Loading...
HomeMy Public PortalAbout2001_03_27COUNCIL MEETING March 27, 2001 Council Chambers, 25 West Market Street, 7:30 p.m. Vice-Mayor Umstattd presiding. Councilmembers Present: George Atwell, Mervin Jackson, Leonard McDonald, David Schmidt, Kristen Umstattd, and Robert Zoldos. Councilmembers Absent: Mayor Webb. Staff Present: Town Manager Robert Noe, Town Attorney William Donnelly, Deputy Town Manager Phillip Rodenberg, Director of Engineering and Public Works Tom Mason, Director of Parks and Recreation Kaj Dentler, Chief of Current Planning Lee Phillips, Chief of Comprehensive Planning Randy Hodgson, Budget Officer Mike Freda, Andrew Russell, and Clerk of Council Judy Ahalt. AGENDA ITEMS A. Znvocation by Father Brooks B. Salute to the Flag was led by Councilmember Zoldos C. Roll Call showing Mayor Webb absent. D. Minutes On a motion by Councilmember Zoldos, seconded by Councilmember McDonald, the minutes of the March 12, 2001 work session and March 13, 2001 regular meeting were approved as amended. E. Presentations On a motion by Councilmember McDonald, seconded by Councilmember Jackson the following Resolution of Respect for Cindy Fields was approved: RESOLUTION OF RESPECT ALCTNDA "CI'NDY" CATHERTNE FIELDS WHEREAS, Cindy Fields served as the Administrative Secretary in the Office of Economic Development for the Town of Leesburg; and WHEREAS, Cindy took great pride in her work as a confidential secretary for major defense contractors, office manager for an animal hospital, and most recently as the administrator supporting the Economic Development Commission and its committees; and WHEREAS, Cindy was a dedicated dog and cat enthusiast, a member of the Potomac Valley Golden Retriever Club, and the proud owner of a Grand Premier Maine Coon Cat; and WHEREAS, Cindy was born Sunday October 17, 1954, in Cumberland, Maryland; and Town Council Minutes for March 27, 2001 Paqe 2 WHEREAS, Cindy suffered an untimely death on Thursday March 8, 2001, in Leesburg, Virginia. THEREFORE, RESOLVED that the Mayor and members of the Council of the Town of Leesburg in Virginia extend their sympathy to Cindy's family and our appreciation for her dedicated service to the Town; and BE ]:T FURTHER RESOLVED that this Resolution of Respect is spread upon the minutes of this meeting and that a copy is sent to her family. PASSED this 27th day of March 2001. South asked Petitioners: Hub Turner addressed Council stating that a traffic light is critical at Rt. 15 and Woodlea Drive. With reference to the Bradfield Drive connection, he the Town to proceed with a traffic study and not rescind the 1987 resolution. Dawn Barrett., 204 Lawford Drive, addressed Council asking for consideration of the special exception request by St. John's Church for expansion of classroom and parishioner space and a cemetery expansion. Chuck Thornton, 315 Foxridge Drive, addressed Council thanking them for considering the option to place legal and employment advertising in other newspapers. He reminded Council of the wide circulation area of the Loudoun Times Mirror. Earl Hower, 110 Plaza Street, reminded Council that the Loudoun County Tzaak Walton League would be celebrating its 50th anniversary. He provided a copy of the Streams and Rivers report for their review and reported that on April 4,5, and 6th there will be a three-day workshop to discuss ways to improve stream conditions. G. Public Hearings a. SE-2009-St, 3ohn the Apostle Parish Randy Hodgson outlined this special exception application by St..lohn the Apostle Parish to erect an addition to the existing parish, add to additional areas for cemetery expansion, and relocate the church from the location shown on approved permit. Bill Atwill, attorney for the applicant, addressed Council asking that the record reflect that all individuals present and standing were in support of this special exception. Those present would forego speaking by showing the number of people in support. Mr. Atwill advised that his clients are in agreement with the conditions of this special exception. Vice-Mayor Umstattd asked that the Clerk of Council read the names of those individuals who had signed up to speak on this matter and who gave up their right to speak by showing support in numbers. Town Council Minutes for March 27, 2001 Page 3 Those individuals signed to speak were Joe Ange, Anthony Stasio, Paul Modolo, Charlie Felix, Merle Garvis, Robert McCurdy, Pat Nolan, Jim Patania, and Jay Morano. The public hearing opened at 8:00 p.m. Anthony Stasi, Catoctin Circle NE, addressed Council stating this special exception is worthy of consideration as the church is in much need of more room. Councilmember McDonald suggested that a 60-child limit for the daycare center might be restrictive in the future. The public