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HomeMy Public PortalAbout2006_01_01 COUNCIL ORGANIZATIONAL MEETING July 1, 2006 Lower Level Conference Room 1, 25 West Market Street, Town Hall, 11:00 a.m. Mayor Umstattd presiding. Councilmembers Present: Kelly Burk, Susan Horne, Marty Martinez, Ken Reid, Kevin Wright and Mayor Kristen Umstattd Councilmembers Absent: Katie Hammier Staff Present: Town Manager John Wells, Town Attorney Barbara Beach, Assistant to the Town Manager Nicole Ard, Assistant to the Town Manager Kathleen Leidich, Director of Engineering and Public Works Tom Mason, Director of Utilities Randy Shoemaker, Director of Capital Projects Nagi Elsewaissi, Director of Parks and Recreation Kaj Dentler, Airport Director Tim Deike, Director of Information Technology Wendy Wickens, Director of Economic Development Betsy Fields, Director of Planning, Zoning and Development Susan Swift, Interim Director of Human Resources Nancy Fixx, Library Manager Alexandra Gressitt, Management Specialist Tami Watkins, Deputy Clerk of Council Debi Parry and Clerk of Council Judy Ahalt. AGENDA A. Roll Call Councilmember Hammier absent. ITEMS B. Mayor's Greeting There was no greeting given C. Legislation 1. ADDointina a Vice-Mayor 2006-115 RESOLUTION Appointing a Vice-Mayor On a motion by Councilmember Wright, seconded by Councilmember Reid the following motion was proposed. Appointing Susan B. Horne as Vice Mayor. The motion was approved by the following vote: Aye: Burk, Horne, Reid, Wright Nay: Martinez and Mayor Umstattd Vote: 4-2-1 (Hammier absent) 2. Makina Councilmanic ADDointments to the Town's Boards & Commissions. 2006-116 RESOLUTION Making Councilmanic appointments to the Town's Boards & Commissions Mayor Umstattd opened the floor to volunteers for each Commission. Town Council Organizational meetinq for Julv 1. 2006 Page 2 Councilmember Reid asked if discussion of the new business item to combine the Environmental Advisory Commission and Tree Commission should take place before any appointments are made. Mayor Umstattd stated she is reluctant to combine the commissions because of the number of Tree Commission members who have spoken in opposition to this. She stated because it would require an ordinance change with a public hearing she would not support deferring appointments to these commissions. Councilmember Martinez proposed a motion to table the new business item till the July 10 Town Council Work Session. The motion to table was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) AirDort Commission: Councilmember Wright proposed a motion to appoint Vice Mayor Horne as the representative to the Airport Commission. The motion was seconded by Councilmember Reid The motion to appoint Vice Mayor Horne as the representative to the Airport Commission was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Balch Librarv Commission: Council member Burk was appointed as the representative to the Balch Library Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Board of Architectural Review: Councilmember Burk proposed a motion to appoint Council member Reid as the representative to the Board of Architectural Review. The motion was seconded by Vice Mayor Horne. Councilmember Reid was appointed as the representative to the Board of Architectural Review by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Cable Commission: Councilmember Martinez proposed a motion to appoint Councilmember Hammier as the representative to the Cable Commission. Town Council Organizational meetinq for Julv 1. 2006 Paqe 3 The motion was seconded by Councilmember Reid. Councilmember Hammier was appointed as the representative to the Cable Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Economic Develooment Commission: Councilmember Wright proposed a motion to table the appointment to the Economic Development Commission due to the absence of Councilmember Hammier. The motion was seconded by Councilmember Reid. The motion to table the appointment to the Economic Development Commission failed by the following vote: Aye: Reid and Wright Nay: Burk, Horne, Martinez and Mayor Umstattd Vote: 2-4-1 (Hammier absent) Council member Martinez was appointed as the representative to the Economic Development Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Environmental Advisorv Commission: Councilmember Burk was appointed as the representative to the Environmental Advisory Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Information Technoloav Commission: Councilmember Martinez was appointed as the representative to the Information Technology Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Parks and Recreation Commission: Councilmember Wright was appointed as the representative to the Parks and Recreation Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Plannina Commission: Mayor Umstattd stated both she and Councilmember Wright have expressed interest in serving as the representative to the Planning Commission. Town Council Organizational meetinq for Julv 1. 