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HomeMy Public PortalAbout1997_06_24TOWN COUNCIL MEETING MINUTES OF JUNE 24, 1997 A regular meeting of the Leesburg Town Council was held on Tuesday, June 24, 1997, at 7:30 p.m., in the Council Chambers, 25 West Market Street, Leesburg, Virginia. The meeting was called to order by Mayor Clem. 1. INVOCATION was given by Councilmember B. J. Webb. 2. SALUTE TO THE FLAG was led by Eagle Scout Bryan Smith 3. ROLL CALL: Present were; Councilmembers Buttery, Emswiller, Trocino, Umstattd, B. J. Webb, William Webb and Mayor Clem. 4. APPROVAL OF MINUTES MOTION: On motion of Mr. Webb, seconded by Ms. Webb the regular meeting minutes of May 27, 1997 and June 10, 1997 and the special meeting minutes of June 11, 1997 were approved as corrected by Councilmember Trocino. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, B. J. Webb, Wm. Webb and Mayor Clem Nay: None Abstain: Councilmembers Emswiller from the meeting of June 10, 1997. CERTIFICATES OF APPRECIATION Mayor Clem and Mr. Trocino presented Certificates of Appreciation to Mary Kay Vogric, Vicki Boyer, Mr. Lloyd and Ms. Gillespie for their work on the Wall of Mayors Exhibit. 6. PETITIONERS Ms. Becky Ottinger, President of the Loudoun County YMCA, requested funding for the YMCA Summer Day Camp. Mr. Sydney Lord, Mr. Scott Sandier and Ms. Robin Hostiloni, residents of Woodlea Manor, addressed the Council regarding the lack of park facilities in the southwest quadrant of town, as well as the lack of a pedestrian access for residents of Woodlea and Greenway to get to downtown Leesburg. 7. COUNCILMEMBER COMMENTS Ms. Webb stated she met with representatives of Chelsea and attended the grandopening of the Hilgartner Chiropractic Clinic where she won a free massage. Ms. Webb stated she is delighted to hear the concerns of the residents of Woodlea Manor. She thanked Mr. Trocino and the museum's staff for their efforts with the Wall of Mayors Exhibit. Ms. Webb stated, she believes very strongly that the Town has a police chief who is in fact a team player and a team leader. "Chief Stiles has continued to work on behalf of this entire Town." Ms. Emswiller stated she met with Mr. Robert Sevila and a representative from HP. Ms. Emswiller also thanked Mr. Trocino and the Museum's staff for the Wall of Mayors Exhibit. Ms. Emswiller announced that the Leesburg Famers' Market will open on July 3, 1997 and encouraged citizens to take advantage of the locally grown produce. Ms. Emswiller thanked Ms. Ottinger with the YMCA for. addressing the Council. Ms. Emswiller stated, Emswiller's Pharmacy will not be moving to Landsdowne but will remain at its present location. Mr. Trocino stated, there needs to be more advanced planning for park facilities. The Town needs to work harder at keeping up with the growth of the town and that the town needs to receive more from Loudoun County. Ms. Umstattd met with representatives of Chelsea. She is pleased with the caliber of stores that will be opening in the proposed mall. Ms. Umstattd attended a steering committee meeting for the upcoming land use conference hosted by the NVPDC. Ms. Umstattd commended Mr. Mucci on his efforts. Mr. Buttery commended Eagle Scout Bryan Smith on his accomplishments. Mr. Buttery stated the first meeting of the Ad Hoc Public Safety Committee will be held tomorrow at 8:00 a.m. Mr. Buttery reminded the public of the 4th Of July celebration at Ida Lee Park, stating this is an alcohol-free family event, encouraging everyone to attend and if possible to walk to the park instead of driving. Mr. Webb thanked the Woodlea Manor residents for their comments. 8. MAYOR'S COMMENTS Mayor Clem thanked the Woodlea Manor residents for their comments. He commended Eagle Scout Bryan Smith for his accomplishments. Mayor Clem attended the All-Night Graduation party, stating it was very successful. He stated, that unfortunately there was an incident after the party where graffiti was painted on the Ida Lee park's roof, brick walls and pillars. Mayor Clem stated, there is no place in this Town where this type of activity is needed. He asked that anyone with information of who did this to please contact the police department. Mayor Clem attended the opening of the Plaza Street extension. On July 26, 1997, the Council will dedicate the Water Treatment Plant to former Mayor Kenneth Rollins. He congratulated Councilmember Buttery for the Father of the Year award. 