HomeMy Public PortalAboutMinutes-05/12/2010 •
Tiffin Regular City Council Meeting
Wednesday May 12, 2010
Springmier Library CCA Middle School
6:30pm
I. Call to Order
II. Roll Call of Council Members
III. Approval of Agenda
IV. Community Forum
A.
B. Sheriff Department Representative
V. Approval of Minutes April 14 and 28, 2010
VI. Approval of Receipts and Expenditures
VII. New Business
A. Alliant Energy Franchise 25 Year Renewal
1. Resolution 2010-16 Set Public Hearing`Date for Renewal Ordinance
B. EICOG Chad Sands
C. Public Hearing Iowa Finance Authority Water Main Under 1-80 Project
1. Resolution 2010-17 IFA Interim Loan and Disbursement Agreement
D. TIF Amendment
1. Resolution 2010-18 Set Public Hearing
A. Traffic Signs
1. Stop Signs
•
a. Goldfinch & Roberts Ferry Rd.
2. No Parking Signs Greenfield Dr.
B. City Rental Property and Management
C. Resolution 2010-19 School Use of Athletic Fields
D. Earthquake and Flood Insurance Coverage
E. Building Inspection Fees and Other Fees
VIII. Old Business
A. Driveways
1. Allen Driveway
2. Bill Grace Driveway
B. Ordinance 2010-301 Woodfield Ridge PAD Amendment
C. The Depot Re-Zoning Request
1. Set Public Hearing Date
D. Codification
1. Resolution 2010-20 Set Public Hearing
IX. Projects
A. 2010 Sanitary Sewer College St and Railroad St.
1. Approve Payment
B. Hwy 6 Widening Project'
1. As Builts
2. Reimbursement
C. Village's Development
D. KUM&GO
1. Tentative Open for Business May 21, 2010
2. Tentative Grand Opening June 2010
E.. LMR Development
1. Conveyance of Park Land
2. Easement of Utilities on Conveyed Land
F. 2008 Water Main Extension Phase Two
G. Trails
1. Phase Four
a. Land Acquisition Resolution 2010-21
b. Design Plan
H. Ireland Ave Extension Project
1. Ted Spivey Property
2. Design Plan
a. Third St
b. Railroad St
I. Roberts Ferry Rd Improvement Phase Two
J. 2010 Water Main Extension Under 1-80
1. I-JOBS Grant
K. Jasper Ave South (Hwy 6 to 1-80) Improvements
L. Municipal Building Planning
M. Five Year Capital Improvement Plan
N. Rolling Hills Phase Four
X. Reports
A. Tiffin+Community Fund
1. Picnic Shelter
B: Parks, Recreation, Festivals, and Tourism
1. TiffinFest
2. Electric to City Park
3. Ball Field Reservations
C. Library Board Representatives
1. Update 28E Agreements
D. Attorney
1. Woodfield Ridge Sidewalk
2. LDR Lawsuit
3. Possible Closed Session Pursuant to Iowa Code Section 21.5 Regarding the Matters
of Litigation with LDR Development
E. Engineer
1. Water Pressure Water Tower
F. Public Works
1. Roberts Ferry Rd Emergency Road Improvements
2. Approve DNR Mandated Refrigeration Units and Oven
3. Planning 2010 Streets and Sidewalk Repairs
G. City Clerk
1. Investment Policy
2. Investment Funds
3. Computer Replacement
H. Council persons Ball and Weipert
1. Website
2. City Manual •
a. Employment Law
b. Employees Section
c. City Officials and Council Members Section
H. Mayor Pro-tern
I. Mayor
1. City Clerk Evaluation
XI. Adjournment
•9 .
(Subject to Approval)
TIFFIN CITY COUNCIL REGULAR MEETING
Wednesday May 12, 2010
SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL
Mayor Royce Phillips called meeting to order at 6:30 pm.
Roll Call of members Chris Ball, Jim Bartels,.Mike Gericke, Mark Petersen and Travis Weipert.
Also present: City Attorney Steve Greenleaf, Engineer Doug Frederick, Public Works Brett Mehmen, and City Clerk
Ruth Demuth.
Motion by Ball and seconded by Weipert for approval of agenda as printed. All following actions described in
minutes approved by all ayes unless so noted other.
Community Forum:
Council person Ball asked letter of appreciation be extended to City of Coralville for assistance of their streets
department for street sweeping completed in Tiffin.
Sheriff Department was represented and Deputy inquired of concerns in City. Deputy reported on vehicle that had
been tagged on Iris Ct for removal.
Motion by Gericke and seconded by Bartels for approval of minutes for April 14 and April 28, 2010 City Council
meetings.
Motion by Ball and seconded by Gericke for'approval of Revenues and Expenditures.
