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HomeMy Public PortalAboutMinutes-11/12/2008 . City of Tiffin Regular City Council Meeting November 12, 2008 Tiffin Fire Department Meeting Room 6:30pm I. Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. Ned Allen Fence B. V. Approval of Minutes A. October 8, 2008 B. October 13, 2008 VI. Approval of Receipts and Expenditures VII. Old Business A. HWY 6 Widening Project 1. Resolution 2008-28 Approve Plans, Specifications, and Form of Contract 2. Accept and Open Sealed Bids • 3. Review Bids 4. Public Hearing for Hwy 6 Widening Project 5. Award Contract Resolution 2008-29 B. Resolution 2008-26 Award Contract on 2008 Watermain Extension Phase Two C. Update on Progress with Delinquent Utility Account Clear Creek Mobile Home Park D. Update on Progress on Comprehensive Planning Guide E. Project Updates 1. Ireland Avenue Extension Project a. Environmental Study b. Finalize Design Plan c. Title for School Project d. Sell houses at north end of Project e. Purchasing property at south end of Project 2. Roberts Ferry Rd South-end Project a. Design Work b. Right of Way Purchases 3. Trail to Jasper and East Resolution 2008-32 4. Recreation Center Project a. Start Decision/Planning Process b. Set Timeline • F. Ordinance Updates 1. Building Inspection Board of Appeals—Ordinance 2008-294 Third Reading 2. Animal Ordinance 2008-295 Second Reading 3. Parking Regulations—Ordinance 2008-296 Revised First Reading 4. Occupancy Limits—Ordinance 2008-297 Second Reading 5. Day Care Facilities a. Planning &Zoning Recommendation 6. Landscaping Completion 7. Utility Permits a. Planning &Zoning Recommendation • Page two: City Council Agenda November 12, 2008 8. Erosion control a. Planning &Zoning Recommendation G. Songbird Drainage Mediation H. Rental House 301 W. Marengo Rd I. Halloween Decorating Contest J. Christmas Decorating Contest— Set Date and Judging Committee K. Santa at the Fire Station L. Farming on City Land M. Playground Improvements at City Hall & Fire Station N. Salt and Sand Facility VIII. New Business A. Streetlight Resolutions 1. NW Corner Rolling Hills Cr and Iris Ave Resolution 2008-30 2. 201 Railroad St. Resolution 2008-31 B. Skateboarding & Loitering at Car Wash C. Lilac St Parking D. Woodfield Ridge Park Area E. Comprehensive Trail Plan F. Committee Vacancies 1. Board of Adjustments 2. Community Fund 3. TiffinFest Committee IX. Reports A. Committees 1. Parks, Recreation, Festivals, and Tourism 2. Strategic Planning 3. Budgeting 4. Personnel/Compensation 5. Economic Development B. Attorney 1. Timber Ridge Estates 2. 28E Agreements with School District C. Engineer D. Public Works 1. Fence E. City Clerk 1. Copier F. Mayor 1. Training Session November17, 2008 2. Budget Seminars in early December 2008 3. Iowa Department of Transportation Updates X. Adjournment i- (Subject to Approval) City of Tiffin Regular City Council Meeting November 12, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called the meeting to order at 6:30pm. Roll call of City Council members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and John Wright. Also present Attorney Steve Greenleaf, City Engineer Mike Hart, and Engineer Doug Frederick, Public Works Brett Mehmen, Building Inspector Ed Johnson, City Clerk Ruth Demuth. Approval of Agenda as printed motion Wright seconded by Jim Bartels. All following actions approved by all Ayes unless so noted. Community Forum: Resident Bill Warren voiced concerns on Snow Removal and Parking Issues on Iris Ave during winter months. He suggested City put up Emergency Snow Route signs to remind residents to move vehicles off streets during snow plowing for Public Works to adequately remove snow and ice from city streets. Council members suggested putting reminder in newsletter for residents regarding snow removal and parking issues. Attorney Greenleaf introduced Attorney Crystal Reiber as new to his law firm and she will assist with city matters. Motion Wright seconded by Petersen for approval of 10/8 and 10/13/2008 City Council meeting minutes. Motion Wright seconded