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Home My Public Portal About2001_03_13COUNCIL MEETING March 13, 2001 Council Chambers, 25 West Market Street, 7:30 p.m. Mayor Webb presiding. Councilmembers Present: George Atwell, Mervin Jackson, Leonard McDonald, David Schmidt, Kristen Umstattd, Robert Zoldos, and Mayor Webb. Staff Present: Town Manager Robert Noe, Town Attorney William Donnelly, Deputy Town Manager Phillip Rodenberg, Director of Engineering and Public Works Tom Mason, Director of Parks and Recreation Kaj Dentler, Director of Finance Paul York, Chief of Police .loe Price, Director of Planning, Zoning and Development Michael Tompkins, Budget Officer Mike Freda, Budget Analyst Andrew Russell, Purchasing Agent Kathy Elgin, Chief of Comprehensive Planning Randy Hodgson, Interns Shannon Bridgemond and D. ]. Mooney, and Clerk of Council .ludy Ahalt. AGENDA ITEMS A. Invocation by Councilmember Atwell. B. Salute to the Flag was led by Mayor Webb. C. Roll Call showing all members present. D. I~linutes On a motion by Councilmember McDonald, seconded by Vice-Mayor Umstattd, the minutes of the February 26, 2001 work session and February 27, 2001 regular meeting were approved, as amended, by Councilmember Schmidt and Councilmember Atwell. Councilmember Zoldos abstained from voting on the February 27th minutes. E. Presentations: A certificate of appreciation was presented to Gus Glikas for his dedicated service the Leesburg Planning Commission for the past ten years. F. Petitioners: Ann 0uinn, with the Loudoun Border Guard addressed Council asking for a relief of fees for their annual Fife and Drum Muster in May. She asked that the fees associated with parade from the police and public works departments be waived. Further she asked that the shower fees at Ida Lee be adjusted. Mayor Webb asked that Phil Rodenberg investigate the feasibility of an adjustment in these fees and report back to Council at the next meeting. Public Hearing a. ZM-2000-06 - Richlynn Proffer Amendment Dave Culbert representing the applicants addressed Council in reference to their application. He stated the paperwork has not been completed for the revisions to the proffer amendment as requested by the Planning Commission. Mayor Webb announced this public hearing would be rescheduled. Town Council Minutes for March 13, 2001 Paqe :2 H, Council Comments: Councilmember Schmidt congratulated Phil Rodenberg and his wife on the birth of a son. He complimented :Intern D. J. Mooney for her report on a meeting of the Loudoun County Board of Supervisors and the school board committee on space needs. He commented on e-mails from the Central Loudoun Little League suggesting that the Town of Leesburg is trying to block the construction of ball fields on the Shellhorn site. He added the Town would be approving a resolution endorsing the construction of fields on the site. Vice-Mayor Umstattd reported on a recent Leesburg Planning Commission retreat. She thanked the Loudoun Times Mirror for their story on the Leesburg Police Department Resource Officer, Vanessa Grigsby. The Vice-Mayor also reported that Supervisor Mark Herring would be suggesting to the Board of Supervisors that the County pay for all of the police resource officers. Councilmember Jackson congratulated Phil Rodenberg on the birth of his son. Councilmember Atwell had no comments. Councilmember Zoldos congratulated Phil Rodenberg on the addition to his family. He reminded citizens of the upcoming Flower and Garden Show on April 21 and 22nd. Councilmember McDonald also congratulated Phil Rodenberg. He conveyed condolences to the Cindy Fields family. Councilmember McDonald asked Mr. Noe to seek a speedy resolution to the water and sewer problems on Evergreen Mill Road. Mayor's Comments: Mayor Webb congratulated .lock Pumphrey on his 84th birthday and extended condolences to the Cindy Fields family. She commented on Central Loudoun Little League's misinformation with reference to the town not supporting ball fields. She stated that a resolution would be forwarded to the County encouraging the speedy construction of ball fields on the Shellhorn property. Mayor Webb commented that Mr. Noe will be making a presentation on the 2001 budget tonight and asked Council to decide on dates for work sessions, The mayor added that a closed session would be held following tonight's meeting to discuss legal matters. .1. 14ana~jer's Comments: FY-02 Budqet Presentation Mr. Noe discussed his proposed FY-2002 budget. power point presentation. Mike Freda assisted in a Mr. Freda gave a brief overview of the proposed general fund revenues and expenditures. Mr. Noe discussed the amount of debt and how we fund debt service. Town Council Minutes for March 13, 2001 Page 3 He outlined the budget highlights. He stated that 15% of the operating budget is required to pay the debt service. He recommended a debt service tax rate of .17 for a total tax rate of .25, a reduction of the fund balance from ::[4 to 10%, and establishment of a council contingency fund of $300,000. Further he recommended studies for parking, development fee increases, comprehensive rate analysis, and town hall expansion. The proposed budget will also include a 3% cost of living, up to a 5% merit increase for employees, additional funds to implement the pay and classification study, and 26 new positions. He recommended that projects requiring bond funding be deferred. Councilmember McDonald asked for additional information on the comparisons made with the Town of Herndon and Town of Vienna. Councilmember Atwell suggested adding the assessed value of property of residential and commercial property from those jurisdictions. Councilmember Zoldos asked for a matrix that would show what we could accomplish with each l-cent tax increase. Vice-Mayor Umstattd thanked staff for the