HomeMy Public PortalAbout2003_06_10COUNCIL MEETING June 10, 2003
Council Chambers, 25 West Market Street, 7:30 p.m. Mayor Umstattd presiding.
Councilmembers Present: Frank Buttery, Melinda Kramer, Mervin Jackson, Marry
Martinez, David Schmidt, Robert Zoldos, and Mayor Kristen Umstattd.
Staff Present: Town Manager Bob Noe, Town Attorney William Donnelly, Deputy
Town Manager Phil Rodenberg, Director of Engineering and Public Works Tom Mason,
Airport Director Doug McNeely, Director of Planning, Zoning and Development Susan
Swift, Director for Economic Development Betsy Fields, Chief of Comprehensive
Planning David Fuller, Transportation Engineer Calvin Grow, Capital Projects Manager
Nagi Elsewaissi, Planner Nancy Kitchens, Assistant to the Town Manager Nicole Ard,
and Clerk of Council Judy Ahalt.
AGENDA ITEMS
A. ]:nvocation by Councilmember Buttery.
B. Salute to the Flag was led by Mayor Umstattd.
C. Roll Call showed Councilmember Martinez arrived at 8:10 p.m.
D. Minutes:
On a motion by Councilmember Buttery, seconded by Vice-Mayor Jackson, the
minutes of the May 27, 2003 worksession were approved by a 6-0-1 vote with minor
edits, Councilmember Martinez absent.
On a motion by Vice-Mayor Jackson, seconded by Councilmember Schmidt,
the minutes of the May 28, 2003 regular meeting were approved by a 6-0-1 vote
with minor edits, Councilmember Martinez absent.
Presentations:
a. Certificate of Appreciation - diZerega-Cook Family
On a motion by Councilmember Zoldos, seconded by Councilmember
Buttery, the certificate was presented to Di Cook for placing Rock Spring Farm
under a conservation easement and thereby preserving this historic farm
comprised of 10.42 acres for future generations and was approved by a 6-0-1
vote, Councilmember Martinez absent.
b. Certificate of Recognition - Perry Ballard
On a motion by Councilmember Zoldos, seconded by Vice-Mayor Jackson, the
certificate was presented to Perry Ballard for earning the title of World
Welterweight Boxing Champion from the World Boxing Syndicate and was approved
by a 6-0-1 vote, Councilmember Martinez absent.
c. Certificate of Appreciation - Douglas B. McNeeley
On a motion by Councilmember Zoldos, seconded by Councilmember
Buttery, the certificate was presented to Doug McNeeley for dedicated service
to the Town of Leesburg as Director of the Leesburg Executive Airport for the
period May 2001 through June 2003 and was approved by a 6-0-1 vote,
Councilmember Martinez absent.
Town Council meeting minutes for .June 10, 2003 Page 2
d. Certificate of Appreciation - Phillip L. Rodenberg
On a motion by Councilmember Schmidt, seconded by Councilmember
Kramer, the certificate was presented to Phil Rodenberg for dedicated service
to the Town of Leesburg as Deputy Town Manager for the period May 2000
through June 2003 and was approved by a 6-0-1 vote, Councilmember
Martinez absent.
e. Certificate of Appreciation - 3ane Sullivan
On a motion by Councilmember Buttery, seconded by Vice-Mayor Jackson,
the certificate was presented for dedicated service to the Town of Leesburg as
Manager of the Thomas Balch Library for the period 3uly 1994 through June
2003 and was approved by a 6-0-1 vote, Councilmember Martinez absent. Ms.
Sullivan was not in attendance.
Petitioners:
The petitioner's section opened at 7:47 p.m.
Mark Wynn, 11 & 9 West Market Street, suggested an alternative to building a
Town Hall expansion on Loudoun Street would be to either lease, or buy his properties
on Market Street, which are already set up for offices. He stated this would alleviate
the negative impact that construction will have on the downtown businesses.
Jim Haynes, 602 Laswell Court, expressed his support for the Oaklawn at
Stratford application.
