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HomeMy Public PortalAboutMinutes-01/13/2010 Tiffin Regular City Council Meeting Wednesday January 13, 2010 Tiffin Fire Department Meeting Room 6:30pm I. Call to Order IL Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. B. Sheriff Pulkrabek Annual Report V. Approval of Minutes December 21, 2009 VI. Approval of Receipts and Expenditures VII. New Business A. Public Hearing Re-Zoning Woodfield Ridge B. Re-Appointments 1. Attorney 2. City Engineer 3. City Clerk 4. Mayor Pro-tern 5. Financial Institutions a. Solon State Bank b. Hills Bank 6. Cedar Rapids Gazette Newspaper of Publishing C. Little Clippers Easement Request D. Woodfield Ridge PAD Fence • VIII. Old Business A. Codification of Ordinances B. Water Well Pump Insurance Claim C. Woodfield Ridge Sidewalk between Cherry Ln and Oakdale Blvd D. Resolution 2010-01 Approve Annual Financial Report IX. Projects A. Hwy 6 Widening Project B. 2009 Ireland Ave Water& Sanitary Sewer Extension 1. Easement Agreement C. 2009 Sanitary Sewer Park Extension D. Village's Development 1. Copies on Villages Approvals and Agreements E. KUM&GO F. Bridal Boutique and Banquet Hall G. 2008 Water Main Extension Phase Two H. Trails 1. Phase Three a. Pay Estimate One 2. Phase Four • I. Ireland Ave Extension Project J.. Roberts Ferry Rd Improvement Phase Two .X. Reports A. Tiffin Community Fund = B. Parks, Recreation, Festivals, and Tourism 1. TiffinFest 2. Holiday Decorating Contest a C. Library Board D. Attorney E. Engineer 1. Water Pressure Water Tower 2. 2010 Watermain Project Under 1-80 F. Public Works G. City Clerk H. Mayor Pro-tern I. Mayor 1. Annual Personnel Evaluations XI. Adjournment TIFFIN CITY COUNCIL REGULAR MEETING January 13, 2010 TIFFIN FIRE STATION MEETING ROOM Mayor Royce Phillips called meeting to order at 6:30 pm. Roll Call of members present Chris Ball, Jim Bartels, Mike Gericke and. Mark Petersen. Travis Weipert absent. Also present: City Attorney Steve Greenleaf, City Engineer Mike Hart and Doug Frederick, Public Works Brett Mehmen, Ed Johnson, Building Official and City Clerk Ruth Demuth. Motion made by Gericke and seconded by Petersen. All actions approved by all Ayes unless so noted. Community Forum: Kris Petersen, representing Friends of Library questioned wording in City Council December 2009 minutes regarding City Council discussion on Springmier Library. She asked City Council to change wording in reference to Library. Amy Pitlick, representing herself as a School Board member and a concerned business owner, voiced her concerns in reference to City Council December 2009 minutes, discussion held by City Council regarding payment from CCA School District for outstanding account for new water meters installed at new high school and athletic field in 2008 and 2009. Mayor Phillips reported that School Board member Schmidt had already resolved issue. Ms Pitlick also voiced her displeasure if City Council would approve an easement on city land for use by Little Clippers Child Development Center. She also voiced her concerns of mention of new commercial businesses to City of Tiffin in the monthly newsletter in reference to Little Clippers Child Development Center in January 2010 newsletter.. Torn Lampe, resident on Bear Dr. voiced his concerns on drainage issues from neighboring new construction. It was reported to Mr. Lampe that retaining wall was not completed due to adverse weather conditions and it was anticipated that wall would be completed in Spring of 2010. Mr. Lampe invited City Council members to view site involved in his concerns. Lyndsie Schnoor and Melissa Fontanini, representing Bella Sala Banquet and Reception Facilityand Hugs & Kisses Bridal Boutique, asked City Council to consider lowering speed limit and installing stop signs at railroad crossing on Jasper Ave. They described recent accident they were involved in while attempting to exit into their commercial business located off Jasper Ave. Discussion was held on speed limits on Jasper Ave. Mayor Phillips reported that work had been done over several years to obtain IDOT monies to assist for signalized signage at crossing and all previous requests have been declined. Council person Petersen reported that he had been working with local legislators for assistance with this project. Council members agreed to further discuss issues. Sheriff Lonnie Pulkrabek continued discussion addressing speed limits on Jasper Ave. Pulkrabek suggested city conduct a speed study and suggested City Attorney Greenleaf contact the railroad regarding increased traffic on Jasper Ave. Mayor Phillips suggested stop signs and signage be installed for short term remedy. Sheriff Pulkrabek asked City Council members to consider increasing number of hours in Law.Enforcement from Johnson County Sheriff Department for 2010-2011 Budget year. He stated that hourly rate would not increase but to increase weekly hours to thirty per week, approximately a 30% budget increase. Discussion held on increased number of hours charged to city by Sheriffs Department being used at Middle and High Schools. Motion made by Gericke and seconded by Bartels for approval of December 21, 2009 City Council minutes with requested change in wording