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Home My Public Portal AboutMinutes-06/11/2008 City of Tiffin Regular City Council Meeting Wednesday, June 11, 2008 6:30pm Tiffin Fire Station Meeting Room I. Call To Order II. Roll Call of Council Members Ill. Approval of Agenda IV. Community Forum A. Tim Spivey B. Dennis Brown C. Don Frickson D. Others V. Approval of Minute's VI. Approval of Receipts and Expenditures VII. Old Business A. Sanitary Sewer Infiltration 1. Discuss Engineer's Report 2. Proceed with Bid Proposals B. Busy Bee DayCare C. Discuss Subdivisions 1. Villages a. Final Plat Lot One b. Letter of Credit c. Covenant and Design Standards 2. Timber Ridge View a. Punch List b. Release D. Commercial & Residential Building Permits 1. Discuss Fees 2. Resolution 2008-12 Approve Changes E. Update on County Facility Purchase F. Discuss Pelling Proposals 1. Revise Brown Street Proposal 2. Handicapped Accessible Parking City Hall G. Review Planning &Zoning Future Land Use Plan H. Discuss Nuisance Properties I. Ordinance Updates 1. Engine Brake 2. Fences 3. Animals 4. Snow and Ice 5. Parking 6. Special Events J. Update Tiffinfest VIII. New Business A. Resolution 2008- 13 Approve L&J Kitchen Alcohol License B. Resolution 2008. 14 Approve Cigarette Licenses 1. Casey's 2. Morgan's Services 3. Slim's 4. The Depot Tiffin 5. State No Smoking Law C. Ballfields 1. Vandalism 2. Alliant Energy Resolution 2008-15 Install Floodlight 3. Field Four 4. Bowman Family Appreciation D. Approval of 28E Agreements 1. Tiffin Fire Association 2. Clear Creek Amana School/Tiffin Library 3. Johnson County Sheriff's Department 4. Johnson County Secondary Roads 5. Update on Coralville Building Inspectors E. Contract Johnson County Refuse 1. Renew Annual Contract 2. Discuss Increase Recycling Fees F. Discuss Vacancies 1. Library Board 2. Board of Adjustments 3. Community foundation 4. Tiffinfest Committee G. Discuss Week-end Inspections H. Discuss Deputy City Clerk I. Approve City Engineer to Proceed with Bids for Villages Watermain Project J. Approve Mayor to Secure Financing for Villages Watermain Project K. Update on Songbird Homeowner Easement L. Employee Evaluations 1. Pursuant to Iowa Code Pursuant to the Provision of Iowa Code Sec 21.5(1)the Council may hold a Closed Session for Employee Evaluations for those employees who request a closed session. 2. Council Return to Open Session IX. Reports A. Committees 1. Parks, Recreation, Festivals,Tourism 2. Strategic Planning B. Attorney C. Engineer D. Public Works E. Clerk F. Mayor X. Adjuornment Regular City Council Meeting Wednesday June 11, 2008 Tiffin Fire Station Meeting Room Mayor Royce Phillips called meeting to order at 6:33pm. Roll Call of Council Members present: Jim Bartels, Mark Petersen, and John Wright. Absent: Chris Ball and Mike Gericke. Also present: Attorney Steve Greenleaf, Engineer Mike Hart, and Building Inspector Ed Johnson. Motion John Wright, seconded Mark Petersen to approve Agenda. All actions approved unanimously unless so indicated. Community Forum: Tim Spivey of 105 & 111 College St., Dennis Brown of 201 College St, , and Don Frickson of 113 College St, presented questions and concerns regarding the future Ireland Avenue Extension. Questions were raised on the appraisals of their land and buildings that will be affected by Ireland Avenue. Residents raised concerns of a major street behind their homes. Tim Spivey had concerns of expanding his business and Dennis Brown inquired on building a house on his property. Attorney Greenleaf explained that Appraiser Kleinschmidt of MRS Appraisals, was working on project and would have appraisals for residents soon. Mayor Phillips suggested a special meeting to be held with residents. Special City Council meeting was set for Monday, June 23, 2008. Chris Ball entered meeting at 7:02pm. Jerry Walker, L&J Kitchens, asked City Council to approve his application for an Alcohol License which was an item'on the Agenda under New Business. Motion Wright seconded Ball to approve minutes of May 14th and 28th, 2008 as written. Motion Wright seconded Bartels to approve receipts and expenditures. Petersen questioned expenditures to Paul's Discount for repair parts and the purchase of Bulletin Board for Ball Fields. " Mike Gericke entered meeting at 7:30pm. Engineer Hart discussed Sanitary Sewer Infiltration problem in old part of city. Hart opened the two sealed bids for proposals for competitive quote on 2008 Sanitary Sewer Investigative Project for cleaning and televising approximately 8050 LF of 8" and approximately 362 LF of 4" sanitary sewer lines. 