HomeMy Public PortalAbout2002_09_24COUNCIL MEETING September 24, 2002
Council Chambers, 25 West Market Street, 7:30 p.m. Mayor Umstattd presiding.
Councilmembers Present: Frank Buttery, Mervin Jackson, Melinda Kramer, Marty
Martinez, David Schmidt, Robert Zoldos, and Mayor Kristen Umstattd.
Councilmembers Absent:
Staff Present: Town Manager Robert Noe, Deputy Town Manager Phillip
Rodenberg, Director of Engineering and Public Works Tom Mason, Director of Parks
and Recreation Kaj Dentler, Chief of Police Joe Price, Director of Planning, Zoning
and Development Susan Swift, Traffic Engineer Calvin Grow, Tourism Coordinator
Marantha Edwards, Assistant to the Town Manager Nicole Ard, Management Intern
Adam Brown, and Assistant to the Clerk of Council Debi Parry.
AGENDA ITEMS
Bob Noe asked for a moment of silence to remember, Josh Poyant, an
employee of the Parks & Recreation Department who died earlier this month at the
age of 28.
A. Invocation by Councilmember Martinez.
B. Salute to the Flag by Councilmember Zoldos
C. Roll call
D. Minutes:
On a motion by Councilmember Buttery, seconded by Vice-Mayor Jackson, the
minutes of the September 9, 2002 work session were approved with minor edits by a
vote of 6-0-1; Zoldos abstaining.
On a motion by Councilmember Martinez, seconded by Councilmember
Buttery, the minutes of the September 10, 2002 meeting were approved with minor
edits by a vote of 7-0.
E. Presentations:
F. Petitioners:
Karen ]ones, Leesburg Economic Development Commission, provided an
update to Council on the downtown consultants' study. She stated the consultants
will return on October 10th and 11TM to meet with the downtown committee and
the Leesburg Economic Development Commission. They will provide the results from
the zip code survey and will begin strategic assessments.
Ms. Jones reminded Council of the Economic Development Commission's
Business Awards on October 21st. She further commented that the Economic
Development Commission would be willing to help with the implementation of the
Citizens Corps in anyway they can.
Susan Williams., 40162 Main Street, Waterford, spoke in opposition to the Ida
Town Council minutes for September 24, 2002 Page 2
Lee Recreation Center fee increase for Senior Citizens. She stated most of the
Seniors who use the facilities at :[da Lee are on fixed incomes and will not be able to
afford the new rates. She urged Council to reduce the fees and presented a petition
to Council.
]ay Greeley, 1209 ]ames Rifle Court and Board Member, Loudoun County Red
Cross, stated his support for the implementation of a Citizen's Corps in Leesburg and
offered the assistance of the Red Cross in those efforts.
Hub Turner, 1107 Bradfield Drive, stated his opposition to the proposed
Chancellor Street Trail in the 20-Year Parks & Recreation Plan.
Doug Goolsby, 906 Chancellor Street, provided recommended amendments to
the 20-Year Parks & Recreation Plan and asking that the Chancellor Street trail either
be removed from the plan or that language be added to the resolution to allow the
trail to be removed at a later time.
Craig Lane, 613 Cobbler Terrace, stated he has not received a response to his
request addressed to Council on July 12th asking that the speed limit on Kincaid
Boulevard be raised to 35 mph.
Stanley Caulkins, 102 Morven Park Road, thanked Council and staff for the
flowers, prayers and thoughts offered during his recent surgery and recovery.
G. Public Hearing
None
H. Council Comments
Councilmember Schmidt asked for thoughts and prayers for Leesburg resident
Nick Longworth who suffered a heart attack while on overseas travel. He stated Mr.
Longworth would undergo by-pass surgery next week.
Councilmember Schmidt further stated he would not be attending the October
7th and 8th meetings of Council due to overseas travel for the State Department.
Councilmember Martinez thanked the group of senior citizens for bringing the
issues of the Tda Lee rate increase to Council.
Councilmember Zoldos thanked staff for their efforts in the 9-:[1 ceremony
and congratulated the Leesburg Pilots Association for finishing in the top third of the
competition in the plane-pull at Dulles Airport.
Councilmember Zoldos further asked the residents to follow the
recommendation for voluntary conservation of water.
Vice-Mayor Jackson had no comment.
Councilmember Buttery disclosed his meeting with representatives of the
Stratford project.
He further thanked the speakers for bringing their concerns to Council.
Town Council minutes for September 24, 2002 Page 3
Councilmember Kramer stated she was very happy to see Mr. Caulkins at
tonight's meeting.
f,layor's Comments
Mayor Umstattd stated her daughter's kindergarten teacher commented on
Councilmember Kramer's superlative community Service. Further, Bob Noe had
praise for Councilmember Buttery's innovative suggestions regarding drought relief
for residents of Southern Virginia.
, further stated she attended with Mark
a
meeting
Supervisor
Herring,
-L-Fnda~l~rbs and Tony Martin who had praise for Tom Mason's assistance to the
County in their efforts to implement regulations on sediment control and storm water
management.
