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HomeMy Public PortalAboutMinutes-08/13/2008 City of Tiffin Regular City Council Meeting August 13, 2008 Tiffin Fire Department Meeting Room 6:30pm I. Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum V. Approval of Minutes A. July 9, 2008 B. June 16, 2008 C. August 6, 2008 VI. Approval of Receipts and Expenditures VII. Old Business A. Public Hearing for Ireland Avenue Extension B. Public Hearing for 2008 Water Main Extension Project Phase 2 C. Set Date for Public Hearing on Amending Zoning Ordinance to Allow Changes Recommended for Future Land Use Plan D. Attorney Report on: 1. Peddler and Solicitors Enforcement 2. Building Inspection Enforcement and Building Plan Review Board E. Further Review on Animal Ordinance F. Approve Resolution 2008-19 Regarding Eastern Iowa Council of Governments Recycling 28E Agreement with Iowa City Landfill' G. Approve Villages Covenants and Design Standards H. Approve Song Bird Block Party Special Event Application August 16, 2008 I. Set Date for Public Hearing on Securing Financing Method for 2008 Water Main Extension Phase 2 VIII. New Business A. Review and Approve Refund Partial Portion of Building Permit 2005-580 Frontier Homes Lot#8 Industrial Park B. Appointment of Building Official C. Discuss Traffic and Parking Issues on Redbird Run D. Review and approve Payments to Bockenstedt Excavating Inc. 2008 Water Main Extension Project Phase 1 1. Partial Pay Estimate 2. Change Order#1 E. Review and Approval of: 1. Skid Loader Lease Agreement 2. Salt and Sand Storage Unit 3. Heating Service to 201 City Facility 4. Insurance Replacement Value 201 City Facility 5. Poured Walls of Iowa Invoice for Handicapped Accessible Parking IX . Discuss Vacancies X. Reports A. Committees 1. Parks, Recreation, Festivals, and Tourism 2. Strategic Planning 3. Budgeting t 4. Personnel/Compensation 5. Economic Development B. Attorney 'C. Engineer D. Public Works E. City Clerk F. Mayor XI. Adjournment • (Subject to Approval) City of Tiffin Regular City Council Meeting August 13, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called meeting to order at 6:32pm. Roll call of City Council members present: Jim Bartels, Mike Gericke, Mark Petersen, and John Wright. Absent Chris Ball. Also present Attorney Steve Greenleaf, Engineer Mike Hart, Public Works Brett Mehmen, Planning and Zoning Melvin Reeve, and City Clerk Ruth Demuth. Approval of Agenda as printed, motion Gericke seconded by Petersen. All following actions approved by all ayes unless so noted. Council person Chris Ball entered at 6:39pm. Community Forum: Mayor Phillips explained to council members and citizens in attendance that any members of audience wishing to speak would be required to step to podium, identify themselves, and adheres to a five minute limit to allow all persons equal time to participate in Community Forum or Public Hearings. Glenn Potter inquired on mowing of ditches on north side of Hwy 6 east. Motion Bartels seconded by Wright to approve minutes of meetings for July 9, July 16, and August 6, 2008. Motion Wright seconded by Gericke for approval of receipts and expenditures including Pay Estimate #8 for Strep Construction Co. for the amount of$21, 504.15 on Roberts Ferry Rd Reconstruction Project Phase 1 presented by Engineer Hart. Motion Bartels seconded by Wright to open Public Hearing for the Ireland Avenue Extension Project. Citizens invited to voice concerns and opinions on Project. Participants: Kelly Beckler, business owner on Railroad St., inquired on a Traffic Impact Study done on Railroad St. and how that study would impact his business. Mr. Beckler stated that he was not in favor of closing Railroad St. Ralph Brown, resident on College St., voiced that he was not in favor of the project. He is concerned on increase in large truck traffic and speed on road. Don Frickson, resident on College St., concerned on increase and speed of traffic on new road. He was also concerned on the safety of school children needing to cross Ireland Ave. Mr. Frickson expressed a need for increased law enforcement to monitor and control increased traffic. He inquired if the intersection of 3rd St and Ireland Ave would have a stop light device. Judee