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HomeMy Public PortalAboutMinutes-02/10/2010 Tiffin Regular City Council Meeting . Wednesday February 10, 2010 Tiffin Fire Department Meeting Room 6:30pm Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. .. B. C. Sheriff Department Representative V. Approval of Minutes January 13 and 27, 2010 VI. Approval of Receipts and Expenditures VII. New Business A. Resolution 2010-02 Acceptance of Casey's Payment for Cigarette Fine B. KUM &GO 1. Resolution 2010-03 Approval of Alcohol Permit 2. Resolution 2010-04 Approval of Cigarette Permit C. Resolution 2010-05 Approve 2010 Ball Field Reservation Rates D. Resolution 2010-06 Established A Fee To Be Charged For All Requests Of Staff Time E. Slim's Winter Tournament March 6, 2010 • VIII. Old Business A. Ordinance 2010-299 Approving Woodfield Ridge Re-Zoning Request B. Discussion of Revised Preliminary Plat Woodfield Ridge and Sub-Dividers Agreement C. Resolution 2010-07 Speed Limits, Stop Signs, and No Parking on Jasper Ave D. Hwy 6 and Stephens St Crosswalk E. Lilac St and Potter St. Sidewalk F. Codification of Ordinances G. 'Concrete Washout Stations H. Discussion and Set Public Hearing for Annexation Moratorium with North Liberty I. Address Changes Rural Areas IX. Projects A. Hwy 6 Widening Project 1. As-Builts 2. IDOT Reimbursement B. 2009 Ireland Ave Water& Sanitary Sewer Extension 1. Pay Estimate#3 2. Change Order#1 3. Easement Agreement C. 2009 Sanitary Sewer Park Extension D. Village's Development E. KUM&GO F. Bridal Boutique and Banquet Hall 1. Conveyance of Park Land 2. Easement of Utilities on Conveyed Land G. 2008 Water Main Extension Phase Two H. Trails 1. Phase Three a. Reimbursement 2. Phase Four a. Easement I. Ireland Ave Extension Project J.. Roberts Ferry Rd Improvement Phase Two K. 2010 Water Main Extension Under 1-80 1. SRF Bond Funding L. Municipal Building Planning M. Five Year Capital Improvement Plan • X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism. 1. TiffinFest 2. Easter Egg Hunt 3. Athletic Fields Improvements C. Library Board Representatives D. Attorney 1. Pursuant to Iowa Code Section 21.5(1) (c) Closed Session May Be Requested Regarding Discussion of Litigation in the Matter of the LDR Lawsuit E. Engineer 1. Water Pressure Water Tower F. Public Works G. City Clerk H. Mayor Pro-tern I. Mayor 1. Personnel Evaluations XI. Adjournment • • • TIFFIN CITY COUNCIL REGULAR MEETING FEBRUARY 10, 2010 TIFFIN FIRE STATION MEETING ROOM Mayor Royce Phillips called meeting to order at 6:30 pm. Roll Call of members present Chris Ball, Jim Bartels, Mark Petersen and Travis Weipert. Absent Mike Gericke Also present: City Attorney Steve Greenleaf, Engineer Doug Frederick, Public Works Brett Mehmen, and City Clerk Ruth Demuth. Motion by Ball and seconded by Petersen. All actions approved by all Ayes unless so noted. Community Forum: Steve Federspiel, Slim's, reported on upcoming Winter Volleyball Tournament, scheduled Saturday, March 6, 2010. He said. Tiffin Volunteer Fire and First Responders would provide security for event and donation from proceeds would be given to Tiffin Fire Department. He had spoken to Middle School regarding parking at school for participants. Marty Jones, President of the Diamond Dreams Base Ball League, asked Council members to re-consider raising reservations fees for Tiffin Ball Fields and possibly lowering fees for 2010 Ball Season for out of town teams. Tom Fay, resident on Ponds Ct. presented additional facts on sanitary sewer problem on his property. He requested Council to consider paying additional city funds over previously approved funds up to$1000 to resolve sanitary sewer problem on his property. Mayor Phillips stated that City Council could not make decision at this meeting and would discuss at future Council meeting. Aimee Pitlick, owner of Busy Bees Day Care facility, asked City Council to consider granting her business tax abatement and easement for city land to east