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Home My Public Portal About1999_10_12TOWN COUNCIL MEETING MINUTES OF OCTOBER 12, 1999 A regular meeting of the Leesburg Town Council was held on Tuesday, October 12, 1999, at 7:30 p.m., in the Council Chambers, 25 West Market Street, Leesburg, Virginia. Mayor Clem called the meeting to order. COUNCILMEMBERS PRESENT George F. Atwell Mervin Jackson Leonard McDonald (arrived at 7:40 p.m.) Kristen C. Umstattd B. J. Webb Bob Zoldos (absent) Mayor Clem STAFF MEMBERS PRESENT Town Manager Robert S. Noe, Jr. Director of Engineering and Public Works Thomas A. Mason Director of Planning, Zoning and Development Michael Tompkins Director of Parks and Recreation Kaj Dentler Assistant Director of Utilities Aref Etemadi Assistant Town Manager for Economic Development John Henry King Town Attorney George Martin Clerk of Council Barbara Markland 1. INVOCATION: Councilmember Atwell 2. SALUTE TO THE FLAG: Councilmember Umstattd 3. ROLL CALL: All members of Council were present except Councilmember Zoldos. 4. APPROVAL OF MINUTES: MOTION: On motion of Jackson, seconded by Webb, the regular meeting minutes of September 14, 1999 and September 28, 1999 were approved as submitted. VOTE: Aye: Councilmembers Atwell, Jackson, Umstattd, Webb and Mayor Clem. Nay: None Absent: Councilmembers McDonald and Zoldos 5. PETITIONERS Mr. Jim Dorsey Chairman of the Leesburg Environmental Advisory Commission along with commission member Anthony Fasolo and town staff member John Johnston presented the 1999 Community Improvement Award to the Ida Lee Park Reparian Buffer Committee for the Ida Lee Park forest buffer repair project, and also presented a $250.00 check to the Loudoun Wildlife Conservancy to support similar projects in town. Ms, Ann Hart presented the Council with a current copy of the Blue Ridge Antique Guide. This is the guides' 9th year in circulation. Mr. Tim Bourne, Producer of McGee Street Productions, addressed the Council requesting the approval of legislation item 10. (o) which authorizes a street closure for the filming of a Hallmark Hall of Fame movie, in downtown Leesburg on October 27, 1999 from 7:00 a.m. to 5:00 p.m. Ms. Linda Callaghy a downtown business owner, addressed the Council in support of the street closure and the filming of the Hallmark Hall of Fame movie. Ms. Callaghy stated this is a great opportunity for the Town of Leesburg. Mr. Stanley Caulkins owner of Caulkins Jewelers stated he is in support of the movie being filmed in Leesburg but is concerned with access for vendor and delivery trucks during the day of the filming. Ms. McLain Pumphrey representing Jocks Exxon expressed concern with closing the streets for the movie filming. Ms. Pumphrey stated vehicular traffic is crucial to their business. Ms. Pumphrey asked the Council to consider not closing the streets. Mr. Chuck Thornton representing the Downtown Committee of the Leesburg Economic Development Commission stated the committee is excited about the opportunity to have a movie filmed in Leesburg and encourages the Council to adopt the proposed legislation. Mr. Thornton stated he conducted a door-to-door survey of businesses downtown and received an overwhelming response in support of the movie. 6. COUNCILMEMBER COMMENTS Councilmember McDonald recognized the Parks and Recreation Advisory Commission for their efforts on the Ida Lee Park Master Plan. Councilmember Atwell had no comment. Councilmember Umstattd reported that the Planning Commission is currently looking at the Leesburg Commons application. Ms. Umstattd stated Mr. Mucci's staff reports are excellent and that he suggests sending the Leesburg Commons application to the Council as a whole package instead of piecemeal. Ms. Umstattd expressed support of the movie being filmed in Leesburg. Councilmember Jackson had no comment. Vice Mayor Webb stated she and Councilmember Umstattd attended a meeting with the Loudoun County Transportation Committee. Ms. Webb reported on the Joint Town/County meeting, and stated that another meeting is planned for sometime in December. Ms. Webb met with Woodrow Turner and Mr. Ruffolo representing Loudoun Healthcare and received an update on the status of the hospital. Ms. Webb encouraged attendance by the Council at this Saturday's Dogwood Ball. 7. MAYOR'S REPORT Mayor Clem pointed out that the Leal' Collection schedule would be published in the local papers this week. 8. MANAGER'S REPORT Mr. Noe apologized for not notifying the Council sooner of the request by McGee Productions, but he did not anticipate that this request would be unwelcome. He stated this is a great opportunity for the Town and encouraged the Council to allow him the opportunity to work with the Police Department and the film production crew to arrive at a solution amenable to everyone Councilmember Jackson expressed concern with closing the streets on a weekday. Councilmember Umstattd agreed that this is a great opportunity for the town. Ms. Umstattd stated if the town does not act on this matter this evening, it may lose this opportunity. Ms. Umstattd suggested using intermittent traffic control instead of closing the streets and allowing Mr. Noe the opportunity to work with the film production crew. 10. NEW BUSINESS: MOTION: On motion of Umstattd, seconded by Atwell, the following resolution was proposed and adopted. 