regarding discussion of Springmeir Library by City Council members, who have been appointed to represent City of Tiffin on Library Board. Motion made by Gericke and seconded by Bartels for approval of receipts and expenditures. New Business: ,. Motion made by Gericke and seconded by Petersen to open Public Hearing for Re-Zoning request on Outlot One in Woodfield Ridge Estates to allow four single family units and two four plex units as previously zoned for all multi-family housing units. Brian Crawford, McClure Engineering, represented Woodfield Ridge Estates, answered questions regarding re-zoning request. No other comments, motion made by Petersen and seconded by Gericke to close Public Hearing. Reading of Ordinance to formally approve re-zoning request set for February 2010 regular City Council meeting. Motion made by Bartels and seconded by Petersen to approve annual appointment of City Attorney to Steve Greenleaf with Lynch Greenleaf and Michaels. Motion made by Gericke and seconded by Bartels to approve annual appointment of City Engineer to Mike Hart with Hart Frederick Consultants. Motion made by Gericke and seconded by Ball to approve two year appointment to Ruth Demuth for City Clerk. Ayes: Ball, Bartels, and Gericke. Nays: Petersen. Absent: Weipert. Motion made by Ball and seconded by Gericke to nominate and approve annual appointment for Mayor-pro-tern to Mark Petersen. Motion made by Bartels and seconded by Gericke to approve appointment of Solon State and Hills Banks as financial institutions for City of Tiffin. Motion made by Gericke and seconded by Bartels to appoint Cedar Rapids Gazette as newspaper of publishing. Question raised on verification that legal publishing is published as requested. It was reported that legal verification is forwarded to city. Motion made by Petersen to not approve easement request made by Little Clippers Child Development Center and motion was not seconded. Motion made by Gericke and seconded by Ball to approve and accept easement request by Little Clippers for city land for play area. Discussion held on request. The approval is contingent on landscaping improvements made to land and area maintained by Little Clippers Child Development Center. City Council members agreed that if easement was not approved that City would be required to maintain area at city costs. The approval is also contingent that easement would be null and void in event that adjoining property was no longer used as a day care. Planning and Zoning Commission made a recommendation to approve easement. Council person Petersen stated that he was against approving the easement. Ayes: Ball, Bartels and Gericke. Nays: Petersen. Absent: Weipert. Motion made by Gericke and seconded by Bartels to approve changes by Woodfield Ridge Estates to eliminate the barrier fence shown on final plat separating Planned Area Development from other areas of Woodfield Ridge development. Planning and Zoning commission made a recommendation for approval to eliminate barrier fen_ce. Attorney Greenleaf requested to proceed with implementing change. Old Business: Motion made by Ball and seconded by Gericke to table discussion on adopting Codification of Ordinances to February 2010 regular City Council meeting. Attorney Greenleaf has not finalized requested changes. Attorney Greenleaf will forward updated changes to Codifications of Ordinances to Council members. Engineer Hart and Attorney Greenleaf reported on meeting held with Insurance Company representatives on resolving claim filed by City in 2009 on water well pump damage. No action taken on Woodfield Ridge sidewalk and easement between Cherry Ln and Oakdale Blvd Attorney still working on details. Resolution 2010-01 Approving 2008-2009 Annual Financial Report motion made by Gericke and seconded by Bartels to read by title only and approval. Ayes: Ball, Bartels, Gericke, and Petersen. Absent:Weipert. Projects: Hwy 6 Widening Project's request for payment from Iowa Department of Transportation submitted by Engineer Office. As-built drawings in final stage for submittal. 2009 Ireland Ave Water and Sanitary Sewer Extension Project working on punch list items. City still needs easements for project. 2009 Sanitary Sewer Park Extension not finalized due to adverse weather. Copies of Villages recorded Developers Agreement and Easements received at meeting from Attorney. Acceptance of Villages improvements not finalized. Kum & Go reported that still on schedule with construction. Requests for alcohol and cigarette permits to be presented at regular City Council February 2010 meeting. April 2010 opening anticipated. Attorney and Engineer reminded City council members that TIF amendment for Bridal Boutique and Banguet and Reception Facility not finalized. Bella Sala reported that construction on schedule. 