of her business for additional play area. She cited that she had been approached to expand her business and that she would need these requests for her expansion. Ms. Pitlick questioned information on city website and updates. Mayor Phillips stated that website was donated by resident volunteer and would check on current information. The Johnson County Sheriff Deputy updated Council members on status of community. Council person Petersen asked Deputy for copy of accident report from train and vehicle accident on Jasper Ave. Motion by Ball and seconded by Petersen for approval of City Council January 13 and January 27, 2010 minutes. Motion by Weipert and seconded by Bartels for approval of receipts and expenditures. New Business: Motion by Ball and seconded by Bartels to read Resolution 2010-02 Acceptance of Casey's Payment for Cigarette Fine by title only. Motion by Bartels and seconded by Weipert to approve Resolution 2010-02 and accept payment from Casey's for Cigarette Fine.Ayes: Ball, Bartels, Petersen, and Weipert.Absent: Gericke. Motion by Ball and seconded by Weipert to read Resolution 2010-03 Approval of Kum and Go Alcohol Permit by title only. Motion by Ball and seconded by Petersen to approve Resolution 2010-03 issuance of Alcohol Permit for Kum and Go Store#137.Ayes: Ball, Bartels, Petersen and Weipert.Absent: Gericke. Motion by Ball and seconded by Petersen to read Resolution 2010-04 Authorizing the Issuance of New Cigarette Permit to Kum and Go Store#137. Motion by Bartels and seconded by Weipert to approve Resolution 2010-04 issuance of New Cigarette Permit to Kum and Go Store#137.Ayes: Ball, Bartels, Petersen and Weipert.Absent: Gericke. Discussion held on reservation rates for ball fields for in town, CCA, and out of town teams for 2010 Ball Season. Motion by Weipert and seconded by Petersen to read Resolution 2010-05 Establishing the 2010 Ball Field Reservation Rates by title only. Motion made by Petersen to lower rates for out of town teams as agreed upon at January 27, 2010 City Council Work Session. Motion not seconded and motion dies. Motion by Ball and seconded by Weipert to approve reservation rates as agreed upon. Rates for in town and CCA teams and higher rates for out of town teams can be reviewed at City Hall.Ayes: Ball, Bartels, and Weipert. Nayes: Petersen.Absent: Gericke. Motion by Weipert and seconded by Ball to read by title only, Resolution 2010-06 Establishing Fees for Requests of Staff Time and Copy Costs of City Records. Motion made by Ball and seconded by Bartels to approve Resolution 2010-06 Establishing Fees. Ayes: Ball, Bartels, Petersen and Weipert.Absent: Gericke. Discussion held on Slim's Winter Volleyball Tournament. General consensus that with fencing in place and Fire Dept volunteers on security and placing of additional"No Parking"signage adequate measures will in place for event. Old Business: Motion by Weipert and seconded by Bartels to read by title only Ordinance 2010-299 Amending The Official Zoning Map Ordinance 2007-287 By Re-Zoning Woodfield Ridge Part One Outlot One From All Multi-Family Units to mixed Use to Include Four single Family Units. Motion by Ball and seconded by Petersen for approval of first reading of Ordinance 2010- 299.Ayes: Ball, Bartels, Petersen and Weipert.Absent: Gericke. Motion by Bartels and seconded by Weipert to introduce and approve second reading of Ordinance 2010-299. Ayes: Ball, Bartels, Petersen and Weipert.Absent: Gericke. Four members having voted for approval, Mayor Phillips declared motion carried and places final vote and approval of Ordinance 2010-299 on regular meeting for March 10, 2010. Brian Crawford, McClure Engineering representing Woodfield Ridge Development, presented request to Council to approve Preliminary Plat on March 10, 2010 regular Council meeting. Discussion held on Preliminary Plat, needed changes to Sub- Dividers Agreement with Woodfield Ridge and Site Plan for Outlot One. Motion by Ball and seconded by Weipert to