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HomeMy Public PortalAboutEOM 2018.pdfAGREEMENT For OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES THIS AGREEMENT is made and entered into this 2.54lay of May, 2018, by and between The City of Tybee Island, an incorporated municipality existing under the Laws of the State of Georgia and situate, lying and being within Chatham County, Georgia, (hereinafter "Owner"), whose address for any formal notice is 403 Butler Avenue Tybee Island, Georgia 31328, and EOM Operations, a division of EOM Public Works,1.LC, a limited liability company existing under the Laws of the State of Georgia and domiciled in Bryan County, Georgia, (hereinafter "EOM"), whose address for any formal notice is 480 Edsel Drive,' Ste. 100, Richmond Hill, GA 31324. Owner and EOM agree: 1. GENERAL AND DEFINITIONS 1,1 General 1.1.1 All grounds, facilities, equipment, and vehicles now owned by the Owner or acquired by Owner shall remain the property of the Owner, 1.1.2 This Agreement shall be governed by and interpreted in accordance with the laws of the State of Georgia. 1.1.3 This Agreement shall be binding upon the successors and assigns of each of the parties, but neither party will assign this Agreement without prior written consent of the other party. Consent shall not be unreasonably withheld. 1.1.4 All notices shall be in writing and transmitted by certified mail to the addresses noted in this Agreement. Electronic communication (e-mail) may be used for general communication between owner and EOM. 1.1.5 This Agreement, including Appendices, is the entire Agreement of the parties. This Agreement may be modified only by written agreement signed by both parties. Wherever used, the terms "EOM" and "Owner" shall include the respective officers, agents, directors, elected or appointed officials, and employees. 1.1.6 Time is of the essence. 1.2. Definitions 1.2.1 "Base Fee" means the compensation paid by Owner to EOM for the base services defined in Section 2 of this Agreement for any year of the Agreement. The Base Fee is specified in Section 4.1 and will be renegotiated annually. This compensation does not include payments for Requests by Owner that are incidental to or outside the Scope of Services, 1.2.2 "Capital Expenditures" means any expenditures for (1) the purchase of new equipment or facility items that cost more than Two Thousand Five Hundred Dollars ($2,500.00); or 1 (2) Major Repairs that significantly extend equipment or facility service life and cost more than Two Thousand Five Hundred Dollars ($2,500.00); or (3) expenditures that are planned, non -routine, and budgeted by Owner. 1.2.3 "Change in the Scope of Services" means those events or services which either change the basis of cost or add additional scope to the services provided in this Agreement which are anticipated as long-term events (greater than one year). Such events or services include, but are not limited to, services and/or cost presently the responsibility of Owner, newly mandated regulatory requirements, construction and the impact thereof, and changes in the Project(s) characteristics. 1.2.4 "Cost" means the total of all costs determined on an accrual basis in accordance with Generally Accepted Accounting Principles (GAAP), including, but not limited to, direct labor, labor overhead, chemicals, materials, supplies, utilities, equipment, maintenance, repair, and outside services. 1.2.5 "Incidental Services" means those services requested by Owner incidental to/or not specifically identified or included in EOM's Costs, but are related to or similar in nature to the services contemplated under this Agreement, including, but not limited to, services and/or cost for facility upgrades, rate studies, short-term construction and the impacts thereof, engineering studies, and other short-term incidental projects. 1.2.6 "Major Repairs" means those repairs that significantly extend equipment or facility service life and cost more than Two Thousand Five Hundred Dollars ($2,500.00). 1,2.7 "Preventive Maintenance" means the cost of those routine and/or repetitive activities required or recommended by the equipment or facility manufacturer or EOM to maximize the service life of the equipment, infrastructure, vehicles, and facility. 1.2.8 "Project" means all equipment, vehicles, grounds, and facilities described herein, and, where appropriate, the operations, maintenance, and management of such. 1.2.9 "Repairs Cost" means the cost of those non-routine/non-repetitive activities required for operational continuity, safety, and performance generally resulting from failure of or to avert a failure of the equipment, sewer, vehicle or facility or some component thereof. 1.2.10 "TSS" means total suspended solids. 