9. MANGER'SREPORT Mr. Huff announced a block party will be held at Stoneledge Place, N.E., on July 4, 1997 from 4:00 p.m. to 10:30 p.m. Mr. Huff reminded the citizens in the NE and SE quadrant of town that recycling will be picked-up on July 3. LEGISLATION 10. (a) MOTION On motion of Mr. Webb, seconded by Ms. Umstattd, the following ordinance was proposed and adopted. 97-0-21 -ORDINANCE -AMENDING CHAPTER 12.1 OF THE TOWN CODE REGARDING REVISED PAY AND CLASSIFICATION PLAN WHEREAS, the town's pay and classification plan must be reviewed to be consistent with the proposed FY 98 Budget; and WHEREAS, in order to maintain a consistently high level of service the number of positions should be revised. THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Section 12.1-13 of the Town Code, classification of town employees by occupational group and pay grades, is amended to read as follows: Sec. 12.1-13. Adoption. Employees in the town service are classified in the following occupational groups and pay grades: Occupational Groups Executive -Managerial tv Position Pay Grade Director of Engineering/Public Works Chief of Engineering Director of Utilities Director of Finance Director of Planning, Zoning and Development Chief of Police 16 14 15 15 15 ,, 15 Occupational Groups Director of Parks and Recreation Deputy Town Manager Airport Director Asst. Town Manager for Economic Development Position Pay Grade 15 15 14 13 Law Enforcement Admimstrative-Clerical Supervisory Technical Occupational Groups Parking Control Officer Police Officer Police Officer 1st Class Corporal Sergeant Lieutenant Captain Clerk Typist Police Records Assistant Secretary I Accounting Clerk I Accounting Clerk II Library Assistant Accounting Clerk III Administrative Secretary Planning & Zoning Asst. Executive Secretary Clerk of Council Personnel Manager Public Information Officer Library Specialist Superintendent Equipment Maintenance Water Supply Superintendent Superintendent Buildings, Grounds and Maintenance Utihty Lines Superintendent WPCF Superintendent Asst. Director of Finance Asst. Director of Utilities Landscape Architect Acct. D~cc~r cf Pc=kc .~ Roeroa~cn Recreation Prozrams Manager Recreation Center Manager Utility Plant Supervisor Library Manager Recreation Supervisor Pool Manager Utility Maintenance Mechamc Heavy Equipment Operator Utility Equipment Operator Finance Technician Asst. Super. Bldgs, & Grounds Senior Plant Operator Utility Plant Operator Utility Plant Operator Trainee Infiltration/Inflow Technician Arborist Asst. Supt. Utility Lines Position Pay Grade 3 8 9 10 1! 12 13 3 3 3 3 5 4 7 5 7 7 9 9 6 11 12 11 12 12 12 13 10 12 10 9 9 8 8 6 5 5 6 8 7 6 4 6 8 9 Professional Superintendent Utility Plant Maintenance Contracts Administrator Cross-Connection Compliance Officer Asst. WPCF Supt. Construction Inspector Asst. Zoning Admm. Assistant Superintendent Equip. Mamt. Systems Technician Meter Technician Chief of Operations & Inspections Engineer II Transportation Engineer Chief of Planning Planner II 10 11 9 9 9 9 8 7 3 13 11 12 12 10 " Zoning Administrator 12 Construction/Maintenance Maintenance Worker II 3 " Airfield Maintenance Technician 7 " Maintenance Worker III 5 " Groundskeeper 5 " Maintenance Worker I 2 " Equipment Mechanic I 6 " Equipment Mechanic II 7 " Utility Crew Leader 5 " Utility Maintenance Mechanic 6 " Utility Maintenance Worker II 3 " Utility Maintenance Worker I 2 " Custodian 2 Part-time Regular per hour " Temporary per hour " Seasonal per hour SECTION II. Section 12.1-14 of the Town Code, being the pay grades for compensation employees in the town service, is amended to read as follows: Grade ~1998 Pay Range 1 $16,099-25,716 2 17,386-27,773 3 18,777-29,995 4 20,279-32,395 5 21,901-34,986 6 23,653-37,785 7 25,545-40,808 8 27,844-44,481 9 30,350-48,484 10 33,082-52,847 11 36,059-57,604 12 39,305-62,788 13 42,842-68,438 14 46,697-74,598 15 50,900-81,311 16 55,481-88,629 SECTION III. All prior ordinances in conflict herewith are repealed. SECTION IV. This ordinance shall be effective upon passage. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, B. J. Webb, Wm. Webb and Mayor Clem Nay: None 10. (b) MOTION: On motion of Ms. Webb, seconded by Ms. Umstattd, the following ordinance was proposed and adopted. 