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HomeMy Public PortalAbout2006_09_12 COUNCIL MEETING September 12, 2006 Council Chambers, 25 West Market Street, 7:30 p.m. MayorUmstattd presiding. Councilmembers Present: Kelly Burk, Kathryn Sheldon Hammier, Susan Horne, Marty Martinez, Ken Reid, Kevin Wright, and Mayor Kristen Umstattd. Councilmembers Absent: Staff Present: Town Manager John Wells, Assistant to the Town Manager Nicole Ard, Assistant to the Town Manager Kathy Leidich, Director of Engineering and Public Works Tom Mason, Chief of Police Joe Price, Director of Planning, Zoning and Development Susan Swift, Director of Economic Development Betsy Fields, Zoning Administrator Brian Boucher, Traffic Engineer Calvin Grow, Planner Chris Murphy, Planner Wade Burkholder, Chief of Current Planning Lee Phillips, Comprehensive Planner Scott Parker, Comprehensive Planner Chief of Comprehensive Planning David Fuller, Downtown Coordinator Lisa Capraro, Sergeant Thompson, Assistant Director for Parks Bill Ferrence, Management Specialist Tami Watkins and Clerk of Council Judy Ahalt. Scott & David AGENDA ITEMS A. Invocation by Councilmember Hammier B. Salute to the Flag was led by Council Member Burk C. Roll Call showing all present. O. Minutes a. June 27, 2006 Regular Session On a motion by Vice Mayor Horne, seconded by Council Member Martinez, the minutes of the June 27, 2006 meeting were approved by a 6-0- 1 vote (Council Member Hammier abstaining). b. July 24 Work Session On a motion by Council Member Martinez, seconded by Vice Mayor Horne, the minutes of the July 24, 2006 work session were approved by a 7-0 vote. E. Presentations a. OAR Constitution Week On a motion by Vice Mayor Horne, seconded by Council Member Martinez, the following proclamation was presented to the DAR: PROCLAMATION CONSTITUTION WEEK September 17 - 23, 2006 Town Council minutes for September 12. 2006 Page 2 WHEREAS, the Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and WHEREAS, September 17, 2006 marks the two hundred nineteenth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is the privilege and duty of the American people to commemorate this anniversary of the Constitution of the United States of America with the appropriate ceremonies and activities; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week. THEREFORE, the Mayor and Council of the Town of Leesburg in Virginia hereby proclaims the Week of September 17 through 23 as CONSTITUTION WEEK and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. PROCLAIMED this 12th day of September 2006. b. Girls Softball Recognition Becky Shields on behalf of the Loudoun County Girls Softball League recognized the Parks and Recreation Department for their efforts in supporting them at Freedom Park. Bill Ference was there to receive the award on behalf of Parks and Recreation. c. Certificate of Appreciation - Brenda Ashley On a motion by Council Member Martinez, seconded by Vice Mayor Horne, a Certificate of Appreciation was presented to Brenda Ashley for her service and dedication as owner of Serendipity on the Vine from November 2003- August 2006, and as a member of the Leesburg Downtown Business Association and Leesburg Crossroads, Inc. providing leadership and support to events and your fellow business owners in downtown Leesburg. d. Certificate of Appreciation - Bill Repogle On a motion by Council Member Hammier, seconded by Council Member Burk, a Certificate of Appreciation was presented to Bill Replogle for his dedicated service to the Town of Leesburg and the Environmental Advisory Commission from May 1999 to August 2006. e. Certificate of Appreciation - Shirley Hall On a motion by Council Member Hammier, seconded by Vice Mayor Horne, a Certificate of Appreciation was presented to Shirley McClain Hall for her dedicated service to the Town of Leesburg and The Thomas Balch Library Commission from July 2004 to August 2006 and for her family's bequest of several maps to the Thomas Balch Library. Town Council minutes for September 12, 2006 Page 3 f. Certificate of Appreciation - Joe Nameth Presentation of this certificate was deferred to the next meeting g. Certificate of Appreciation - Sgt. Chris Howlett On a motion by Council Member Martinez, seconded by Vice Mayor Horne, a Certificate of Appreciation was presented to Sergeant 1st Class Christopher Howlett for his efforts in reforming the Virginia Defense Force Company at the Leesburg Armory. h. Certificate of Appreciation - Sgt. Watson On a motion by Council Member Martinez, seconded by Vice