2. SCOPE OF SERVICES - EOM EOM SHALL: 2.1 Operate the project which shall be defined to include the Owner's Storm Water Drainage System as outlined in the March 26th, 2018 proposal herein referred to as Appendix C. 2.1.1 Pay labor related expenditures incurred in normal project operations except as otherwise included in Owner's responsibilities. 2.1.2 Inspect and maintain all city -owned and city -controlled ditches, canals and closed system storm piping and associated drainage structures used for storm water drainage as identified in 2 Appendix A, utilizing Owner's or third -party equipment. Owner shall pay for third -party equipment costs, Repair expenses will be billed according to Section 2.3 Repairs. 2.1.3 inspect all work of personnel engaged in public works projects as it relates to safety and storm water drainage. 2.1.4 Inspect drainage ditches on a regularly basis and monitor streets to detect necessary repairs or maintenance of drainage structures. 2.1.5 Respond to citizen complaints regarding drainage systems. 2.1.6 Perform routine inspection of job scope related equipment and job sites for safety requirements for the Department of Public Works. 2.1.7 Actively work with any other Department of Public Works personnel on work methods, procedures, standards, and safety practices as it relates to the storm water system. 2.1.8 Review drainage plans and inspect businesses and contractors for compliance and illegal discharges. 2.1.9 Compile data and provide support for annual storm water report. 2.1.10 Perform maintenance for all storm water drainage within the Owner's current municipality. EOM shall be responsible for all related traffic control, including warning signs and proper maintenance of open cuts and excavation, and backfilling and compaction of such excavation in accordance with the Owner's standards and specifications for construction and traffic control procedures. The Owner shall provide backfill materials to EOM and EOM shall compact such excavation material to the Owner's standards for resurfacing. EOM shall also be responsible for finished resurfacing and/or re -sodding, through utilization of the Owner's resources or those of others with approval of the owner. The Owner shall have the right to inspect and test any or all excavation, backfilling and compaction, and resurfacing operations to assure conformance with the Owner's standards and specifications for such construction. 2.2 Scope Changes 2.2.1 A Change in Scope of services shall occur when and as EOM's costs of providing services under this Agreement change as a result of: 2.2.1.1 Any change in Project operations, personnel qualifications, required certifications, staffing or other cost which is a result of a Force Majeure event or Unforeseen Circumstances. 2.2.1.2 Owner's re q u e s t of EOM, and EOM's consent, to provide additional services. Owner and EOM shall negotiate an increase in EOM's Base Fee for these Changes in Scope. 2.2.1.3 Third Party expenses associated with the Owner's request 2.2.2 At any time, the Owner may request EOM to provide support services for Owner's capital projects. In this case, EOM shall propose a scope of services, schedule, and 3 proposed price. EOM shall not proceed with any such capital project services without express written authorization of the Owner. 2.3 General Requirements 2.3.1 Staff the Project with a qualified employee(s) who possesses the managerial, administrative, and technical skills to perform the services specified fn this Agreement, and, where appropriate, has met the certification requirements mandated by the State of Georgia. 2.3.2 Maintain a computerized preventative maintenance system. The system will include documentation of Routine as well as Non -Routine Maintenance. Historical data will be readily available. 2.3.3 EOM agrees to provide job -related training for personnel in the areas including, but not limited to, operation, quality, maintenance, safety, supervisory skills, laboratory, and energy management. All such training shall be fully documented. Where employees are required by law or regulation to hold current licenses, certificates or authority to perform work required of their respective positions, EOM shall provide the training and agree with the employee to a reasonable timeframe for the employee to qualify for such certificate, license or authority. 2.3.4 Provide all employees training per EOM's Corporate Safety Program and any applicable regulatory requirements. 2.3.5 Provide documentation and assistance for the Owner to enforce all warranties on new equipment within the scope of services after the effective date of the Agreement. 