HomeMy Public PortalAbout2003_12_09COUNCIL MEETING December 9, 2003
Council Chambers, 25 West Market Street, 7:30 p.m. Mayor Umstattd presiding.
Councilmembers Present: Frank Buttery, Melinda Kramer, Mervin Jackson, Marry
Martinez, Robert Zoldos, and Mayor Kristen Umstattd.
Staff Present: Town Manager Robert Noe, Town Attorney William Donnelly,
Assistant to the Town Manager Nicole Ard, Assistant to the Town Manager Kathleen
Leidich, Director of Engineering and Public Works Tom Mason, Interim Finance
Director George Shelley, Library Manager Alexandra Gressitt, Management Intern
Alexandra Shabelski, and Clerk of Council Judy Ahalt.
AGENDA ITEMS
A. Invocation by Councilmember Buttery
B. Salute to the Flag was led by Councilmember Zoldos
Roll Call Councilmember Schmidt absent.
D. Minutes
On a motion by Councilmember Zoldos, seconded by Councilmember Buttery,
the minutes of the November 10, 2003 work session were approved by a 6-0-1 vote,
Councilmember Schmidt absent.
On a motion by Councilmember Martinez, seconded by Councilmember
Kramer, the minutes of the November 24, 2003 work session were approved by a 6-
0-1 vote, Councilmember Schmidt absent.
On a motion by Councilmember Buttery, seconded by Councilmember
Martinez, the minutes of the November 25, 2003 meeting were approved by a 6-0-1
vote, Councilmember Schmidt absent.
Presentations
a. Virginia Travel & Tourism - Charlotte Reed
Ms. Reed presented Marantha Edwards with a certificate of Completion
from the Virginia Polytechnical Institute and State University Virginia Travel
and Tourism Institute.
b. VML Achievement Award - Steve Cawthron
Mr. Steve Cawthron presented Council the Virginia Municipal League
Achievement Award for Tuscarora Landscaper's Choice, lapel pins and a final
report on the mosquito control program.
F. Petitioners
Howard Dawley, Loudoun County Fire and Rescue, urged Council to approve
the boundary line agreement with the county so construction can begin on the burn
building.
Lori Ciafre, 115 Meade Drive SW, urged Council to approve the resolution
regarding stop signs along Meade Drive.
Town Council minutes for December 9, 2003 Page 2
Dawn Barrett, 115 Meade Drive SW, urged Council to approve the resolution
regarding stop signs along Meade Drive.
Peter Dunning, Bluemont Concert Series, asked Council to approve an
appropriation of $10,000 to the Bluemont Concert Series to reinstated the
established funding levels for programs in FY 2003 and FY 2004.
.lim Haynes, 602 Lasswell Court SW, addressed the issue of FBO fees stating
he spoke with Peter Stephenson who met with representatives of Piedmont Hawthorn
regarding this issue in 1993 and suggested reviewing the Airport Committee and
Town Council minutes from that time to find the outcome of that meeting. Further,
Mr. Haynes recommended that an Airport Director be appointed quickly and
that Councilmember Zoldos be appointed to serve on the Airport Technical Advisory
Group.
John Drury, addressed Council regarding traffic congestion on Battlefield
Parkway. He urged Council to work with State and Federal governments to secure
funding.
Ken Reid, addressed Council regarding the need for funding to complete
Battlefield Parkway. He urged citizens to email their concerns to the Virginia
Department of Transportation at six-yearprogram(~virginiadot.org.
Public Hearing
a. SE-2003-05 - Loudoun Motor Sports - Public Hearing
The public hearing opened at 8:06 p.m.
Brian Boucher outlined the application for a special exception at 212
Catoctin Circle, SE. He stated the Planning Commission is recommending
approval with conditions.
Councilmember Martinez verified staff would look at any possible
environment impact issues.
Councilmember Kramer stated a commissioner informed her that the vote
on this item was close because some of the commission members were
worried that special exceptions were being pushed through with changes
occurring at the last minute.
IVlr. Boucher stated the Planning Commission voted 6-0-1 to approve the
application with conditions. Further, he stated there was no public comment
at the meeting and this was not a controversial item.