97-0-22 - ORDINANCE - APPROVING THE VACATION OF PORTIONS OF A SANITARY SEWER EASEMENT WITHIN SECTIONS 2AB1, 3C, AND 6A OF THE POTOMAC STATION SUBDIVISION WHEREAS, Richard A. Lanham of KSI Services, Inc. has requested that the Town vacate portions of an existing sanitary sewer easement within Sections 2AB1, 3C, and 6A of the Potomac Station subdivision; and WHEREAS, the portions of the easement to be vacated will be within public street right-of-way upon recordation of the associated record plats; and WHEREAS, the Virginia Department of Transportation (VDOT) will not accept the right-of-way with easements; and WHEREAS, the VDOT will allow the Town to enter the right-of-way to maintain the sanitary sewer, if necessary, in the future. THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Those portions of the 15' sanitary sewer easement labeled as "hereby vacated: within Sections 2AB1, 3C, and 6A on record plats prepared by ATCS, P.L.C. are hereby vacated. SECTION II. This ordinance shall be in effect upon the recordation of the associated record' plats identified above. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, B. J. Webb, Wm. Webb and Mayor Clem Nay: None 10. (c) through 10. (r) CONSENT ITEMS MOTION: On motion of, and duly seconded, the following resolutions were proposed and adopted. 97-148 - RESOLUTION - AUTHORIZING APPROVAL OF THE IDA LEE PARK MASTER PLAN WHERAS, the Parks and Recreation Department proposed a revision to the Ida Lee Park Master Plan; and WHEREAS, the Parks and Recreation Advisory Commission held citizen input meetings to obtain pubhc comments on future development of Ida Lee Park; and WHEREAS, the Parks and Recreation Advisory commission endorsed the revised Ida Lee Park Master Plan; and WHEREAS, the Planning commission recommended the revised Ida Lee Park Master Plan proposal in special work session; and WHEREAS, the Town Council has reviewed the revised Ida Lee Park Master Plan proposal in special work session ;and WHEREAS, the Town Council Planning and Zoning Committee has recommended the deletion of the outdoor pool, the street skate area, and one in-line hockey rink from the original proposal; and WHEREAS, the Planning and Zoning Committee has recommended the addition of an in-line hockey rink, an expansion of the Ida Lee Recreation Center, a horticultural area, relocation of the outdoor amphitheater, and revising the football field to a football/lacrosse field; and WHEREAS, the Master Plan was revised to reflect the Planning and Zoning Committee recommendations. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Ida Lee Park revised Master Plan dated June 13, 1997, is hereby approved. 97-149 - RESOLUTION -AMENDING POSITIONS AND NU1KBERS OF EMPLOYEES IN THE TOWN'S SERVICE WHEREAS, the authorized number of positions in the town's service must be reviewed each year by the Town Manager to be consistent with the proposed FY 98 budget; and WHEREAS, in order to maintain a consistently high level of service the number of positions should be revised. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The positions and number of employees in the town service for the fiscal year 1998 are established as follows: Number of Fuji-Time Equivalent Positions Available LEGISLATIVE DEPARTMENT Clerk of Council 1 EXECUTIVE DEPARTMENT Manager Deputy Town Manager Public Infomation Officer Executive Secretary Administrative Secretary Secretary PERSONNEL 1 1 1 1 1 A 6 Personnel Manager ECONOMIC DEVELOPMENT Asst. Town Manager for Economic Development FINANCE DEPARTMENT Director of Finance Asst. Director of Finance Systems Technician Finance Technician Accounting Clerk II Accounting Clerk I Meter Technician POLICE DEPARTMENT 1 1 1 2 2 3 1.5 11.5 Chief of Police Captain Lieutenant Sergeant Police Officer 1st Class Police Officer Admimstrative Secretary Secretary Police Records Assistant ENGINEERING AND PUBLIC WORKS 1 2 2 7 3 28 1 1 51 ADMINISTRATION Director of Engineering and Public Works Transportation Engineer Administrative Secretary ENGINEERING AND INSPECTIONS 1 1 Chief of Engineering Chief of Operations/Inspections Engineer II Contracts Administrator Construction Inspector STREET MAINTENANCE 1 1 4 I 12 Superintendent Asst. Superintendent Maintenance Worker III Maintenance Worker II Maintenance Worker I Data Entry Clerk (part-time) EQUIPMENT MAINTENANCE 1 2 6 7 5 .5 21.5 Superintendent Assistant Superintendent Heavy Equipment Operator Equipment Mechamc II Equipment Mechanic I 1 1 1 1 A PARKING METER AND LOTS Parking Attendant (part-time) 1.5 PLANNING, ZONING AND DEVELOPMENT Dir. Planning, Zomng & Development Chief of Planning Zoning Administrator Planner II Asst. Zoning Administrator Arborist Planning & Zoning Assistant Administrative Secretary Secretary PARKS AND RECREATION 1 2 1 4 1 1 1 1 _1 13 Director of Parks and Recreation Acct. D;~cc'~r cf P~'-.