2.3,6 EOM is responsible for the operation and monitoring of the Project 24 hours per day, 7 days per week. Staffing levels will be sufficient to meet safety requirements and all regulatory agency requirements at all times, including response to emergency calls 24 hours per day, 7 days per week, within one (1) hour of its occurrence. EOM shall designate, as a minimum, one (1) staff member as standby to respond to such calls. 2.3.7 Maintain aesthetics of the facilities: 2.3.7.1 In general, maintain all facilities pertaining to the scope of services provided in a clean, neat, and orderly fashion. 2.3.7.2 Equipment, tools, and materials will be properly stored. 2.3.8 Provide Owner, through the budget preparation process, a list of all anticipated capital expenditures for the following fiscal year. 2.3.9 Perform other services that are incidental to the Scope of Services as directed by Owner. EOM will perform such additional duties provided Owner pay direct cost plus twenty percent (20%), Invoiced to Owner each month. In scope labor used to perform such duties is not included in additional billing. Out -of -scope services (parts, repairs, etc.) shall be billed, after receipt of services, within sixty (60) days from the end of the billing period. 2.3.10 Utilize Owner -provided security devices during EOM's hours of operation to protect against any losses resulting from theft, damage or unauthorized use of the Project. Existing security 4 devices include: fencing, lockable structures, and limited intrusion alarm, where applicable. Upon exiting the Project, EOM shall make sure that all Project gates and structures are locked and that any security alarms are activated. 2.3.12 Comply with all State and Federal requirements regarding affirmative action and provisions for minority hiring. 2.4 Repairs 2.4.1 Provide and document all Non -Routine Maintenance and Repairs within the facilities' capabilities for the Project. 2.4.2 Owner will be provided with an accounting of Non -Routine Maintenance and Repair Expenditures on a monthly basis and Owner will pay for these expenditures within thirty (30) days of receipt of invoice. 2.4.3 Repairs Budget [Reserved] 2.4.4 EOM shall perform services with the degree of skill and diligence normally employed by operations and maintenance personnel performing the same or similar services. 2.4.5 In any emergency affecting the safety of persons or property, EOM shall act without written amendment or change order, at EOM's discretion, to prevent threatened damage, injury or loss; provided, however, that EOM shall obtain prior Owner approval for any emergency expenditure in excess of Five Thousand Dollars 05,000.00). EOM will notify Owner as soon as reasonably possible and shall be compensated by Owner for any such emergency work, notwithstanding the lack of written amendment or change order. Such compensation shall include EOM's Direct Costs for the emergency work plus twenty percent (20%). 2.4.6 Alter as needed the process and/or facilities to achieve the objectives of this Agreement; provided, however, that no alteration shall be without Owner's written approval 0 alteration shall cost in excess of Two Thousand Five Hundred Dollars (2,500.00). 3 OWNER'S RESPONSIBILITIES 3.1 The Owner shall pay for all expenditures for (1) the purchase of new equipment; (2) major repairs; (3) expenditures that are planned, non- routine, and budgeted by the Owner. 3.2 Maintain and renew, with respect to all existing portions of the System, warranties, guarantees, easements, permits, authorizations and licenses that have been granted to the Owner, to the extent the maintenance thereof is not a responsibility of EOM hereunder. 3.3 Pay all amounts associated with the occupancy or operation of the System and the performance of the Services, including, but not limited to, all property, franchise or other taxes associated with the project, except to the extent EOM shall be obligated to pay such amounts in accordance with the express terms of this Agreement. Responsibility for Fines and penalties is defined in section 6. 5 3.4 The Owner shall provide all licenses and insurance for Owner -supplied vehicles used in connection with the Project. 3.5 The Owner shall provide for EOM's use of all vehicles and equipment currently at the Project, including the vehicles described in Appendix B. 3.5.1 EOM will provide Owner with a list of EOM employees who may operate Owner - owned vehicles, along with permission for the Owner to obtain driver's license information about such EOM employees. The list is to indicate which specific EOM employees are expected to drive the vehicles. Any EOM employees rejected by the Owner or its insurance carrier (or self-insurance fund) will not be permitted to operate Owner -owned vehicles. 3.6 The Owner agrees to not offer employment or other compensation to employees of EOM directly working on this project for a period of two (2) years after the end date of this Agreement or said employees' reassignment from the project. 