HomeMy Public PortalAboutMinutes-08/06/2008 City of Tiffin
Joint City Council &
Planning and Zoning Commission Meeting
Wednesday August 6, 2008
6:30pm
Tiffin Fire Department Meeting Room
I. Call Meeting to Order
II. Roll Call of Members
II. Approval of Agenda
III. Approval of Planning and Zoning July 2, 2008 Minutes
IV. Old Business
A. Future Land Use Plan
B. Villages Covenant Designs
C. Other
V. New Business
A. Hwy 6 Underpass
B. Other
VI. Adjournment
(Subject to Approval)
•
City of Tiffin
Joint Planning & Zoning Commission and City Council Meeting
August 6, 2008
Tiffin Fire Department Meeting Room
Mayor Royce Phillips called joint Planning and Zoning Commission and City Council meeting
to order at 6:39pm.
Roll call of member present, Planning And Zoning Commission members present:
Steve Berner, Shawna Colvin, and Jim Schmidt, absent Melvin Reeve and Stephanie Surine.
City council members present: Chris Ball, Mark Petersen, and John Wright, absent Jim
Bartels and Mike Gericke.
Motion Wright seconded by Petersen to approve Agenda as printed with allowance for
change under old business when Darryl Dodd, Website volunteer became available for
demonstration. All following actions approved by all ayes unless so indicated otherwise.
Motion Colvin seconded by Schmidt to approve Planning and Zoning minutes from July 2,
2008 meeting with the exception to clarify the sentence-referring to dirt and concrete
dumpsites on undeveloped building sites within a subdivision.
Old Business:
Mayor phillips explained to members the reasoning for holding joint meeting, so both
Commission members and Council members could review and discuss progress on the
updating of the Future Land Use Plan. Maps with latest updates were available for review.
Discussion followed on appropriateness of planned areas and future infrastructure
development. Questions were raised and discussion followed on need for future cemetery
development. Suggestions made to investigate further for future cemetery needs.
Planning and Zoning members recommended the accompanying text be updated to further
define the changes to the previous Land Use Plan. Commission recommended contact with
Eastern Iowa Council of Governments to assist with updates.
Mayor Phillips explained to Commission and City Council the process involved in approving
recommended changes to Future Land Use Plan, which involves amending the current 2007
Zoning Ordinance. Motion by Petersen seconded by Ball to approve P&Z recommendations
with appropriate changes to accompanying text and to place on August 13, 2008 regular City
Council meeting Agenda to begin process involving amendment to 2007 Zoning Ordinance. -
Discussion followed on Villages Covenant Agreement and Design Standards. Suggestions
made to require uniformity of building appearances, lighting, and sidewalks within
subdivision. Documentation reviewed by members for conformity, of subdivision design
standards to fit City of Tiffin Design Standards. Members discussed terms of developers
agreement which already requires all building sites to be presented for approval prior to
issuance of building permit to ensure conformity. Members felt no formal approval was
necessary on Villages Covenant Agreement and Design Standards.
Discussion followed on proposed Deer View Basketball Court and Park. Members discussed
need for a full size court versus smaller court. Members will further discuss Mark Portwood's
proposed changes for Park area when developer submits to Planning & Zoning Commission
and City Council. .
• Discussion held by members on future Park development in Woodfield Ridge. Members feel
current proposed park area not suitable for Park development. Members discussed
alternative solutions to obtain adequate park development within Woodfield Ridge. Question
raised on public access sidewalks on western side of development and placement of trees
along Roberts Ferry Rd. Final plat and developer's agreement on Woodfield Ridge will need
to be further reviewed.
Questions were raised on maintenance of undeveloped building sites within City and
occupancy of unfinished homes. Members discussed the responsibility of monitoring
compliance issues within the City. Mayor Phillips reported that discussion and approval of a
Building Official was on the regular City Council agenda for August 13, 2008. This approval
would help the city better monitor these issues.
New Business:
Hwy 6 Underpass discussion held regarding safe passage of pedestrian,traffic under Hwy 6
near Clear Creek Amana Schools. Members discussed continuing need for safety of students
and members of the public crossing Hwy 6. Members expressed desire to put in the structure
during the 2009 Hwy 6 widening project. City Council member Petersen volunteered to
approach School Board for support of Underpass.
Motion made by Schmidt seconded by Colvin to adjourn Planning and Zoning Commission
and motion by Wright and seconded by:Petersen for adjournment of City Council meeting at
7:38pm.
By: Ruth Demuth, City Clerk
Attested by: Royce Phillips, Mayor
Vv