Hobie IVlitchel., Commonwealth Transportation Board, reported the board is
expected to adopt their six-year plan next week. He stated the plan focuses on deficit
reduction such as the Route 7 Purcellville Bypass, which will be paid off in 2006 and
the Leesburg Bypass, which will be paid off in 2008. Also, the plan focuses on fixing
missing links like the Loudoun County Parkway. He advocated the establishment of
public/private partnerships for the construction of roads such as Battlefield Parkway.
Finally, Mr. Mitchell stated he could arrange for the Virginia Department of
Transportation to come and give a presentation to Council on new projects.
Grand Master Choi., U.S. Tae Kwon Do Martial Arts Academy, presented a book
to Council from Samcheok, Korea commemorating their recent visit to the Town of
Leesburg.
Laurie Dunham, 137 Burnell Place, expressed her support for the Oaklawn at
Stratford application.
.]ane Lemmerman, 207 Shirley Square, expressed her support for the Oaklawn
at Stratford application.
Todd Ague, 120 Burnell Place, expressed his support for the Oaklawn at
Stratford application.
Cathy Kennan, 21 Pershing Avenue, stated she had spoken with six realtors
regarding the proposed improvements to Pershing Avenue. She stated she was
informed by the realtors that although the improvements are positive, they could have
a negative impact on the value of her home if the road is widened to 36-feet with curb,
gutter and sidewalks on both sides.
Town Council meeting minutes for June 10, 2003 Page 3
The petitioner's section closed at 8:14 p.m.
G. Public Hearings
None
H. Council Comments:
Councilmember Schmidt stated he would not be attending the next Council
meeting on June 24th, but would be at the worksession.
Councilmember $chmidt stated .lane Sullivan, Doug McNeeley and Phil
Rodenberg have done so much for the town and he expressed his regret for the
Town losing these talented individuals. Further, he stated he enjoyed working with
Phil Rodenberg, who is the consummate professional.
Councilmember Martinez echoed Councilmember $chmidt's comments
regarding the loss of Mr. McNeeley, Ms. Sullivan and Mr. Rodenberg.
Councilmember Zoldos stated Phil Rodenberg, Doug McNeeley and .lane
Sullivan would be missed. He stated Mr. Rodenberg is a good leader and wished him
luck in his career as City Manager for Fredericksburg. Further, he stated Mr.
McNeeley has done a fine job with the airport and expressed appreciation for all of
his efforts. He also thanked .lane Sullivan for her excellent work at the Balch Library.
Councilmember Zoldos stated he and Councilmember Buttery have been
working on refining the draft vision statement. He passed their draft to each
Councilmember and asked that they provide comments to Mr. Rodenberg.
Tn addition Councilmember Zoldos commented on the success of the most
recent Gallery Walk. Further, he asked for information regarding the Route 15 Trail
as to whether the Board of Supervisor's has discussed this issue and whether their
portion of the funding is coming, what is the status of the design and engineering on
this project and what is the cost to the town? He also inquired about the status of
the County's confirmation regarding whether the last school site fulfils the town's
obligation.
Councilmember Zoldos stated there had been a meeting with outside counsel
regarding the establishment of performance measures for the Town Manager and
Town Attorney. He asked how much money the town has spent on this project and
stated he has not seen any revised performance standards. Further, he stated
because of this the Town Attorney's evaluation has not been completed and asked
that this be brought to a close.
Lastly, Councilmember Zoldos addressed a memo from Mr. Noe regarding the
Shellhorn Boundary Line Adjustment. He stated staff needs to get resolution on
several issues, such as how many acres will be brought into the town, what is the
cost to the town, and what happened to the proposed water tank site on the
$hellhorn property.
Vice-Mayor Jackson stated Mr. Rodenberg, Mr. McNeeley and Ms. Sullivan
were all very professional and will be missed.
Town Council meeting minutes for June 10, 2003 Page 4
Councilmember Buttery stated Mr. McNeeley, Mr. Rodenberg and Ms. Sullivan
have done an exemplary job for the town and will be missed. Further, he thanked
the diZerega-Cook family for their conservation efforts.
Councilmember Kramer echoed the comments of other Councilmembers
regarding Mr. McNeeley, Mr. Rodenberg and Ms. Sullivan.