3.7 Owner will provide to EOM all data in Owner's possession relating to the project. EOM will reasonably rely upon the accuracy and completeness of the information provided by the Owner. 3.8 The Owner shall pay for all Capital Expenditures. Any loss, damage or injury resulting from Owner's failure to provide capital improvements and/or funds when reasonably requested by EOM shall be the sole responsibility of Owner. 4. COMPENSATION, PAYMENT, AND BASE FEE ADJUSTMENT FORMULA 4.1 Compensation 4.1.1 Owner shall pay to EOM as compensation for services performed under this Agreement a Base Fee of Forty -Six Thousand One Hundred Sixty Two Dollars and Eighty -Six Cents ($46462.86) for the initial term of this Agreement. Subsequent years' Base Fee shall be determined as hereinafter specified. Upon each year base fee negotiation, EOM shall continue to invoice Owner at the previous amount until the new year price is agreed upon. Upon written agreement between the parties as to the new year base fee, EOM shall issue an invoice retroactively adjusting the previous base fee amount. 4.1.2 Changes in the Base Fee shall be negotiated annually, two (2) months prior to anniversary of the effective date hereof. Base Fee adjustments shall be negotiated using Labor & Benefits, Repairs and Other Direct Costs as the basis of adjustment for base fee. Owner and EOM agree that good -faith negotiations resulting in mutual Agreement is the preferred methodology to be used to determine changes in the Base Fee. In the event that Owner and EOM fail to agree, the Base Fee may be determined by the application of the Base Fee adjustment formula shown in Section 4.3. In the event that Owner & EOM fail to agree on any single component listed above, the Base Fee adjustment formula shown in Section 4.3 may be utilized to effect the change. 4.1.3 Requests by Owner that are incidental to the Scope of Services shall be invoiced to Owner per Section 2.3.9_ 4.1.4 In the event that a change in the scope of services provided by EOM occurs, Owner and EOM will negotiate a commensurate adjustment in Base Fee. 6 4.1.5 The services provided under this Agreement are based on reasonably expected overtime for normal breakdowns or services required after hours. Any additional expenses including straight or overtime wages caused by a Force Majeure event(s) or Unforeseen Circumstances will be billed to the Owner for reimbursement. 4.1.6 Owner may request for EOM to provide additional labor to support special events. Compensation for such requests will be billed based on the following rates. Rates include salary, fringe benefits, taxes, workers compensation and general liability expense. EOM requests 48 hour's notice to provide requested additional labor however, EOM shall do everything within our power to accommodate an unforeseen emergency situation. Classification Standard Hourly Rates Overtime Hourly Rates General Laborer $24.00 $36.00 Operator $36.00 $54.00 Supervisor $45.00 $67.50 Project Manager $60.00 $90.00 4.2 Payment of Compensation 4,2.1 One -seventh (1/7) of the Base Fee for the current year shall be due and payable on the first of the month for each month that services are provided. 4,2.2 All other compensation to EOM is due on receipt of EOM's invoice and payable within thirty (30) days. 4.2.3 Owner shall pay interest at an annual rate equal to nine percent (9%), said amount of interest not to exceed any limitation provided by law, on payments not paid and received within thirty (30) calendar days, such interest being calculated from the due date of the payment. 4.3 BASE FEE ADJUSTMENT FORMULA ABF = BF xAF Where: ABF = Adjusted Base Fee BF = Base Fee specified in Section 4.1.1 AF = Adjustment Factor as determined by the formula: AB ECI CPI €((ECI).50) + ((CPI).50)1 + 1.02 = The twelve-month percent change (from the second quarter of the prior year to the second quarter in the current year) In the Employment Cost Index for Total Compensation for Civilian Workers, Not Seasonally Adjusted, as published by U.S. Department of Labor, Bureau of Labor Statistics, in the Detailed Report Series ID: CI U1010000000000(a) The twelve-month percentage change (from the month of June of the prior year to the month of June of the current year) in the Consumer Price Index for All Urban Consumers, Not Seasonally Adjusted, as published by U.S. Department of Labor, Bureau of Labor Statistics, the CPI DetailedReportSeries ID: CUUR0005AO. 7 5. TERM 5.1 The initial term of this Agreement shall be for seven months, commencing an June 5`h, 2018, with an option to renew for two (2) additional calendar years. 5.2 The initial term of this agreement shall end on December 31n 2018. 