2006 Page 4 Vice Mayor Horne proposed a motion to appoint Councilmember Wright as the representative to the Planning Commission. The motion was seconded by Councilmember Reid. The motion to appoint Councilmember Wright as the representative to the Planning Commission failed by the following vote: Aye: Horne, Reid and Wright Nay: Burk, Martinez and Mayor Umstattd Vote: 3-3-1 (Hammier absent) It was the consensus of Council to defer this appointment to the July 11 Council meeting. Commission on Public Art: Councilmember Burk was appointed as the representative to the Commission on Public Art by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Tree Commission: Councilmember Reid was appointed as the representative to the Tree Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright, and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Standina Residential Traffic Committee: Councilmember Reid was appointed as the representative to the Standing Residential Traffic Committee by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Loudoun Countv Economic Develooment Commission: Councilmember Martinez proposed a motion to appoint Councilmember Hammier as the representative to the Loudoun County Economic Development Commission. Councilmember Burk expressed interest in serving on this commission. Councilmember Horne stated she has served as Council's representative to this commission for the past two years and their by-laws actually call for the Mayor of the locality to serve. Councilmember Burk stated she would defer to the Mayor as it would be more prestigious for her to represent the Town. Mayor Umstattd stated she would be happy to serve in this capacity, but would defer to any Council member who wished to serve. Town Council Organizational meetinq for July 1. 2006 Paqe 5 Councilmember Wright seconded the motion to appoint Councilmember Hammier. The motion to appoint Councilmember Hammier as the representative to the Loudoun County Economic Development Commission was approved by the following vote: Aye: Martinez, Reid, Wright and Mayor Umstattd Nay: Burk and Horne Vote: 4-2-1 (Hammier absent) Crossroads: Council member Burk was appointed as the representative to Crossroads by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Dulles Area Transoortation Association: Vice Mayor Horne was appointed as the representative to the Dulles Area Transportation Association by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Northern Virainia Regional Commission: Mayor Umstattd was appointed as the representative to the Northern Virginia Regional Commission by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Northern Virainia Transoortation Authoritv - Advisorv Committee: Councilmember Reid was appointed as the representative to the Northern Virginia Transportation Authority - Advisory Committee by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Annexation Area Develooment Policv: Councilmembers Martinez and Wright were appointed as representatives to the Annexation Area Development Policy by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Virainia Municioal Leaaue Finance Committee: Councilmember Martinez proposed a motion to appoint Councilmember Hammier as the representative to the Virginia Municipal League Finance Committee. The motion was seconded by Councilmember Wright. Town Council Orqanizational meetinq for July 1. 2006 Page 6 The motion to appoint Councilmember Hammier as the representative to the Virginia Municipal League Finance Committee by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Virainia Municioal Leaaue General Laws Committee: Vice Mayor Horne was appointed as the representative to the Virginia Municipal League General Laws Committee by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Virainia Municioal Leaaue Transoortation Committee: Councilmember Burk stated the Virginia Municipal League Transportation Committee was left off the list. She stated she currently serves in this capacity and would like to continue. Councilmember Reid stated he was unaware of this position. Councilmember Martinez proposed a motion to appoint Council member Burk as the representative to the Virginia Municipal League Transportation Committee. The motion was seconded by Vice Mayor Horne. The motion to appoint Councilmember Burk as the representative to the Virginia Municipal League Transportation Committee by the following vote: Aye: Burk, Horne, Martinez and Mayor Umstattd Nay: Reid and Wright Vote: 4-2-1 (Hammier absent) National Leaaue of Cities: Councilmembers Hammier and Martinez were appointed as representatives to the National League of Cities by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) 3. Makina Aooointments to Boards & Commissions On a motion by Councilmember Martinez, seconded by Vice Mayor Horne, the following motion was proposed: 2006-117 RESOLUTION Making appointments to the Airport Commission Mayor Umstattd stated this resolution would reappoint Stephen Axeman to a term expiring on June 30, 2008, reappoint Stanley Caulkins and Dennis Boykin to terms expiring on June 30, 2010, and appoint Tom Toth to a term expiring on June 30, 2010. Town Council Orqanizational meeting for July 1. 2006 Paqe 7 The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Vice Mayor Horne, seconded by Councilmember Martinez, the following motion was proposed: 2006-118 RESOLUTION Making appointments to the Thomas Balch Library Commission. Mayor Umstattd stated this motion would appoint Brenda Butler and James Roberts to terms expiring on June 30, 2008; appoint Joan Rokus to a term expiring on June 30, 2010 and reappoint James Hershman. Jr. and Martha Schonberger to terms expiring on June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Councilmember Wright, seconded by Vice Mayor Horne, the following motion was proposed: 2006-119 RESOLUTION Making appointments to the Board of Architectural Review Mayor Umstattd stated this motion would appoint Paiqe Buscema is reappointed to a term ending on June 30, 2008; Mary Ann Skyler and Teresa Minchew are reappointed to a term expiring on June 30, 2010; and Robert Miller is appointed to a term expiring on June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Councilmember Wright, seconded by Councilmember Martinez, the following motion was proposed: 2006-120 RESOLUTION Making appointments to the Cable Television Advisory Commission. Mayor Umstattd stated this motion would reappoint Tom Seeman and Anthony Fasolo to a term ending on June 30, 2008; reappoint James B. Anderson and Robert Gilliqan to a term expiring on June 30, 2010; and appoint Weaver Samuel to a term expiring on June 30, 2010. Town Council Organizational meetinq for July 1. 