Gericke for approval of receipts and expenditures. Old Business: Motion Wright seconded by Gericke to formally open Public Hearing for Hwy 6 Widening Project. Council members requested plans from Engineer to review during Public Hearing. No further discussion, motion Gericke seconded by Wright to close Public Hearing. Motion Wright seconded by Bartels to approve Resolution 2008-28 Approve Plans, Specification, and Form of Contracts for Hwy 6 Widening Project. City Clerk appointed Engineer Hart and Attorney Greenleaf to open and review sealed bids from six contractors for Hwy 6 Widening Project. Motion Wright seconded by Gericke to approve project with Alternate Bid containing concrete tunnel under Hwy 6 for future development as Safe Walking Route under Hwy 6. Discussion ensued amongst Council members regarding motion. Ayes: Gericke, Petersen, Wright. Nayes: Ball, Bartels. Hwy 6 Widening Project approved for award of low bid on Base Bid and Alternative Bid combined. Motion Wright seconded by Petersen to approve Resolution 2008-29 and award low bid of$1,482,207.85 submitted by Strep Construction of Iowa City, Iowa contingent upon review of bid and approval by City Engineer Hart and Iowa Department of Transportation. Motion Gericke,seconded by Petersen to approve Resolution 2008-26 Approving Award of Alternate Bid contract for 2008 Watermain Extension Phase Two Project extending waterline south to the Villages development to Summers Enterprises, Inc. for$274,414.00. Council members discussed the continuing status of the delinquent utility account for Clear Creek Mobile Home Park. Council members directed Attorney Greenleaf to contact owner Jim Riggan, payment must be received by January 1, 2009 or impending lawsuit will be filed against owner. Mayor Phillips updated Council members on progress of Future Comprehensive Land Use Plan. Chad Sands of Eastern Central Iowa Council of Governments met with Planning and Zoning Commission at November 5, 2008 meeting. Engineer Frederick updated Council members on progress on Ireland Ave Project and seeking additional Federal Highway Funds. Engineer working oh obtaining Environmental Impact Study. Final Design Plan will be presented to City Council at December regular meeting. Attorney Greenleaf reported on progress working with Clear Creek Amana School's attorney to secure land title exchanges between City and School District. Purchasing of additional property for right of ways delayed until affirmation from Iowa Department of Transportation. Contact with railroad progressing on railroad crossing and land. Engineer Frederick reported that initial design planning has begun on the Roberts Ferry Rd Improvements from Hwy 6 to Goldfinch Dr. slated for possibly 2011 or 2012. Motion Wright seconded by Petersen to approve request for Trail Extension Funding Resolution 2008-32 Authorizing Mayor and City Clerk to Execute Agreement with the Iowa Department of Transportation for a Transportation Enhancement Program Project Number:09-2TPE-112 for the Purpose of Financing the Transportation Improvement Project In Iowa With Federal Funds. Mayor Phillips asked Council members to start planning for future Recreation Center Project. Council members requested further discussion be placed on next Work Session. Motion Ball seconded by Petersen for approval to read Ordinance 2008-294 Establishing Building Inspection Board of Appeals for third reading by title only and for passage of ordinance. Five Council members having voted, and four having voted Aye, Mayor Phillips declared Ordinance 2008-294 approved and adopted on November 12, 2008. Ayes: Chris Ball, Jim Bartels, Mark Petersen, John Wright. Nay: Mike Gericke. Motion Wright seconded by Ball for approval to read Ordinance 2008-295 Repealing Ordinances 1979-80 and 1984-125 and 1985-136 Establishing Regulations For The Control Of All Animals Within The City and Prescribing A Procedure For Disposition of Dangerous and Vicious Animals for second reading by title only and for approval. Five Council members having voted and four having voted Ayes, Mayor Phillips