Mayor Horne, a Certificate of Appreciation was presented to Sergeant Watson for his efforts in reforming the Virginia Defense Force Company at the Leesburg Armory. Colonel Greeley accepted on behalf of Sergeant Wilson. F. Petitioner's The petitioner's section opened at 7:55 p.m. Wanda Lowe, 36485 W. Main Street, Purcellville, VA., addressed Council regarding the Child Enrichment Center at Crossroads Baptist Church. She asked Council to please expedite the application for the child care center. Howard Dawley, 136 Connery Terrace SW, spoke in support of the Crossroads Baptist Church application. He added the Child Enrichment Center also takes care of children with special needs. The petitioner's section closed at 8:05 p.m. G. Public Hearing a. Sale of Town Property in Cedar Walk - .10 acres of Town-owned land in the Cedar Walk Circle area, Cedar Walk S.l PCL.B 879- 947 (PIN 188-18-4063-000) and assessed by Loudoun County at $100. The public hearing opened at 8: 11 p.m. Ms. Ard stated the property the Melo's wish to purchase is located at the corner of Ft. Evans Road and Cedar Walk Circle. It is zoned R-6 and would allow the construction of two duplex structures. Further, she stated considerations include the provision of a temporary construction easement and work force housing. Mayor Umstattd explained the process for a possible sale and that a minimum bid would be $5,000. Mrs. Melo stated the Deed of Trust would not allow a larger duplex on the property because of building restrictions on the property. Further, they have already granted a construction easement to the Town. Neil Valis, representing Cedar Walk Civic Association, stated in 2004 he gave Mike Baumgartner a petition with approximately 300 signatures to make Cedar Walk Circle resident parking only. He stated they have gone Town Council minutes for September 12, 2006 Page 4 through the channels and have been turned down by Council for resident parking only. He stated in the past week their neighborhood has had one home invasion, a stabbing and a fight. He added the night club across the street from their development continues to be a problem. Mayor Umstattd stated none of these issues have reached Council. Council Member Reid suggested a discussion on residential parking at a future work session. Vice Mayor Horne stated Council has been very responsive in the past on issues of neighborhood parking. The public hearing closed at 8:26 p.m. Council Member Burk congratulated Brian Boucher for being selected as the 2006 Preservationist of the Year. b. Zoning Ordinance text amendments - TLOA-2006-0002 to implement certain objectives of the Town Plan to update various sections. The public hearing opened at 8:28 p.m. Brian Boucher stated the proposed 39 text amendments of the Zoning Ordinance will incorporate the Town Plan goals and objectives, add changes based on practical experience, and allow staff to begin implementation of the 2005 Town Plan and to correct any deficiencies. The Planning Commission held a public hearing on July 20, 2006 and recommended approval by 7-0. He also noted Planning Commission revisions have been incorporated into the proposed amendments. Mr. Boucher stated the proposed amendments cover categories of the Town Plan, Application Requirements, BAR and Historic District Requirements, Landscaping Requirements, New Definitions, and Experience and Practicality. One amendment will eliminate the East Market Street setbacks, which will help bring the buildings up to the property line. Secondly, there are revisions of the District Descriptions in accordance with the 2005 Town Plan. Elimination of three districts 0-2, 1-2, M-1. The plan land use doesn't have a place for these. These districts will be replaced with other districts. Telecommunications amendments will take advantage of the changes in the law and give Council the more control. Application Requirements - Town Council minutes for September 12, 2006 Page 5 He outlined certain application filing fees to allow reciprocity with the County. Rezoning and Special Exceptions will take advantage of some of the electronic requirements. Council Member Martinez asked why twenty copies are required for submittal and why are we not taking advantage of electronic copies. Brian Boucher stated that paper copies are sent to referral agencies, although some applications will not need that many copies. The Rezoning and Special exception submittal requirements will now include building elevation requirements. He stated there will be a new threshold and waiver criteria for