Further, Councilmember Kramer reported she would be visiting the town's
sister city of Blacksburg and looks forward to exchanging ideas and reporting back to
Council.
T. Mayor's Comments:
Mayor Umstattd stated she would miss Doug McNeeley who is one of the most
pleasant people that she has ever worked with. Further, she stated during the
aftermath of the plane crashes he was there for hours on end and has worked closely
with Council and staff to secure federal funding for the ILS system. She added that
she could always rely on his knowledge and professionalism and stated the town
would continue the community outreach project for the airport, which he started.
Mayor Umstattd stated .lane Sullivan was very dedicated to the Balch and will
be missed.
Further, Mayor Umstattd stated it is hard to imagine going forward with town
work without Phil. She stated he always puts in long hours and is a dedicated
professional who is extremely bright.
Mayor Umstattd reported on her attendance at a young adult program
graduation program for kids who have had hard time through high school. She stated
the 15- year-old valedictorian had the second highest grade-point average. She
added that these kids have had to overcome many disadvantages and almost half of
them are going to college and others have plans for vocational careers.
Mayor Umstattd stated a possible compromise for Pershing Avenue would be
to amend the resolution to provide for a 36-foot wide street up to the alley and a 30-
foot wide street north of the alley. She added that this option would please the
majority of the residents.
Further, Mayor Umstattd reported on the discussions she had with Karen
Jones and representatives of Barber & Ross. She stated Barber & Ross might want to
stay in Leesburg and have narrowed down their list of possible sites to one on the
Peterson property. She stated the drawback to this location is that the Town Plan
currently calls for cloverleaf at this site, which would take away quite a few acres
from potential economic development, force the town to loose Barber & Ross and an
attractive gateway into the historic community. She suggested amending the Town
Plan to replace the cloverleaf with a diamond intersection, which could be enhanced
with many architectural extras such as wrought iron fencing and old fashioned
streetlights while still accommodating safe passage for pedestrians and bikers.
.1. Manager's Report
Bob Noe stated Doug McNeeley, Jane Sullivan and Phil Rodenberg have all
contributed much to the town in their respective areas. He added that Phil
Rodenberg has unlimited energy and an infinite number of ideas and has had his
fingerprints on every major project for the town during his tenure. He thanked Phil
Town Council meetinq minutes for June 10, 2003 Page 5
for being an outstanding Deputy IVlanager and stated he is sure to become a
superlative city manager.
Mr. Noe introduced the new Chief of Comprehensive Planning, David P. Fuller,
who has come to the town from Myrtle Beach, South Carolina where he has served
for :~0 years.
Mr. Noe reported that staff is planning to meet with County staff regarding
the boundary line adjustment and will have a full report for Council at the next
meeting.
Further, Mr. Noe stated the 2nd Annual Business Forum is scheduled for June
20th, 7:30 a.m. at the Laurel Brigade ]~nn.
K. Legislation
ORDTNANCES
None
CONSENT AGENDA
On a motion by Vice-Mayor Jackson, seconded by Councilmember Buttery, the
following consent motion was proposed:
RESOLUTI'ON
2003-94
Authorizing an agreement and approving a performance guarantee for Jerry's
Chevrolet/Oldsmobile Expansion.
The consent motion was approved by the following vote:
Aye: Buttery, ,lackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
REGULAR AGENDA
On a motion by Councilmember Buttery, seconded by Councilmember Zoldos,
the following resolution was proposed:
RESOLUTTON
2003-95
Approving SE-2002-05, South King Street Day Care Center at the Park, 818 S. King
Street, to permit a childcare center.
Councilmember Buttery suggested amending the resolution to remove the
final sentence of condition number two, which states "The applicant's responsibility
for full frontage improvements may be waived or modified by an approved vacation
request and shall not require an amendment to this special exception."
Councilmember Zoldos accepted the amendment.
Town Council meeting minutes for June :10, 2003 Page 6
The amended motion was approved by the following vote:
Aye: Buttery, Jackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
A motion to defer the following item was made by Councilmember Zoldos and
seconded by Vice-Mayor Jackson:
RESOLUTZON
Making an appointment to the Annexation Committee.
