HomeMy Public PortalAbout04/05/94 CCM44
ORDER CHECKS - APRIL 5, 1994
13058-13059 Voided Checks $ 0.00
13060 A T & T 6.60
13061 Agency Services 29.04
13062 Allstar Electric 627.02
13063 Amborn, Jason 54.00
13064 American National Bank 938.64
13065 Banyon Data Systems 169.29
13066 Blitz Foto 27.44
13067 Bryan Rock Products 9,115.85
13068 Budget Printing 4.17
13069 Classic Cleaning 191.70
13070 Commercial Life Ins. 60.55
13071 Commissioner of Revenue 1,179.68
13072 Continental Sign & Adv. Co. 29.77
13073 Ronald Converse 1,214.42
13074 Copy Duplicating Products 105.68
13075 Delta Dental 680.45
13076 James Dillman 90.83
13077 Thomas Ditter 318.00
13078 Robert Dressel 75.00
13079 E-Z-Recycling 2,070.00
13080 Farmers State Bank of Hamel 4,930.34
13081 Feed Rite Controls 1,089.84
13082 Floyt Total Security 139.95
13083 Glenwood Inglewood 56.55
13084 Goodyear Auto Service 127.16
13085 Grafix Shoppe 79.55
13086 Greater N.W. Office of R.E. Assess. 2,281.88
13087 Hamel Building Center 78.93
13088 Hennepin County Treasurer 5.29
13089 Hennepin County Treasurer 210.00
13090 Holmes & Graven 11,171.38
13091 Kar Products 56.63
13092 Kern, DeWenter & Viere 4,500.00
13093 Kustom Signals 226.11
13094 LaTour Construction 105,945.78
13095 Lake Business Supply 70.87
13096 Lathrop Paint 139.56
13097 Void 0.00
13098 League of Minn. Cities 37,500.00
13099 League of Minnesota Cities 30.00
13100 Mayer Mobil 33.76
13101 Medcenters Health Care, Inc. 1,595.76
13102 Medica 3,704.83
13103 Metropolitan Waste Control 8,312.00
13104 Minnegasco 205.11
13105 Minnesota Dept. of Revenue(S1s.Tax) 540.65
13106 Minnesota Dept. of Revenue(St.Wtr.Chg.) 654.00
13107 Minnesota sec Crimes Invest. 15.00
13108 Moore Business Products 243.71
13109 Mothers Motors/Loretto Towing 24.00
13110 Northern States Power 1,655.50
13111 Northern States Power 683.89
13112 P.E.R.A. 3,802.18
13113 Postmaster 604.00
13114 Randy's Sanitation 73.12
13115 Marc Ravnholdt 54.00
13116 E.H. Renner & Sons 41,731.60
13117 Reynolds Welding 27.29
13118 Rigs & Squads 34.91
13119 Steven Scherer 75.00
13120 Soo Line Railroad 81.00
45
ORDER CHECKS - APRIL 5, 1994 (CONT'D)
13121 St. Josephs Equipment 118,731.71
13122 St. Paul Stamp Works 13.65
13123 Superior Ford 3.36
13124 Steven Tallen 4,011.49
13125 Techstar 362.00
13126 Twin City Scale Co. 150.00
13127 Twin City Water Clinic 20.00
13128 Twinco Automotive Warehouse 27,413.83
13129 U.S. West Cellular 28.90
13130 U.S. West Communications 242.01
13131 Uniforms Unlimited 138.00
13132 W.L. Traffic Supply 23.96
13133 Warning Lites 40.00
13134 weekly News 157.00
13135 Westside wholesale Tire 42.88
13136 Wright -Hennepin Electric 1,138.17
13816
13817
13818
13819
13820
13821
13822
13823
13824
13825
13826
13827
13828
13829
13830
13831
13832
13833
13834
13835
13836
13837
13838
13839
13840
13841
13842
13843
13844
$402,296.22
PAYROLL CHECKS - APRIL 5, 1994
Richard R. Rabenort
Michael J. Rouillard
Scott A. Stillman
James D. Dillman
Robert P. Dressel
Edgar J. Belland
Jeffrey E. Karlson
Cecilia Vieau
Laura L. Monroe
Sandra L. Larson
Joseph R. Heyman
Anne E. Theis
Ann C. Thies
John B. Ferris
Philip K.Zietlow
James R. Johnson
Wayne C. Wallace
Steven T. Scherer
Richard R. Rabenort
Michael J. Rouillard
Scott A. Stillman
James D. Dillman
Robert P. Dressel
Edgar J. Belland
Jeffrey E. Karlson
Cecilia Vieau
Laura L. Monroe
Sandra L. Larson
Joseph R. Heyman
1,359.99
1,021.06
1,259.21
1,163.51
1,024.34
1,042.60
1,114.44
625.61
771.00
723.03
892.00
207.79
138.52
138.52
138.52
138.52
52.74
426.14
1,152.44
934.84
972.48
1,152.11
566.11
928.40
596.32
333.99
414.82
375.41
750.78
$20,415.24
46
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47
MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 5, 1994
The City Council of Medina, Minnesota met in regular session on
April 5, 1994 at 7:30 p.m. in the City Hall Council Chambers with
Mayor Anne Theis presiding.