hearing closed at 8:10 p.m. Councilmember Zoldos made a motion, seconded by Councilmember Jackson, to suspend the rules and vote on SE-2009 tonight. Bill Donnelly added a resolution is not necessary, that approval can be made in accordance with the staff report recommendations. The motion was approved by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 Councilmember Zoldos made a motion, seconded by Councilmember Jackson, to approve SE-2009 subject to the Planning Commission conditions and as amended by staff. He added this application meets the general review criteria for a church and preschool. The motion was approved by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. Nay: None Vote: 6-0-:L Father Brooks thanked the Town Council for their favorable consideration of this application. H. Council Comments: Councilmember McDonald advised it appears Loudoun County will not support a trail crossing at Dry Mill Road to connect to Chancellor Street. He asked staff to confirm this with the County. He further suggested that monies slated for a study at Chancellor Street be transferred to the cost of a traffic light at Country Club Drive. Councilmember Zoldos commented on Environmental Workshop on April 5,6, and 7 at the Rust Sanctuary and the Olde Tzaak Walton League Park. He reminded citizens to come out and support the Leesburg Flower and Garden Show on April 2:~ and 22nd . Councilmember Atwell asked for an update on the status is of the S. King Street improvements and a schedule for the Catoctin Circle improvements. .... Councilmember Jackson thanked Mr. Noe for the new people he has hired. Town Council Minutes for March 27, 2001 Page 4 Councilmember Schmidt expressed sympathy to the Cindy Fields family. He reminded citizens how important the budget hearing is and suggested submitting comments by e-mail if they cannot attend. Councilmember Schmidt stated he would be suggesting that the Rt. 621 Park and Chancellor Street trail be part of this budget. Vice-Mayor Umstattd wished Mayor Webb a speedy recovery. The Vice-Mayor advised Council would be going into a closed session to discuss legal maters. Also, under other business the Fife and Drum Corp request for a fee waiver and the office space task force resolution will be discussed. Mayor's Comments: Mayor Webb was absent. 3. Hana§er's Report: Bob Noe confirmed the Leesburg population from the census bureau to be 28,000. Mr. Noe commended Paul York, Mike Freda, and Andrew Russell for receiving for the 14th consecutive year the GFOA Certificate of Performance for Distinguished Budget Presentation. He reported that a meeting would take place at Simpson Middle School tomorrow night to discuss the Rt. 621 sewer issues. K. Legislation: Ordinances There were no ordinances. Consent Agenda On a motion by Councilmember Schmidt, seconded by Councilmember Zoldos, the following consent items were proposed: 2001-36 RESOLUTION Authorizing an agreement and approving water and sewer extension permits and waiving a performance guarantee for the Heritage High School. 2001-37 RESOLUTION Finding that competitive sealed bidding is neither practicable or fiscally advantageous to the public for procurement of certain newspaper advertising services and directing that such services be procured by competitive negotiation. 2001-38 RESOLUTION Supporting the Thomas Balch Library's application for a National Preservation Award for 2001. The motion was adopted by the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Vice-Mayor Umstattd and Zoldos. Town Council Minutes for IVlarch 27, 2001 Paqe 5 Nay: None Vote: 6-0-1 REGULAR AGENDA RE$OLUT:ION Accelerating the Bradfield Drive connection. This item was deferred to a future Council meeting. On a motion by Councilmember Atwell, seconded by Councilmember Zoldos, the following motion was proposed: 2001-39 RESOLUTION Adopting a policy for placing overhead utility lines underground on certain streets in Leesburg. Councilmember Zoldos suggested deleting Catoctin Circle as a street to have utilities placed underground. Councilmember McDonald suggested a friendly amendment to delete "and Catoctin Circle" from subsection 1 of the resolution. Councilmember $chmidt seconded the amendment. The amendment was approved by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 The motion to adopt a policy for placing overhead utility lines underground on certain streets was approved by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. On a motion by Councilmember Zoldos, seconded by Councilmember $chmidt, the following motion was proposed: 2001-40 RESOLUT]:ON Awarding contracts for construction management services for capital projects to Alpha Corporation and Buchart-Horn, Tnc. The motion was adopted by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, $chmidt, and Vice-Mayor Umstattd Nay: None Vote: 6-0-1 On a motion by Councilmember McDonald, seconded by Councilmember Jackson, the following motion was proposed: Town Council Minutes for March 27, 2001 Page 6 200~.