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HomeMy Public PortalAboutMinutes-03/10/2010 Tiffin Regular City Council Meeting Wednesday March 10, 2010 Tiffin Fire Department Meeting Room 6:30pm Call to Order II. Roll Call of Council Members III. Approval of Agenda P 9 IV. Community Forum A. B. Sheriff Department Representative V. Approval of Minutes February 10 and 24, 2010 VI. Approval of Receipts and Expenditures VII. Old'Business A. Codification of Ordinances 1. Public Hearing 2. Ordinance 2010-300 Approval of Code of Ordinances B. Woodfield Ridge 1. Ordinance 2010-299 Re-Zoning Woodfield Ridge Part One Outlot One 2. Resolution 2010-08 Approval of Preliminary Plat of Re-Zoned Part One Outlot One 3. Sidewalk and Easement to Outlot A C. Jasper Avenue Improvements D. Tom Fay Ponds Ct Sanitary Sewer Issue E. Insurance Reimbursement Well Pump F. FY 2010-2011 Budget G. North Liberty Annexation Moratorium VIII. New Business A. Resolution 2010-09 Approval of Renewal of Casey's General Store#Alcohol Permit B. Resolution 2010-10 Approval of Renewal of The Depot Tiffin Alcohol Permit C. 2010 Mowing Contract D. Personnel Evaluations E. Location Future City Council Meetings IX. Projects A. Hwy 6 Widening Project 1. IDOT Final Inspection 2. Reimbursement B. 2009 Ireland Ave Water& Sanitary Sewer Extension 1. Easement Agreement Resolution 2010-11 C. 2009 Sanitary Sewer Park Extension D. Village's Development E. KUM&GO F. Bridal Boutique and Banquet Hall 1. Conveyance of Park Land 2. Easement of Utilities on Conveyed Land G. 2008 Water Main Extension Phase Two 1. Easement Resolution 2010-12 H. Trails 1. Phase Three a. Reimbursement 2. Phase Four a. Sale of Land b. Design Plan I. Ireland Ave Extension Project J.. Roberts Ferry Rd Improvement Phase Two K. 2010 Water Main Extension Under 1-80 1. SRF Bond Funding 2. I-JOBS Grant L. Municipal Building Planning M. Five Year Capital Improvement Plan X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism 1. TiffinFest 2. Athletic Fields Improvements C. Library Board Representatives D. Attorney E. Engineer 1. Water Pressure Water Tower F. Public Works G. City Clerk H. Mayor Pro-tern I. Mayor XI. Adjournment • • TIFFIN CITY COUNCIL REGULAR MEETING MARCH 10, 2010 TIFFIN FIRE STATION MEETING ROOM Mayor Royce Phillips called meeting to order at 6:30 pm. Roll Call of members present Jim Bartels, Mike Gericke, Mark Petersen and Travis Weipert. Absent Chris Ball, Also present: City Attorney Steve Greenleaf, Engineer Mike Hart, Public Works Brett Mehmen, and City Clerk Ruth Demuth. Motion made by Mike Gericke for Approval of Agenda as printed and seconded by Travis Weipert. All actions approved and carried by all Aye votes unless so noted other. Chris Ball entered meeting at 6:40pm. Community Forum: Johnson County Supervisor Rod Sullivan introduced himself and explained his role as liaison for the Ciity. Darla Bartels spoken on behalf of TiffinFest regarding electricity to City Park. Discussion held on current needs and future needs. Suggested to place future discussion on Work Session. Jim Bartels inquired on street cleaning and equipment. Discussion held on equipment and suggested that further discussion placed on Work Session. No representative present from Johnson County Sheriff Department. Motion made by Gericke and seconded by Ball for approval of minutes of February 10 and February 24, 2010 City Council meetings. Council person Petersen questioned the expenditures for the Credit Card processing fees with Hills Bank and why City was not utilizing Solon State Bank for this processing. Mayor Phillips explained that at the time that the decision was made for Credit Card payments that Hills Bank was able to accommodate the City's request. Mr. Petersen also questioned the rates paid on the various investment accounts holding City funds. Petersen questioned why Public Works purchased lumber from Beisser Lumber instead of Lowe's to build wooden park benches. Public Works Brett Mehmen reported that the lumber at Beisser's is of higher quality. Petersen inquired on fees for delivery of monthly newsletters to residents in the Mobile Home Park. It was reported that these newsletters are delivered at a cost of .17 per household versus .44 or .61 by regular mail. Petersen also questioned the cell telephone bill and stated that he was going to continue investigating the invoice and asked. that discussion be continued at Work Session. Petersen questioned the expenditures to repair the overhead door at the maintenance shop. Motion made by Gericke and seconded by Petersen for approval of receipts and expenditures. Old Business: Motion made by Gericke and seconded by Weipert to open the Public Hearing for the Codification of Ordinances. Mayor Phillips invited the public to make comments on the Codification. Question was asked on the electronic file on City website. Future plans for the service desired. Motion made by Gericke and seconded by Petersen to close Public Hearing. Motion made by Gericke and seconded by Petersen to read Ordinance 2010-300 Adoption of Code of Ordinances of the City of Tiffin, lowa.by title only. Council person Mike Gericke made a motion for approval of the second