Members Present: Mayor Anne Theis, Councilmembers John Ferris,
James Johnson, Ann Thies, and Philip Zietlow.
Members Absent: None.
Also Present:
Public Works Director Jim Dillman, Police Chief
Rick Rabenort, City Engineer Shawn Gustafson,
Zoning Administrator Loren Kohnen, City Attorney
Ron Batty and Clerk -Treasurer Jeff Karlson.
1. ADOPTION OF AGENDA
Moved by Zietlow, seconded by Mayor Theis, to adopt the agenda with
the following additions:
a. Discussion of Loretto Sewage Treatment Plant Expansion
b. Approval of Final Version of Tri-City Agreement
c. Consideration of "City Unity Day Resolution"
Motion passed unanimously.
2. CONSENT AGENDA
Moved by Zietlow, seconded by Thies, to adopt the consent agenda,
as follows:
a. Resolution No. 94-15, "Resolution Granting a Permit to
Wright -Hennepin Electric for Erection of Electric Poles or
Underground Facilities"
Motion passed unanimously.
3. APPROVAL OF MINUTES
Moved by Mayor Theis, seconded by Thies, to approve the minutes of
the regular meeting of March 15, 1994, as amended, as follows:
Page 3, item 8, paragraph 2, add "...subject to verification by the
city attorney that the changes were made;"
Motion passed unanimously.
4. HIRING OF POLICE OFFICER
Police Chief Rick Rabenort recommended that police reservist Jon
Priem be hired on a full-time basis to bring the department back
to a full force. Rabenort said Priem had worked for the City for
four years on a volunteer basis and deserved the promotion.
Medina resident Mary Hamilton expressed concern that minorities,
including women, were not given an opportunity to apply for the
position.
Phil Zietlow said the City has a policy of non-discrimination and
it was not the City's intent to exclude anyone from applying for
the position. Zietlow said the City has typically hired officers
48
two different ways when an opening occurs: through the reserve unit
or by advertising the position and taking applications.
John Ferris said, in this particular case, the city was fortunate
to have a known, qualified candidate who would be a good fit for
Medina.
Moved by Johnson, seconded by Ferris, to hire reservist Jon Priem
as a full-time police officer for a six-month probationary period
subject to him passing all the necessary requirements.
Motion passed unanimously.
5. PUBLIC HEARING ON MEDINA ROAD CONSTRUCTION
Mayor Theis opened the public hearing at 7:48 p.m. to consider the
construction of Medina Road from Tamarack Drive to County Road 24.
City Attorney Ron Batty said four property owners filed appeals
with the City objecting to their proposed assessment for the
construction of Medina Road. Batty said the Council had to decide
whether the City should move forward with the project.
City Engineer Shawn Gustafson said in addition to the paving of
Medina Road, the City was also looking at improving the
intersections at Morgan Road and Mohawk Drive. Gustafson said the
City was considering relocating Morgan Road across the Robert Roehl
property so that it would intersect with Medina Road at the top of
the hill. Gustafson said the City was also considering closing off
Mohawk Drive past city hall and constructing a driveway access onto
Medina Road which would be located behind city hall.
John Ferris said the primary concern with Morgan Road was to
improve visibility at the intersection. Ferris said money might be
better spent improving the intersection where it was.
Dale Kunz, 1752 Morgan Road, said there would be less visibility if
the intersection was relocated as proposed. Kunz said the City
should look at improving the existing intersection.
Jim Roehl, 1735 Medina Road, said he objected to the city's
proposal to purchase road right-of-way across his father's
property.
Ron Rogers, 2152 Medina Road, asked what the advantage was of
closing Mohawk Drive and building a new road behind city hall.
Rogers said there was not enough difference to justify the change.
Public Works Director Jim Dillman said the cost to correct the
intersection of Mohawk Drive and Medina Road would be greater than
the cost of building a new driveway in back of city hall.
Phil Zietlow said the police needed quick access to Medina Road.
Ferris pointed out that the driveway was not part of the Medina
Road project.
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Kunz said he was one of the property owners that appealed the
assessment even though he was in favor of paving Medina Road. He
felt that the city should also pave Morgan Road.