timely manner and the level of detail in which the budget was presented. Councilmember Schmidt suggested phasing of the Rt. 621 park. Councilmember Atwell complimented staff for the analysis of debt service to tax rate. Mayor Webb commented that she is happy to see a budget with performance measures. She stated she would like to see the impact on the budget of raising the cap for property tax relief for seniors. The Mayor reminded Council that a public hearing would take place on April 10th for the 2002 budget. There was further discussion on scheduling work session meetings on the budget. Dates for consideration will be provided to the Clerk. L. Legislation ORDINANCES On a motion by Vice-Mayor Umstattd, seconded by Councilmember McDonald, the following motion was proposed: 2001-35 RESOLUTTON Approving Special Exception #SE-2000-13 - Middleburg Bank to permit a bank with drive-in facility. Town Council Minutes for March 13, 2001 Page 4 The motion was adopted by the following vote: Aye: Atwell, Jackson, McDonald, $chmidt, Vice-Mayor Umstattd, Zoldos and Mayor Webb Nay'. None Vote: 7-0 CONSENT AGENDA On a motion by Councilmember McDonald, seconded by Vice-Mayor Umstattd, the following consent items were proposed: 2001-29 RESOLUTION Authorizing an agreement and approving a performance guarantee and water and sewer extension permits for the Airport Commerce Park. 2001-30 RESOLUTION Authorizing time extensions for completion of public improvements and approving performance guarantees for Sycamore Hill Phase I, Sections 1, 2, & 3; Phase TI, Sections i & 1; Phase ! Storm water Management Pond and the recreation center. 2001-31 RESOLUTION Requesting the Virginia Department of Transportation to accept certain streets. The motion was adopted by the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Vice-Mayor Umstattd, Zoldos, and Mayor Webb Nay: None Vote: 7-0 REGULAR AGENDA RESOLUTION Rescinding Resolution No. 87-220 and accelerating the Bradfield Drive connection. This item was deferred until the March 26 and March 27th Council meeting. On a motion by Vice-Mayor Umstattd, seconded by Councilmember McDonald, the following motion was proposed: 2001-32 RESOLUTION Awarding a contract to VisionAir for software to support he police mobile computer program in the amount of $129,582. The motion was adopted by the following vote: Aye: Atwell, Jackson, McDonald, $chmidt, Vice-Mayor Umstattd, Zoldos, and Mayor Webb Nay: None Vote: 7-0 Town Council Minutes for March 13, 2001 Paqe 5 On a motion by Councilmember McDonald, seconded by Councilmember Zoldos, the following motion was proposed: 200:1-33 RESOLUTION Permitting withdrawal of Leesburg Commons rezoning application and associated applications. The motion was adopted by the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Vice-Mayor Umstattd, Zoldos, and Mayor Webb Nay: None Vote: 7-0 Shellhorn Property Resolution Councilmember Schmidt discussed amending Section I to include a "minimum of nine athletic fields on the Shellhorn property." Further he recommended Section IT be amended to included, ... complete the Shellhorn Master Plan "with the input" of the Town of Leesburg... Councilmember Atwell recommended the removal of Section III. Vice-Mayor Umstattd asked that the final "Whereas" at the top of Page Two be removed from this resolution. Councilmember Zoldos said he does support the park but he strongly believes there should be language included in this resolution to say the property was purchased for a park, not office buildings. Mayor Webb suggested the possibility of a letter to the County after a review of their space facilities task force report endorsing the recommendation, Councilmember Atwell concurred. On a motion by Vice-Mayor Umstattd, seconded by Councilmember Jackson, the following motion was proposed: 2001-34 RESOLUTION Endorsing the development of a regional park for central Loudoun by the County of Loudoun on the Shellhorn property. The motion was adopted by the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Vice-Mayor Umstattd, Zoldos and Mayor Webb Nay: None Vote: 7-0 L. Boards and Commissions None M. New Business Town Council Minutes for March 13, 2001 Page 6 Mayor Webb discussed a seminar in Indianapolis, Indiana entitled, "Main Street" on April 1St thru 4th. County officials will attend this seminar and they are requesting the town to send a representative. The mayor will be attending along with the Economic Development staff. She added she would be asking Council to endorse this travel at the next Council meeting. Councilmember McDonald commented that he is continuing to accept applications for the vacancy on the Planning Commission. Vice-Mayor Umstattd made the following motion, seconded by Councilmember Jackson, to convene in a closed session: Pursuant to Section 2.1-344(A)(7) of the Code of Virginia, I move that the Leesburg Town Council convene in a closed meeting for discussion of two legal matters. The motion passed on the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Vice-Mayor Umstattd, Zoldos and Mayor Webb Nay: None Vote: 7-0 The Town Council adjourned from regular session at 8:55 p.m. The town Council convened in closed session. The Town Council reconvened in regular session at :10:02 p.m. Vice-Mayor Umstattd made the following motion, seconded by Councilmember McDonald: In accordance with Section 2.1-344.1 of the Code of Virginia, I move that Council certify that to the best of each member's knowledge, only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by Council. The motion passed on the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Vice-Mayor Umstattd, Zoldos and Mayor Webb Nay.' None Vote: 7-0 The meeting adjourned at :10:05 p.m. B. ]'~. We' ~1~, ~ayor~~-~--/~~ Town of Leesburg Town Council Minutes for March 13, 2001 Paqe ? AFl-EST: lerk of Council