The motion to defer was approved by the following vote:
Aye: Buttery, Jackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
On a motion by Councilmember Schmidt, seconded by Vice-Mayor Jackson,
the following motions were proposed:
RESOLUTZON
2003-96
Approving applications for Town Plan Amendment TP-02-01 and Special Exception
SE-2002-13-Oaklawn at Stratford.
ORDZNANCE
2003-O-8
Approving Application for Rezoning ZM-159-Oaklawn at Stratford
Mayor Umstattd stated there are three resolutions for this item. The first is
the resolution for denial from the staff; the second is a resolution approving the
application; and the third is a hybrid, which would approve the town plan
amendment and rezoning but would deny the special exception.
Susan Swift stated this application has greatly improved, however, staff is still
recommending denial due to unresolved substantial issues in the land use,
transportation and fire proffers.
Ms. Swift stated the first objection is to the residential uses, which would
allow 326 townhouses and apartments/condos and would require a rezoning.
Further, she stated there are compatibility issues such as the adjacent industrial and
the location of the residential units to the airport. She stated the residential units
are 600-1,000 feet from the runway protection zone and the multifamily units can be
as high as 50-feet. Additionally, this area has been identified by the town's airport
consultants, Campbell and Paris, as an area where aircraft operators make many
"touch and go" decisions.
Ms. Swift further outlined other issues such as the loss of business and
employment land, which will be converted to residential. She added that staff feels
the remaining land zoned for business and employment would be jeopardized
because people would rather have residential next them.
Town Council meeting minutes for .lune 10, 2003 Page 7
Ms. Swift expressed concern with the transportation issues such as the
conflict between the proposed and planned ramps onto the Greenway, the
interchange configuration and how much the applicant would put toward that, the
operation of the interim ramp on Tolbert Lane, which will create unplanned impacts
at Evergreen Mill Road, necessitating the need for a traffic light and the tri-party
agreement which has not been amended.
Finally, she addressed concern with the loss of the fire and rescue site, which
was removed from the original plan and replaced with $235,000 in lieu of the site.
She stated Loudoun County Fire and Rescue has stated they would rather have the
two-acre site.
Councilmember Kramer asked if the approving the application could possibly
nullify the tri-party agreement to because there are no tangible agreements from all
pa tries?
Ms. Swift stated the Virginia Department of Transportation has neither
approved nor denied this configuration.
Bill Donnelly stated the applicant's position is that they have written the
proffers in an either/or format so that if the rtl-party agreement is not ultimately
amended. He added that they would still build the two lanes of Battlefield Parkway
connecting to the Greenway via the ramps they have proposed.
Calvin Grow stated if there is a problem with the agreement, the proffers
could still go forward.
Councilmember Zoldos verified that even if the Virginia Department of
Transportation does not sign the agreement, the maintenance for the ramps to the
Greenway would be provided for by Trip 1~! and the maintenance of Battlefield
Parkway would be provided by VDOT, as long as it is built to their standards.
Brian Cullen, representing the applicant, stated the Trip TT tri-party
agreement does not need to be amended if the engineering works. He added Tom
Farley of VDOT has stated they have geometric responsibility for the access ramps in
the event that they take the road over someday.
Mr. Cullen thanked Council and staff for the amount of time that has been put
into this application. Further, he provided highlights of the application as follows:
(1) 1,583,000 total commercial square feet, (2) recapturing 326 residential units
from a previous phase, (3) funding :~00% of transportation improvements at an
estimated cost of $9.6 million, (4) completing Battlefield Parkway and the Greenway
ramps well be before any buildings are occupied; (5) cooperating in making the
airport safer by preserving land for the Runway Safety Zone and the !LS system; and
(6) adhering to the H-2 Corridor Design Guidelines.
!n conclusion, Mr. Cullen stated the Oaklawn application contains proposals
which add to the safety of the airport and regional road network and will have a
positive effect on economic development.
Councilmember Buttery asked if Battlefield Parkway can be built in it's
proposed location and still allow for the !LS system?
Town Council meeting minutes for June 10, 2003 Page 8
Susan Swift stated staff has known for years that Battlefield Parkway would
have to be relocated to the north to remove it from the runway protection zone.