Further, the Mayor commented on staff's resolution of a utilities policy issue
relating to Mr. Sandy Donaldson. She added that Mr. Donaldson had great praise for
the efforts of Nick Martin in the Finance Department.
The Mayor commented on a program by the Marshall Foundation for scholars
from across the nation.
She stated that according to Supervisor Herring, the Board of Supervisors
supports the Town's efforts for a tank site on the Shellhorn property. She added
County staff indicates the Town has not officially filed a request to put the tank site
on the plan.
Mayor Umstattd further thanked Town staff for their hard work with the 9/11
Memorial Ceremony.
3. Manager's Report
Bob Noe commended Debi Parry for her efforts to restore water to Mr.
Donaldson's property.
Mr. Noe reported the Old Waterford Road water tank site special exception
was approved on March 18, 1998 for five years. Utilities staff has indicated the site
has fallen into disfavor and the pressure zone study indicates the site may not be
needed. Staff will provide a detailed report at the next Council work session.
Mr. Noe reported October 6-11 is Customer Service Week in the Town of
Leesburg, and Nicole Ard is designing a large variety of activities to open the
government facilities to the public.
Further, Mr. Noe stated the National Peace Foundation, under the auspices of
the Library of Congress, sponsors a yearly program to bring 10 Russian Leaders to
the Untied States; Leesburg has been chosen to host the group. Nicole Ard has
created a community group, which has been working for several weeks to determine
what events to our guests should attend. He asked any citizens with suggestions to
contact Ms. Ard.
K. Legislation:
CONSENT AGENDA
Town Council minutes for September 24, 2002 Page 4
On a motion by Vice-Mayor Jackson, seconded by Councilmember Buttery, the
following consent motion was proposed:
2002-:~59
RESOLUTION
Making a reduction of the performance guarantee for public improvements installed
in Potomac Station Drive Station 31+62.29 to Station 42+96.03.
The consent agenda was approved by the following vote:
Aye: Buttery, Vice-Mayor Jackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
REGULAR AGENDA
On a motion by Councilmember $chmidt, seconded by Councilmember
Zoldos, the following motion was proposed:
RESOLUTION
Approving the proposed 20-Year Comprehensive Plan for parks, recreation, open
space, trails and greenways.
Mayor Umstattd stated that 22 letters have been received from citizens
requesting that the Chancellor Street Trail be removed from the comprehensive plan.
Councilmember Schmidt congratulated the Parks and Recreation Commission
and staff on this report stating it does an excellent job of taking into account
concerns of opponents, as well as supporters of the Chancellor Street Trail. He
urged Council to proceed with the plan.
Councilmember Zoldos agreed and pointed out that the last statement of the
resolution states that implementation and timing of this long-range plan depends on
Town-wide priorities of Council and the availability of funding.
Councilmember Martinez congratulated the Parks and Recreation Commission
on a job well done. He stated after considering the history of the Chancellor Street
Trail and having visited the location, he feels it can be deleted from the plan.
Further he asked that Mr. Turner and Goolsby's comments be addressed.
Bob Noe asked that staff be provided time to review these comments and
provide a report at the next meeting.
Vice-Mayor Jackson stated that Supervisors Herring, Burton and Kurtz
indicated they would not financially support the Chancellor Street Trail beyond town
limits.
Councilmember Buttery stated he generally supports the plan, but has
concerns with Section 8 and would like to add Mr. Goolsby's recommended language
to the resolution.
Councilmember Kramer stated she would like to see Council go ahead with
the Tuscarora Creek Trail.
Town Council minutes for September 24, 2002 Page
Mayor Umstattd stated she could not support leaving in the Chancellor Street
Trail and would recommend additional staff time to consider the language of the
resolution.
Vice-Mayor Jackson, seconded by Councilmember Martinez, made a motion to
table the issue until the next Council meeting.
Councilmember Buttery stated that the language in the final paragraph of the
resolution relieves his concern with the implementation of projects.
The motion to table was approved by the following vote:
Aye: Vice-Mayor Jackson, Kramer, Martinez and Mayor Umstattd
Nay: Buttery, Schmidt and Zoldos
Vote: 4-3
Vice-Mayor Jackson asked the status of the South King Street Trail? He
added the bridge would be widened during the South King Street improvement
project.
Kaj Dentler stated the Town has an existing agreement with the County to
pay for 60% of the design of Phase ]:, which would extend from Davis Avenue to
Governors Drive. Then a joint decision will be made as to whether it is feasible to
build the trail.
Councilmember Zoldos asked when will the design process be completed and
for a status report at the next meeting.
Mayor Umstattd verified the County would provide up to $250,000 for the
project.
On a motion by Councilmember Buttery, seconded by Vice-Mayor Jackson, the
following motion was proposed:
2002-160
RESOLUT:]:ON
Approving the proposed Master Plan for Veteran's Park at Balls Bluff.
The motion was approved by the following vote:
Aye: Buttery, Vice-Mayor Jackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
On a motion by Councilmember Martinez, seconded by Councilmember
Kramer, the following motion was proposed:
2002-161
RE$OLUT:]:ON
Approving a change order with Buchart Horn, ]:nc. for an extension of construction
management services related to the ]:da Lee Park Recreation Center Expansion not to
exceed $80,080.00.
