HomeMy Public PortalAboutgreenline memorial bathrooms 2015-1.pdfARCHI'T'ECTURAL PROPOSAL AND ACCEPTANCE
GREEN
DATE:
November 5, 2015
ARCHITECT: GREENLINE ARCHITECTURE, Inc.
CLIENT: City of Tybee Island
P.O_ Box 2789
Tybee Island GA 31328
Phone: (912) 786-4573
ATTN: Mrs. Diane Schleicher, City Manager
PROJECT: Memorial Park Restrooms, Tybee Island GA
Thank you for the opportunity for our firm to provide design services for your building
project. This proposal is submitted for your review and acceptance as a basic outline of our
architectural services and associated fees. Upon acceptance, please return one signed copy
for our files.
1.0 Scope of Work
The project includes the design of restrooms to be constructed at Memorial Park at
Tybee Island, Georgia. Architect will provide all phases of design drawings for use
in bidding, permitting and construction for the project. The Scope of Work includes
Architectural, Structural, Mechanical, Electrical and Plumbing design. The project
budget for design and construction is $148,000.
The number of fixtures will be 5 per gender if possible and tailored to suit this
budget. This proposal assumes no changes in grade or civil engineering will be
required. This proposal assumes that all utilities are readily available. The City will
consider whether their staff can provide demolition of the existing building.
2.0 Schematic Design Phase:
Based on the project program previously established, we will develop floor plans and
elevations for the new building. The plans will be submitted for your review and
comment These drawings will be presented to the City Council Infrastructure
Committee for their review and approval This proposal includes one presentation.
Modifications will be made to the documents to include the comments generated.
Style will be Similar to the restrooms being constructed for North Beach.
AR C 14 1 T E C T U R E
MONICA D. MASTRIANNI, MA, LEER AP JOHN L. DEERING ROBERT J. POTICNY, AIA
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3.0 Construction Documents Phase:
Upon completion of approved schematic design drawings, we will begin the
construction documents. During this phase we will develop detailed documents for
pricing, permitting and construction. Included will be floor plans, exterior
elevations, key building sections, wall sections, window and door schedules, section
details and other details as may be needed. Basic interior finish selections will be
noted on. the finish schedule. All consultant design drawings will be provided.
4.0 Bidding & Negotiation Phase:
Architect will assist Client during this phase by providing design documents to three
or fewer pregnalified bidders. Architect and consultants will provide clarifications as
needed to the General Contractor during the bid period and will assist the Client in
bid review and advisement
5.0 Construction Administration Phase:
Architect will provide shop drawing/submittal review services, clarifications and site
visits dung the estimated construction period of 3-4 months. Up to 5 architectural
site visits and I. MEP site visit is included. Pay application review is included.
6.0 Basic Services/Fee Summary:
Based upon the scope of work, as we understand it today, and the exclusions
described below, we propose to provide these services for the fee as follows:
Total Fee: $27,500.00*
Billing Breakdown by Phase:
Schematic Design: $ 7,000.00
Construction Documents: $ 13,000.00
Bidding and Negotiation. $ 2,000.00
Contract Administration $ 5,500.00
*Fee is considered a maximum upset fee and will be reduced if hourly effort results
in less time than currently estimated.
7.0 Additional Service/Exclusions:
Services to be invoiced in accordance with the rates as illustrated in Attachment 'A'
of this document.
• Representation at Zoning or Public meetings
• Professional cost estimate
• Reimbursables (see Attachment A, should not exceed $250)
• Any review or permitting fees, deposits, etc.
• Any additional consultant fees not included above
Thank you again for contacting us to help with your new project. If you would like to
discuss any aspects of this proposal or our working relationship, please do not hesitate to
call. If you are in agreement with the terms, please send a signed copy back to us for out
records.
Submitted by:
onica D. Mastrianni, AIA
Principal
Accepted by:
Attachments to this proposal:
A: General provisions
ATTACHMENT 'A' - GENERAL PROVISIONS
1. GENERAL:
The Design Professional, Greenline Architecture, Inc., hereinafter referred to as Greenline
or Consultant, agrees to furnish architectural services to. The City of Tybee Island, GA,
referred to as the CLIENT, for the project described in this Proposal Acceptance and
attachments thereto. CLTENT's acceptance of this proposal is his agreement to utilize
Greenline services at the rate and charges indicated. This agreement may not be transferred
or assigned without the written consent of Greenline. This proposal is valid for a period of
60 days from date submitted.
2. SCOPE:
This proposal intends that all of the services detailed herein will be performed by Greenline
and that there are no material changes in the scope of work. The attached proposal contains
detailed scope of work. Should the scope of the project be changed materially,
compensation to Greenline for professional services shall be subject to re -negotiation based
on the hourly rates listed herein.
3. LIMIT OF SERVICES:
Any requested services not within the scope of work shall be performed under these general
provisions at Greenline's then prevailing fee for such service.