Ferris asked how much length of Morgan Road would need to be paved.
Dillman said the road was approximately 800 feet.
Mayor Theis closed the public hearing at 8:36 p.m.
Ferris asked what process the city needed to go through to deal
with the issue of paving Morgan Road.
Gustafson estimated that it would cost $40,000 to build Morgan
Road.
Mayor Theis asked if it would be necessary for Morgan Road to have
a 24-foot wide bituminous surface.
Ferris said the road should not be any wider than it had to be. He
added that the city should do whatever was necessary to settle the
issue of paving Morgan Road.
Moved by Ferris, seconded by Zietlow, to adopt Resolution No. 94-
16, "Resolution Ordering Improvement of Medina Road from Tamarack
Drive to Co. Rd. 24, Including Mohawk Drive and Morgan Road,
Ordering and Preparation of Plans and Specifications Regarding
Same."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-16 adopted on a 5-aye and 0-nay vote.
6. MNDOT - TRUNK HIGHWAY 12 TRAFFIC SYSTEM MANAGEMENT PLAN
Valerie Reinaas, a MnDOT project engineer, provided an update of
the T.H. 12 Traffic System Management Plan. Reinaas said
representatives from MnDOT had met with each city ( Orono, Long Lake
and Medina) and comments would be brought back to the policy
committee. Reinaas said three routes were being studied. She
added that MnDOT was proceeding with an Environmental Impact
Statement. Construction was projected to be 8-10 years away.
7. $1,000,000 G.O. IMPROVEMENT BONDS
Jeanne Vanda of Public Financial Management said the city received
ten proposals for the $1,000,000 General Obligation Improvement
Bonds which would be issued for the purpose of financing the cost
of the Medina Road street improvements and County Road 116 Trunk
Water and Sewer Main Improvements. The low bid came from Park
Investment Corporation at a true interest cost of 5.1757 percent.
Moved by Ferris, seconded by Mayor Theis, to accept the low bid of
5.1757 percent from Park Investment Corporation. Motion passed
unanimously.
Moved by Mayor Theis, seconded by Thies, to adopt Resolution No.
94-17, "Resolution Awarding the Sale of $1,000,000 General
50
Obligation Improvement Bonds, Series 1994; Fixing their Form and
Specifications; Directing their Execution and Delivery; and
Providing for their Payment."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-17 adopted on a 5-aye and 0-nay vote.
8. MICHAEL SPOHN - CONDITIONAL USE PERMIT
Michael Spohn, 2162 Highway 55, requested a conditional use permit
to operate an auto repair shop on his property, zoned commercial.
The Planning Commission recommended that the C.U.P. be approved
with 11 conditions.
Jim Johnson asked if Spohn understood that the C.U.P. would only
allow him to keep two cars parked outside overnight besides his
own.
Spohn said the two car restriction should not be a problem.
Moved by Thies, seconded by Mayor Theis, to approve Michael Spohn's
request for a conditional use permit to operate an auto repair
business at 2162 Highway 55 with the 11 conditions recommended by
the Planning Commission. Motion passed unanimously.
9. PARK COMMISSION RECOMMENDATIONS
The Park Commission submitted the following list of park
improvements that they recommended for approval:
1. Maple Park Eagle Scout tree project. A plan was submitted by
Pat Silver to plant and maintain trees in Maple Park. The
price for 60 to 65 trees would be $1,850.
2. Maple Park backstop project. Citizens from the Maple Street
area requested a ballfield at Maple Park. The Park Commission
recommended that a backstop be installed for $1,840.
3. Picnic tables. After surveying the number of tables at the
parks, the commission recommended that six additional tables be
purchased at a cost of approximately $250 each.
4. History and interest sign at Holy Name Park for around $300.
Moved by Zietlow, seconded by Mayor Theis, to approve the
recommendations of the Park Commission at a total cost of
approximately $5,490. Motion passed unanimously.
Moved by Mayor Theis, seconded by Zietlow, to direct the city clerk
to include the proposed expansion of the Hamel Memorial Legion Park
on the next council agenda. Motion passed unanimously.
10. ROAD MATERIAL BIDS
Moved by Thies, seconded by Johnson, to adopt Resolution No. 94-18,
"Resolution Awarding Bids for Road Maintenance Materials."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-18 adopted on a 5-aye and 0-nay vote.