Bob Sevila, attorney for the applicant, stated this business would sell and
repair motorcycles as well as other power equipment. He thanked staff for
their cooperation and handling of the application.
There were no speakers.
The public hearing closed at 8:23 p.m.
Town Council minutes for December 9, 2003 Page 3
I-I. Council Comments
Councilmember Martinez stated Hobie Mitchel of the Commonwealth
Transportation Board told him that the overpass at Sycolin Road and the completion
of Battlefield Parkway are a priority for them. He congratulated Marantha Edwards
on her accomplishments and the Economic Development Department for their
tourism ad campaign.
Councilmember Martinez wished the citizens a happy holiday season and
urged them to help their neighbors in need.
Councilmember Zoldos asked Mr. Noe the status of the credit card audit
report as well as staff's progress with the county/town park and ride issue and
progress regarding the appointment of a permanent airport director. Further, he
congratulated Ms. Edwards on her accomplishments and the street crew for their
efforts to clear the snow from the W&OD trail.
Councilmember Zoldos wished the citizens a happy holiday season and a
prosperous new year.
Vice Mayor .]ackson wished the citizens happy holidays.
Councilmember Buttery wished the citizens happy holidays and urged them
not to drink and drive.
Councilmember Kramer wished the citizen's happy holidays.
Mayor's Comments
Mayor Umstattd wished the citizens a safe and joyful holiday season.
Councilmember Martinez stated the Loudoun County Board of Supervisors
would be discussing the allocation of the gas tax money as well as the Brothers
Concrete issue at their December 15 meeting.
.1. Manager's Report
Mr. Noe stated the parade and tree lighting ceremony were cancelled for
Saturday because of the projected additional snowfall. He stated the tree lighting
and pictures with Santa Claus have been rescheduled for December 13 at 6:00 p.m.
Mr. Noe introduced George Shelley, Tnterim Finance Director, and Alexandra
Gressitt, Balch Library Manager. He congratulated David Kackley who received the
O'Neal Stewart Award for Employee of the Quarter for the Leesburg Police
Department. Further, he stated the auditors with PBGH will be providing their report
on the credit card audit at the January 13 Council Meeting.
Mr. Noe stated when Cindi Martin was first appointed as Tnterim Airport
Director in 2001, she was an employee of Campbell and Paris. He stated two
meetings ago comments were made that she was acting inappropriately in signing
off on Campbell and Paris items; however, she did so at his direction.
Mr. Noe stated staff has not met with the county regarding the park and ride
meeting; however, staff plans to meet with them sometime next week. He stated
the interviews are ongoing for the position of airport director. Further, Mr. Noe
stated there have been a number of staff meetings regarding efforts to connect
Town Council minutes for December 9, 2003 Page 4
Battlefield Parkway to the Greenway and staff will be meeting with officials from the
Virginia Department of Transportation on December 22.
K. Legislation
CONSENT AGENDA
On a motion by Councilmember Martinez, seconded by Mayor Umstattd, the
following consent motion was proposed:
2003-163
RESOLUTION
Authorizing the Town Attorney to enter into litigation to collect delinquent
water/sewer bills from South Street Under.
2003-164
RESOLUTTON
Accepting public improvements, releasing the performance guarantee and approving
a maintenance guarantee for public improvements at Woodlea Manor, Section 7.
The motion was approved by the following vote:
Aye: Buttery, Kramer, Jackson, Martinez, Zoldos and Mayor Umstattd
Nay: None
Vote: 6-0-:L (Schmidt absent)
REGULAR AGENDA
On a motion by Vice-Mayor .~ackson, seconded by Councilmember Kramer, the
following motion was proposed:
2003-165
RESOLUTION
Authorizing the Town Manager to install an all-way stop on Meade Drive at Lawnhill
Court and Fairfield Way.
The motion was approved by the following vote:
Aye: Buttery, Kramer, Jackson, Martinez, Zoldos and Mayor Umstattd
Nay: None
Vote: 6-0-1 (Schmidt absent)
On a motion by Councilmember Buttery, seconded by Councilmember
Martinez, the following item was deferred:
RE$OLUTTON
Making an appointment to the Cable Television Advisory Commission.
