The URL can be used to link to this page

Home My Public Portal AboutMinutes-12/10/2008 City of Tiffin Regular City Council Meeting December 10, 2008 Tiffin Fire Department Meeting Room 6:30pm Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. Lonnie Pulkrabek, Johnson County Sheriff B. Joe Raso, Iowa City Area Development C. Representatives for New Alcohol License D. Other E. Johnson County Deputy Sheriff V. Approval of Minutes A. November 12, 2008 B. November 17, 2008 VI. Approval of Receipts and Expenditures VII. Old Business A. HWY 6 Widening Project 1. Discuss Project 2. Resolution 2008-29 Award Contract to Low Bidder 3. Resolution 2008-34 Authorize Mayor and City Clerk to Sign IDOT Agreement B. Animal Ordinance 2008-295 Third Reading C. Day Care Facility 1. Review Proposed Site Plan 2. Review Planning and Zoning Commission Recommendation 3. Set Date for Public Hearing on Special Exception Use Application 4. Set Date for Board of Adjustments Review D. Woodfield Ridge Park Area E. Ordinance 2002-251 Ice and Snow Emergency Routes and Parking F. Future Farmland Use G. Final 2007-2008 Roberts Ferry Rd Project 1. Resolution 2008-33 Final.Acceptance of Roberts Ferry Rd Project 2. Approve Final Pay Estimate to Strep Construction H. Resolution 2008-35 Approve Final Acceptance of Songbird Remediation Project and Approve Payment to Freeman Construction I. Committee Vacancies 1. Community Fund VIII. New Business A. New Alcohol License IX. Reports A. Committees 1. Parks, Recreation, Festivals, and Tourism B. Attorney C. Engineer D. Public Works E. City Clerk F. Mayor X. Adjournment (Subject to Approval) City of Tiffin Regular City Council Meeting December 10, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called the meeting to order at 6:37pm. Roll call of City Council members present: Chris Ball, Jim Bartels, and John Wright. Absent Mike Gericke and Mark Petersen. Also present Attorney Steve Greenleaf, Engineer Doug Frederick, Public Works Brett Mehmen, Building Inspector Ed Johnson, City Clerk Ruth Demuth. Approval of Agenda as printed motion Wright seconded by Jim Bartels. All following actions approved by all Ayes unless so noted. Community Forum: Sheriff Lonnie Pulkrabek presented Johnson County's 2009-2010 Budget request. Pulkrabek explained various points for the increase in hours of service used by City and the increase in the hourly rate. The Sheriff's Department asked to be placed on the agenda monthly to allow for discussion of issues affecting Tiffin. Joe Raso, Iowa City Area Development presented updated information on future plans for Economic Development in the area and how it affects the future development in Tiffin. Motion Wright seconded by Bartels for approval of November 12, 2008 and November 17, 2008 City Council meeting minutes. Motion Bartels seconded by Wright for approval of receipts and expenditures. Old Business: Council members tabled action on awarding contract on Hwy 6 Widening Project until contract issues with Iowa Department of Transportation resolved. Council members directed Engineer Frederick to proceed with IDOT. Motion Wright seconded by Ball to read Ordinance 2008-295 Repealing Ordinance 1979-80, Ordinance 1984- , 125, and Ordinance 1985-136 Establishing Regulations For The Control of All Animals Within The City and Prescribing a Procedure For Disposition of Dangerous and Vicious Animals by title only. Mayor Phillips having read Ordinance 2008-295 by title only, a motion made by Ball seconded by Wright to approve the third reading. Three Council members being present and three Council members having voted aye to approve the third reading, Mayor Phillips declared Ordinance 2008-295 passed and approved. A Special Exception Use application for a Day Care Facility on a Residential Zoned lot in Deer View Estates was presented to City Council. Application had been reviewed by Planning and Zoning Commission and a recommendation for approval, contingent upon a site plan submitted with Commission's requested parking to accommodate for employees and parents utilizing facility. Council members discussed approval of Planning and Zoning Commissions recommendation and forwarded Council's recommendation to Board of Adjustments. Motion Wright seconded by Bartels to set Public Hearing on Special Exception Use application for January 7, 2008. Motion Ball seconded by Wright to set Board of Adjustments meeting for January 8, 2008. Motion Wright seconded by,Ball to authorize Councilperson Mark Petersen to work with developer Mike Roberts Construction to negotiate a land exchange for park land in Woodfield Ridge