Beckler, business owner on Railroad St., reported not in favor of closing Railroad St. She reported that she had been observing the heavy traffic flow use on Railroad St. coming from east side of Tiffin. Ms Beckler had also been watching and observing traffic on 3rd St from the current High School to Main St. She feels that 3rd St is already heavily used and the street is inadequate to handle any additional traffic without improvements to 3`d St. Tim Spivey addressed specific questions on his property and Ted Spivey's regarding this project. He had questions on when decisions would be made on additional appraisals and acquisitions of property needed for the project. He expressed desire of City Council to make decisions on project as soon as possible. 'Mr Spivey also inquired on safety features of Ireland Ave regarding children crossing the road with the anticipated increase of traffic. Glenn Potter asked Council members if the Tiffin Fire Dept and First Responders had been consulted on the plan designs of Ireland Ave. Don Frickson questioned the location of the proposed Ireland Ave and suggested using College St. as the extension to Hwy 6. Shelia Frickson, resident on College St., questioned the reasoning to extend Ireland Ave. She requested a clear answer for the necessity of the new street. Motion Wright seconded by Gericke to close Public Hearing for the Ireland Ave Extension Project. Attorney Greenleaf suggested that this project be put on September 10, 2008 agenda as regular discussion item, to allow Council to take formal action on Project. Council person Ball expressed concerns raised in Public Hearing and wants to further review project to make decisions in the best interest of the City and for safety measures for all residents and students. Mayor Phillips asked • Engineer and Attorney next steps involved in furthering project. Mayor Phillips explained that Public Hearings are held to allow residents to express ideas and opinions. Motion Wright seconded by Gerickelto open Public Hearing on 2008 Water Main Extension Project Phase 2. No discussions. Motion Wright seconded by Gericke to close Public Hearing on 2008 Water Main Extension Project Phase 2. Engineer Hart recommended Council place on September agenda to set date for October Bid Letting of Phase 2 Water Main Extension Project. Motion Wright seconded by Petersen to follow Engineers recommendation. Motion Wright seconded by Bartels to set September 10, 2008 City Council for Public Hearing on Amending Zoning Ordinance to Allow Changes to Current Zoning Map Recommended for Future Land Use Plan. Motion Wright seconded by Bartels to read by title only an amendment to the Peddler and Solicitors Ordinance 1979—85 by Increasing the Bond Amount and Amending Penalty Provisions. Motion Gericke seconded by Wright to approve first reading of Ordinance 2008-293. Rollcall of Council members approved by all ayes. Second Reading to be placed on September'10, 2008 agenda. Attorney Greenleaf distributed and explained information on Building Inspection Enforcement and Building Plan Review Board. Recommendation made for Council to place on September 10, 2008 agenda. Discussion held by council members on updates and review of animal ordinance. Motion by Wright seconded by Ball to further review and place on September 10, 2008 agenda. Motion Gericke seconded by Ball to approve Resolution 2008-19 Regarding adoption of Eastern Central Iowa Council of Governments Regional Comprehensive Integrated Solid Waste Management Plan 2008-2014 with the Iowa City Landfill under Chapter 455.306(1) of the Code of Iowa. No action needed on part of City Council in the approval of Villages Covenants and Design Standards as previously discussed and reviewed in joint Planning and Zoning and City Council meeting on August 6, 2008. Motion Petersen seconded by Ball for approval of Song Bird Block Party and temporary closing of Robins Ct on Saturday, August 16, 2008, with city street closures. Ayes: Ball, Bartels, Gericke, and Petersen. Nayes: Wright. NO action taken for setting Public Hearing date on Securing Financing for 2008 Water Main Extension Phase 2. Motion Gericke seconded by Wright to recommend Attorney to further review request by Frontier Homes' request