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HomeMy Public PortalAboutMinutes-10/08/2008 City of Tiffin Regular City Council Meeting October 8, 2008 Tiffin Fire Department Meeting Room 6:30pm I. Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum V. Approval of Minutes A. September 10, 2008 VI. Approval of Receipts and Expenditures VII. Old Business A. 2008 Water Main Extension Phase Two 11]Bid Letting F esolution•2008-25 Z. Public Hearing Resolution 2008-26 B. Songbird Drainage Remediation Approval of Bid 'C. Timber Ridge View Scratch forBraxton_F DjOrdinance 2008-293 Amendment to Peddler'and Solicitors Ordinance 1979-85 Third ,Readina Ordinance 2008-294 Establishing a Building Inspection Board of Appeal-bSecdi d ea !i g F. Ordinance 2008-295 Repealing Ordinance Nos 1979-80 and 1984-125 and 1985-136 Establishing Regulations For the Control of All Animals Within the City and Prescribing a Procedure For Disposition of Dangerous and Vicious Animals-;FiE s Reading G. Ordinance 2008-296 Establishing Additional Parking Regulations-��rst _ea�in'g H. Projects: 1.Ireland Avenue Extension � � G 2. Hwy 6 Widening Project—Resolution 2008-27, a. Set Bid Letting Date b. 28E Agreement with Clear Creek Amana School District on Concrete Tunnel 3. Roberts Ferry Rd- Hwy 6 to Goldfinch Improvements I. Occupancy Limits Residential and Commercial Buildings-Same as Ordinance 2008-297 J.South Slope Water Main Damage K.Clear Creek Mobile Home Park Delinquent Utility Account VIII_. New Business A. Approve Deputy City Clerk B. Landscaping on New Residential Lots C. Vandalism D. New Alcohol License Slim's E. Utility Work Permits in City F. Approval of Contract with Eastern Central Iowa Council of Governments to Update Comprehensive Land Use Plan G. Resolution 2008-24 Alliant Energy StreetLights RollingHills Phase'Four-Scratch mot Ready �� . .,., . . H. Day Care Facili y_ n R_1_Zoning_Scratc 'Per Mar I. Sewer Stubs on Multiple Residential Lots J. Erosion Control K. ,ordinance,2008-297 Amendment to Zoning Ordinance 2007-287-First 2eadind L. No Parking Signs on Railroad Street M_ . City Maintenance Facility Improvements 1. Sewer 2. Security Lights .3. Heating Systems IX . Discuss Vacancies X. Reports A. Committees 1. Parks, Recreation, Festivals, and Tourism 2. Strategic Planning 3. Budgeting 4. Personnel/Compensation 5. Economic Development B. Attorney C. Engineer D. Public Works E. City Clerk F. Mayor XI. Adjournment (Subject to Approval) City of Tiffin Regular City Council Meeting October 8, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called the meeting to order at 6:30pm. Roll call of City Council members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and John Wright. Also present Attorney Steve Greenleaf, City Engineer Mike Hart, Public Works Brett Mehmen, Building Inspector Ed Johnson, City Clerk Ruth Demuth. Approval of Agenda as printed motion Wright seconded by Gericke. All following actions approved by all Ayes unless so noted. Community Forum: Snowdrifters Snowmobile Club members requesting a designation to use the edge of Jasper Ave as well as portions of the west ditch as a snowmobile route. Members asking to place snowmobile route signs to designate route for safe passage. Council members asked representatives to instruct Snowmobile Club members to follow safety guidelines and if complaints continue Council members will revisit topic. Nicholas Harder, Eagle Scout candidate from Troop 24, District Red Cedar, presented his proposed project for Fire Station Park improvements. Project is proposed for Saturday, November 8, 2008 from 7:00am to 4:00pm. Volunteers needed to help with project. Steve Federspiel, new owner of Slim's, requested approval of Alcohol License. Council members Discussed need to install a secure fence around outdoor facilities, implement better security measures during outdoor events, parking issues, and snow removal on Third Street. Motion Wright seconded by Bartels to approve minutes of September 10, 2008 regular