5.3 This agreement shall renew automatically, unless notice of nonrenewal is provided 60 days prior to the date of renewal. Owner shall notify EOM as provided at Paragraph 1.1.4 hereof, of its intent not to renew. 5.4 Either party may terminate this Agreement for a material breach of this Agreement by the other party after giving written notice of the breach and allowing the other party a reasonable time to correct the breach. Except breaches by Owner for non-payment of EOM's Invoices, neither party shall terminate this Agreement due to material breaches not resolved in the reasonable time frame without giving the other party three (3) month's written notice of intent to terminate. 6. INDEMNITY and LIABILITY 6.1 EOM hereby agrees to indemnify and hold Owner harmless from any claim, liability or damages for property damage or bodily injury, including death, which may arise from EOM's negligence, or negligent operations under this Agreement, to the proportion such negligence contributed to the damages, injury or loss, whether such negligence or negligent operation be by EOM or by any subcontractor of EOM. 6.2 In no event shall EOM, its subcontractors or their officers or employees be liable for Owner's indirect or consequential damages, whether such liability arises in breach of contract or warranty, or tort, including negligence, strict or statutory liability, or any other cause of action. 6.3 EOM and Owner recognize that existing conditions within storm water systems varies and that failure may occur in the systems over time. EOM agrees to exercise due diligence to maintain free - flowing conditions within these systems and to clean the systems as needed, but may not be able to prevent blockages or backups. 6.4 EOM's responsibility is to operate the facilities in compliance with current laws and regulations, to the extent of their design and physical capacity. It is not part of EOM's scope to test for or eliminate waterborne bacteria or viruses except as required by current laws and regulations. 7. INSURANCE 7.1 EOM shall provide the following insurances throughout the term of the Agreement, and shall provide to Owner Certificates of Insurance demonstrating compliance with this provision, showing the City of Tybee as "Additional Insured" except for Workers Compensation: 7.1,1 Statutory Workers Compensation and Employer's Liability Insurance, as required by the State in which the project is performed. 8 7.1.2 Comprehensive Automobile and VehicleLiabiltty Insurance with limits of Five Million Dollars ($5,000,000) combined single limits, covering claims for injuries to members of the public and/or damages to property of others arising from the use of EOM -owned or leased motor vehicles, including onsite and offslte operations. 7.1.3 Commercial General Liability Insurance with limits of Five Million Dollars ($5,000,000.00) per occurrence and in the aggregate, covering claims for injuries to members of the public or damages to property of others arising out of any covered act or omission of EOM or any of its employees or subcontractors. 7.2 Owner will maintain the following insurance coverage throughout the term of the Agreement, and shall provide EOM with Certificates of Insurance to demonstrate compliance with this provision: 7.2.1 Property Damage Insurance for all property, including Owner -supplied vehicles and equipment, for the full fair market value of such property. 7.2.2 Liability Insurance for all motor vehicles and equipment provided by Owner and operated by EOM under this Agreement. (Current list incorporated herein as Appendix B, as the same may be amended with the consent of both parties from time to time.) 7.3 Owner and EOM will provide for a waiver of subrogation against the other as to all insurances required to be carried hereunder, and each party waives any claim against the other arising in contract or in tort which are covered by their respective insurance hereunder. 7.4 EOM will complete motor vehicle record checks annually, at EOM's expense, and will disallow any EOM employee with a bad driving record from driving a City of Tybee Island vehicle. 8. LABOR DISPUTES 8.1 in the event activities by Owner's employee groups or unions causes disruption in EOM's ability to perform the Project, Owner, with EOM's assistance, or EOM, at Its own option, may seek appropriate injunctive court orders during any such disruption. EOM shall operate the facilities on a best efforts basis until any such disruptions cease, but EOM cannot assure compliance with all contract conditions during such disruptions. 