New Business:
Representatives of Alliant Energy were present to answer questions regarding twenty five year renewal of electric
franchise in Tiffin. Motion by Bartels and seconded by Petersen to read Resolution 2010-16 by title only. Motion
by Gericke and seconded by Bartels to introduce for approval Resolution 2010-16 to set Public Hearing for regular
City Council meeting June 9, 2010 for discussion and approval to renew twenty five year non-exclusive Power and
Light'Company electric franchise.
Motion by Gericke and seconded by Weipert to open Public Hearing for discussion of City of Tiffin financing water
main under 1-80 with a $42,000 Iowa Finance Authority Interim Loan and Disbursement Agreement for planning and
designing authorized costs. Motion by Gericke and seconded by Weipert to close public hearing. Motion by Gericke
and seconded by Ball to read Resolution 2010-17 by title only. Motion by Gericke and seconded by Ball to
introduce Resolution 2010-17 for approval to authorize.Mayor and City Clerk to proceed with $42,000 General
Obligation Water Improvement Loan and Disbursement Agreement with Iowa Finance Authority.
Motion-by Petersen and seconded by Gericke to read Resolution 2010-18 by title only. Motion by Petersen and
seconded by Bartels to introduce for approval Resolution 2010-18 to set date for Public Hearing on Designation of
Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment. Discussion held on setting date for
Public Hearing to regular City Council meeting on June 9, 2010. Council members reviewed TIF map to include
area for two year TIF Rebate for LMR Development on Jasper Ave..
Discussion held on placement of stop signs and highly visible pedestrian crossing signage at intersection of
Goldfinch Dr and Roberts Ferry Rd. Motion by Ball and seconded by Bartels to direct Public Works to obtain and
place signs for four way stop with painted crosswalk at intersection of Roberts Ferry Rd and Goldfinch Dr. Ayes:
Ball, Bartels, Petersen and Weipert. Abstain: Gericke.
Discussion held on placement of signs in Industrial Park to not allow long term parking on streets. Bob Siems,
owner of Industrial Park, was present and also voiced his desire to not allow long term parking in Industrial Park.
Council members directed Public Works to obtain and install additional parking signage in Industrial Park.
Motion by Ball and seconded by Weipert to renew rental leases for City owned properties on Hwy 6 for six months
and to follow with month to month leases until properties are removed for Ireland Ave Extension Project anticipated
for the spring of 2011. Motion included that Rental Property Management will be turned over to Public Works and
City Hall effective June 1, 2010.
Council person Petersen asked Mayor to allow discussion of Electric to City Park be moved for next item of
discussion. Reported by Dustin Hopkins, Alliant Energy, that electric work would begin with the assistance of
Steve's Electric'to install additional electrical power to City Park for TiffnFest use and future plans at City Park.
Motion by Petersen and seconded by Weipert to proceed with installation.
Discussion held on Clear Creek Amana School use of City of Tiffin Athletic Fields. Motion by Gericke and
seconded by Petersen to read Resolution 2010-19 by'title only. Motion by Gericke and seconded by Petersen to
introduce for approval Resolution 2010-19 To Establish and Approve Procedures For Clear Creek Amana School
District for Use of the City of Tiffin Athletic Fields. Athletic Director Gene Dietrick will be contacted on approval of
procedures for this resolution. Further discussion held on ability of CCA Athletic Department to be able to store
equipment on city property.
Council members discussed Earthquake and Flood Insurance Coverage. Members did not want to obtain
Earthquake coverage but asked to have additional information obtained for Flood coverage on Maintenance Shops,
Sewer Plant and Water Plant, and continue discussion at Work Session May 26, 2010.
Discussion on Building Inspection and Other Fees tabled until May Work Session.
Old Business:
Motion by Gericke and seconded by Petersen to table further discussion on Allen driveway off Hwy 6 to May Work
Session. Council members briefly discussed Grace driveway off Roberts Ferry Rd and suggested to get cost
estimates and present at May Work Session.
Discussion held on recommendations made by Planning and Zoning and City Engineer Hart regarding approval of
re-zoning request to amend Woodfield Ridge PAD to include Lot Five of Outlot One. Brian Campbell of McClure
Engineering representing Mike Roberts Construction stated he would further review with Mike Roberts
recommendations. Motion by Petersen and seconded by Gericke for approval of seconded reading of Ordinance
2010-301 Amending Official Zoning Map of Tiffin, Iowa by Amending Woodfield Ridge PAD Part One Outlot Two to
Now Include Part Two Lot Five. All Ayes.
Motion by Gericke and seconded by Bartels to approve third reading of Ordinance 2010-301. All Ayes. Five
Council members having approved third and last reading of Ordinance 201-301 Mayor Phillips signifies approval of
same by affixing his signature thereto.