City Council meeting. Motion Wright seconded by Gericke to approve receipts and expenditures. Motion Gericke seconded by Wright to open Public Hearing for discussion on the Watermain Extension Phase Two to extend south toward Villages development. Motion Wright seconded by Petersen to close Public Hearing. Motion Bartels seconded by Wright to approve Resolution 2008-25 Adopting Plans, Specifications, and form of Contract for the 2008 Watermain Extension Project. Council members approved Engineer Hart to open and read Bids submitted by Bidders and Attorney Greenleaf to review and approve Bid Bonds. Project contained Base Bid and Alternate Bid. Ten Bidders submitted bids on Project. Pending upon approval low bidder was Summers Enterprises, Inc. of Masonville, Iowa at base bid$301, 393.84 and alternate bid $274,414.00 City Council will review bids and determine award of Project at regular City Council meeting November 12, 2008. Motion Wright seconded by Petersen to approve award of Songbird Drainage Remediation to low bidder, Chad Freeman C onstruction for $15,169.00. Work to begin immediately. Ayes: Ball, Bartels, Petersen, Wright. Abstain: Gericke. Discussion of Timber Ridge View requested to be withdrawn from Agenda by Clair Mekota representing Timber Ridge View subdivision. Motion Wright seconded by Petersen to read Ordinance 2008-293 An Ordinance Amending Ordinance No. 1979- 85 By Increasing The Bond Amount and Amending Penalty Provisions, to read by title only. Wright introduced Ordinance 2008-293 seconded by Gericke and moved that Ordinance 2008-293 be given its third and last reading. Five members present and having voted Aye, Mayor Phillips declared motion carried and Ordinance was passed and adopted. Motion Wright seconded by Gericke to read by title only Ordinance 2008-294,An Ordinance Establishing a Building Inspection Board of Appeals.Wright introduced Ordinance 2008-294 for second reading seconded by Petersen. Five members present and having voted Aye, Mayor Phillips declared motion carried and Ordinance be placed on November 12, 2008 regular City Council meeting for final passage. Attorney Greenleaf presented revised Ordinance 2008-295, Ordinance Repealing Ordinances Nos 1979-80 and 1984-125 and 1985-136 Establishing Regulations For the Control of All Animals Within the City and Prescribing a Procedure For Disposition of Dangerous and Vicious Animals. Wright introduced Ordinance 2008-295 for first reading seconded by Gericke. Council members discussed revisions to Ordinance. Ayes: Ball, Bartels, Gericke, Wright. Nayes: Petersen. Four members having approved first reading, Mayor Phillips declared motion carried and placed second reading on regular City Council meeting for November 12, 2008. Ordinance 2008-296 Establishing Additional Parking Regulations Within the Corporate Limits of the City of Tiffin, Iowa introduced by Wright seconded by Ball for first reading. Council members discussed changes. Members requested Attorney to revise language. Ayes: None Nayes: Ball, Bartels, Gericke, Petersen, Wright. Five members having voted naye, Mayor Phillips declared motion failed and Attorney instructed to revise and present revised Ordinance 2008-296 at regular City council meeting November 12, 2008. Attorney Greenleaf update City Council members that purchase offers have been prepared for property owners. Land exchange agreement with Clear Creek Amana School District still not received from School District. School District needs to hold Public Hearing to finalized exchange. • • Mayor Phillips and Attorney Greenleaf will proceed with contacting property owners. Motion Wright seconded Gericke to approve Resolution 2008-27 SETTING THE DATE FOR THE PUBLIC HEARING AND LETTING OF THE U.S. HIGHWAY#6 IMPROVEMENTS PROJECT-A JOINT PROJECT BETWEEN THE CITY OF TIFFIN, IOWA AND THE DEPARTMENT OF TRANSPORTATION WITHIN THE CITY LIMITS OF TIFFIN, IOWA. Five members voting Aye Mayor Phillips set Public Hearing and Bid Letting for the Hwy 6 Widening