9. FORCE MAJEURE 9.1 Neither party shall be liable for damages, delays or failure to perform its obligations under this Agreement if performance is made impractical, abnormally difficult or abnormally costly, which is beyond the responsible control of the party relying thereon or as a result of any unforeseen occurrence, including, but not limited to, (i) fire, flood, strike, acts of God, acts of public enemy, war blockage, sabotage, insurrection, riot or civil disturbance or a pandemic event; (Ii) change in law, regulation, rule, requirement, interpretation or statute adopted, promulgated, issued or otherwise specifically modified or changed by any local, state, provincial, federal or other governmental body; (iii) labor disputes, strikes, work showdowns or work stoppages, but excluding labor disputes, strike or work slowdowns or stoppages by employees of EOM; (iv) the presence of Biologically Toxic Substances in the influent or the presence of hazardous wastes, materials or liquids in the influent or raw water supply which detrimentally affect the machinery, infrastructure or processes at the Project; and (v) loss or inability to obtain service from a utility necessary to furnish power for the operation and maintenance of the 9 Project. The party invoking this Force Majeure clause shall notify the other party immediately by verbal communication and in writing of the nature and extent of the contingency within ten (10) working days after its occurrence, and shall take reasonable measures to mitigate any impact of Force Majeure. 9.2 In the case of a Force Majeure Event or Unforeseen Circumstances, Owner agrees to pay any costs (including, without limitation, all overtime charges and additional equipment charges) incurred by EOM In connection with the Force Majeure event or Unforeseen Circumstance. 10. ACCESS TO FACILITIES AND PROPERTY 10.1 Owner will make its facilities accessible to EOM as required for EOM's performance of its services, and will secure access to any other Owner property necessary for performance of EOM's services. 10.2 EOM shall provide 24 -hour per day access to Project for Owner's personnel. Visits may be made at any time by any of Owner's employees so designated by Owner's Representative. Keys for the Project shall be provided to EOM by Owner. All visitors to the Project shall comply with EOM's operating and safety procedures. 11. CHANGES 11.1 Owner and EOM may mutually make changes regarding the general scope of services of this Agreement. The contract price and schedule will be equitably adjusted pursuant to a written Change Order, Modification or Amendment to this Agreement, all of which must be executed by both parties. 12. NO THIRD -PARTY BENEFICIARIES 12.1 This Agreement gives no rights or benefits to anyone other than Owner and EOM and has no third -party beneficiaries. 13. JURISDICTION 13.1 This Agreement shall be governed by and interpreted in accordance with the laws of the State of Georgia. Proceedings to be held in Chatham County. 14. SEVERABILITY 14.1 If any of the provisions contained in this Agreement are held for any reason to be invalid, illegal or unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. 15. ENTIRE AGREEMENT 15.1 Should any provision of this contract or the execution thereof be declared or determined to be unlawful under any statute, ordinance, law, ruling or regulation, then, in such an event, Owner and EOM may mutually agree to a modification of this contract as to make the same fully comply with all applicable laws. 15.2 This Agreement, together with all Appendices attached hereto, contains all representations and the entire understanding between the parties with respect to the subject matter of this Agreement. Any 10 agreements are in conflict with this Agreement, are intended to be replaced in total by this Agreement and its Appendices. The parties mutually declare there are no oral understandings or promises not contained in the Agreement, which contains the complete, integrated, and final agreement between the parties. 16 FINES AND CIVIL PENALTIES 16.1 EOM shall not be liable for those fines or civil penalties which may be imposed by a regulatory agency for violations pertaining to the scope of services during the first six (6) months of the initial terra of this agreement and after that time up to a maximum aggregate of One Hundred Thousand Dollars ($100,000.00) per year that are a result of EOM's negligent operation. Owner will assist EOM to contest any such fines in administrative proceedings and/or in court prior to any payment by EOM. EOM shall pay the costs of contesting any such fines. 