2006 Page 8 The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Councilmember Martinez, seconded by Vice Mayor Horne, the following motion was proposed: 2006-121 RESOLUTION Making appointments to the Leesburg Commission on Public Art Mayor Umstattd stated this motion appoints Judy Craun, Melinda Kramer, Marybeth Mohr and Lawrence S. Rosenstrauch to a term expiring on June 30, 2008; and appoints Jim Huber, Jim Sisley and Jennifer Whyte to terms expiring on June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Vice Mayor Horne, seconded by Mayor Umstattd, the following motion was proposed: 2006-122 RESOLUTION Making an appointment to the Economic Development Commission. Mayor Umstattd stated this motion would reappoint Karen Jones to a term expiring on June 30, 2008; and Alex Mai, Sidney Lissner, and Todd Severance, to a term expiring June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Councilmember Reid, seconded by Council member Wright, the following motion was proposed: 2006-123 RESOLUTION Making appointments to the Information Technology Commission. Mayor Umstattd stated this motion would reappoint Sandra Smallwood to a term expiring on June 30, 2008; and reappoint Jim WYnn, Dennis Brake, and Mike Kimiecik to a term expiring on June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Town Council Organizational meetinq for July 1. 2006 Paqe 9 On a motion by Councilmember Martinez, seconded by Vice Mayor Horne, the following motion was proposed: 2006-124 RESOLUTION Making appointments to the Environmental Advisory Commission Mayor Umstattd stated this motion would appoint to a term expiring on June 30, 2008; reappoint Lawrence Schonberqer to a term expiring on June 30, 2010; and appoint Virqinia Mcquire and _ to a term expiring on June 30, 2010. Mayor Umstattd stated her appointee, Susan Dolgin has resigned from the Commission. Vice Mayor Horne stated Weaver Samuel has indicated that he would like to continue to serve on this Commission even though he has also been appointed to the Cable Commission. Mayor Umstattd stated the Town's policy does not allow one individual to serve on two paid Commissions. Councilmember Reid stated this is one of the reasons that he recommending combining the Environmental Advisory and Tree Commissions because it is hard to get people to agree to serve. He reminded Council that this Commission has had a hard time getting a quorum for their meetings each month and there are now three vacancies on this Commission. Councilmember Wright stated he is not necessarily opposed to this recommendation; however, it would be appropriate to discuss this with the Commission members involved. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Vice Mayor Horne, seconded by Councilmember Martinez, the following motion was proposed: 2006-125 RESOLUTION Making appointments to the Parks and Recreation Advisory Commission. Mayor Umstattd stated this motion would reappoint Rebecca Shields to a term expiring on June 30, 2008; and reappoint Laurie Burke, Robert Fulcer, Betsy Mayr to a term expiring on June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Town Council Organizational meetinq for July 1. 2006 Paqe 10 On a motion by Councilmember Martinez, seconded by Vice Mayor Horne, the following motion was proposed: 2006-126 RESOLUTION Making appointments to the Planning Commission. Mayor Umstattd stated this motion is to reappoint Ad Barnes to a term expiring on June 30, 2008; reappoint Earl Hoovler to a term expiring on June 30, 2010, and appoint Kathryn Miller and Tom Dunn to a term expiring on June 30, 2010. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Councilmember Martinez, seconded by Vice Mayor Horne, the following motion was proposed: 2006-127 RESOLUTION Making appointments to the Tree Commission. Mayor Umstattd stated this motion is to reappoint Marion Wolf to a term expiring on June 30, 2008; reappoint Kathleen Pritchard and John Groothuis to a term expiring on June 30, 2010 and appoint to a term expiring on June 30, 2010. Councilmember Burk stated her appointee to the Tree Commission has resigned. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) On a motion by Vice Mayor Horne, seconded by Councilmember Wright, the following motion was proposed: 2006-129 RESOLUTION Making appointments to the Standing Residential Traffic Committee Mayor Umstattd stated this motion is to appoint Dave Butler (SE), Kerry Roberts (NE), Terry Elvers (SW) and Tom Marshall (NW) to terms expiring on June 30, 2008 and Liz Whiting, Brian Rolston, Sandra Kane to terms expiring on June 30, 2007. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) Town Council Organizational meeting for July 1. 2006 Paqe 11 4. Setting the Town Council Calendar On a motion by Councilmember Wright, seconded by Vice Mayor Horne, the following motion was proposed: 2004-130 RESOLUTION Setting the Town Council Calendar. Councilmember Wright asked that a Section III be added to the resolution to state that Council would set a date between now and the end of September to hold a retreat. It was the consensus of Council to not include this amendment to the resolution and to add discussion of setting a date for a retreat to the July 10 work session agenda. Councilmember Reid verified the Council meeting dates for the rest of 2006 do not conflict with any observances on the Hebrew calendar. The motion was approved by the following vote: Aye: Burk, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 6-0-1 (Hammier absent) G. Council Comments: None H. Manager's Report: None I. New Business RESOLUTION Consideration of combining the Environmental Advisory Commission (EAC) with the Tree Commission and deferring appointments to these commissions. See discussion above. This action was tabled. J. Adjournment On a motion by Councilmember Martinez, seconded by Vice Mayor Horne, the meeting adjourned at 11:40 a.m. ~~W~ is . U tattd, Mayor Town of Leesburg ATTEST: a~