Project for the regular City Council meeting for November 12, 2008. Attorney Greenleaf was notified and in contact with School District's Attorney regarding School District's requested language changes to 28E Agreement with Clear Creek Amana School District on Concrete Tunnel under Hwy 6. Mayor Phillips will contact Superintendent Vincent on progress of agreement. Motion Wright seconded by Ball to approve Engineer Hart to begin preliminary designs for Roberts Ferry Rd Improvements from Hwy 6 to Goldfinch Dr. Council members discussed continuing need and setting time table for improvements. Motion Wright introduced and seconded by Petersen Ordinance 2008-297 Amending Zoning Ordinance No 2007- 287 By Establishing a Limit to the Number of Permanent Inhabitants of a Dwelling Located in any Residential Zone and in C-1 B Zones, for first reading. Council members discussed habitant limits set at three persons per bedroom. Ayes: Ball, Petersen, Wright. Nayes: Bartels, Gericke. Three members approved first reading, Mayor Phillips declared first reading approved and place on regular City Council meeting for November 12, 2008 for second reading. Attorney Greenleaf informed Council members that a Public Hearing on Zoning Ordinance change must be held before second reading and must also be placed on Planning and Zoning Commission for recommendation. Motion Wright seconded by Petersen to set Public Hearing at regular City Council meeting on November 12, 2008. Motion Ball seconded Petersen to further discuss Ordinance 2008-297 at City Council Work Session October 13, 2008. Mayor Phillips reported on meeting with South Slope regarding water main damage repairs on Roberts Ferry Rd. Reconstruction Project. Agreement made to accept payment for$3690.50 from South Slope. Discussion held on delinquent utility account at Clear Creek Mobile Home Park until Mayor Phillips able to communicate with owner and manager of Park. Motion Wright and seconded by Petersen to approve appointment of Deputy City Clerk Caroline Koon at rate of $15.00 per hour for 35 to 38 hours per week. Discussion held by Council members on landscaping of residential lots. Motion Wright seconded Petersen to place further discussion of landscaping completion requirements on new residential lots for Council Work Session on October 13, 2008. Discussion held by Council members on recent vandalism in several locations within city. Reported that Johnson County Sheriffs Department progressing with investigation of responsible individuals. Council members concerned of damage caused by vandalism to public and private property and suggest that legal action be enforced to full extent and require to assist in cleaning up damage. ` Motion Bartels seconded by Petersen for approval of Alcohol License for Steve Federspiel, new`owner of Slim's. Federspiel suggested possible donation of tournament proceeds to service organization in future., Discussion held on Utility Work Permits in City Right of Ways and on private property. Motion Petersen seconded by Wright to request Attorney Greenleaf to research and provide information on topic at November 12, 2008 regular City Council meeting. Motion Wright seconded by Bartels to approve contract with Eastern Central Iowa Council of Government to update Future Comprehensive Land Use.Plan at cost not to exceed $5029.00 for Project. • Approval of Resolution with Alliarit Energy for one additional street light in Rolling Hills Estates Phase Four tabled until November 12, 2008 regular City Council meeting. Councilperson Petersen and Gericke introduced concerns for the current zoning for new day care facilities in residential zoned developments. Council Petersen suggested further discussion at October 13, 2008 Council Work Session. Attorney Greenleaf will review state requirements for day care facilities. Extensive discussion held by Council members regarding sewer stubs to multiple residential lots. Public Works Director Brett Mehmen explained problems existing in developments. Council