HomeMy Public PortalAboutMinutes-10/08/2008 City of Tiffin
Regular City Council Meeting
October 8, 2008
Tiffin Fire Department Meeting Room
6:30pm
I. Call to Order
II. Roll Call of Council Members
III. Approval of Agenda
IV. Community Forum
V. Approval of Minutes
A. September 10, 2008
VI. Approval of Receipts and Expenditures
VII. Old Business
A. 2008 Water Main Extension Phase Two
11]Bid Letting F esolution•2008-25
Z. Public Hearing Resolution 2008-26
B. Songbird Drainage Remediation Approval of Bid
'C. Timber Ridge View Scratch forBraxton_F
DjOrdinance 2008-293 Amendment to Peddler'and Solicitors Ordinance 1979-85 Third
,Readina
Ordinance 2008-294 Establishing a Building Inspection Board of Appeal-bSecdi d
ea !i g
F. Ordinance 2008-295 Repealing Ordinance Nos 1979-80 and 1984-125 and 1985-136
Establishing Regulations For the Control of All Animals Within the City and Prescribing
a Procedure For Disposition of Dangerous and Vicious Animals-;FiE s Reading
G. Ordinance 2008-296 Establishing Additional Parking Regulations-��rst _ea�in'g
H. Projects:
1.Ireland Avenue Extension
� � G
2. Hwy 6 Widening Project—Resolution 2008-27,
a. Set Bid Letting Date
b. 28E Agreement with Clear Creek Amana School District on Concrete Tunnel
3. Roberts Ferry Rd- Hwy 6 to Goldfinch Improvements
I. Occupancy Limits Residential and Commercial Buildings-Same as Ordinance 2008-297
J.South Slope Water Main Damage
K.Clear Creek Mobile Home Park Delinquent Utility Account
VIII_. New Business
A. Approve Deputy City Clerk
B. Landscaping on New Residential Lots
C. Vandalism
D. New Alcohol License Slim's
E. Utility Work Permits in City
F. Approval of Contract with Eastern Central Iowa Council of Governments to Update
Comprehensive Land Use Plan
G. Resolution 2008-24 Alliant Energy StreetLights RollingHills Phase'Four-Scratch mot
Ready �� . .,., . .
H. Day Care Facili y_ n R_1_Zoning_Scratc 'Per Mar
I. Sewer Stubs on Multiple Residential Lots
J. Erosion Control
K. ,ordinance,2008-297 Amendment to Zoning Ordinance 2007-287-First 2eadind
L. No Parking Signs on Railroad Street
M_ . City Maintenance Facility Improvements
1. Sewer
2. Security Lights
.3. Heating Systems
IX . Discuss Vacancies
X. Reports
A. Committees
1. Parks, Recreation, Festivals, and Tourism
2. Strategic Planning
3. Budgeting
4. Personnel/Compensation
5. Economic Development
B. Attorney
C. Engineer
D. Public Works
E. City Clerk
F. Mayor
XI. Adjournment
(Subject to Approval)
City of Tiffin
Regular City Council Meeting
October 8, 2008
Tiffin Fire Department Meeting Room
Mayor Royce Phillips called the meeting to order at 6:30pm.
Roll call of City Council members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and John Wright.
Also present Attorney Steve Greenleaf, City Engineer Mike Hart, Public Works Brett Mehmen, Building Inspector
Ed Johnson, City Clerk Ruth Demuth.
Approval of Agenda as printed motion Wright seconded by Gericke. All following actions approved by all Ayes
unless so noted.
Community Forum:
Snowdrifters Snowmobile Club members requesting a designation to use the edge of Jasper Ave as well as
portions of the west ditch as a snowmobile route. Members asking to place snowmobile route signs to designate
route for safe passage. Council members asked representatives to instruct Snowmobile Club members to follow
safety guidelines and if complaints continue Council members will revisit topic.
Nicholas Harder, Eagle Scout candidate from Troop 24, District Red Cedar, presented his proposed project for Fire
Station Park improvements. Project is proposed for Saturday, November 8, 2008 from 7:00am to 4:00pm.