Motion by Gericke and seconded by Weipert to set Public Hearing for regular City Council meeting June 9, 2010 for
purpose of re-zoning request made by The Depot Tiffin for two conjoining lots to commercial C2-B for future
development of these lots. Discussion held on recommendations made by Planning and Zoning, Attorney and City
Engineer Hart.
Motion by Ball and seconded by Weipert to introduce for approval of Resolution 2010-20 to set Public Hearing to
regular City Council meeting June 9, 2010 to finalize Code of Ordinances to include all changes necessary for
Codification of City Ordinances.
Projects:
Motion by Petersen and seconded by Bartels to approve payment of$61,100.25 to Visu-Sewer, Inc. for Sanitary
Sewer Rehab for 2010.
Engineer Frederick reported on Iowa Department of Iowa approval of Hwy 6 Widening Project and As-builts
forwarded to Ames. Final payments will be processed.
Mayor Phillips reported on meeting with Villages Development in efforts to attract more business to development
along Interstate 80. Kum and Go and Subway Sandwich reported possibly opening May 28, 2010, delays due to
weather. Kum and Go anticipate Grand Opening in June, they will do mass advertising mailing.
Attorney Greenleaf reported on progress of LMR Development finalizing the conveyance of the 12 acres of
timberland to city and utility easements on conveyed land.
Engineer reported that final testing of water line being completed on 2008 Water Main Extension Project.
Motion by Ball and seconded by Petersen to read Resolution 2010-21 by title only. Motion by Gericke and
seconded by Ball to introduce for approval Resolution 2010-21 to Approve Land Acquisition for Parcel of Land for
Purpose of Continuation of Trail System Known as Phase Four. Discussion held on approval of $4,000 acceptance
by Dolores Madden for 1.4 acres to continue planning of trail to 1-380 to eventually connect to Johnson County
Trail System at Coralville trail along Clear Creek. Engineer Frederick asked by Council members to continue
designing Trail Phase Four. Council person Ball asked that appreciation be extended to Ms. Madden for acquisition
of land. Council person Ball reported on efforts of Johnson County Trail System to apply for major federal grant to
assist in continuation of trails through Tiffin and connect to planned County Trails to West of Tiffin to Kent Park.
Council members were asked to continue planning design of Ireland Ave Extension and Engineer was directed to
draw up additional design options to present back to Council to include improvements to parts of Third St and
Railroad St. Council will set another Public upon reviewing updates by Engineer. Now estimated that IDOT bidding
could be set for March 2011. Motion by Ball and seconded by Bartels to direct Attorney to proceed with appraisal on
Ted Spivey property on south end of Ireland Ave Extension subject to clearance of IDOT to proceed with
appraisal. Motion by Weipert and seconded by Petersen to set another Public Hearing on Project for June 9, 2010
City Council regular meeting.
Discussion held on setting embargos on Jasper earlier in spring to help prevent damage to road by heavy traffic
using Jasper Ave as route to Iowa City Landfill and construction trucks to North Liberty. Discussion held on timeline
for making major improvements to Jasper Ave. Mayor Phillips reported that fund requests have been submitted to
JCCOG for future improvements.
Engineer directed by City Council members to continue on Roberts Ferry Rd designs.
Council members and owner of Industrial Park questioned water pressure in regards to Water Main Extension
under 1-80. Engineer reported that there will be tests conducted to study water pressures before further extensions
will be constructed. I-Job grant request still under consideration by state.
Mayor Phillips asked Engineer's Office to review and update future improvements to Jasper Ave south of Hwy 6 to I-
80.
Further discussion on Municipal Building and Five Year Capital Improvement Plan tabled for Work Session.
Engineer reported on meetings with developers for Rolling Hills Phase Four for possible final plat to be submitted in
text months to come.
Reports:
Mayor Phillips reported that Tiffin Community Fund had met their fundraising goals for construction of Picnic
Shelter at City Park. Decision made by Board to begin construction as soon as weather permits.
TiffinFest representatives reported on progress of planning event. Council members raised questions on parking for
event. Discussion held on placing additional portable facilities at Ball Fields. Service company will be contacted for
more facilities. Suggested to inquire on handicapped accessible facility.
Council members appointed as representatives of Library Board briefly discussed continuation and updating the 28E
Agreements between Tiffin and Clear Creek Amana School District.
Attorney progressing on contacting homeowners regarding sidewalk to be removed in Woodfield Ridge. Attorney
updated Council members on progress of LDR lawsuit. Council chose not to go to closed session formatters of
litigation on LDR lawsuit. Attorney inquired on residencies within close proximity of city water and sewer services.
Attorney directed by Council members to research state requirements and to notify residents in need of compliance
to connect to city sanitary sewer and water.