Traffic Impact Analysis (Sec. 3.6.E.2 & 3.4.6.F.3). The landscape plan scale will be revised (Section 12.2.3.A) Procedures will be incorporated for Commission Permits (Section 3.12) and Proffer Appeals (Section 3.15). Requirements for Written Notice (Section 3.1.9.A.3.C) will now follow the State Code Guidelines. Concurrent review of Rezoning and Special Exceptions will be processed (Section 3.4.5). BAR/Historic District Requirements He stated the BAR members terms (Sect 2.3.3) will now follow what is in the Town Code. Clarification of the applicability of H-l and H-2 (Section 7.5.2 & 7.6.3) Districts to public projects. Council Member Hammier asked if language could be added to extend Certificates of Appropriateness issued by the BAR. He stated new language will be added in the H-l Districts and Landmarks to assure that properties or projects are suited for the district or landmark designation. He added staff will look at other forms of architectural control in the Crescent District. Council Member Horne stated her concern that a new development should have with tightened restrictions so they have to fit a historic district category. Mr. Boucher stated they want to be sure that criteria are available to determine the H-l or H-2 District. Barbara Beach stated there are two reasons you would designate an area historic. One is because of the buildings in that area and the other is to Town Council minutes for Seotember 12. 2006 Page 6 protect or preserve the area including the encroachment on the actual building. Council Member Wright stated this covers the expansion of the H-l District so when the Barber and Ross property came in it would be zoned H-1. Mr. Boucher stated it would be more difficult to enter the H-l District under the new regulations. Susan Swift stated we allowed Barber and Ross to become part of the H-l because the property abutted the H-l district. Vice Mayor Member Horne asked what tools are available for the development of the Historic District (H-l). Brian Boucher stated we can offer incentives in these districts to have a better product. Council Member Hammier stated BAR Member Deiter Meyer would have good insight into what we should be encouraging in terms of these districts and would be helpful in reviewing these sections in terms of neo- urbanism. Barbara Beach stated Mr. Meyer was present for the discussion of this amendment at the Planning Commission level. Susan Swift stated additional changes can be discussed with the preservation planner and returned to Council. Council Member Hammier asked that compensation for the BAR also be discussed. She suggested compensating the BAR at the same rate as the Planning Commission. Mayor Umstattd stated there is a reluctance to give up the H-l tools. In addition, Mitchell & Best made it clear there were no historic structures on their site to be preserved, but they wanted to fit into the H-l District. Brian Boucher stated the BAR would like to relinquish the oversight of neon signs in the H-l District, but they would continue to look at them in the H-2 and elsewhere. Council Member Wright stated neon is on the prohibited list unless it is an "open" sign and reviewed by the BAR. He stated we currently do not have regulations for Historic preservation in Planned Development Districts (Section 3.36.K and 8.2.2.F). Therefore, language will be added to provide a building and archeology survey. Landscaping Brian Boucher stated they are adding more plant diversity in small projects (Section 12.9.4), Street trees applicability - correction of the intent (Section 12.4.1) and the addition of "Child Care Center" to the buffer matrix (12.8.4.B). Town Council minutes for September 12. 2006 Page 7 Ease of Use/Practicality Mr. Boucher stated they propose to strengthen the waiver process for loading spaces (Section 11.10). He stated currently the patio setback (Section 10.S.S.C.S) is five (5) ft. from the property line and would change to two (2) feet. Further, the opaque fence requirement for swimming pools (Section 1004.S.C.9) will be deleted to comply with the BOCA rules. Vice Mayor Horne verified fencing above four feet which can be seen through would be allowed. Mr. Boucher stated the code section listing "Trucking Company" as a prohibited home occupation (Section 904.3.D) will be clarified to include certain commercial vehicles while others will be excluded. Mayor Umstattd stated she knows of one family owning a moving business, who do not park their business vehicles in a residential neighborhood. Council Member Reid suggested