Volunteers needed to help with project.
Steve Federspiel, new owner of Slim's, requested approval of Alcohol License. Council members
Discussed need to install a secure fence around outdoor facilities, implement better security
measures during outdoor events, parking issues, and snow removal on Third Street.
Motion Wright seconded by Bartels to approve minutes of September 10, 2008 regular City Council meeting.
Motion Wright seconded by Gericke to approve receipts and expenditures.
Motion Gericke seconded by Wright to open Public Hearing for discussion on the Watermain Extension Phase Two
to extend south toward Villages development. Motion Wright seconded by Petersen to close Public Hearing.
Motion Bartels seconded by Wright to approve Resolution 2008-25 Adopting Plans, Specifications, and form of
Contract for the 2008 Watermain Extension Project.
Council members approved Engineer Hart to open and read Bids submitted by Bidders and Attorney Greenleaf to
review and approve Bid Bonds. Project contained Base Bid and Alternate Bid. Ten Bidders submitted bids on
Project. Pending upon approval low bidder was Summers Enterprises, Inc. of Masonville, Iowa at base bid$301,
393.84 and alternate bid $274,414.00 City Council will review bids and determine award of Project at regular City
Council meeting November 12, 2008.
Motion Wright seconded by Petersen to approve award of Songbird Drainage Remediation to low bidder, Chad
Freeman C onstruction for $15,169.00. Work to begin immediately. Ayes: Ball, Bartels, Petersen, Wright. Abstain:
Gericke.
Discussion of Timber Ridge View requested to be withdrawn from Agenda by Clair Mekota representing Timber
Ridge View subdivision.
Motion Wright seconded by Petersen to read Ordinance 2008-293 An Ordinance Amending Ordinance No. 1979-
85 By Increasing The Bond Amount and Amending Penalty Provisions, to read by title only. Wright introduced
Ordinance 2008-293 seconded by Gericke and moved that Ordinance 2008-293 be given its third and last reading.
Five members present and having voted Aye, Mayor Phillips declared motion carried and Ordinance was passed
and adopted.
Motion Wright seconded by Gericke to read by title only Ordinance 2008-294,An Ordinance Establishing a
Building Inspection Board of Appeals.Wright introduced Ordinance 2008-294 for second reading seconded by
Petersen. Five members present and having voted Aye, Mayor Phillips declared motion carried and Ordinance be
placed on November 12, 2008 regular City Council meeting for final passage.
Attorney Greenleaf presented revised Ordinance 2008-295, Ordinance Repealing Ordinances Nos 1979-80 and
1984-125 and 1985-136 Establishing Regulations For the Control of All Animals Within the City and Prescribing a
Procedure For Disposition of Dangerous and Vicious Animals. Wright introduced Ordinance 2008-295 for first
reading seconded by Gericke. Council members discussed revisions to Ordinance. Ayes: Ball, Bartels, Gericke,
Wright. Nayes: Petersen. Four members having approved first reading, Mayor Phillips declared motion carried and
placed second reading on regular City Council meeting for November 12, 2008.
Ordinance 2008-296 Establishing Additional Parking Regulations Within the Corporate Limits of the City of Tiffin,
Iowa introduced by Wright seconded by Ball for first reading. Council members discussed changes. Members
requested Attorney to revise language. Ayes: None Nayes: Ball, Bartels, Gericke, Petersen, Wright.
Five members having voted naye, Mayor Phillips declared motion failed and Attorney instructed to revise and
present revised Ordinance 2008-296 at regular City council meeting November 12, 2008.
Attorney Greenleaf update City Council members that purchase offers have been prepared for property owners.
Land exchange agreement with Clear Creek Amana School District still not received from School District. School
District needs to hold Public Hearing to finalized exchange.
• •
Mayor Phillips and Attorney Greenleaf will proceed with contacting property owners.