4. PAYMENT TERMS:
Greenline bills at the end of each month for the work completed during that period.
Services when billed are payable within 10 days of date of receipt of invoice. Invoiced
amounts over 30 days past due will be increased 1.5 % per month. Unless Greenline is
notified in writing of any disputed charge within sixty (60) days of the invoice date, the
CLIENT agrees that the invoice is final and not subject to adjustment Failure to make
payments on any invoices over sixty (60) days past due will result in an immediate "Stop
Work" action until the account is brought current, or special arrangements are made in
writing CLIENT agrees to reimburse the architect for all costs of collecting overdue bills
including but not invited to attorney's fees, court costs and time spent by employees of our
firm in pursuit of payment. In the event CLIENT requests termination of the services prior
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MONICA D. MASTRIANNI, AIA, LEO AP JOHN L DEERING ROBERT J. POTICNY, AIA
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to completion, fees based on unit rates in Item '`9'i plus a termination charge in an amount
not to exceed thirty percent of all charges incurred through the date services are stopped and
any shutdown costs may be invoiced at the discretion of Greenline, If, during the execution
of the services, Greenline is required to stop operations as a result of changes in the scope of
services such as requests by the CLIENT or requirements of third parties, additional charges
will be applicable.
5. DOCUMENTS:
All drawings, specifications, surveys, calculations, estimates and field notes prepared by
Greenline are instruments of service and are and shall remain the property of Greenline and
CLIENT whether the property for which they are made is executed or not They are not to
be used on other projects or extensions to this project except by agreement in writing and
with compensation detemnned by Greenline and CLIENT. Any unauthorized or non-
con/painted reuse without Greeniine's and CLIENT's expressed, written permission,
opportunity for verification or in-house adaptation by Greenline will be at the users sole risk
and without liability or legal exposure to Greenline, and the CLIENT agrees to indemnify
and hold harmless Greenline and CLIENT for all claims, damages, losses and expenses
including attorneys fee, arising out of or resulting from such reuse.
6. SAFETY:
Should the CLIENT request Greenline to provide periodic observations ox review services
at the job site during construction, CLIENT agrees that, in accordance with generally
accepted construction practices, the contractor will be solely and completely responsible for
working conditions on the Job site, including safety of all persons and property during the
performance of the work, and compliance with OSHA and other regulatory authorities and
regulations, and these requirements will apply continuously and not be limited to normal
working hours. Any review of the contractor's performance conducted by Greenline is not
intended to include review of the adequacy of the contractor's safety measures in, on,
adjacent to, or near the construction site. In addition the CLIENT agrees that the general
contractor will name the architect as an additional insured on the contractor's general liability
policy.
7. HAZARDOUS MATERIALS:
a. Disclaimer; Nothing in this agreement shall impose liability on the Architect
or his consultants for claims, lawsuits, expenses or damages arising from, or
in any manner related to the identification of, exposure to, or the handling,
manufacture or disposal of hazardous materials in any of its various farms, as
defined by the Environmental Protection Agency.
b. Indemnification Statements_ It is understood and agreed that this agreement
does not contemplate identification of, handling, design of removal or
management of hazardous material Therefore, the CLIENT agrees to hold
harmless, defend and indemnify Greenline and his Consultants, for all claims,
lawsuits, expenses or damages arising from or related to the identification of,
handling, use, treatment, purchase, sale, storage or disposal of any hazardous
waste materials or hazardous in general
8. BUDGET
In providing opinions of probable construction cost, the Client understands that the
Consultant has no control over the cost or availability of labor, equipment or materials, or
over market conditions or the Contractors methods of pricing. Consultant's opinion of
probable construction cost is made on the basis of the Consultants professional judgment
and experience. The Consultant makes not warranty, express or implied, that the bids or the
negotiated cost of the work will not vary from Consultants opinion.
9. ADDITIONAL SERVICES AND UNIT RATE FEES:
Work performed for hourly reimbursement, Design/Administration Services for
Modifications, Additions or Alterations to design directed after client approval of schematic
design drawings or advertisement for bids, Value Engineering, Costs for out-of-town travel,
Additional Construction Review, Alternate Designs (after approved design sign -off), Record
documents (as-builts) (if not included as part of the basic services), Permit Administration
etc., or Additional or Non Basic Services, will be invoiced at the following Unit Rates:
Principal- $200 per hour
Senior Project Manager: $150 per hour
Project Manager $125 per hour
Intern Architect $60-110 pet hour
Interior Designer: $75-$150 per hour
Draftsman: $75 per hour
Clerical: $40 per hour
Depositions: $250 per hour
Outside consultants
retained and invoiced
through Gxeenline: 1.2 x cost
10. REIMBURSABLE EXPENSES
To be billed with each regular invoice, in addition to the agreed upon fee.