~ f: P~crcaScn Recreation Programs Manager Recreation Center Manager Landscape Architect Recreation Program Supervisor Accounting Clerk I Groundskeeper Pool Manager Custodian Administrative Secretary Secretary Part-time Staff (p/t) LIBRARY 1 1 1 4 2 1.5 1 2 1 1.5 23.2 40.45 Library Manager Library Specialist Library Assistant Part-time Staff (p/t) UTILITIES 1 1 1 .5 3.5 ADMINISTRATION Director of Utilities Asst. Director of Utilities Administrative Secretary Cross-Connection Compliance Officer UTILITIES LINES 1 1 1 4 Superintendent Asst. Superintendent Crew Leader Utility Maintenance Worker I Utility Maintenance Worker II Infiltration - Inflow Technician WATER POLLUTION CONTROL 1 1 3 2 3 11 Superintendent Asst. Superintendent Utility Plant Supervisor Senior Utility Plant Operator Utility Plant Operator Crew Leader Utility Plant Operator Trainee Utility Equipment Operator Utility Maintenance Worker I Utility Maintenance Worker II Administrative Secretary WATER SUPPLY 1 1 2 3 3 1 2 1 1 1 17 Superintendent Utility Plant Supervisor Semor UtLLity Plant Operator Utility Plant Operator Utility Plant Operator Trainee Utility Maintenance Worker II UTILITIES MAINTENANCE 1 2 1 4 2 1 11 Superintendent Utility Maintenance Mechanic AIRPORT 1 Airport },{c. nc. gcr Director Airfield Maintenance Technician Secretary (Part-time) TOTAL PERSONNEL AUTHORIZED 1 1 FuLl-time Equivalent 220.95 Part-time 27.95 Regular Full-time 193.0 97-150 - RESOLUTION - AMENDING SECTION 12.1-62 OF THE PERSONNEL MANUAL WHEREAS, the Personnel Committee and Administration and Pubhc Works Committee recommend changes to the Personnel Manual: THEREFORE, RESOLVED by the Town Council of the Town of Leesburg in Virginia as follows: Sec. 12.1-62. Tuition Assistance Program It shall be the policy of the Town of Leesburg to encourage employees to continue their education whenever possible. It is recommended that employees take advantage of worthwhile courses at schools and colleges or through correspondence programs to assist them in doing a better job in theft current classification or to help prepare them for advancement within the Town. (a) To assist employees with the financial burden imposed by the tuition, the Town Manager may authorize reimbursement of a portion of the required school fees such as tuition and registration subject to the eligibility requirements. Mileage and optional fees are not reimbursable. (b) To participate, employees must be regular, fuLl-time employees. Course content must relate to the employee's classification and shah lead to improved job performance. (c) Courses must be given by a school or a professional training facility recognized by the Town as having a quality of instruction. Prehminary approval for the tuition reimbursement is obtained from the Department Director and the Personnel Director before the course begins. Class room and study time are outside of the employee's working hours. The employee must complete the course with at least a "C" grade or its equivalent or by evidence of satisfactory completion. (d) Tuition refunds for graduate course work must maintain or improve skills required in the employee's present employment in order to be provided tax- free. The Department Director shall be responsible for making determination relative to the job related nature of such courses. Graduate courses that are not directly related to job skills required for present employment shall be reported as income on employees' W-2 forms. Employees should consult their tax advisors regarding proper treatment of tuition refund payment on their personal income taxes. 97-151 -RESOLUTION- ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR PUBLIC IMPROVEMENTS AT TAVISTOCK FARMS SECTION 1 WHEREAS, Arcadia Building Company, the developer of Tavistock Farms Section 1, has completed the public improvements in accordance with approved plans and town standards, and these have been inspected and approved. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond issued by The American Insurance Company in the amount of $180,000.00 is released, a new security in a form approved by the town attorney for a maintenance guarantee in the amount of $45,000.00 is approved, and shall be in effect for a period of one year from the date of this resolution. SECTION II. This release is contingent upon delivery of a properly executed instrument conveying unto the town all such improvements and easements free of any liens or charges. 97-152 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR PUBLIC IMPROVEMENTS AT TAVISTOCK FARMS SECTION 3 WHEREAS, Arcadia Building Company, the developer of Tavistock Farms Section 3, has completed the public improvements in accordance with approved, plans and town standards, and these have been inspected and approved. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond issued by The American Insurance Company in the amount of $40,426.00 is released, a new security in a form approved by the town attorney for a maintenance guarantee in the amount of $10,106.60 is approved, and shall be in effect for a period of one year from the date of this resolution. SECTION II. This release is contingent upon delivery of a properly executed instrument conveying unto the town all such improvements and easements free of any liens or charges. 97-153 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR PUBLIC IMPROVEMENTS AT TAVISTOCK FARMS SECTION 4 WHEREAS, Arcadia Building Company, the developer of Tavistock Farms Section 4, has completed the public improvements in accordance with approved plans and town standards, and these have been inspected and approved. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virgima as follows: SECTION I. The corporate surety bond issued by The American Insurance Company in the amount of $122,400.00 is released, a new security in a form approved by the town attorney for a maintenance guarantee in the amount of $30,600.00 is approved, and shall be in effect for a period of one year from the date of this resolution. SECTION II. This release is contingent upon delivery of a properly executed instrument conveying unto the town all such improvements and easements free of any liens or charges. 97-154 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR PUBLIC IMPROVEMENTS AT TAVISTOCK FARMS SECTION 7 WHEREAS, Arcadia Building Company, the developer of Tavistock Farms Section 7, has completed the public improvements in accordance with approved plans and town standards, and these have been inspected and approved. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond issued by The American Insurance Company in the amount of $400,000.00 is released, a new security in a form approved by the town attorney for a maintenance guarantee in the amount of $100,000.00 is approved, and shall be in effect for a period of one year from the date of this resolution. SECTION II. This release is contingent upon delivery of a properly executed instrument conveying unto the town all such improvements and easements free of any liens or charges. 97-155 - RESOLUTION - AUTHORIZING A TIME EXTENSION FOR COMPLETION OF PUBLIC IMPROVEMENTS AND APPROVING A PERFORMANCE GUARANTEE FOR TAVISTOCK FARMS OFFSITE WATERLINE WHEREAS, Arcadia Building Company, the developer of Tavistock Farms Offsite Waterline, has not completed all the required public improvements in accordance with the approved construction drawings and town standards within the two year period agreed to in the contract for pubhc improvements and previously approved time extension; and WHEREAS, the developer has requested a one (1) years time extension to complete the public improvements; and WHEREAS, a corporate surety bond in the amount of $50,663.00 from the American Insurance Company was provided by the developer to guarantee the installation of public improvements for Tavistock Farms Offsite Waterline; and WHEREAS, the Director of Engineering and Public Works has approved the amount of $50,663.00 to guarantee the installation of the remaining public improvements for the Tavistock Farms Offsite Waterline. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. A one year time extension for the installation of public improvements is hereby approved for the Tavistock Farms Offsite Water]me. SECTION II. The corporate surety bond from The American Insurance Company in the amount of $50,663.00 is approved to guarantee the installation of public improvements for the Tavistock Farms Offsite Waterline. 97-156 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLED IN POTOMAC STATION SECTION ID WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Potomac Station Section 1D and certified that the value of work performed is $28,682.28; and WHEREAS, a letter of credit in the amount of $31,869.20 from the Mercantile Safe Deposit & Trust Company was provided by the developer and approved by the Council to guarantee installation of public improvements for Potomac Station Section ID. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The letter of credit from Mercantile Safe Deposit & Trust Company in the amount of $31,869.20 is reduced to $3,186.92. SECTION II. The Town Manager shall notify the developer that liability for the letter of credit funds has been reduced as outlined in Section I of this resolution and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Potomac Station Section ID. 97-157 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING WATER AND SEWER EXTENSION PERMITS AND WAIVING A PERFORMANCE GUARANTEE FOR THE POTOMAC STATION (HARPER PARK) MIDDLE SCHOOL WHEREAS, the Director of Engineering and Public Works and the Planning Commission have conditionally approved construction drawings and final development plans for the Potomac Station (Harper Park) Middle School, to be constructed by the Loudoun County Board of Education (School Board hereafter); and WHEREAS, it is in the public interest to waive the costs associated with a performance guarantee for the necessary public improvements. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The Manager shall execute the contract for public improvements in a form approved by the Deputy Town Attorney with the School Board for the improvements shown on the plans approved by the Director of Engineering and Public Works for the Potomac Station (Harper Park) Middle School. SECTION II. The extension of municipal water and sewer works for the Potomac Station (Harper Park) Middle School is approved in accordance with Section 15-9 and 19-18 of the Town Code. SECTION III. The performance guarantee for the public improvements in the amount of $447,929.00 is waived, conditioned on the requirement that occupancy of the facility shall not be permitted until the public improvements are completed to the satisfaction of the town, or a subsequent performance guarantee is furnished in an amount approved by the Director of Engineering and Public Works for outstanding punchlist items. 97-158 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLED IN POTOMAC STATION SECTION 1E WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Potomac Station Section 1E and certified that the value of work performed is $110,498.85; and WHEREAS, a letter of credit in the amount of $122,776.50 from the Mercantile Safe Deposit & Trust Company was provided by the developer and approved by the Council to guarantee installation of public improvements for Potomac Station Section 1E. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The letter of credit from Mercantile Safe Deposit & Trust Company in the amount of $122,776.50 is reduced to $12,277.65. SECTION II. The Town Manager shall notify the developer that liability for the letter of credit funds has been reduced as outlined in Section I of this resolution and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Potomac Station Section 1E. 97-159 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLED IN POTOMAC STATION SECTION 2AB WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Potomac Station Section 2AB and certified that the value of work performed is $184,951.80; and WHEREAS, a letter of credit in the amount of $205,502.00 from the Mercantile Safe Deposit & Trust Company was provided by the developer and approved by the Council to guarantee installation of public improvements for Potomac Station Section AB. THEREFORE, RESOLVED by the Council of.the Town of Leesburg in Virginia as follows: SECTION I. The letter of credit from Mercantile Safe Deposit & Trust Company