declared second reading of Ordinance 2008-295 approved and to'place third reading on December 10, 2008 regular meeting. Ayes:Chris Ball, Jim Bartels, Mike Gericke, John Wright. Nays: Mark Petersen. Motion Wright seconded by Gericke for approval and to read the revised Ordinance 2008-296 Establishing Additional Parking Regulations by title only for first reading. Five Council members having voted and five having voted Nays. Mayor 'hillips declared vote failed. Council members requested Attorney to revise Ordinance 2008-296 again and place on 'York Session on December 8, 2008. Motion Wright seconded by Gericke for approval to read Ordinance 2008-297 Amending Ordinance 2007-287 By Establishing a Limit To The Number of Permanent Inhabitants Of A Dwelling Located in Any Residential Zone and In C-1 B Zones by title only and approve second reading. Five Council members having voted and two having voted Ayes, and three having voted Nay, Mayor Phillips declared passage of Ordinance 2008-297 having failed. Ayes: Petersen, Wright. Nays: Ball, Bartels, Gericke. Council members requested Ordinance 2008-297 be placed on Work Session on December 8, 2008 and have Attorney revise Ordinance. Motion Wright seconded by Bartels to place the following Agenda items and the Planning &Zoning Commission recommendations in reference to these Agenda items on December 12, 2008 Work Session; Dare Care Facilities, Landscaping Completion, Utility Permits, and Erosion Control. Engineer Hart reported on progress of Songbird drainage remediation. Reported that Contractor Freeman Construction not finished with project and city will not accept completion until satisfied with work. Council members discussed rental of the property at 301 W Marengo Rd. Motion Wright seconded by Gericke to rent property on one year lease and set rent at$1000 per month and set damage deposit at$1000. Halloween Decorating Competition winners announced; first place to John and Tine Grace at 196 Stephans St, second place to Rodney and Tina Walls at 230 Railroad St, third place to Bill and Janice Mishler at 307 W Goldfinch Dr. It was reported that Santa at the Fire Station will be held on Sunday December 14, 2008 from 1 to 3:00 pm. Motion Wright seconded by Petersen to table discussion on future of farming on city owned property to Work Session. It was reported on the project completion of the Fire Station Park play area improvements, organized by Nicolas Harder on November 8, 2008. 26 volunteers and two city employees accomplished the project. Public Works Brett Mehmen reported on the completion of the city salt and sand facility at the city maintenance facility. New Business: Motion Gericke seconded by Bartels to approve the passage of Resolution 2008-30 required by Alliant Energy for the installation of additional street lighting at intersection of Rolling Hills Dr. and N Iris Avenue, and Resolution 2008-31 as required by Alliant Energy for installation of security light at city maintenance facility. Complaints of juveniles skateboarding and loitering at Car Wash and Slim's Outdoor Facility were discussed by Council members. Business owners are encouraged to put up signs regarding these issues and contact Sheriffs Department if •uveniles continue skateboarding and loitering on private property. Discussion held on multiple traffic signs at or near corner of Lilac St and Potter St. Motion Gericke seconded by Wright to change signs to"No'Parking" on both sides of street and to allow residents to use Potter Park parking lot for guest parking. Motion Petersen seconded by Wright to table discussion on Woodfield Ridge future park area to Work Session. Mayor Phillips asked Council members to begin process on Future Comprehensive Trail Plan. Council members suggested this request be sent back to the Parks, Recreation, Festivals, and Tourism Ad Hoc Committee to begin planning. Motion Wright seconded by Gericke to approve appointment of Kathleen Fitzgerald to Board of Adjustments for five year term. Motion Wright seconded by Petersen to approve appointments of Cathy Davis, Nicholas Pfeiffer, and Rev