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Home My Public Portal About1998_02_24TOWN COUNCIL MEETING MINUTES OF FEBRUARY 24, 1998 A regular meeting of the Leesburg Town Council was held on Tuesday, February 24, 1998 at 7:30 p.m., in the Council Chambers, 25 West Market Street, Leesburg, Virginia 20175, Municipal Government Center. The meeting was called to order by Mayor James E. Clem. COUNCILMEMBERS PRESENT J. Frank Buttery, Jr. Jewell M. Emswiller Joseph R. Trocino Kristen C. Umstattd B. J. Webb (absent) William F. Webb, Jr. (absent) Mayor James E. Clem STAFF MEMBERS PRESENT Town Manager Steven C. Brown Deputy Town Manager Gary A. Huff Director of Engineering and Public Works Thomas A. Mason Assistant Town Manager for Economic Development John Henry King Assistant Director of Finance Steve Krisa Public Information Officer Susan Farmer Deputy Town Attorney Deborah Welsh Clerk of Council Barbara Markland 1. INVOCATION was given by Councilmember Kristen C. Umstattd 2. SALUTE TO THE FLAG was led by Town Manager Steven C. Brown 3. ROLL CALL all members of the Town Council were present except Councilmembers B. J. Webb and William F. Webb, Jr. 4. APPROVAL OF MINUTES MOTION: On motion of Councilmember Buttery, seconded by Councilmember Umstattd, the regular meeting minutes of February 10, 1998, were approved as corrected by Councilmembers Emswiller and Umstattd. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councihnembers B. J. Webb, William F. Webb, Jr. 5. RESOLUTIONS OF RESPECT MOTION: On motion of Councilmember Umstattd, seconded by Councilmember Emswiller, the following Resolution of Respect was proposed and adopted. RESOLUTION OF RESPECT MA TTHEW ALEXANDER NORMAN WHEREAS, Matthew Alexander Norman, six days old, died February 5, 1998; and WHEREAS, Matthew was the son of Kathleen Hazelton-Norman and Mark Allen Norman of Ashburn. .THEREFORE, RESOLVED that the Mayor and members of the Council of the Town of Leesburg in Virginia extend their sympathy to Matthew's family; and BE IT FURTHER RESOLVED that this Resolution of Respect be spread upon the minutes of this meeting and that a copy be sent to his family. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None -2- Absent: Councilmembers B. J. Webb, William F. Webb, Jr. MOTION: On motion of Councilmember Buttery, seconded by Councilmember Umstattd, the following Resolution of Respect was proposed and adopted. RESOL UlION OF RESPECT COLONEL MICHAEL CHARLES GRENATA WHEREAS, Colonel Michael Charles Grenata of Leesburg died February 15, 1998, at the age of 100; and WHEREAS, Colonel Grenata was bom in New York on September 28, 1897; and WHEREAS, on June 12, 1918, Colonel Grenata graduated 10~ in his class from West Point and was commissioned as an officer in the United States Army Corp of Engineers; and WHEREAS, Colonel Grenata was the last survivor of his class at West Point and was the academy's filch oldest living graduate at the time of his death; and WHEREAS, after the conclusion of World War I, Colonel Grenata served in a variety of assignments in Hawaii and the Midwest; and WHEREAS, after retiring from active duty as a lieutenant colonel, he supervised quality control and safety for the North American Aviation Company and later for Boeing in Seattle; and WHEREAS, in the late 1940s Colonel Grenata worked for the United Nations in China helping the Chinese plan and distribute energy resources; and WHEREAS, in 1949, he was recalled to active duty and was promoted to colonel following assignments in Japan with his final assignment as a member of the Army Engineer School at Fort Belvoir; and WHEREAS, from 1955 to 1965, Colonel Grenata was a professor of general engineering at the Pennsylvania State College in Al'~mtown, Pennsylvania; and WHEREAS, in 1965, after retiring for the third time, Colonel Grenata returned to Leesburg to manage the family farm; and WHEREAS, Colonel Grenata was an active, highly regarded participant in local issues; and WHEREAS, Colonel Grenata was the commander of American Legion Post 34, a member of the American Association of Civil Engineers and was active in the Republican Party. THEREFORE, RESOLVED that the Mayor and members of the Council of the Town of Leesburg in Virginia extend their sympathy to Colonel Grenata's family and to all who knew him; and BE IT FURTHER RESOLVED that this Resolution of Respect be spread upon the minutes of this meeting and that a copy be sent to his family. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino. Umstattd, Mavor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 6. CERTIFICATES OF APPRECIATION were presented to Marc S. Weiss for his many years of service to the Town of Leesburg and to Jackie Mabe and Bill Allison for their efforts during the town's special events. 7. PETITIONERS -3- Mr. George Atwell, Chairman of the Thomas Balch Library Advisory Commission presented an update on the library and introduced members of the Commission as well as Friends of the Balch Library. Ms. Kelly Burke President of the Loudoun Education Foundation addressed the Council inviting them to join in the celebration of Dr. Seuss' 94~ anniversary to be held on March 2, 1998 at the Inglenook Book Store. 8. COUNCILMEMBER COMMENTS Councilmember Emswiller recognized Charles Fincher, Vice-Chairman of the Economic Development Commission and John Henry King. Ms. Emswiller received an invitation to read a book on March 2, 1998, from a Leesburg student. Ms. Emswiller thanked Mr. Atwell for his comments. Councilmember Trocino also thanked Mr. Brown for his efforts during the clean up in front of a downtown business on New Years Eve. Councilmember Umstattd attended a regional forum for sustainable development in Montgomery County Maryland at which the Western Bypass was discussed. The forum was attended by a number of state delegates and senators as well as Montgomery County elected officials. Montgomery County has no intention, neither does the state, of allowing an additional river crossing into Montgomery County for a western bypass. Councilmember Buttery_, reported that the lecture held on March 11, 1998 on the archeological findings at the courthouse was attended by 54 individuals. MAYOR'S REPORT - Mayor Clem suggested the Town Council tour the town on March 31, 1998. The grand opening of the Public Safety Center will be held on Friday, February 27, 1998 at 2:00 p.m. Mayor Clem asked when the revisions to the Zoning Ordinance would be forthcoming? Mr. Brown stated this process should begin in May or June. Mayor Clem also thanked Mr. Brown for helping to remove the trash in front of the downtown business on New Years Eve. 10. MANAGER'S REPORT - Mr. Brown invited everyone to attend the grand opening of the Public Safety Center on Friday, February 27, 1998 at 2:00 p.m. He reported that the completion of the new fire station is progressing well and should be completed in mid-March. 11. LEGISLATION 10. (a) MOTION: On motion of Councilmember Emswiller, seconded by Councilmember Buttery, the following ordinance was proposed and adopted. 98-0-3 - ORDINANCE - APPROVING AMENDMENTS TO ARTICLES 1 THROUGH 6 OF THE LEESBURG DESIGN AND CONSTRUCTION STANDARDS MANUAL, PART OF THE SUBDIVISION AND LAND DEVELOPMENT REGULATIONS VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. (b) MOTION: On motion of Councilmember Emswiller, seconded by Councilmember Buttery, the following resolution was proposed and adopted. 98-44 - RESOLUTION - RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR IMPROVEMENTS AT THE POTOMAC STATION MIDDLE SCHOOL ACCESS ROAD VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 10. (¢) MOTION: On motion of Councilmember Emswiller, seconded by Councilmember Buttery, the following resolution was proposed and adopted. 9845 - RESOLUTION - AUTHORIZING A PURCHASE CARD PROGRAM FOR THE TOWN OF LEESBURG VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 10. (d) MOTION: On motion of Councilmember Emswiller, seconded by Councilmember Umstattxl, the following resolution was proposed and adopted. 