in the amount of $205,502.00 is reduced to $20,550.20. SECTION II. The Town Manager shall notify the developer that liability for the letter of credit funds has been reduced as outlined in Section I of this resolution and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Potomac Station Section 2AB. 97-160 - RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLED IN POTOMAC STATION SECTION 2GH WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Potomac Station Section 2GH and certified that the value of work performed is $106,120.08; and WHEREAS, a letter of credit in the amount of $117,911.20 from the Mercantile Safe Deposit & Trust Company was provided by the developer and approved by the Council to guarantee installation of public improvements for Potomac Station Section 2GH. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The letter of credit from Mercantile Safe Deposit & Trust Company in the amount of $117,911.20 is reduced to $11,791.12. SECTION II. The Town Manager shall notify the developer that liability for the letter of credit funds has been reduced as outlined in Section I of this resolution and that this reduction does not constitute acceptance of public improvements by the town or relieve the developer of responsibilities outlined in the contract for public improvements for Potomac Station Section 2GH. 97-161 o RESOLUTION - MAKING A REDUCTION OF THE PERFORMANCE GUARANTEE FOR PUBLIC IMPROVEMENTS INSTALLED IN EXETER HILLS SECTION 5B WHEREAS, the town's Director of Engineering and Public Works has reviewed the public improvements installed to date in Exeter Hills Section 5B and certified that the value of work performed is $815,197.62; and WHEREAS, a corporate surety bond in the amount of $938,537.00 from The American Insurance Company was provided by the developer and approved by the Council to guarantee installation of public improvements for Exeter Hills Section 5B. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The corporate surety bond issued by The American Insurance Company in the amount of $938,527.00 is reduced to $123,339.38. SECTION II. The Town Manager shall notify the developer that liability for the letter of credit funds has been reduced as outlined in Section I of this resolution and that this reduction does not constitute acceptance of public improvements by the town or reheve the developer of responsibilities outlined in the contract for public improvements for Exeter Hills Section 5B. 97-162 - RESOLUTION o ADOPTING A ROOM RENTAL POLICY RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The application and grant of privileges for community use of public space, buildings and grounds for non-governmental purposes is hereby adopted. 97-163 - RESOLUTION - AWARDING AN ANNUAL CONTRACT FOR COMPREHENSIVE CONSUTLING ENGINEERING SERVICES WHEREAS, the town has a contract for comprehensive consulting engineering services which is renewed on an annual basis; and WHEREAS, this contract helps reduce administrative costs by providing a ready source for having engineering studies performed, having small projects designed and responding to council and citizen inquiries in a timely manner; and WHEREAS, a request for proposals was issued by the town for these services; and WHEREAS, seven engineering firms submitted proposals; and WHEREAS, a selection committee reviewed the proposals based upon the selection criteria and ranked the firm of Paciulh, Simmons & Associates, Ltd. as best qualified; and WHEREAS, in accordance with the town Purchasing Policy, no task estimated to cost in excess of $15,000 will be assigned to the consultant without prior approval of Mayor and Council. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Town Manager is authorized to execute a contract on behalf of the Town with Paciulli, Simmons and Associates, Ltd. for comprehensive consulting engineering services as required by the Town of Leesburg. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, B. J. Webb, Wm. Webb and Mayor Clem Nay: None Abstain: Councilmember Umstattd from 10.(q) Mr. Webb presented the Council with a plaque received from the Cornerstone Chapel. The Council then presented Mr. Webb with a birthday cake in honor of his 72nd Birthday. MOTION: On motion of, and duly seconded, the meeting was adjourned at 8:30 p.m. Clerk of Council lem, Mayor esburg