at a premium of $7,494.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia that
the town manager is authorized to execute these insurance coverages on behalf of the town
with coverage effective July 1, 1997.
VOTE: AYE: 5 BUTTERY, TROCINO, UMSTATTD, B.J. WEBB, MAYOR CLEM
NAY: 1 EMSW1LLER
ABSENT: WM. WEBB
On motion of, and duly seconded, the meeting was adjourned at 10:00 p.m.
Clerk of Council
q~fies E. Clem, Mayor