Mr. Cullen stated Trip I! has stated they plan to build within the existing right-
of-way; however, if the angle is changed then they will need the right-of-way to
build.
In conclusion, Mr. Cullen asked for Council's cooperation stating this is a
much better plan for the town than the currently approved one.
Councilmember Schmidt thanked staff and the applicant for the presentation
stating this is an unfair situation due to the existence of an approved plan, which is
now obsolete. He stated staff has done a good job raising concerns with various
parts of the application and has worked well with the applicant.
Councilmember Schmidt stated approval of the 326 residential units is well
worth the trade off for the partial construction of Battlefield Parkway and other
aspects of application. Further, he commented that Council has only heard support
for this application from adjacent homeowners.
He commented on the commitment of the Stowers family stating they had
donated the land for the Greenway on good faith and are now showing a
commitment to build this critical section of Battlefield Parkway to alleviate traffic
congestion on Sycolin Road. Councilmember Schmidt stated if this application is
approved the southeast residents can avoid the bypass and access the Greenway
from Tolbert lane, which will be a whole new option and make life easier for these
citizens. He added if this application is denied, there will be no solution in the next
10 years and Council will have to share responsibility for traffic congestion rather
than contributing to the solution.
Further, he stated he has heard the lengths to which the applicant has gone
to provide adjustments for the TLS at the airport.
Councilmember Schmidt stated staff has expressed concerns about the
reduced space for economic development; however, the original zoning for this
property is government and non-profit uses which would bring limited benefit to the
tax base. He stated this application is the only hope for attracting commercial
development to this parcel, and could bring in substantial revenues needed for the
tax base. He added that without this approval nothing will happen on this parcel for
10 years or longer.
He thanked the Stowers family for listening to the concerns of the residents
and staff about the architectural designs for the site and stated they have agreed to
have the buildings reviewed by the Leesburg Board of Architectural Review. He
added this additional step should serve to attract higher quality economic
development to the area.
In conclusion, Councilmember Schmidt stated this is one of the most
important votes of his tenure and stated instead of leaving this decision to the whim
of a future council he will appeal to the Council to do this right, if not, no one can
guarantee what will happen.
Town Council meeting minutes for 3une 10, 2003 Page 9
Councilmember Martinez stated he has spoken with staff, members of the
Planning Commission and Economic Development Commission and the Loudoun
County School Board in his research for this decision. He stated there seems to be a
lot of pluses to this application; however, he is still concerned about the effects of
the additional residential units. Further, he expressed concern with the loss of
property for economic development, which would increase the tax burden of the
residents.
Councilmember Zoldos complimented the applicant and the staff for their
efforts with this very complex issue. Further, he asked that there be a roll call vote
on this issue.
Councilmember Buttery expressed concern with removal of the fire and
rescue site.
Mr. Cullen stated there was a site on the original plan; however, with the
relocation of Battlefield Parkway it became difficult to find an adequate site.
Councilmember Buttery asked if the site could be put back in?
Mr. Cullen stated it could be put back in Landbay"D" on a one and a half acre
site fronting on Miller Drive.
Vice-Mayor Jackson stated the fire company asked for two acres.
Councilmember Buttery asked that the fire company be offered the choice of
accepting the donation or a two-acre site.
Councilmember Schmidt and Vice-Mayor .lackson accepted the amendment.
Bill Donnelly stated the proffers would have to be revised to incorporate the
amendment.
Randy Minchew offered to state on the record that the amendment
Councilmember Buttery put forward is a clarification of the existing proffer to meet
the applicant's fair share responsibility to provide fire and rescue services with a
capital contribution of cash or land. He stated a letter of clarification would then be
written to clarify the proffers to be part of the record and zoning map.
Bill Donnelly stated it is one thing to clarify the proffers or actually revise
them with out having a public hearing, but it seems to be stretching things to
actually vote on something and then accept a letter of clarification.
Mayor Umstattd suggested getting a letter of clarification drafted and
submitted right now.
Mr. Minchew stated that would not be a problem. However, it could also be
done as an additional condition of the special exception.
Mr. Donnelly stated conditions can be imposed on a special exception, but
usually need to have some relationship to the special exception which this does not.