development. Land previously approved by Council for park not suitable for park development. Councilpersons discussed Ordinance 2002-251 An Ordinance Establishing Provisions For the Removal of Snow and Ice From the City Streets and Establishing an Emergency Route and Prohibiting Parking of Cars on Certain Streets. When it was determined that this Ordinance was not being enforced, Council members requested Public Works to designate snow emergency routes and install signs on these designated streets. The Ordinance will be reviewed at future work session. Council members discussed briefly future use of city owned farm land. It was suggested that circle of protected land around Water Treatment Plant be increased as suggested by Iowa Rural Water Association. No suggestions were presented on use of other city owned land other than present use for crop farming Council members deferred further discussion on future use of city owned farm land to work session. Motion Wright seconded by Bartels to approve Resolution 2008-33 Final Acceptance and Approve Final Pay Estimate to Strep Construction in the amount of$48,711.91, for the completion of the 2007-2008 Roberts Ferry Road Project. Motion Wright seconded by Ball to approve Resolution 2008-35 Approve Final Acceptance and Approve Final Pay Estimate to Freeman Construction in the amount of$15,713.00, for Songbird Drainage Remediation Project, upon the acceptance of the project by all parties involved in remediation. Motion Wright seconded by Bartels to approve the appointments of Jon Burzacott and Robert Sentman to the Tiffin Community Fund. Motion Wright seconded by Ball to reappoint Steve Berner and Jim Schmidt to the Planning and Zoning Commission. Jo New Business. Attorney Steve Greenleaf reported on delinquent utility account with Clear Creek Mobile Home Park. Mayor and Clerk are in communication with representative of ABT Water in attempt to resolve account. Councilpersons directed Attorney not to pursue reimbursement of possible overpayment of entertainment funds to Jake McVay for TiffnFest. Engineer Frederick reported that he was not progressing with easements with land owners for Jasper Ave trail extensions, but was progressing on trail design. Councilpersons directed Frederick to continue working to obtain easements with landowners. Engineer's Office had not yet received contracts back on 2008 Water Main Extension Project Phase Two. Lead Remediation at Villages Development not completed, work still ongoing. Public Works Mehmen reported he was able to purchase additional tons of salt for$60.00 per ton less, than previous purchase $170.00 per ton. Mayor Phillips requested a date to,be set for next City Council work session. Motion Wright seconded by Ball to schedule on January 19, 2008. Motion Wright seconded by Ball for adjournment at 8:22p.m. Submitted by: Ruth Demuth, City Clerk Attest to: Royce Phillips, Mayor Receipts: 222,618.60 Expenditures: 123,828.43 602.25 Advanced Water Technology, 255.00 AERO Saw 4,435.48 Alliant Energy 471.80 Altorfer Rents 1,026.70 Beisser Lumber Company 3,236.17 Cargill Inc. 2,371.20 Carter Ford 7.40 Casey's General Store 4,000.00 Cedar Rapids Photo Copy 191.25 Chemsearch 135.50 City Tractor 242.76 Collection Services 8,592.90 Consumers Cooperative 5,114.80 Croell Redi-Mix Inc 61.80 Custom Hose and Supplies Inc 86.81 Dan's Overhead Doors 36.00 Dave Long Protective Products 419.17 Delta Dental 4,030.00 DeNeve Enterprises 672.00 EverGreen Landscaping 161:80 Fastenal Co. 4,097.74 Federal Deposit 113.25 Future Systems Inc 111.89 HACH Brothers 23,575.00 Hart Frederick Consultants 66.27 I Wireless 1,463.00 la Dept of'Revenue 1,235.86 Institute of Public Affairs 615.10 Iowa City Press Citizen 26.10 Iowa One Call 538.40 Iowa Prison Industries 1,426.84 IPERS 21.00 Johnson County Recorder 6585.00 Johnson County Refuse 2,925.00 Johnson County Sheriff Dept 60.00 Kris Petersen 95.64 Lenoch & Cilek Tru Value 22.00 Lightedge Solutions 136.41 Linn Co. REC 1,611.85 Lowe's 4,582.50 Lynch Greenleaf& Michaels 235.83 Matt Parrott& Sons 3,327.00 Maxwell Construction • 923.83 MidAmerican Energy 92.30 Mileage Reimbursement 754.98 Municipal Supply Inc 4,412.00 Old National Bank 11,988.08 Payroll Wages 1,477.73 Plumbers Supply 49.90 Quill 145.12 RAGEGRAFIX 164.61 Returned Checks 46.33 Shazam Inc 322.73 South Slope Coop Co. 461.41 Staples 674.04 Stoddard Silencers 186.82 The Depot 6,083.33 Tiffin Fire Department 710.00 Treasurer State of Iowa 1114.85 United Rentals 209.43 US Cellular. 375.57 USA Blue Book 406.00 Walker Welding 48.32 WalMart Community 2,462.58 Wellmark 1,696.00 Your Home Doctor PO 4