2008 Water Main Extension Phase Two not finalized and easements still needed by city. Phase Three Trails will be completed in spring 2010. Motion made by Gericke and seconded by Petersen for approval for pay estimate to City Wide Construction for$74, 262.73. Reimbursement for 80% applied for from Iowa Department of Transportation. Engineer Frederick reminded Council members that signed easement with landowner still needed before design plans could be submitted to Iowa Department of Transportation for Spring 2010 on Trails Phase Four letting. Council members asked Attorney Greenleaf to check with landowner. Engineer Frederick reported to Council members that NEPA Clearance—Categorical Exclusion for Ireland Avenue Extension had been approved from Iowa Department of Transportation, which allows city to proceed to accepting and approving design plan. Ireland Avenue Extension conceptual designs presented to Council members by Engineers. Engineers also presented conceptual design plans for Roberts Ferry Rd improvements. Discussion held by Council members on design plans on both projects. Motion made by Petersen and seconded by Gericke to set Public Hearing for citizen input on both projects. Public Hearing set for February 9, 2010 at the Springmeir Library. Council members asked that plans to be displayed for the public at Solon State Bank upon their approval prior to the Public Hearing. Motion made by Gericke and seconded by Ball to approve Attorney and Engineer to contact Iowa Department of Transportation to apply for funding assistance for Roberts Ferry Rd Improvements. Reports: Mayor Phillips reported that the Tiffin Community Fund had received a$2500 Grant from the Community Foundation of Johnson County toward the Picnic Shelter Fund Raising Project for Tiffin City Park. No new.information available from TiffinFest Committee. Mayor Phillips complimented Council person Ball and his judging committee for the creative categories for the Holiday Decorating Contest. Appreciation was extended to all of the residents who worked to put together the displays. No new information was received from the City Council members who are appointed to represent the City of Tiffin on the Springmier Library Board. Attorney Greenleaf reported that depositions will be taken on January 29, 2010 regarding the LDR Lawsuit. Engineer Hart reported his findings on equipment to increase water pressure on existing water tower and will continue to obtain additional information to present to City Council. Motion made by Bartels and seconded by Gericke to approve Mayor.Phillips to apply for financing for 2010 Watermain Extension Project under 1-80. Hart explained to Council members steps required to secure financing for project. City Clerk reported that US Census Bureau was testing for workers to conduct 2010 Census in Tiffin. Council members were reminded of Fire and Responders Soup Supper on Saturday January 23, 2010. Mayor pro-tern Petersen asked Council members to consider speed limits, limit parking and install stop signs on Jasper Ave. Council members suggested to table discussion to January 27, 2010 Work Session. Petersen asked if City gives free, advertising in monthly newsletter. It was explained that a welcome to the community is extended to all new businesses to the city in the newsletter. Mayor Phillips asked Council members to review method of personnel reviews prior to 2010 Budget deadline in March 2010. Council members suggested that topic placed on January 27, 2010 Work Session. Mayor nominated Brian Benest for appointment to Board of Adjustments. Motion made by Gericke and seconded to approve appointment effectively immediately. Motion made by Ball and seconded by Petersen for adjournment at 9:09pm. Submitted by: Ruth Demut► ity Clerk est t : oyce Hips, Ma or L Receipts 2,686.25 Debt Services 21,516.55 General Funds 244.08 Library Services 6,666.56 Road Use Tax Funds 17,865.81 TIF Funds 50,761.35 Utility Receipts 99,740.60 Expenditures 123.00 Alfie Packers 5,688.23 Alliant Energy 31.79 Best Buy 658.00 Carus Phosphates 194.45 Cedar Rapids Photo Copy , 5,000.00 Clear Creek Amana Schools 242.76 Collection Services Center 1,450.80 Consumers Coop 71.51 Danyelle&Andrew Gabbert 419.17 Delta Dental 752.76 Electric Motors 5,053.21 Federal Deposit 264.50 Future Systems Inc 237.07 Gazette Communications 15,434.70 Hart Frederick Consultants 1,437.60 HD Supply Waterworks 100.60 Hills Bank 29.00 Hy-Vee 2,592.00 IA Dept of Revenue 942.83 Interstate Power& Electric 37,922.75 Iowa Finance Authority 60.00 Iowa League of Cities 57.10 Iowa Prison Industries 225.00 Iowa Rurual Water Assoc 2,092.75 IPERS 66.82 Jenny Wagg 3,217.50 Johnson County Sheriff Dept 102.72 Kelly Heating &NC Inc • 130.00 Kris Petersen 136.68 Linn REC Electric 32.20 Linweld s 3,706.20 Lynch Greenleaf& Michael 450.00 Marta Cole 415.50 Matt Parrott&Sons 55.86 Menards 141.85 Mileage Reimbursement 188.47 Morgans Service 1,105.22 Municipal Supply Inc 547.93 Nesper Sign Advertising 270.85 NSF Checks 99.96 Paul's Discount 16,324.89 Payroll Wages 1,000.00 Pitney Bowes- Reserve Acct 247.85 Ragegrafix 99.20 River Products 25.50 Shazam Inc 75.00 Sign Shop 300.00 Solon State Bank 350.92 South Slope Coop 103.74 Staples 6,500.00 Tiffin Fire Dept Association 50.00 Toby Trail 55.49 Trevor Hendricks 239.48 US Cellular 64.75 Walker Welding 2,840.92 Wellmark 3,091.25 Your Home Doctor 123,118.33 Expenditures Employees 2009 Wages Demuth, Ruth 43,792.68 Detert, Brian 48,504.55 Detert, Keith 30,796.79 Freeman, Francine 828.75 Joseph, Michael 699.00 Kincade, Laurene 626.00 Koon, Caroline 31,591.75 Liddlell, Shawn 256.50 Mehmen, Brett 57,980.71 Walls, Anthony 16,540.35 231,617.08