Town Council meeting minutes for June 10, 2003 Paqe 10
Brian Boucher stated in the old proffers there was a dedication for a fire and
rescue site, so if some language could be put together it could be added as a proffer.
Mr. Donnelly stated that would be amending the proffers, which could not be
done after the vote. He verified that the owners were present and asked that Mr.
Minchew hand write the change in the proffers and have the owners initial it.
Council went into recess to allow time for the applicant to amend the proffers
at 10:35 p.m.
Council reconvened at 11:06 p.m.
Mayor Umstattd verified the resolution for approval would not have to be
amended.
Mr. Donnelly stated the record should reflect there was a revision of the
proffers agreed to voluntarily by the applicant and the proffers have been revised.
Councilmember Buttery asked that the second line be changed to say the
applicant "shall provide".
Mayor Umstattd stated that would take away the fire company's option to
accept the cash donation in lieu of the land.
Councilmember Buttery stated there is a possibility that there may be another
party to deal with and he wants to make sure the intent of the amendment is clear.
Mr. Donnelly agreed that the phrase should be changed to "shall".
Councilmember Schmidt and Vice-Mayor Jackson accepted the amendment.
Mayor Umstattd stated she will support the application and outlined the key
points which helped her come to this decision such as the fact that the applicant will
build Battlefield Parkway from Sycolin Road to Tolbert Lane or the Greenway before
building any residential or industrial, in addition to over $6,000,000.00 in
transportation improvements which will benefit the southeast quadrant of town.
She stated if the application is not approved the town will either have growing
congestion or will require higher taxes from residents to build these improvements.
Further, she stated there is an economic benefit for business that may want to build
around airport.
Further, Mayor Umstattd stated this application enhances airport safety by
providing an area for the ILS lighting system. She stated she has looked at the site
for the houses in connection to airport safety and feels their location is safer than the
historic district.
In conclusion, Mayor Umstattd stated staff has done a good job, but this
seems to be the only solution for transportation crisis in southeast corridor. She
added that this application has major benefits to town.
Councilmember Zoldos asked staff to suggest to the planning commission that
legislation be enacted to limit how long a given application can go.
Town Council meeting minutes for June :10, 2003 Paqe 11
The motions were approved by the following vote:
Aye: Buttery, Jackson, Kramer, Schmidt, Zoldos and Mayor Umstattd
Nay: Martinez
Vote: 6-:1
On a motion by Councilmember Zoldos, seconded by Councilmember Kramer,
the following motion was proposed:
RESOLUT~ZON
2003-97
Approving Wilson Avenue improvements to include widening the roadway to 36 feet
and installing sidewalks on both sides except between Market Street and a point
approximately 400 feet north which will be 30 feet with a sidewalk on the west side
only.
Councilmember Zoldos congratulated the residents for their diligence with this
issue and stated it is time to move on with the project.
Vice-lVlayor Jackson stated during last night's discussion of this issue he made
the comment that he would like to hear what the residents want when the discussion
turned to the issue of a 30-foot road. Subsequently, he received phone calls asking
why he was against the 30-foot road. He expressed regret with his comment being
misconstrued and stated it is his wish to vote for what ever is in the best interest of
the residents of both streets.
Councilmember $chmidt thanked the residents for their efforts and asked
staff to expedite the engineering.
The motion was approved by the following vote:
Aye: Buttery, .lackson, Kramer, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
On a motion by Councilmember Zoldos, seconded by Councilmember $chmidt
the following motion was proposed:
RESOLUT]:ON
2003-98
Approving Pershing Avenue improvements to include widening the roadway to 36-
feet and installing sidewalks on both sides except between Market Street and a point
approximately 280 feet north which will be 30 feet with sidewalk on the west side
only.
Mayor Umstattd suggested an amendment, which would replace the wording
"approximately 280 feet north" to with" to the north side of the alley". She added if
this amendment were accepted, it would impose a 30-foot width from Market Street
up to the alley and the second paragraph would be amended to state that north of
the alley the road would increase to 36 feet.
Further, she stated this amendment would have the advantage of saving the
three or four larger trees that Ms. Kennan has been concerned about.