99-310 - RESOLUTION - AUTHORIZING INTERMITTENT TRAFFIC CONTROL FOR THE FILMING OF A HALLMARK HALL OF FAME MOVIE WHEREAS, McGee Street Productions, a division of Hallmark Hall of Fame Television Productions, plans to film scenes for a TV movie in downtown Leesburg on Wednesday, October 27, with a rain date of Friday, October 29; and WHEREAS, McGee Street Productions has requested that four blocks of the downtown be closed to vehicular traffic from 7 a.m. to 5 p.m.; and WHEREAS, McGee Street Productions has agreed to reimburse the town for staff costs associated with the event and to obtain a special event permit from the town; and WHEREAS, the Virginia Film Office and Loudoun Tourism Council are assisting with coordination of the film project; and ~ WHEREAS, the town Public Information Officer recommends approval of the street closing to accommodate the production in recognition of its promotional and economic value to the town. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Town Manager is hereby authorized to work with McGee Street Productions and the Leesburg Police Department to accommodate the filming of a Hallmark Hall of Fame movie using intermittent traffic control, from 7 a.m. to 5 p.m. on Wednesday, October 27, with a rain date of Friday, October 29. VOTE: Aye: Councilmembers Atwell, McDonald, Umstattd and Mayor Clem Nay: Councilmembers Jackson and Webb Absent: Councilmember Zoldos 9. LEGISLATION: (a) MOTION: On motion of, and duly seconded, the following ordinance was proposed and adopted: 99-0-30 - ORDINANCE - AMENDING THE LEESBURG ZONING ORDINANCE SECTION 8A-8 NUMBER OF OFF-STREET PARKING SPACES REQUIRED BY LAND USE TO REVISE THE PARKING REQUIREMENTS FOR PUBLIC AND PRIVATE SCHOOLS VOTE: Aye: Councilmembers Atwell, Jackson, McDonald, Umstattd, Webb and Mayor Clem Nay: None Absent: Councilmember Zoldos CONSENT LEGISLATION: 9. (b), (c), (d), (e), (f), (g), (h), (i), 0), (k), (1) MOTION: On motion of Jackson, seconded by Webb, the following resolutions were proposed and adopted: 99-311 - RESOLUTION - APPROVING A TIME EXTENSION FOR CONSIDERATION OF SPECIAL EXCEPTION APPLICATION #SE-99-07, FIRST UNION NATIONAL BANK, LEESBURG PARK 99-312 - RESOLUTION - AUTHORIZING A NOTICE OF PUBLIC HEARING FOR THE ESTABLISHMENT OF THE SOUTH HARRISON TRAIL AS A TEA-21 ENHANCEMENT GRANT PROJECT 99-313 - RESOLUTION - AUTHORIZING THE PURCHASE OF A SELF-CONTAINED JET RODDER AND VACUUM FOR CLEANING SEWER LINES 99-314 - RESOLUTION - AWARD OF A CONTRACT FOR ENGINEERING AND DESIGN OF THE SOUTH KING STREET WIDENING PROJECT 99-315 - RESOLUTION - AUTHORIZING SETTLEMENT WITH INTERNATIONAL PAVILION LIMITED PARTNERSHIP OF THE CONDEMNATION OF 1.2884 ACRES, MORE OR LESS 99-316 RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR NORTHLAKE SECTION 2 99-317 RESOLUTION AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR NORTHLAKE SECTION 5 99-318 RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR NORTHLAKE SECTION 6 99-319 RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR SYCAMORE HILL PHASE I, SECTION 4 99-320 - RESOLUTION - AUTHORIZING THE USE OF THE COUNCIL CHAMBERS 99-321 - RESOLUTION - APPROVING THE FIRST AMENDMENT OF THE PROFFER COMPLIANCE CONTRACT BY AND BETWEEN UNIWEST CONSTRUCTION, INC., AND THE TOWN OF LEESBURG, FOR RELEASE TO UNIWEST TWO MILLION DOLLARS ($2,000,000) FOR THE CONSTRUCTION OF THE FORT EVANS ROAD IMPROVEMENTS VOTE: Aye: Councilmembers Atwell, Jackson, McDonald, Umstattd, Webb, and Clem Nay: None Absent: Councilmember Zoldos REGULAR AGENDA ITEMS 9. (m) MOTION: On motion of Umstattd, seconded by McDonald, the following resolution was proposed and adopted. 99-322 - RESOLUTION - AUTHORIZING APPROVAL OF AN AMENDMENT TO THE IDA LEE PARK MASTER PLAN VOTE: Aye: Councilmembers Atwell, Jackson, McDonald, Llmstattd, Webb and Clem Nay: None Absent: Councilmember Zoldos 9. (n) MOTION: On motion of Webb, seconded by Jackson, the following resolution was proposed and adopted as amended by Vice Mayor Webb. 99-323 - RESOLUTION - ESTABLISHING A RESIDENTIAL TRAFFIC TASK FORCE VOTE: Aye: Nay: Absent: Councilmembers Atwell, Jackson, McDonald, Umstattd, Webb and Clem None Councilmember Zoldos On motion of, and duly seconded, the meeting was adjourned at 9:20 p.m. Clerk of Council Ja/mes E. Clem, Mayor Town of Leesburg