100 LF of heavy cleaning has been included as a contingency bid item. Visu-Sewer of "Milwaukee quote of$13,744 and Hydro-View of Burlington quote of$8,612.00. Motion Wright seconded Gericke to accept low bid and award contract to Hydro-View with work to be completed by December 1, 2008. Aimee Pitlick, Busy Bee Day Care, presented plan to move temporary Portable Classrooms from Clear Creek Amana.School District to her commercial property on east side of city. The adjoining property will be used as a playground. Re-zoning not required at this time. Motion Wright seconded Petersen to table discussion and action on Villages as no representation was present. Motion Wright seconded Ball after lengthy discussion to put on July Regular City Council meeting agenda resolution to approve release of lien on Timber Ridge View developer, Braxton Neiman, upon payment of monies owed to city including Attorney and Engineer costs, and allow monies put into escrow account for the value of completion of developers punch list. Extensive discussion held by City Council members on restructuring Residential& Commercial Building;Permit fees. Motion Wright seconded Petersen to set Residential Single Family and Duplex Units at $250.00 combined for Water and Sewer hook on fees. Motion killed due to All — Nayes. Motion fails. Second motion by Ball seconded by Wright to set Residential Water and Sewer hook on fees at $225.00 for Single Family and $250.00 for Duplex Units. All- Ayes. Motion Petersen seconded Gericke to review and discuss Commercial Water and Sewer hook on fees at future City Council meeting. Mayor Phillips reported on progress on the Johnson County Secondary Roads Facility purchase by the City located south of Railroad St. Attorney Greenleaf explained that Board of Supervisors still need to finish with Public Hearing and anticipates completion of sale before July 1, 2008. Discussion held on revised Brown St proposal by LL Pelling. Motion Gericke seconded Wright to approve revised proposal for $5,121.60 after completion of drainage work by Grace Excavation. Ayes Ball, Bartels, Gericke, Wright. Nay— Petersen. Parking improvements for handicapped accessible parking in front of City Hall proposal by LL Pelling tabled. Motion Wright seconded Gericke to request three bids for concrete proposals. Gericke volunteered to obtain bids to be presented by July regular City Council meeting. Council members reviewed Planning and Zoning Future Land Use Plan recommendations presented by P&Z. Motion Wright seconded Petersen to send to Engineer to updates changes made by P&Z. Motion Wright seconded Petersen to table Nuisance Properties to future meeting. Discussion held on Engine Brake Ordinance. Attorney explained how other local communities are handling Engine Brakes. Motion Petersen seconded Wright to install No Engine Brake signs only in appropriate locations. Motion Wright seconded Petersen table all other ordinance items on agenda until future meeting. Update on TiffinFest celebration to be held on July 26, 2008. Council members discussed festival budget and details of event. Motion Wright seconded Gericke to approve-vendor for Kiddie Rides. Motion Wright seconded Bartels to finalize entertainment venue. Motion Bartels seconded Petersen to approve L&J Kitchens Alcohol License. Motion Gericke seconded Wright to approve annual cigarette licenses for Casey's, Morgan Services, Slim's, and The Depot Tiffin. Discussion held by Council members on enforcement measures for No Smoking Law on and after July 1, 2008. No extra enforcement measures to be taken at this time. Discussion held on recent vandalism at parks. Motion Wright seconded Gericke to approve Resolution 2008-13 required by Alliant Energy to install higher wattage security light at ballfields. Discussion held by members on°development of baseball field four. Petersen suggested organizing coaches to help complete dug-outs at field three and four. Motion Wright seconded Gericke to approve Petersen to pursue this action. Council discussion held on appreciation of Bowman Family donations to Tiffin ball