9846 - RESOLUTIOI~J - AUTHORIZING A GRANT AGREEMENT WITH VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY FOR UPGRADE OF THE WATER POLLUTION CONTROL FACILITY VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 10. (e) MOTION: On motion of Councilmember Emswiller, seconded by Councilmember Buttery, the following resolution was proposed and adopted. 98-47 RESOLUTION - AWARDING A CONTRACT FOR PROFESSIONAL CONSULTING SERVICES FOR CABLE TV FRANCHISE RENEWAL AND MAKING AN APPROPRIATION VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 10. (0, (g), (h), (i), O), (k), (1), (m), (n), (o), (p), (q), (r) MOTION: On motion of, and duly seconded, the following resolutions were proposed as consent items and adopted. 98-48 - RESOLUTION - AUTHORIZING AN AGREEMENT AND PERFORMANCE GUARANTEE FOR STRATFORD PHASE IMPROVEMENTS SYCOLIN ROAD APPROVING A B OFFSITE 98-49 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE FOR STRATFORD PHASE B HOPE PARKWAY .aa-Sa - Rvg~!.UTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE FOR STRATFORD PHASE A - SECTION 1 98-51 RESOLUTION AUTHORIZING AGREEMENT APPROVING A PERFORMANCE GUARANTEE FOR STRATFORD PHASE A - SECTION 2 98-52 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE FOR STRATFORD PHASE B - SECTION 1 & 3 98-53 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE FOR STRATFORD PHASE B - SECTION 2 & 4 -5- 98-54 - RESOLUTION - AUTHORIZING AGREEMENT AND WATER AND SEWER EXTENSION PERMITS FOR POTOMAC CROSSING SECTION 4 98-55 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR PUBLIC IMPROVEMENTS AT OLD WATERFORD KNOLL SECTION 1 98-56 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING THE PERFORMANCE GUARANTEE AND APPROVING A MAINTENANCE GUARANTEE FOR PUBLIC IMPROVEMENTS AT THE TOWNES OF VANDERBILT SECTION 1 98-57 - RESOLUTION - AUTHORIZING A TIME EXTENSION FOR COMPLETION OF PUBLIC IMPROVEMENTS AND APPROVING A PERFORMANCE GUARANTEE FOR PARK VIEW ESTATES 98-58 - RESOLUTION - SOLICITING PUBLIC INPUT REGARDING ESTABLISHING A MOTTO FOR THE TOWN 98-59 RESOLUTION - REQUESTING VIRGINIA DEPARTMENT OF TRANSPORTATION, (VDOT) FUNDING FOR HIGHWAY PROJECTS WITHIN THE TOWN OF LEESBURG IN THE VDOT SIX-YEAR IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1998-1999 THROUGH 2003-2004 98-60 - RESOLUTION - PROJECT PROGRAMMING VIRGINIA DEPARTMENT OF TRANSPORTATION SEVEN TRAFFIC SIGNALS RESOLUTION WITH THE FOR COORDINATION OF VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 12. NEW BUSINESS MOTION: On motion of Councilmember Trocino, seconded by Councilmember Umstattd, the following motion was made. Pursuant to Section 2.1-344 of the 1950 Code of Virginia, as amended, I move that the Leesburg Town Council convene in Executive Session. The authority for this Executive Session is found in Section 2.1-344 (a), Subsection (1) of the 1950 Code of Virginia, as amended. The purpose of this Executive Session is to discuss appointments to Board of Architectural Review and the Economic Development Commission. VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. 11. (s) MOTION: On motion of Councilmember Emswiller, seconded by Councilmember Umstattd, the following resolution was proposed and adopted. 98-61 - RESOLUTION - CERTIFYING EXECUTIVE SESSION OF FEBRUARY 24, 1998 VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. ii(t) MOTION: On motion of Councilmember Trocino, seconded by Councilmember Umstattd, the following resolution was proposed and adopted. -6- 98-62 RESOLUTION - MAKING APPOINTMENTS TO THE BOARD OF ARCHITECTURAL REVIEW VOTE: Aye: Councilmembers Buttery, Emswiller, Trocino, Umstattc~ Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. (u) MOTION: On motion of Councilmembcr Emswiller, seconded by Councilmember Umstattd, the following resolution was proposed and adopted. 98-63 - RESOLUTION - MAKING APPOINTMENTS TO THE ECONOMIC DEVELOPMENT COMMISSION VOTE: Aye: Councilmembers Buttery, Em_smiler, Trocino, Umstattd, Mayor Clem Nay: None Absent: Councilmembers B. J. Webb, William F. Webb, Jr. On motion of, and duly seconded, the meeting was adjourned at 9:30 p.m. Clerk of Council CesE. Clem, Mayor