17. AUTHORITY 17.1 Both parties represent and warrant to the other party that the execution, delivery, and performance of this Agreement have been duly authorized by the responsible parties thereof. Both parties warrant that all required approvals have been obtained and the executing party below has such authority to bind the party. Both parties indicate their approval of this Agreement by their signatures below. EOM OPERATIONS, A division of EOM PUBLIC WORKS, LIC CITY OFTYBEE ISLAND Authorized Signature: Authorized Signature: (<1 i'/ Name OK &TA L i4t, 2-D Title CO Date 6'1 2.Z12.01R1 Title •r X.A. Date ri City Attor ey Signature: ATI w � Cp.42 .04-4, .k Tale Name , Date 11 APPENDIX A Tybee Island Stormwater infrastructure •� iti. ire L p�6 L r• cSrg 3„ • • • F. :. Legend A Catch Basins: 483 - Ditch: 12,172 ft Stormwater Lines: 67,440 ft 9AG S AOS',U CI vwb4 WS /1.10IC I X mf urr. SE mM tadxlrJ.e for icictoN Vi i IFNLF6 , Letsr.41 Ave Fort Screven t 1 A U3 :r t •SE {3dd{11MI Ty bee Island 41. 500 1,000 Fed Appendix B PROJECT VEHICLES AND EQUIPMENT The Project includes all vehicles, rolling stock, and other equipment as follows; Veh.# Description Serial No. Type/Tag Mileage/Hours 0194 1999 3105E John Deere Loader/Bac (hoe T03105E877172 0195 Vemeer Chipper/Shredder 1VRM131T7V1000524 0199 2001 Southern Turf Tractor 00023045/99011578 0201 Wacker Ride On Roller 673603014 0203 1992 John Deere #215 6021556743591 0249 EZBID-M5040DTTractor 51091 0335 2009 Loadtrail Dump Trailer 24' 4ZEDT142091065881 0345 480PCM5 Trailer w/ Message Booed 1N9MT1117AE272369 0359 JCS 3CX BACKHOE 201 0360 JOHN DEER TRACTOR 5055E 0399 2014 ALL PRO DUMP TRAILER 1Z9DT1427EJ213535 0427 2014 JD BACKHOE LOADER IT0310SKKEE270072 0159 ANDERSON 1999 FLAT BED TRAILER 4YNTE2429XC281044 0160 1994 FORD DUMP TRUCK 1FDWK84E3RVA25608 0164 2000 FORD F150 1FTZF1828YNB88119 0178 1990CHEVY C3500 PU TRUCK IGBJC34KXLE232061 0181 2000 FORD F150 TRUCK #15 1FTZFI825YNB71763 0238 2006 FORD RANGER #8 1FTYR14E46PA65227 0244 2007 FORD F150 #11 1FTRF14W37NA04714 0245 2007 FORD F150 #1 1FTRF14W17NA04713 0330 2010 FORD F250 SRW #2 1FTSX2B51AEA59653 0372 2005 FORD F150 1FTRX12W95NA14340 0424 2004 FORD F350 SRW SUPER DUTY 1FD5W35P84ED12313 0504 2006 FORD F250 1FT5F20P66EA68749 0505 2009 FORD RANGER 1FTYR10D49PA13923 0392 2012 KUBOTA CIA RTV 400 12168 APPENDIX C OPERATIONS INTERIM SERVICES PROPOSAL Date: March 26, 2018 Project: City of Tybee Island Storm Water Manager Services Attn: Mr. Shawn Gillen, City Manager Prepared By: Bree Thomas, Business Development Director Re: Interim Storm Water Manager Services EOM Operations (EOM) is pleased to submit this proposal for the above -mentioned services. EOM shall provide interim Storm Water Manager Services to fulfill the current scope of the recently vacated position. EOM shall provide such services immediately upon the acceptance of this proposal. The services provided shall include; MAJOR DUTIES INCLUDE: 1) Inspecting all work of personnel engaged in public works projects as it relates to safety and storm water drainage. 2) Inspection of drainage ditches on a regular basis. 3) Respond to citizen complaints regarding drainage systems. 4) Perform routine inspection of job scope related equipment and job sites for safety requirements. 5) Actively work with any other DPW personnel on work methods, procedures, standards, and safety practices as it relates to the storm water system. 6) Reviews drainage plans. 7) Operates heavy equipment provided by City of Tybee Island. 8) Compile data and provide support for annual storm water report. 9) Monitors streets to detect necessary repairs or maintenance of drainage structures. 10) Inspects business and contractors for compliance and illegal discharges. ADDITIONAL DUTIES: 1) Provide a weekly and monthly routine check schedule necessary for the scope of work. 2) Respond to point source pollution issues. 3) Coordinate water quality testing at outfalls. 4) Maintain proper documentation of any new drainage projects. 5) Assist with updating the City's GIS database. 6) Work as a team and maintain regular communication with current City DPW staff. TEAM QUALIFICATIONS PROVIDED FOR SCOPE: 1) Heavy Equipment Operator. 2) Civil Engineer for drainage plan oversight. 3) MS4 Phase I & 1i Compliance Managers. 4) Georgia Soil & Water Conservation Commission Level 1A and Level 1B certified card holders. ESTIMATE --- i WEEKLY RATE $ s,sin.ov GENERAL This proposal is valid for a period of 45 days from date submitted. Should the need for additional staff be determined to accommodate work outside of the Storm Water Manager listed duties, EOM and the City of Tybee Island will negotiate the price for additional support requested. EOM Operations 480 Edsel Drive Suite 109 Richmond Hill, Georgia 31324 Tel: 912,445,0054 Fax 912.756.5882 Www.eomworx,com OPERATIONS Thank you for this opportunity to work with the beautiful City of Tybee Island. Please call me if you have any questions. If you are in agreement, please sign below and return. KRISTEN ACHTZIGER Chief Operating Officer EOM Operations Submitted by: Accepted by: Kristen Achtziger, EOM Operations Shawn Gillen, City of Tybee Island Date Date EOM Operations 480 Edsel Drive Suite 100 Richmond Hill, Georgia 31324 Tel: 912.445.0050 Fax 912.756.5882 WWw_eamworx.com