The Mayor's motion to amend was seconded by Councilmember Kramer.
Town Council meetinq minutes for .lune 10, 2003 Page 12
Councilmember Schmidt stated he would like to know if this amendment
would delay construction beyond 2003. Further, he stated the 30-foot width would
only allow for parking on one side of the street and would therefore impact the
church. Tn addition, he stated the Town Arborist has stated the project, as
proposed, would not have a substantial impact on the trees.
Nagi Elsewaissi stated there would be a delay of approximately six weeks for
design work. Regarding parking, he stated the church at 18 Pershing Avenue has a
small lot, which overflows on Sundays and parking on both sides of the street is
needed.
Vice-Mayor Jackson asked when the project would start?
Mr. Elsewaissi stated in addition to the design work, staff would need to get
temporary construction easements on the properties and also bid out the
construction work. He stated that will take them into the fall, construction would
likely begin in the spring.
Councilmember Buttery asked what the time frame would be if there were no
changes to the design?
Mr. Elsewaissi stated staff would still need to acquire the easements and bid
out the construction. He estimated a time of I to :1-1/2 months after all easements
are acquired. Further, he stated at this time staff has acquired approximately 50
percent of the easements needed.
Councilmember Zoldos verified the length of construction will be
approximately six months and asked staff to go forward with the construction this
year assuming the residents cooperate with providing the easements.
Councilmember Kramer stated the last project that was managed by Mr.
Elsewaissi finished ahead of schedule and under budget.
Councilmember $chmidt stated either way would be a good way to go on this
project. Further, he stated the section of Pershing, which would have the 30-foot
roadway, seems to have nine houses supporting this and eight houses that wish to
have the 36-foot roadway.
The amendment was approved by the following vote:
Aye: Buttery, Kramer, Martinez and Mayor Umstattd
Nay: Jackson, $chmidt and Zoldos
Vote: 4-3
The main motion, as amended, was approved by the following vote:
Aye: Buttery, .lackson, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: none
Vote: 7-0
Boards and Commissions
a. Airport Commission
Councilmember Zoldos stated the Commission's next meeting is
Tuesday, 3une 17, 7:00 at the Leesburg Airport.
Town Council meeting minutes for June 10, 2003 Page 13
Thomas Balch Library Commission
No comments
Board of Architectural Review
No comments
d. Cable Commission
No comments
Economic Development Commission
Councilmember $chmidt announced the commission would hold a
Special Meeting tomorrow morning at 7:30 a.m. in the Town Hall and
the 2nd Annual Business Forum would be held on June 20th at 7:30
a.m. at the Laurel Brigade Inn.
Environmental Advisory Commission
No comments
Znformation Technology Commission
No comments
Parks and Recreation Commission
Councilmember Martinez announced the Parks & Recreation
Commission will hold a joint meeting with the county's Parks and
Recreation Commission on June 19.
Planning Commission
No comments
Tree Commission
No comments
Standing Residential Traffic Committee
Vice-Mayor Jackson announced Andrew McClellan has resigned and the
Clerk will advertise for a replacement.
New Business
a. On a motion by Vice-Mayor Jackson, seconded by Councilmember
Martinez, the following motion was proposed:
RESOLUTTON
2003-99
Authorizing the Town Manager to carry forward $6,888 in FY 2003 traffic
calming project funds to FY 2004.
The motion was approved by the following vote:
Aye: Buttery, Kramer, Jackson, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
b. On a motion by Councilmember Zoldos, seconded by Vice-Mayor Jackson,
the following motion was proposed:
Town Council meeting minutes for June 10, 2003 Page :14
RESOLUTI:ON
2003-100
Approving a substitute performance guarantee for Battlefield marketplace.
The motion was approved by the following vote:
Aye: Buttery, Kramer, Jackson, Martinez, Schmidt, Zoldos and
Mayor Umstattd
Nay: None
Vote: 7-0
N. Adjournment
On a motion by Councilmember Schmidt, seconded by Councilmember
Kramer, the meeting was adjourned at :11:22 p.m.
Town of Leesburg
ATTEST:
2003_tcmi n0610.doc