read by title only of Resolution 2010-07 Restrict Speed Limits, Manual Stop Signs Placement at Railroad Crossing, and Install No Parking on Jasper Avenue. Motion by Ball and seconded by Petersen to introduce and approve Resolution 2010-07 Speed Limits, Stop Signs, and No Parking on Jasper Avenue Within City Limits. Ayes: Ball, Bartels,,Petersen and Weipert.Absent: Gericke. Motion by Bartels and seconded by Ball to approve sidewalk crossing for Stephans St and Hwy 6 at cost of$4,500 to be added to 2010 Street Repair Project. Motion by Bartels and seconded by Weipert to approve sidewalk improvements north side of Lilac St and Potter St.for approximately$600 also be added to 2010 Street Repairs Project. Landowner to parcel of land on Trails Phase Four was present and said they were not in favor of granting easement on timber land for Trail but would consider selling parcel to city for trail. City Attorney Greenleaf asked to check on Fair Market Value for land and report back to City Council. Motion by Bartels and seconded by Ball to approve Mayor Phillips to begin process to purchase land from landowner. Discussion held on any modifications to Code of Ordinances prior to approval of Ordinance 2010-300 Adoption'of Code of Ordinances of City of Tiffin, Iowa. Motion by Ball and seconded by Weipert to set Public.Hearing for Codification of Ordinances for regular City Council meeting March 10, 2010. Motion by Bartels and seconded by Petersen to read Ordinance 2010-300 by title only. Motion by Ball and seconded by Bartels to introduce and approve first reading of Ordinance 2010-300 Adoption of Code of Ordinances of City of Tiffin, Iowa.Ayes: Ball, Bartels, Petersen and Weipert.Absent: Gericke. Four members having voted for approval, Mayor Phillips declared motion carried and places second reading and approval of Ordinance 2010-300 on regular meeting for March 10, 2010. Reported that further discussion of Concrete Washout Stations in developments is progressing and signage for Concrete Stations will be obtained. Mayor Phillips reported to Council members on progress with North Liberty on future annexation moratorium. To set date for Public Hearing for agreement will be placed on future Council meeting. Reported that it appears that postal addresses for emergency dispatching along Hwy 6 east, Jasper Avenue, and 340th St will not be changed at this time. Engineer Frederick reported on progress of finagling out Hwy 6 Widening Project. As-Builts now completed and waiting on Iowa Dept of Transporation for reimbursements and final inspections. Motion by Bartels and seconded by Ball to approve pay estimate#3 for Dave Schmitt Construction for amount of$22,648.95 and motion by Bartels and seconded by Petersen to approve change order#1 for$4681.63 for 2009 Ireland Avenue Water and Sanitary Sewer Extensions. Mayor Phillips reported that High Development has been marketing Villages Development for additional commercial sites. Kum and Go Store and Subway Sandwich Shop reporting to be on schedule for possible April 2010 opening. Attorney Greenleaf working on obtaining land conveyance and final easements for LMR Development. Reimbursement request from Iowa Department of Transportation expected for Trails Phase Three work completed. Motion by Petersen and seconded by Weipert for Public Hearing scheduled for February 9, 2010 postponed due to weather conditions and school building closing. Public Hearing for Ireland Avenue Extension re-scheduled for February 22, 2010 at Springmier Library,and Public Hearing for Roberts Ferry Rd Improvements re-scheduled for March 22, 2010 at Middle School Lunchroom. Discussion held on 2010 Water Main Extension Under 1-80. Engineers for City applying for I-Jobs funds to finance project. Mayor Phillips asked Council members to tour site and continue planning process for Recreation/Municipal Building. Reported that additional residents have volunteered for TiffinFest Committee and Committee has scheduled new entertainment