the business vehicle be parked in the driveway or offsite. Council Member Martinez stated most homeowner associations prohibit parking of big vehicles on their property. Mr. Boucher stated we have no legal authority in a private development. He stated Residential Driveways (Section 11.6.1.D) are now to be paved unless you are in the H-l District. Council Member Wright questioned the premise behind our regulation. Tom Mason stated they frequently have complaints from downtown residents about gravel parking lots and drives causing gravel to be on the sidewalk. Council Member Wright clarified that in most cases the pavement is for the length of the driveway. Mr. Boucher stated the next amendment presented is Section 11.6.1.K to require a 35% front yard paving maximum in residential districts. He added there will be some exemptions, such as town homes and shotgun lots. Another next revision is trucks parked in residential areas (Section 11.5.2). This revision will allow recreational vehicles and the maximum weight of the vehicle will increase to one (1) ton. Council Member Reid stated the width should be based on the length of the driveway. Town Council minutes for September 12. 2006 Page 8 Mr. Boucher stated increase in sidewalk width (Section 11.6.1.F) is proposed to five feet. This is the same width that Virginia Department of Highways uses and it certainly would be more ADA compliant. Of course there will be some exemptions in the older neighborhoods. Councilmember Reid asked for more flexibility as more right-of-way may be needed in certain situations. Mr. Boucher stated staff will look further at this amendment. Performance standards for service stations (Section 9.3.21) were discussed. Mr. Boucher stated the canopy heights will increase to allow a tractor trailer to pass underneath and lights under the canopy will be recessed. Additionally, all sides of a building should express consistent architectural detail and character. All site walls, screen walls, garage doors and canopies should be architecturally integrated with the building by using similar materials, color and detailing. Council Member Hammier asked if we could add guidelines regarding aesthesis of the lighting. With regard to stacking spaces for bank drive-through windows (Section 11.8.3), Mr. Boucher stated currently the code requires eight (8) stacking spaces for each drive-through window while most jurisdictions only require five (5). The Planning Commission recommended eight-space requirement for the first window and two spaces for each additional window. Modifications of rear vard setback in the B-1 District (Section 6.3.3). Mr. Boucher stated the rear yard setbacks for commercial use or mixed use may be reduced or be provided as a zero-yard setback if certain criteria is met and rear yard setbacks for residential uses may be reduced to (15') if certain criteria is met. Finally, the F.A.R. for hotel uses in the B-2 will be eliminated. Mr. Boucher reviewed definitions used in the Zoning Ordinance. Council Member Reid suggested Council be present at the Planning Commission presentation of the next set of changes. Mayor Umstattd and Council Member Wright stated there needs to be a public hearing at both the Planning and Council level and that there are people interested in the proposed changes to the Zoning Ordinance. There were no Petitioners. The public hearing closed at 10:02 p.m. Mayor Umstattd declared a five minute recess. Town Council minutes for September 12. 2006 Page 9 The meeting resumed at 10: 13 p.m. Council Member Wright stated in #7 the intent was to add waivers on the requirements for a traffic study. Some of the changes make the traffic study requirements more stringent than the Design and Construction Standards Manual and a traffic study will still be required on a rezoning and special exception. Further, he suggested a reasonable balance to waive the parking study requirement and asked about requirements of other jurisdictions. He added the waiver could have been used for Crossroads Baptist Church. Mr. Boucher further discussed the proposed waiver requirements. He asked staff to look at minimum real estate agents and dog grooming as a home based business. Vice Mayor Horne asked the Town Attorney to outline the process? Town Attorney Beach stated the public hearing was held tonight; the actual language was advertised and was available for public review; the language will be put in an ordinance and brought back to Council. She stated there are up to 39 ordinances. She added if any of the