Councilmember Buttery stated there was an issue raised regarding the
number of franchise appointees required to serve on this commission and asked that
this item be discussed at the January 12 worksession.
Boards and Commissions
a. Airport Commission
Councilmember Zoldos reported the commission's next meeting is
December 16 at Leesburg Town Hall
Town Council minutes for December 9, 2003 Page
Thomas Balch Library Commission
No comment
Board of Architectural Review
No comment
Cable Commission
Economic Development Commission
Environmental Advisory Commission
Mayor Umstattd reported there would be a vacancy on this commission
beginning in _]anuary of 2004.
Tnformation Technology Commission
No comment
Parks and Recreation Commission
No comment
i. Planning Commission
Mayor Umstattd reported there would be a vacancy on this commission
beginning in January 2004.
j. Tree Commission
No comment
Standing Residential Traffic Committee
No comment
New Business
a. Fire and Rescue Site Agreement
On a motion by Councilmember Martinez, seconded by Councilmember
Kramer, the following motion was proposed:
2003-166
RESOLUTION
Authorizing the Mayor to execute the fire and rescue site agreement
Councilmember Zoldos asked that a friendly amendment be made to
the motion to allow the last sentence of item 11 on page 5 to read "Such
payment will satisfy all of the town's school site obligations including without
limitation those under the annexation area development policy."
The amendment was accepted by Council.
The motion was adopted by the following vote:
Aye: Buttery, .lackson, Kramer, Martinez, Zoldos and
Mayor Umstattd
Nay: None
Vote: 6-0-1 (Councilmember Schmidt absent)
Town Council minutes for December 9, 2003 Page 6
SE, to
SE-2OO3-05 - Loudoun Motor Sports
Approval of SE-2003-05 - Loudoun Motor Sports, 212 Catoctin Circle,
permit a motor vehicle sales (motorcycles) and service facility.
The motion was adopted by the following vote:
Aye: Buttery, .Jackson, Kramer, Martinez, Zoldos and
Mayor Umstattd
Nay: None
Vote: 6-0-1 (Councilmember Schmidt absent)
c. Holiday Schedule
On a motion by Councilmember Zoldos, seconded by Vice-Mayor
.lackson, the following motion was proposed:
2003-168
RESOLUTTON
Extending the holiday schedule to include .lanuary 2, 2004.
The motion was approved by the following vote:
Aye: Buttery, .]ackson, Kramer, Martinez, Zoldos and
Mayor Umstattd
Nay: None
Vote: 6-0-1 (Councilmember Schmidt absent)
d. Closed Session
On a motion by Mayor Umstattd, seconded by Councilmember Buttery,
the following motion was proposed:
Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, ! move
that the Leesburg Town Council convene in a closed meeting to consider a
personnel matter, specifically the annual performance evaluation of the Town
Manager.
The motion was approved by the following vote:
Aye: Buttery, ,lackson, Kramer, Martinez, Zoldos and
Mayor Umstattd
Nay: None
Vote: 6-0-1 (Councilmember Schmidt absent)
Council convened in a closed meeting at 8:59 p.m.
Council reconvened in open session at 9::19 p.m. and the following
motion was proposed by Mayor Umstattd, seconded by Councilmember
Martinez:
!n accordance with Section 2.2-3712(D) of the Code of Virginia, T
move that Council certify that to the best of each member's knowledge, only
public business matters lawfully exempted from open meeting requirements
under the Virginia Freedom of Information Act and such personnel matters as
were identified in the motion by which the closed meeting was convened were
heard, discussed or considered in the meeting by Council.
Town Council minutes for December 9, 2003 Page ?
The motion was approved by the following vote:
Aye: Buttery, .lackson, Kramer, Martinez, Zoldos and
Mayor Umstattd
Nay: None
Vote: 6-0-:t (Councilmember Schmidt absent)
The meeting adjourned at 9:20 p.m.
ATTEST:
/~rk '~f-~ouncil
J/clerk/minutes/2003_ tcmin[209