fields. Motion Wright seconded Petersen to approve 2008-2009 Tiffin Fire Association 28E agreement. Motion Gericke seconded Wright to approve 2008-2009 28E agreement with Clear Creek Amana School District. Motion Wright seconded Gericke to approve 2008-2009 28E agreement with Johnson County Sheriff Department. Discussion held on future development of Tiffin Police Department. Motion Gericke seconded Petersen to approve 28E agreement with Johnson County Secondary Roads. All-Nayes. Motion fails. Second motion made by Wright seconded Gericke with recommendation of. Mayor to re-negotiate 28E agreement. Update on Coralville Building Inspector no action taken. Mayor has not received any additional information for the City of Coralville. Steve Smith, Johnson County Refuse, presented.request for increase in recycling and garbage stickers. Suggested increase of twenty five cents per sticker and fifty cents per each household for recycling. Smith presented suggestions for handling 2009 annual Citywide Cleanup Day. Smith presented new guidelines for weight limits of bags and garbage cans. Motion Wright seconded Gericke to approve suggested increases to Johnson County Refuse for recycling and stickers. Attorney and Smith discussed terms of new contract. Council members request discussion and approval of increases to residents on future City Council agenda to allow additional time to review .Discussion on Board vacancies: Motion Wright seconded Petersen to approve Jim Bartels to serve a six term on Library Board. Discussion held on Board of Adjustments and Community Fund. No action taken. Volunteers requested for TiffinFest. Council person Wright suggested that water and sewer inspections not be requested of Public Works on weekends. Mayor Phillips will convey information to Public Works. Motion Wright seconded Petersen to appoint Amy Shaull as temporary assistant city clerk and to continue searching for a replacement for Ben Watt, who has left the city due to other commitments. Motion Gericke seconded Wright to table action on Engineer soliciting bids for Villages Watermain Project. Motion Wright seconded Petersen to table action approving Mayor to secure financing for Villages Watermain Extension. Engineer report on progress to obtain easement from Songbird resident on storm sewer remediation. Council members tabled Annual Employee Evaluations to June 30, 2008 Special City Council meeting due to majority of employees involved in Emergency Preparedness. Mayor reported on information regarding Emergency Preparedness procedures. Mayor Phillips commended Chief Randy Morgan, Public Works Brett Mehmen, Brian Detert, Keith Detert, Anthony Walls, and the numerous volunteers for the hard work involved in preparing the city for any possible flood emergency. Motion Gericke seconded Petersen to adjourn at 9:35pm Submitted By: Ruth Demuth, City Clerk Attested by: Royce Phillips, Mayor Expenditures: 220.00 Action Services 494.30 Advanced Water Technology 642.23 Aero-Mod Inc. 4,147.22 Alliant 28,191.00 AW Welt Ambrisco 169.59 Best Buy 20.00 Betty Madden 349.61 Casey's General Store 197.91 City Tractor 364.14 Collection Services Center 908.94 Consumers Cooperative Society 2,090.00 DeNeve Enterprises 155.20 Feslers 142.45 Future Systems 1,650.00 Grace Excavation 38,722.50 Hart Frederick Consultants 915.85 HD Sypply Waterworks 2,385.78 HTM Sales Inc 23.46 I Wireless .1,454.00 IA Dept of Revenue 214.38 Iowa City Press Citizen 188,069.00 Iowa Finance Authority 60.30 Iowa One Call 592.35 Iowa Prison Industires 868.33 IPERS 3,084.00 Johnson County Refuse 1,564.01 Johnson county Refuse 2,340.00 Johnson County Sheriff Department 60.00 Kris Petersen 36.95 Lightedge Solutions 162.81 Linn Co. REC 496.37 LL Pelling Co. 755.67 Lowe's 4,368.50 Lynch, Greenleaf, & Michael 20.00 Mary Boyd Doehrmann 272.83 MidAmerican Energy Company 708.24 Mid-Land Equipment 698.45 Morgan's Service 155.00 Pace Supply 5.44 Patricia Etherington 33.84 Paul's Discount 5,977.56 Payroll Taxes 14,877.39 Payroll Wages 165.06 RB Small Engine 6,000.00 Red Ridge Entertainment 5,389.12 River Products Company Inc 20.00 Roger Janssen 96.25 Sa-So 312.81 South Slope Telephone 150.00 The Depot 2,750.00 Tiffin Fire Dept Assoc 501.28 Upbeat Inc 27,656.25 US Bank 188.49 US Cellular Corp. 155.16 Walmart 1,834.58 Wellmark 353,884.60 Expenditures 170,900.01 Receipts .• 4