-4::L RE$OLUT:]:ON Authorizing the Town Manger to execute a contract with K. W. Poore & Associates for the Urban Growth Area Annexation Study in the amount not to exceed $155,222. Councilmember Atwell suggested amending this resolution to appoint a Councilmanic representative to serve with the consultant and staff during this process because of the importance of this issue to the Town. Councilmember Jackson seconded the motion and nominated Councilmember Zoldos to serve as the Council representative. Councilmember Atwell accepted Councilmember Jackson's nomination as a friendly amendment. The motion to amend the resolution was approved as follows: Aye'- McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 Councilmember Atwell added this is a responsible step to take before annexation. The motion to adopt the amended resolution was approved as follows: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd Nay: None Vote: 6-0-1 On a motion by Councilmember Zoldos, seconded by Vice-Mayor Umstattd, the following motion was proposed: RE$OLUT]:ON Adopting a special events permit policy Councilmember Atwell made a motion to table this motion. Councilmember Jackson seconded the motion. The motion to table was approved as follows: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 On a motion by Councilmember McDonald, seconded by Councilmember $chmidt, the following motion was proposed: 2001-42 RE$OLIST:I:ON Award of contract to North Area Development-Ph. !! at Leesburg Executive Airport to Tyree Organization in the amount of $1,967,284.13. Councilmember McDonald verified $1,133,821.47 is from town funds; the remainder is grant funded. Councilmember Zoldos clarified this project includes a 6-unit executive hangar and 12 T-hangers. Town Council Minutes for March 27, 2001 Paqe 7 Councilmember Atwell verified that the bonds have been sold for this project. The motion was adopted by the following vote: Aye.' McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 L. BOARDS AND Councilmember McDonald stated he would be making a recommendation for an appointment to the Planning Commission at the next meeting. M. NEW BUSINESS Vice-Mayor Umstattd stated two resolutions have been prepared in reference to the request by the Loudoun Border Guards Fife and Drum Corps 2001 Parade and Muster. One to waive the fees associated with this event and another to authorize a contribution in the amount of $3,000 from the economic development contractual services account. On a motion by Councilmember McDonald, seconded by Councilmember Jackson the following motion was proposed: 2001-43 RESOLUT:]:ON Authorizing a contribution in the amount of $3,000 from the Economic Development contractual services account to help sponsor the Loudoun Border Guards Fife and Drum Corps 2001 Parade and Muster. The motion was adopted by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd, Nay: None Vote: 6-0-I On a motion by Councilmember Zoldos, seconded by Councilmember McDonald, the following motion was proposed: 2001-44 RESOLUTe'ON Urging the Loudoun County Board of Supervisors to adopt the findings of the Facilities and Office Space Task Force. Councilmember Atwell commented Loudoun County has committed to keep the core of the central government offices in downtown Leesburg. The motion was adopted by the following vote: Aye: McDonald, Zoldos, Atwell, Jackson, Schmidt, and Vice-Mayor Umstattd Nay: None Vote: 6-0-1 The Town Council adjourned from regular session at 8:57 P.M. Town Council Minutes for March 27, 2001 Page 8 Vice-Mayor Umstattd advised that Council would not be reconvening into open session after the closed session tonight. Vice-Mayor Umstattd made the following motion, seconded by Councilmember Jackson: Pursuant to Section 2.1-344(A)(7) of the Code of Virginia, I move that the Leesburg Town Council convene in a closed meeting for discussion of a legal matter. The motion passed on the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Zoldos and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 Following the closed session the following motion was made by Vice-Mayor Umstattd and seconded by Councilmember Zoldos: In accordance with Section 2.1-344.1 of the Code of Virginia, T move that Council certify that to the best of each member's knowledge, only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by Council. The motion passed on the following vote: Aye: Atwell, Jackson, McDonald, Schmidt, Zoldos and Vice-Mayor Umstattd. Nay: None Vote: 6-0-1 B.J. bb, Mayor Town of Leesburg A-I-FEST: lerk of Council