reading of Ordinance 2010-300 and seconded by Council person Travis Weipert. Five members present and approved the second reading of Ordinance 2010-300 and placed third reading on the April 14, 2010 regular City Council meeting. Motion made by Travis Weipert to read Ordinance 2010-299 Re-Zoning Woodfield Ridge Part One Outlot One From all Multi-Family Units to a Mixed Use to Include Four Single Family Units by title only. Motion made by Council person Chris Ball for third and final approval of Ordinance 2010-299 and seconded by Council person Mike Gericke. Five members present and voted approval of third reading and Mayor Phillips declared the motion carried and Ordinance 2010-299 passed and approved. Motion made by Ball and seconded by Weipert to read by title only. Council person Mike Gericke and seconded by Council person Chris Ball for approval of Resolution 2010-08 Accepting the Re-Plat of Preliminary Plat of Woodfield Ridge Part One Outlot One and Subdivider's Agreement Revisions. Motion made by Gericke and seconded by Weipert to instruct Attorney to finalize removal of sidewalk in Woodfield Ridge between lots 24 and 25 and notify the owners of these lots. The motion also included the City to retain use of Outlot A for green space. Council person Petersen presented suggestions on improving Jasper Ave south of Hwy 6 particularly near the two bridges. Discussion held on options for improvements. Motion made by Petersen and seconded by . Gericke,to authorize Public Works to apply asphalt millings to,Jasper Avenue prior to application of Calcium Chloride for dust control. Tom Fay, was present to request additional assistance from City for the Sanitary Sewer repairs on his property on Ponds Ct. Mayor Phillips explained that the City would make the appropriate repairs to the sanitary sewer connection at the city connection for approximately $2000 and that Mr. Fay was responsible for any and all yard grading and landscaping on his property and all repairs to be coordinated with Public Works Mehmen. Motion made by Gericke to approve the repairs and seconded by Weipert. Mayor Phillips and Attorney Greenleaf explained the progress on the insurance reimbursement for the Well Pump Repairs. Discussion held on investigations and reports from insurance carrier and their representatives. Motion made by Petersen and seconded by Bartels to approve the payment of$17,007 from EMC Insurance Company. Discussion held on approval of FY2010-2011 Budget and approval process. Mayor Phillips reminded and updated Council members on process of Annexation Moratorium'with North Liberty with Public Hearing to be held on April 14, 2010. New Business: Motion made by Gericke and seconded by Weipert to read Resolution 2010-09 by title only. Council person Gericke and seconded by Petersen to approve Resolution 2010-09 Approval of Renewal of Casey's Alcohol Permit. Motion made by Ball and seconded by Gericke to read by title only Resolution 2010-10 Approval of Renewal of The Depot Tiffin's Alcohol Permit. Council person Gericke made motion and seconded by Council person Ball to approve Resolution 2010-10. Discussion held with Contractors submitting proposals for mowing contract for 2010 season in City of Tiffin. . Motion made by Gericke and seconded by Bartels to extend 2010 mowing contract to Grace Excavation. Ayes: Bartels, Gericke, Petersen, and Weipert. Nays: Ball. Mayor Phillips presented summary of personnel evaluations held with Public Works employees. Motion made by Weipert and seconded by Gericke to approve Anthony Walls as a full time regular employee at the hourly rate of$12.00. Motion made by Weipert and seconded by Gericke to approve rate increases for Supervisor Brett Mehmen, Streets Manager Brian Detert, and laborer Keith Detert at 1% of current rates. Discussion held on future locations of City Council meetings. Motion made by Ball and seconded by Petersen to move City Council meetings to the Springmier Library. Projects: Engineer Hart reported that final IDOT Project inspection will be completed on March 11, 2010. Reimbursement would be implemented by IDOT upon satisfactory inspection. Motion made by Bartels and seconded by Petersen to read Resolution 2010-11 Approving Easement Expansion for Placement of Public Utilities for Water and Sanitary Sewer Along Ireland Avenue. Council person Petersen and seconded by Weipert for approval of Resolution 2010-11. Reported that IDOT permit was obtained for access to IDOT Right of Way for placement of advertising sign for Kum and Go. Project for Kum and Go on schedule and now anticipate an opening for the first of May 2010. Weather conditions prevent pouring of concrete for parking lot. Attorney Greenleaf reported on progress with LMR Development at Bella Sala location for park land conveyance and easements for access for utilities. Motion made by Gericke and seconded by Weipert to read by title only of Resolution 2010-12 for Approval of Agreement for Construction Utility Easement for Water Main to Future Water Tower on Villages Development Land. Motion made by Gericke and seconded by Bartels for approval of Resolution 2010-12. Discussion held on Trails Phase Three and receipt