events and are finalizing details to release to public soon and next planning meeting is March 8, 2010. Easter Egg Hunt scheduled for Saturday,April 3, 2010 at Soccer Fields. Life Pointe Church has offered assistance with event. Motion by Bartels and seconded by Petersen to start developing plan for expansion of Athletic Fields. Council members representing city on Springmier Library Board discussed ideas on improving access to Library. Public Works reported that installation of Radio Read meters continues and western developments of city nearly completed. Engineer and Public Works continue to research ideas to improve water pressure. Council person Petersen handed out examples of Employee Handbooks to Council members and asked members to review for possible adoption of manual. Council members discussed problems with homeowners neglecting sidewalk snow removal. Motion by Weipert and seconded by Ball to approve Mayor to conduct employee evaluations and present back to Council at February 24, 2010 Council Work Session. Motion by Bartels and seconded by Petersen to move to closed session to discuss possible litigation regarding lawsuit involving city with developer. Motion by Petersen and seconded by Weipert to move to open session. Attorney Greenleaf reported that Council discussed continuation of litigation regarding lawsuit involved with Braxton Nieman, LDR Development of Iowa City. Council person Ball wanted to address the issue of the continuation of the unsigned letters being circulated to various residents in the City of Tiffin. He invites the sender to identify themselves and address the issues with the City Council in a mature and professional manner.As many of the facts in the letters are false and contain incorrect statements. Motion made by Ball and seconded it by Petersen for adjournment at 9:14pm. Submitted by: Ruth Demuth, City Clerk Attest to: Royce Phillips, Mayor .j YrhAd Revenues 10.00 Animal License 6190.88 Clear Creek Amana School District 24.37 Expense Deduction 3922.00 Ia Assoc of Municipal Utility Ins Trust 458.77 Interest 16,175.67 Johnson County Treasurer 425.83 NSF Check Reimbursement 1300.00 Property Rent 1385.64 South Slope 10525.35 Treasurer State of Iowa LOST 7201.99 Treasurer State of Iowa RUTF • 737.93 US Cellular 54749.80 Utility Payments 103108.23 Expenditures 295.00 Action Sewer& Septic Service 5791.44 Alliant Energy 3220.09 Cargill Inc 1b48.54 Carus Phosphates Inc. 90.63 Cedar Rapids Photo Copy 390.x 07 Cedar Rapids Tire 352.80 Charlies Welding 828.25 City of Coralville 74,262.53 City Wide Construction 242.76 Collection Service Center 2416.20 Consumers Cooperative 22648.95 Dave Schmitt Construction 419.17 Delta Dental 1183.07 Eastern Iowa Tire 174.50 ERA 4710.12 Federal Deposit 56.11 Future Line Hydralics 552.50 Future Line Truck Equipment 137.05 Future Systems Inc. 426.29 Gazette Communications 17897.50 Hart Frederick Consultants • 2037.21 Hawkeye Salt 2008.08 HD Supply Waterworks 81.33 Hills Bank 672.00 Hygenic Lab U of Ia 400.00 la Dept of Natural Resources 2422.00 Ia Dept of Revenue 30.00 Ia Municipal Finance Officers 26.00 Iowa One Call 2182.52 IPERS 28.00 Johnson County Recorder 3386.25 Johnson County Refuse 3217.50 Johnson County Treasurer 130.00 Kris Petersen 360.17 Lenoch &Cilek Tru Value 142.66 Linn Co REC 136.6 Linweld 507.38 Lowe's 1170.50 Lynch Greenleaf and Michael 200.00 Mailbox Damage 1123.50 MidAmerican Energy 11.95 Mileage Reimbursement 566.72 Morgans Services 334.98 NSF Check 221.34 Paul's Discount 14446.86 Payroll Wages 151.23 Pitney Bowes 1670.52 S &G Materials 23.24 Shazam Inc 20.00 Solon State Bank 372.91 South Slope Coop Tele Co. 146.98 Staples 1633.74 Steve's Electric 349.28 The Sherwin-Williams Co. 6500.00 Tiffin Fire Association 2800.00 TiffinFest 34.97 Tractor Supply Credit Plan 229.91 US Cellular 937.53 Visa 155.00 Walker Welding 6.03 Water Deposit Refund 2840.92 Wellmark 512.50 Your Home Doctor 249.99 Zep Sales& Services 44.00 Zephyr Printing & Design 191665.87