Town Council minutes for September 24, 2002 Page 6
Councilmember Zoldos verified the contract had been extended once before
and asked Mr. Dentler to report on whether or not penalties would be assessed.
The motion was approved by the following vote:
Aye: Buttery, Vice-Mayor Jackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
On a motion by Councilmember Zoldos, seconded by Councilmember Buttery,
the following motion was proposed:
2002-:~62
RESOLUTION
Authorizing a street resurfacing plan for FY 2003.
The motion was approved by the following vote:
Aye: Buttery, Vice-Mayor Jackson, Kramer, Martinez, Schmidt, Zoldos and
IVlayor Umstattd
Nay: None
Vote: 7-0
On a motion by Councilmember Zoldos, seconded by Councilmember
Martinez, the following motion was proposed:
2002-163
RESOLUTION
Awarding a contract to Maximus, Tnc. for a comprehensive user fee study for an
amount not to exceed $43,935.00.
Councilmember Schmidt stated his opposition to the resolution explaining that
raising fees relies on political will from the Council. He further stated Council
shouldn't not spend $43,935.00 on a study unless they go forward with it.
Councilmember Schmidt added the cost of this study is more than the Town
receives yearly from the parking garage.
Mr. Noe stated he erred last night stating there were actually eight bidders.
The motion was approved by the following vote:
Aye: Vice-Mayor Jackson, Martinez, Zoldos and Mayor Umstattd
Nay: Buttery, Kramer and Schmidt
Vote: 4-3
On a motion by Councilmember Martinez, seconded 15y Councilmember
Zoldos, the following motion was proposed:
2002-:1.64
RESOLUTION
Expressing the appreciation of the Leesburg Town Council to the Town of Leesburg
Public Works Street Crew, Police Officers, and Town Staff Volunteers for all their
efforts in coordinating the 9-11-01 Memorial Ceremony.
'- Mayor Umstattd asked that the resolution be read into the record.
Town Council minutes for September 24, 2002 Page '7
WHEREAS, the Town Council members wish to express their appreciation for
the hard work, dedication and team work of the Department of Public Works Streets
crew, Police officers, and Town staff volunteers for a public ceremony attracting 500
people; and
WHEREAS, because of their collective efforts and preparation, the Town of
Leesburg 9-11 Memorial Ceremony at the Town Green on September 11, 2002 was a
heartfelt remembrance of the victims and families of the 9-1:1-01 terrorist attacks.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
that the Department of Public Works Streets crew, Police officers, and Town staff
volunteers are officially recognized for their efforts.
The motion was approved by the following vote:
Aye: Buttery, Vice-Mayor ~lackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
BOARDS AN D COMI~ISSIONS
a. Airport Commission - No comment.
b. Thomas Balch Library Commission - Councilmember Kramer advised
Council of the Friends of the Balch Library Ball to be held the first week in
November.
c. Board of Architectural Review - No comment.
d. Cable Commission - No comment.
e. Economic Development Commission - No comment.
f. Environmental Advisory Commission - Councilmember Kramer
stated the commission would be holding a retreat in the next few weeks.
Information Technology Commission - No comment.
h. Parks & Recreation Commission - No comment.
i. Planning Commission -
On a motion by Councilmember Buttery, seconded by
Councilmember Zoldos, the following motion was proposed:
2002-165
RESOLUTION
Making an appointment to the Planning Commission - Robert C. Dub~
The motion was approved by the following vote:
Aye: Buttery, Vice-Mayor ~lackson, Kramer, Martinez,
Schmidt, Zoldos and Mayor Umstattd
Nay: None
Vote: 7-0
Town Council minutes for September 24, 2002 Page
Tree Commission - Councilmember Schmidt discussed the dying
dogwood trees that were donated to the town. He stated he is surprised town
is spending money to treat and replace the trees because the agreements
governing them have expired. Councilmember Schmidt stated this issue
would be coming to Council.
k. Standing Residential Traffic Committee - Vice-Mayor Jackson stated
Mr. Craig Lane is attending each traffic committee meeting and has been
informed of how many resident signatures would be required to raise the
speed limit on Kincaid Boulevard.
M. New Business
Councilmember Buttery stated he would like to see the town hall expansion
architects providing a presentation to Council. Considering the debt involved he
would recommend waiting on this issue until budget discussions begin.
Mayor Umstattd stated the annexation team would be holding a meeting
following the Council meeting.
Councilmember Martinez requested that the boards and commission section
could be moved earlier in the agenda.
Mayor Umstattd stated this section allows the Councilmanic representatives to
report on their commissions. :If a member of the Commission wishes to speak, they
will be recognized under the Petitioners section.
Councilmember Zoldos asked the Town Manager to look into drivers backing
into parking spots and the issue of people parking overnight in the garage.
Councilmember Martinez asked the Clerk to look into specific changes to the
Roberts Rules of Order that Council follows.
The meeting adjourned at 8:58 p.m.
A'I-I'EST:
l'erk of Council
tcmin092402