of Building Permit#2005-580 refund on Lot#8 Industrial Park. Discussion held on appointment of Ed Johnson as Building Official. Motion Gericke seconded by Wright to recommend appointing Ball and Petersen to further review duties of building official and take no action until further review. Motion Wright seconded by Petersen recommend Attorney to research ordinances to address issues regarding the parking problems and obstruction of passage on Redbird Run. Motion Wright seconded by Petersen to approve 1st payment estimate on work completed by Bockenstedt Excavating Inc in the amount of$63,655.30. Motion Gericke seconded by Petersen to approve Change Order#1 request by Bockenstedt Excavating Inc. for water hydrant adjustment. Discussion held on final approval of Skid Loader Lease Agreement. Motion Wright seconded by Bartels for Public Works to proceed with Skid Loader with recommendation to keep bi-annual payments at approximately $4,000. Motion Wright seconded by Gericke for Public Works to purchase and build Salt and Sand facility at estimated cost of$4,000. Motion Wright seconded by Gericke to approve installation of heating system at 201 Railroad St facility. Discussion held on approving replacement value by insurance company on 201 Railroad St facility at approximately $415,000. Further review with insurance company recommended. Motion Petersen seconded by Bartels to approve payment to Poured Walls of Iowa for the amount of $5,516.55 for concrete paving in front of City Hall on 2nd St. to accommodate State Auditor's request for Handicapped Accessible Parking for voting locations. Partial payment for project will be received from State Auditor. Engineer Hart recommended set letting for Hwy 6 Widening Project for 2009 at October meeting for November 2008 bid letting. Wright left meeting at 8:50pm. • Council person Petersen requested discussion on tunnel culvert under Hwy 6 and grant writing be placed on September 10, 2008 regular city council meeting. Mayor Phillips reported that 2009 TiffinFest planning meeting will be held on Tuesday, September 2, 2008 at Fire Station at 6:30pm. Motion Ball seconded by Gericke for adjournment at 9:1.5pm. Submitted by: Ruth Demuth, City clerk Attested by: Royce Phillips, Mayor 640.45 Advanced Water Technology 6,160.78 Alliant Energy 3,915.00 AR Fence 5,536.30 Binns & Stevens 11.72 Branden Bertelli 830.92 Casey's 3,125.00` Clear Creek Amana School - Library 546.56 Clear Creek Mobile Home Park 242.76 Collection Services Center 2,910.00 Complete Home Inspection 250.69 Craig Associates 664.20 Delta Dental 3,560.00 DeNeve Enterprises 80.00 Ed Johnson 25.00 Eric Arey 21.14 Erick Marks 28.12 Fastenal Co. 4423.3 Federal & State Payroll Taxes 475.00 Freeman Construction Inc 128.45 Future Systems Inc 368:35 Hach Co. 15,258.75 Hart Frederick Consultants `2,338.64 HUPP Electric Motors 426.00 Hygenic Lab U of Iowa 201.53 Hy-Vee 23.24 I wireless 700.00 Ia City Area Development 180.54 Ia City Press Citizen 571.00 la League of Cities 828.00 Ia Workforce Development 1,866.50 Interstate Power and Light 458.10 Iowa City Ready Mix, Inc. 157.50 Iowa DNR 32.40 Iowa One Call 273.90 Iowa Prison Industries 2,230.00 Iowa Sales Tax 1040.46 IPERS 2,925.00 Jo Co Sheriff Department 243.75 Johnson Co Emergency Management 160,000.00 Johnson Co Treasurer 3,084.00 Johnson County Refuse 2,400.00 Josh Forbes 464.01 Kaeser& Blair Inc 418.02 Koch Brothers 60.00 Kris Petersen 105.17 Lenoch & Cilek Tru Value Hardware 7,568.40 Lewis Brothers Trees 36.95 Lightedge Solutions 130.28 Linn Co. REC 47,127.10 LL Pelling 360.00 Lorraine Vogt 2,372.51 Lowe's 4,335.50 Lynch, Greenleaf, & Michael 235.83 Matt Parrott & Sons 5,000.00 MRS Appraisals 11,606.47 Payroll Wages 154.88 RB Small Engines 1,899.14 River City Products 266.75 School -Tech, Inc 91.92 Shazam Processing Center 330.98 South Slope Coop Tele 345.75 Staples 408.37 The Depot Tiffin 53.47 Tiffin Fire Dept Association 6,083.33 Tiffin Fire Dept Association 13,000.00 TiffinFest 1,999.50 Titan Machinery 92.48 Todd Denoble 346.70 US Cellular 91.43 USA Blue Book 85.00 Vince Smith 305.95 Wal-Mart Community 3,901.76 Wellmark Blue Cross and Blue Shield 1,115.00 Your Home Doctor 339,575.70 July Expenditures Receipts: 108,998.39 C--3/ it.