Motion Wright seconded Gericke to approve Resolution 2008-27 SETTING THE DATE FOR THE PUBLIC
HEARING AND LETTING OF THE U.S. HIGHWAY#6 IMPROVEMENTS PROJECT-A JOINT PROJECT
BETWEEN THE CITY OF TIFFIN, IOWA AND THE DEPARTMENT OF TRANSPORTATION WITHIN THE CITY
LIMITS OF TIFFIN, IOWA. Five members voting Aye Mayor Phillips set Public Hearing and Bid Letting for the Hwy
6 Widening Project for the regular City Council meeting for November 12, 2008.
Attorney Greenleaf was notified and in contact with School District's Attorney regarding School District's requested
language changes to 28E Agreement with Clear Creek Amana School District on Concrete Tunnel under Hwy 6.
Mayor Phillips will contact Superintendent Vincent on progress of agreement.
Motion Wright seconded by Ball to approve Engineer Hart to begin preliminary designs for Roberts Ferry Rd
Improvements from Hwy 6 to Goldfinch Dr. Council members discussed continuing need and setting time table for
improvements.
Motion Wright introduced and seconded by Petersen Ordinance 2008-297 Amending Zoning Ordinance No 2007-
287 By Establishing a Limit to the Number of Permanent Inhabitants of a Dwelling Located in any Residential Zone
and in C-1 B Zones, for first reading. Council members discussed habitant limits set at three persons per bedroom.
Ayes: Ball, Petersen, Wright. Nayes: Bartels, Gericke. Three members approved first reading, Mayor Phillips
declared first reading approved and place on regular City Council meeting for November 12, 2008 for second
reading.
Attorney Greenleaf informed Council members that a Public Hearing on Zoning Ordinance change must be held
before second reading and must also be placed on Planning and Zoning Commission for recommendation. Motion
Wright seconded by Petersen to set Public Hearing at regular City Council meeting on November 12, 2008. Motion
Ball seconded Petersen to further discuss Ordinance 2008-297 at City Council Work Session October 13, 2008.
Mayor Phillips reported on meeting with South Slope regarding water main damage repairs on Roberts Ferry Rd.
Reconstruction Project. Agreement made to accept payment for$3690.50 from South Slope.
Discussion held on delinquent utility account at Clear Creek Mobile Home Park until Mayor Phillips able to
communicate with owner and manager of Park.
Motion Wright and seconded by Petersen to approve appointment of Deputy City Clerk Caroline Koon at rate of
$15.00 per hour for 35 to 38 hours per week.
Discussion held by Council members on landscaping of residential lots. Motion Wright seconded Petersen to place
further discussion of landscaping completion requirements on new residential lots for Council Work Session on
October 13, 2008.
Discussion held by Council members on recent vandalism in several locations within city. Reported that Johnson
County Sheriffs Department progressing with investigation of responsible individuals. Council members concerned
of damage caused by vandalism to public and private property and suggest that legal action be enforced to full
extent and require to assist in cleaning up damage. `
Motion Bartels seconded by Petersen for approval of Alcohol License for Steve Federspiel, new`owner of Slim's.
Federspiel suggested possible donation of tournament proceeds to service organization in future.,
Discussion held on Utility Work Permits in City Right of Ways and on private property. Motion Petersen seconded
by Wright to request Attorney Greenleaf to research and provide information on topic at November 12, 2008 regular
City Council meeting.
Motion Wright seconded by Bartels to approve contract with Eastern Central Iowa Council of Government to update
Future Comprehensive Land Use.Plan at cost not to exceed $5029.00 for Project.
•
Approval of Resolution with Alliarit Energy for one additional street light in Rolling Hills Estates Phase Four tabled
until November 12, 2008 regular City Council meeting.
Councilperson Petersen and Gericke introduced concerns for the current zoning for new day care facilities in
residential zoned developments. Council Petersen suggested further discussion at October 13, 2008 Council Work
Session. Attorney Greenleaf will review state requirements for day care facilities.
Extensive discussion held by Council members regarding sewer stubs to multiple residential lots. Public Works
Director Brett Mehmen explained problems existing in developments. Council members questioned Engineer Hart
on possible future problems and if,installed sewer stubs were in compliance with Design Standards. Council
members directed Building Inspector Ed Johnson and Public Works Mehmen to stop work on buildings until issue
resolved.