members questioned Engineer Hart on possible future problems and if,installed sewer stubs were in compliance with Design Standards. Council members directed Building Inspector Ed Johnson and Public Works Mehmen to stop work on buildings until issue resolved. Discussion held on enforcing Erosion Control Plans on new residential lots during Construction. Brought to attention of City that enforcement to comply with Erosion Control of Design Standards not being monitored adequately. Lack of monitoring causing excessive dirt in streets in new developments and silting'in of ponds. Council members recommended Attorney Greenleaf to research and provide to City Council updated information on Erosion control at November 12, 2008 regular Council meeting. John Wright left meeting at 9:08pm. Discussion held on Parking Restrictions on Railroad St near City Park and Main St corner. Complaints received regarding congestion of vehicles parked for long term. Council members requested Public Works to order additional signs to restrict parking. Attorney Greenleaf will add restrictions to previously discussed Parking Ordinance. Public Works reported on needed improvements to Maintenance Facility regarding sewer, security lighting, and heating for building. Bid presented for Council review for Salt and Sand Facility. Council members discussed type of facility and materials need for construction of facility. Three bids requested for review for further discussion requested for October 13, 2008 Council Work Session. Mayor Phillips reported that two individuals have expressed interest as representative for the City on Emergency Management. He will visit with the candidates. Attorney Greenleaf reviewed progress of lawsuit with owner of Timber Ridge View. Attorney will also contact citizen regarding chickens housed in older part of Tiffin. Current zoning does not allow livestock in that area. Engineer Hart reported on progress of obtaining easements for future Trail development. Engineer updated Council members on Villages. Reported that Pilot Travel Center, due to poor economics, will not build in Villages. Developer still actively seeking commercial entities to build in Villages. Motion Ball seconded by Petersen for adjournment at 9:45pm. Submitted by: Ruth Demuth, City Clerk Attest to: Royce Phillips, Mayor Receipts: 367,845.61 Expenditures: 80.00 Action Services 130.00 Action Sewer& Septic Service 825.00 Action Sewer& Septic Service 1,409.71 Advanced Water Technology 167.40 Aero Rental 5,932.17 Alliant Energy 101.24 Andrew Juhl 3,013.95 Cargill Inc 3,125.00 Clear Creek Amana Schools 242.76 Collection Services Center 159.00 Consumers Cooperative Society 30,691.11 D.J. Gongol &Associates 6,028.10 De Lage Landen Public 332.10 Delta Dental 4,670.00 DeNeve Enterprises 97.00 Energy Products 2,900.00 Energy Sales 23.28 Fastenal Co. 150.00 FBN Communications 5,640.00 Frontier Homes 115.30 Future Systems Inc 25,628.75 Hart-Frederick Consultants 23,175.72 Hart-Frederick Consultants 8,612.00 Hydro-View 23.24 I wireless 1,302.00 la Dept of Revenue 267.97 Iowa City Press Citizen 22.50 Iowa One Call 193.05 Iowa Prison Industries 1,426.84 I PERS 2,925.00 Johnson Co Sheriff Department 4,068.00 Johnson County Council of Governments 50.00 Johnson County Extension Office 151.00 Johnson County Recorder 15.00 Johnson County Refuse 229.00 Keystone Lab 60.00 Kris Petersen 36.95 Lightedge Solutions 114.51 Linn Co REC 50.00 Linn County Conservation • 1,543.00 Lowe's 3,481.00 Lynch Greenleaf& Michael 1,601.13 Menards 42.22 MidAmerican Energy Company 3,771.07 Mississippi Valley Pump Inc. 4,154.68 Payroll Taxes 10,784.82 Payroll Wages 1,540.00 PC Construction 280.29 RAGEGRAFIX 540.80 River Products 51.66 Sa-So 45.50 Shazam, Inc. 322.48 South Slope Coop Telephone 138.47 Staples 504.86 The Sled Shed 6,083.33 Tiffin Fire Department 61,629.16 US Bank NA 186.08 US Cellular 2,260.30 Wellmark 1,350.00 Your Home Doctor 119.25 Zephyr Copies and Design 234,614.75 September Expenditures (0 11 .