51
11. FRED KELLER REQUEST FOR A LOCKED GATE AND SOIL CORRECTION
Fred Keller, 1255 No. Willow Drive, said he and his wife had
granted an easement to the City several years ago for the placement
of a sewer pipe and a lift station. Keller claimed that the City
had failed to do diligence in exercising the right to go unto his
property. Keller said two adverse conditions existed: A lack of
security to the site and soil erosion. He said the road to the
lift station allowed for easy access to the site and, consequently,
large amounts of yard waste and brush were being dumped on his
property. Keller requested that a locked gate be placed at the
entrance of his property and that the City correct and control the
soil erosion.
Jim Dillman said the road to the lift station probably caused more
erosion than what would have occurred under normal conditions.
Phil Zietlow said city staff could survey the damage to Fred
Keller's property at the same time that they examine the Medina
Morningside drainage problem.
Moved by Johnson, seconded by Thies, to authorize Public Works
Director Jim Dillman to install two posts and a chain across the
entrance of the road to Fred Keller's property and to direct the
city engineer and city staff to examine the soil erosion damage to
Keller's property and report back to the Council with a
recommendation. Motion passed unanimously.
12. WILLOW DRIVE STREET CONSTRUCTION TO SERVE TWINCO PROPERTY
City Engineer Shawn Gustafson recommended that the Council
authorize the preparation of plans and specifications for the
construction of Willow Drive to serve the Twinco property. The
cost of constructing Willow Drive from the end of the pavement to
Outlot A was estimated at $61,810. and the cost from Outlot A to
north property line was estimated at $50,330. The costs for the
street construction were proposed to be assessed to Twinco which
was consistent with their Development Agreement. Gustafson said
the costs of the second segment would not be reimbursed through
assessments until the northerly lot was developed.
Moved by Mayor Theis, seconded by Ferris, to adopt Resolution No.
94-19, "Resolution Declaring Adequacy of Petition and Ordering
Preparation of Plans and Specifications for Willow Drive"
(to its point of termination adjacent to Outlot A)
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-19 adopted on 5-aye and 0-nay vote.
13. CLYDESDALE TRAIL STREET AND WATER MAIN IMPROVEMENTS
City Engineer Shawn Gustafson recommended that the Council
authorize the preparation of plans and specifications for the
construction of Clydesdale Trail to serve the Thorpe property. The
cost of street improvements was estimated at $160,730. and the
water main improvements were estimated to cost $20,870. Gustafson
said the improvements would be assessed to Thorpe Distributing
which was consistent with their Development Agreement.
52
Moved by Ferris, seconded by Zietlow, to adopt Resolution No. 94-
20, "Resolution Accepting Feasibility Report for Clydesdale Trail
Street and Water Improvement."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-20 adopted on a 5-aye and 0-nay vote.
14. TRI-CITY AGREEMENT
City Attorney Ron Batty pointed out that city staff included a
limitation on the number of sewer units in the Tri-City Agreement
with Independence and Greenfield in addition to the flow
limitations.
Moved by Thies, seconded by Zietlow, to approve the "Medina/
Independence/Greenfield Sanitary Sewer Construction, Maintenance
and Service Agreement" with a provision which limits the number of
sewer units available to Independence and Greenfield; and to
authorize the Mayor and Clerk to execute the agreement. Motion
passed unanimously.
15. LORETTO SEWAGE TREATMENT PLANT EXPANSION
City Engineer Glenn Cook provided a written analysis which showed
the adequacy of Medina's sanitary sewer system based on existing
and proposed sewer units and flow projections.
Ann Thies pointed out that the numbers on the table appeared to
indicate that Medina would lose sewer connections.
Shawn Gustafson said he would talk to Glenn Cook about revising the
table.
Phil Zietlow said Loretto's ponds were inadequate and expansion of
the ponds was unlikely because of poor soils. Zietlow added that
Medina was willing to fully cooperate with Loretto in solving their
sewage problem but the City would not give up sewer units.
Mayor Theis said Loretto also had to negotiate with Independence
in order to discharge sewage into Medina's system.
16. LEAGUE OF MINNESOTA CITIES CITY UNITY DAY
Moved by Zietlow, seconded by Mayor Theis, to adopt Resolution No.
94-21, "Resolution Joining in the Declaration of Minnesota Cities
Unity Day."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-21 adopted on a 5-aye and 0-nay vote.
17. PAYMENT OF BILLS
Moved by Thies, seconded by Mayor Theis, to approve payment of
Order Check Numbers 13060-13136 for $402,296.22 and Payroll Check
Numbers 13816-13844 for $20,415.24. Motion passed unanimously.
18. ADJOURNMENT
Moved by Thies, seconded by Mayor Theis, to adjourn the meeting at
10:55 p.m. Motion passed unanimously.
53
L---sue.--
Anne E. Theis, Mayor
ATTEST:
J=�*'7 arlson, Clerk -Treasurer
April 5, 1994