Discussion held on enforcing Erosion Control Plans on new residential lots during Construction. Brought to attention
of City that enforcement to comply with Erosion Control of Design Standards not being monitored adequately. Lack
of monitoring causing excessive dirt in streets in new developments and silting'in of ponds. Council members
recommended Attorney Greenleaf to research and provide to City Council updated information on Erosion control
at November 12, 2008 regular Council meeting.
John Wright left meeting at 9:08pm.
Discussion held on Parking Restrictions on Railroad St near City Park and Main St corner. Complaints received
regarding congestion of vehicles parked for long term. Council members requested Public Works to order
additional signs to restrict parking. Attorney Greenleaf will add restrictions to previously discussed Parking
Ordinance.
Public Works reported on needed improvements to Maintenance Facility regarding sewer, security lighting, and
heating for building. Bid presented for Council review for Salt and Sand Facility. Council members discussed type
of facility and materials need for construction of facility. Three bids requested for review for further discussion
requested for October 13, 2008 Council Work Session.
Mayor Phillips reported that two individuals have expressed interest as representative for the City on Emergency
Management. He will visit with the candidates.
Attorney Greenleaf reviewed progress of lawsuit with owner of Timber Ridge View. Attorney will also contact
citizen regarding chickens housed in older part of Tiffin. Current zoning does not allow livestock in that area.
Engineer Hart reported on progress of obtaining easements for future Trail development. Engineer updated
Council members on Villages. Reported that Pilot Travel Center, due to poor economics, will not build in Villages.
Developer still actively seeking commercial entities to build in Villages.
Motion Ball seconded by Petersen for adjournment at 9:45pm.
Submitted by: Ruth Demuth, City Clerk
Attest to: Royce Phillips, Mayor
Receipts: 367,845.61
Expenditures:
80.00 Action Services
130.00 Action Sewer& Septic Service
825.00 Action Sewer& Septic Service
1,409.71 Advanced Water Technology
167.40 Aero Rental
5,932.17 Alliant Energy
101.24 Andrew Juhl
3,013.95 Cargill Inc
3,125.00 Clear Creek Amana Schools
242.76 Collection Services Center
159.00 Consumers Cooperative Society
30,691.11 D.J. Gongol &Associates
6,028.10 De Lage Landen Public
332.10 Delta Dental
4,670.00 DeNeve Enterprises
97.00 Energy Products
2,900.00 Energy Sales
23.28 Fastenal Co.
150.00 FBN Communications
5,640.00 Frontier Homes
115.30 Future Systems Inc
25,628.75 Hart-Frederick Consultants
23,175.72 Hart-Frederick Consultants
8,612.00 Hydro-View
23.24 I wireless
1,302.00 la Dept of Revenue
267.97 Iowa City Press Citizen
22.50 Iowa One Call
193.05 Iowa Prison Industries
1,426.84 I PERS
2,925.00 Johnson Co Sheriff Department
4,068.00 Johnson County Council of Governments
50.00 Johnson County Extension Office
151.00 Johnson County Recorder
15.00 Johnson County Refuse
229.00 Keystone Lab
60.00 Kris Petersen
36.95 Lightedge Solutions
114.51 Linn Co REC
50.00 Linn County Conservation
•
1,543.00 Lowe's
3,481.00 Lynch Greenleaf& Michael
1,601.13 Menards
42.22 MidAmerican Energy Company
3,771.07 Mississippi Valley Pump Inc.
4,154.68 Payroll Taxes
10,784.82 Payroll Wages
1,540.00 PC Construction
280.29 RAGEGRAFIX
540.80 River Products
51.66 Sa-So
45.50 Shazam, Inc.
322.48 South Slope Coop Telephone
138.47 Staples
504.86 The Sled Shed
6,083.33 Tiffin Fire Department
61,629.16 US Bank NA
186.08 US Cellular
2,260.30 Wellmark
1,350.00 Your Home Doctor
119.25 Zephyr Copies and Design
234,614.75 September Expenditures
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