of$ 56,439.52 from Iowa Department of Transportation for construction costs of trail. Discussion held on Fair Market Value of land needed for Trails Phase Four. Mayor Phillips explained that trail grants can only be used for construction costs only and not for the cost of land acquisition. Council members reminded Engineer to make sure that trail extensions are included on plan design to connect parking lot to trail for handicapped accessibility. Question was raised if cost of installation of electricity for future railroad signalization could be included in plans for Phase Four. Engineer explained that this request would have to be included in a separate Phase Five for Trails. Discussion held on Public Hearing February 22, 2010 on Ireland Avenue Extension. Residents affected by Street asked Council members to approach School Board on design changes. Members will request to be placed on School Board's April 21, 2010 Agenda for discussion. Council members reminded of March 22, 2010 Public Hearing at Middle School lunchroom for concept plan of Roberts Ferry Rd. Improvements. Engineer reported on progress in developing SRF Water Main loan and I-Jobs Grant for March 2010 deadlines. Discussion held by members on planning process for Recreational Building with Municipal Offices. Attorney Greenleaf checking legal issues on using City land and Council members continuing to research funding options and possible grants. Council members continue to review Five Year Capital Improvements Plan. Reports: Mayor Phillips reported on fundraising efforts,of Tiffin Community Fund for the construction of Picnic Shelter in City Park. , Tiffin Fest Committee members reported on fundraising efforts and securing entertainment and events for 2010 event on July 9th and 10th Public Works reported that sixteen teams have scheduled ball field reservations and would start filed maintenance as weather permits. Discussion held on methods to control grass and weeds below bleachers. Mehmen asked by Council members • to obtain an estimate for:drainage costs on Field Three. City Council members appointed to represent City on Springmier Library did not report any new developments. Library Board representatives were appreciative that Budget for Library for 2010-2011 was increased to $22,000. Attorney Greenleaf reported that litigation in matter of LDR Lawsuit was continuing. Engineer Hart stated that additional research will be conducted on,possible methods to increase water pressure in developments north of Hwy 6. Public Works Mehmen reported that streets in need of sanitary sewer in old part of city were re-televised and work for repairs would develop as weather permits and scheduling of work by contractor. Discussion on street cleaner to be placed on Work Session for March 24, 2010. City Clerk reported on progress of Census workers in City. Council members were reminded of Easter Egg Hunt set for Saturday April 3, 2010 at Soccer Fields at 10:00am. LifePointe Church is co-sponsoring event with City. Mayor pro-tem Petersen questioned if any work was being done on obtaining grants for the construction of sidewalks to and from the tunnel under Hwy 6. Mayor Phillips issued reports on status of Strategic Planning Surveys. Several surveys have been returned and encouraged residents to continue to submit with suggestions for the future planning of city. Motion de by Barte d seconded by Weipert for adjournment at 9:06pm. ?1X? ç Submitted by: Ruth Demuth, City Clerk Attes : Ro a Phillips, Mayor C3)2' .. $04 -)C1- Receipts 64,914.95 General Funds ` 167.52_ Debt Services :_ 1.40 Library Funds 9.79 Employee Benefits 8,355.50 Road Use Tax Fund , 2,655.73 TIF Funds 56,137.91 Utility Enterprise Funds 10,525.35 Local Option Tax Fund 142,768.15 Totals Expenditures 260.00 Action Sewer&Septic Service 6,384.41 Alliant Energy 129.44 Beisser Lumber 898.32 Bob Eggers Plumbing . 410.40 Carus Phosphates, Inc. 100.00 CCA Post Prom 143.10 Cedar Rapids Photo Copy Center 226.28 Cedar Rapids Tire 79.32 Charlie's Welding 31.25 City Tractor Co. 242.76 Collection Services Center 1,059.63 Consumers Cooperative 393.90 Dan's Overhead Doors 419.17 Delta Dental 10.00 East Central IA Council of Gov 1,191.45 Electric Pump 4,657.77 Federal Deposit 2,404.00 Future Line Truck Equipment 138.40 Future Systems Inc. 272.45 Gazette Communications 133.92 Harbor Freight Tools 76.59 HD Supply Waterworks 112.60 Hills Bank 2,357.00' IA Dept of Revenue 2,174.44 IPERS 1,599.49 Johnson'County Auditor 6,772.50 Johnson County Refuse 3,217.50 Johnson County Sheriff 1,272.00 Johnson County Treasurer 10.00 Julie Sexton 130.00 Kris Petersen 34.99 Lenoch &Cilek Tru Value 129.21 Linn Co REC 136.60 LINWELD 4,801.00 Lynch Greenleaf& Michael 356.92 Matt Parrott& Sons 147.42 Mellen &Associates 1,456.85 MidAmerican Energy 64.25 Mileage Reimbursement 833.17 Morgans Service 383.17 NSF Check 14,386.04 Payroll Wages 3.19 Pitney Bowes 59.98 Quill 303.01 River Products 890.65 S &G Materials 21.23 Schimberg Co. 26.20 Shazam, Inc. 372.64 South Slope Coop Tele 241.54 Staples 147.62 US Blue Book 226.11 US Cellular 294.60 VISA 125.50 Walker Welding 2,840.92 Wellmark 168.20 Zephyr Printing & Designs 65,759.10 Expenditures