Blueprints: $1.50 per sheet
Plot Sheets: $8.00 per sheet
Color Plot Sheets: $25.00 per sheet
Mileage: $.575 per mile
Travel: $1.2 x cost
Postage/Overnight Delivery $1.2 x cost
11. CONSTRUCTION REVIEW:
If requested the Consultant shall visit the site at intervals appropriate to the stage of
construction or as otherwise agreed to in writing by the Client and Consultant in order to
observe the progress of the Work. Such visits and observation are not intended to be an
exhaustive check or a detailed inspection of the Contractors Work but rather are to allow the
Consultant, as an experienced professional, to become generally familiar with the Work in
progress and to determine, in general, if the Work is proceeding in accordance with the
Contract Documents.
The Consultant shall not supervise, direct or have any control over the Contractor's work
nor have any responsibility for the construction means, methods techniques, sequences or
procedures selected neither by the Contractor nor for the Contractors safety precautions or
programs in connection with the Work. These rights and responsibilities are solely those of
the Contractor in accordance with the Contract Documents.
12. SUBMITTAL REVIEWS:
Review of contractor's submittals shall mean and consist of taking appropriate action on
shop drawings, product data, samples and other submittals required by the Contract
Documents. Such review shall be only for general conformance with the design concept and
general compliance with the information given in the Contract Documents. It shall not
include review of quantities, dimensions, weights or gauges, fabrication processes,
construction methods, coordination with the work of other trades, or construction safety
precautions, all of which are the sole responsibility of the Contractor. The Architect's review
shall be conducted within reasonable promptness consistent with generally accepted
professional practice and construction sequence. Review of a specific item shall not indicate
acceptance of an assembly of which the item is a component. The Architect shall not be
requited to review and shall not be responsible for any deviations from the Contract
Documents not clearly noted by the Contractor, nor shall the Architect be required to review
partial submissions or those for which submissions for correlated items have not been
received. Review shall not be a basis of any changes in construction cost unless otherwise
agreed in writing.
13. INSURANCE:
Greenline maintains Worker's Compensation and Employer's Liability Insurance in
conformance with applicable state law. In addition, we maintain Professional Liability
Insurance with limits of $1,000,000 per claim with a limit of 2 claims per year. A certificate
of insurance can be supplied evidencing such coverage. Cost of the above coverage is
included in out quoted fees. If additional coverage or increased limits of liability are required,
Greenline will endeavor to obtain the requested insurance and charge separately for costs
associated with additional coverage or increased limits.
14. STANDARD OF CARE:
In providing services under this agreement, the consultant shall perform in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances.
15. DISPUTE RESOLUTION:
In the event of a dispute arising out of or relating to this Agreement or the services to be
rendered hereunder, the Client and the Consultant agree to attempt to resolve such disputes
in the following manner:
First, the parties agree to attempt to resolve such disputes through direct negotiation
between appropriate representatives of each party.
Second, if such negotiations are not fully successful, the parties agree to attempt to resolve
any remaining dispute by formal nonbinding mediation conducted in accordance with rules
and procedures to be agreed upon by the patties.
Third, if the dispute or any issues remain unresolved after the above steps, the parties agree
to attempt resolution by submitting the matter to civil litigation.
In the event that CLIENT makes a claim against Greenling, at law or otherwise, for any
alleged error, omission, or other act arising out of the performance of these professional
services and CLIENT fails to prove such claim, then the CLIENT shall pay all costs
incurred by Greenline in defending against the claim. Such costs include but are not limited
to personnel related costs, attorney's fees, court costs and other claim -related expenses. It is
agreed that our firm is a Corporation and that any claim made by the Owner, Contractor,
CLIENT or others arising out of any act or omission of any director, officer, or employee of
Greenline in the execution or performance of the agreement, shall be made against
Greenline and not against a director, officer or employee of Greenline. Greenline agrees not
to make any claims against CLIENT other than for nonpayment of invoices.
16. LIMITS OF LIABILITY:
To the fullest extent permitted by law, and not withstanding any other provision of this
Agreement, the total liability, in the aggregate, of the Consultant and the Consultant's
officers, directors, partners, employees and subconsultants, and any of them, to the Client
and anyone claiming by or through the Client, for any and all claims, losses, costs or
damages, including attorneys' fees and costs and expert witness fees and costs of any nature
whatsoever or claims expenses resulting front or in any way related to the Project or the
Agreement from any cause or causes shall not exceed the total compensation received by the
Consultant under this Agreement, or the total amount of 1550,000.00, whichever is greater. It
is intended that this limitation apply to any and all liability or cause of action however alleged
or arising, unless otherwise prohibited by law.
17. GOVERNING LAW:
This agreement shall be governed in all respects by the laws of the State of Georgia.
11,1/MI5
Greenline Architecture, Inc_ Date
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