Engineer had no new information on water pressure at water tower.
Motion by Ball and seconded by Gericke to pay LL Pelling for Roberts Ferry Rd emergency repairs in amount of
$11, 088.65. Motion by Bartels and seconded by Petersen to approve Public Works to purchase mandated DNR
equipment for water and sewer testing. Estimate costs for approximately$10,500. Public Works was directed to
start planning for street and sidewalk repairs for 2010 and bring back a list of repairs to Council for Work Session.
City Clerk reported on progress of developing mandated Investment Policy for City Funds. Motion by Gericke and
seconded by Ball to direct Mayor and City Clerk to seek additional options for investing city funds.
Ayes: Ball, Bartels, Gericke, and Weipert. Nayes: Petersen.
Motion made by Bartels and seconded by Ball to authorize Mayor and City Clerk to replace computer at City Hall if
needed.
Council persons Ball and Weipert had no new information on updating city website and developing City Manual.
Council person Petersen inquired on completion of ditch reconstruction on west side of Roberts Ferry Rd. It was
reported that contractor would be able to complete when weather allowed. Council person Petersen reported on his
progress on developing a Farmers Market within the city boundaries of the City of Tiffin.
Mayor Phillips recommend that City Clerk in next fiscal year receive a 1% pay increase. Motion by Gerick and
seconded by Ball approve recommendation.
Motion by Gericke and seconded by Bartels for adjournment at 9.10pm.
Receipts
2,800.00 Building Inspection Fees
6,100.00 Connection Fees ` R
42,212.78 Debt Services
15,007.40 Employee Benefits
82,367.11 General Funds
2,149.06 Library Funds
8,763.65 Local Option Tax Fund
7,160.31 Road Use Tax Fund
20,876.05 Sewer Enterprise
831,166.45 TIF Funds
28.529.53 Water Enterprise I
1,047,132.34 Totals
Expenditures
105.00 Action Services
153.17 All Flags
5,179.95 Alliant Energy
124.14 Amanda Stuber
36,981.00 AW Welt Ambrisco
1,659.54 BARCO Products Company
100.00 Barnes and Nobles
7
830.00 Brown Supply Inc
388.40 CARUS Phosphates, Inc.
243.11 Cedar Rapids Photo Copy
364.14 Collection Serviices Center
131.33 Commercial Maintenance Inc
1,511.00 Consumers Cooperative
25,145.19 Dave Schmitt Construction
76.18 Dave Seydel Auto&Truck
419.17 Delta Dental
300.00 Downes &Associates, Inc.
12,591.97 Drew Cook& Sons
125.00 Eastern Central la Council of Gov
72.61 Fastenal Co.
6,820.24 Federal Deposit
511.09 Future Line Truck Equipment
'197.85 Future Systems Inc
253.44 Gazette Communications
149.79 Hach Company
7,552.50 Hart Frederick Consultants
3,336.50 HD Supply Waterworks
516.00 Hygenic Lab of I
3,103.00 la Dept of Revenue
993.50 Iowa City Ready Mix, Inc.
2,100.00 Iowa Codification Inc
26.10 Iowa One Call
132.00 Iowa Prison Industries
2,022.72 I PE RS
6,772.50 Johnson County Refuse
3,217.50 Johnson County Sheriff Department
32.22 Jon Linstrom
93.72 Joseph Booth
10.00 Julie Sexton
11,603.95 Kansas State Bank
130.00 Kris Petersen
150.00 Krystal Charbon
334.00 Linder Tire Service
151.55 Linn Co REC
836.10 Lowe's
3,599.00 Lynch Greenleaf& Michael
4,000.00 Lynch Greenleaf&Michael Trust Fund
85.30 Meade Systems Inc
80.40 Menard's
570.02 MidAmercian Energy
22.05 Mileage Reimbursement
482.11 Morgans Service
20,916.62 Payroll Wages
115.73 PayTrace
192.00 Pitney Bowes Global Finance
4,262.00 PNC Equipment Finance
324.78 Returned Check
1,252.71 Rivers Products Company
100.00 Scholastic Books
542.18 School Tech, Inc.
26.20 Shazam Inc.
380.03 South Slope Coop Telephone
287.37 Staples
f . •
95.46 The Shed Sled North Liberty
6,500.00 Tiffin Fire Dept Association
55.49 Trevor Hendricks
222.39 US Cellular
217.93 VISA
30.31 Walker Welding
2,840.92 Wellmark
199.99 Zep Sales annd Services
290.88 Zephyr Printing and Design
185,239.04 , /
Submitted b . i_ `_
Rut Demuth ity Clerk
Attest to: , ..J, , , 4(- tO
RI"Philf• ., Mayor V
i