Beverly Marshall Goodell to Tiffin Community Fund Board. Mayor Phillips reported that seven additional members were being invited to join board. Motion Wright and seconded by Gericke to approve appointment of Luke Hruby as representative on Johnson County Emergency Management Commission. Kathleen Fitzgerald named as alternate representative. Mayor Phillips reported that most of Park Surveys already submitted favored restrooms and playground equipment. Attorney Greenleaf reported on progress of lawsuit with developer of Timber Ridge View regarding payment owed by developer for Oakdale Blvd improvements. Developer secured different legal representation so little progress being accomplished. Attorney reported that he will receive information on 28E Agreement with Clear Creek Amana School District/attorney by November 20, 2008. Engineer Hart reported that Lead Remediation at Villages site near completion. Motion Wright seconded by Gericke to instruct Engineer to proceed toward receiving this land for Parks. Public Works Mehmen asked Council members to review request for upgraded meter reading equipment and programming. Item will be placed on December 10, 2008 regular City Council meeting. Mehmen also requested Council members to review request for additional security fencing on city property due to increase of vandalism and theft around city. Item will be placed on Work Session December 8, 2008. City Clerk Demuth presented four bids for new copier machine for City Hall. Motion Wright seconded by Gericke to approve the purchase of machine at cost of$4,000. Mayor Phillips reminded Council members of training session on Monday November 17,2008 facilitated by Jeff Schott, Institute of Public Affairs,from the University of Iowa. Motion Wright seconded by Gericke for adjournment at 9:02pm. Submitted by: Ruth Demuth, City Clerk Attested to: Royce Phillips, M 609,629.54 Receipts Total Expenditures 545.25 Advanced Water Technology 1,096.79 Menar"ds 4,514.08 Alliant Energy 13.84 MidAmerican Energy 1,610.61 Ann & Ned Allen 50.55 Mileage Reimbursement 355.00 AW Welt Ambrisco 3,730.50 Municipal Supply, Inc. 174.00 AW Welt Ambrisco 873.24 NSF Checks 620.50 BWC Industrial Services 1,000.00 Treasurer State of Iowa 364.64 Collection Services Center 6022.92 Federal Deposit 1,992.00 Consumers Coop 17,799.70 Payroll Wages 296.50 Croell Redi-Mix Inc 156.56 Pitney Bowes 506.24 Delta Dental 131.88 Pitney Bowes 3,560.00 DeNeve Enterprises 294.33 Plumbers Supply 50.00 Don Ballard 83.89 Sa-So 50.00 Dorothy Allen 1,450.00 Seelman Construction 713.59 Freeman Construction, Inc 290.00 Sign Shop 1,152.00 Freeman Construction, Inc 75.00 Sign Shop 176.10 Future Systems Inc 321.20 South Slope 693.00 Gary Kee 150.00 Steve & Kathy Smith 159.00 Golden Ace Tree Service 1,015.00 Steve Butler Plumbing 1,450.00 Grace Excavation 6,723.62 TEK Supply 14,610.00 Hart-Frederick Consultants 50.00 Teresa Graff 981.00 Hygenic Lab of Iowa 6,083.33 Tiffin Fire Dept Assoc 22.83 Hy-Vee 350.00 TIFFINFEST 1,149.00 Ia Dept of Revenue 47.04 Tim Everly 225.00' Ia Rural Water Association 4,000.00 Titan Machinery 143.12 IC Press Citizen 206.35 US Cellular Corp 39.60 Iowa One Call 1,000.00 Us Post Office 897.00 Iowa Workforce Development 141.50 Walker Welding 1,426.84 IPERS 2,664.86 Welmark Blue Cross Blue Shield 50.00 James Bartels 1,336.00 Your Home Doctor 54.31 Jennifer Lopata 214.44 Zephyr Printing & Designs 70.00 Johnson County Recorder 116,996.47 Total Expenditures 3,292.50 Johnson County Refuse 2,925.00 Johnson County Sheriff Dept. 5,800.00 Kelly Heating &A/C 60.00 Kris Petersen 67.17 Kristen Keith 65.02 Lenoch &Cilek True Value 36.95 Lightedge Solutions 332.28 Linder Tire Service 138.32 Linn Co REC 2,460.12 Lowe's 5,205.00 Lynch, Greenleaf& Michael 53.30 Meade Systems Inc. 537.06 Mellen &Associates, Inc.. City of Tiffin City Council Training Session Monday November 17, 2008 Grace United Methodist Church Basement 5:30 - 9:00 pm City Council of Tiffin, Iowa Training Session for Planning and Goal Setting • Facilitator Jeff Schott with the Institute of Public Affairs at the University of Iowa