ordinances are priority, they can be drafted first. Vice Mayor Horne stated she would like to see the ordinance regarding the hotel uses in the B-2 District be given priority. Council Member Reid asked that the section on traffic analysis be brought forward. Council Member Burk expressed concern with requesting proposed amendments being made without the consent of the majority of Council. Council Member Wright stated if the intent changes more debate would be needed. Mayor Umstattd stated the change Vice Mayor Horne wishes to make is a non-controversial issue. The public hearing closed at 10:25 p.m. c. Amending the Code of the Town of Leesburg, Virginia, 1976, as amended by adding a new Chapter 6.1, Emergency Services. The public hearing opened at 10:26 p.m. Mayor Umstattd stated her recommended language, "provided that no shelter shall be established in a private residence without the consent of the property owner" has been added. Town Council minutes for September 12. 2006 Page 10 Chief Joe Price stated this code amendment will provide the Town Manager the tools necessary to handle emergency situations. It will the tools to ensure the community's health, welfare and safety; it will provide the continuity of operations of government. It does not change or replace our relationship with Loudoun County in the handling of emergency incidents. The proposed amendment is established according to Chapter 3.2 of Title 44 of the Code of Virginia which creates an office of Emergency Services of which the Town Manager will be Director. The Town Manager may appoint a Coordinator of Emergency Services, who shall report to him and who shall have such powers as set forth in the code unless restricted by the Director. Further, he outlined the powers and duties of the Director of Emergency Services; declaration of emergencies; emergency powers; and emergency succession. Council Member Martinez asked how curfews will be handled. Further he asked that the Coordinator of Emergency Services be a resident of the Town. Chief Price stated the Town's Emergency Plan has a section on Communication which would deal with curfew issues. Further it should be as broad based as possible because the curfew will be determined by the situation. Council Member Hammier asked if there is a state-wide certification program for the coordinator. Chief Price stated the certification program is currently in process through the National Incident Management System. John Wells clarified that if the coordinator position is vacant, the line of succession in Town's Emergency Plan would be used. The Chief of Police is the second in line of succession. Further, Council would be notified of any appointments. Mayor Umstattd asked if staff was comfortable with the line of succession. Chief Price stated the line of succession can be dealt with unilaterally if necessary. Council Member Martinez again reiterated a Town resident should be the coordinator. Mr. Wells stated he would take that under consideration. GiGi Robinson asked how a homeowner would remove someone from their home once the emergency is over. Ms. Beach stated that would be part of the consent document signed by the resident and the Town. The public hearing closed at 10:42 p.m. Town Council minutes for September 12. 2006 Page 11 On a motion by Council Member Martinez, seconded by Council Member Hammier, the following motion was proposed: 2006-0-16 ORDINANCE Amending the Code of the Town of Leesburg, Virginia, 1976, as amended by adding a new Chapter 6.1 (Emergency Services). The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 d. Proposed "No Thru" trucks on Heritage Way between Ft. Evans Rd. and Edwards Ferry Road. The public hearing opened at 10:46 p.m. Tom Mason stated there is a fair amount of truck traffic through Heritage way between Ft. Evans Road and Edwards Ferry Road. There were no public comments. The public hearing closed at 10:48 p.m. On a motion by Vice Mayor Horne, seconded by Council Member Martinez, the following motion was proposed: 2006-0-17 ORDINANCE Prohibiting thru truck traffic on Heritage Way between Ft. Evans Road and Edwards Ferry Road. The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 H. Legislation I ORDINANCES None CONSENT AGENDA On a motion by Council Member Martinez, seconded by Council Member Wright, the following consent motion was proposed: Town Council minutes for September 12. 2006 Page 12 RESOLUTION Accepting public improvements, releasing the performance guarantees and approving maintenance guarantees for public improvements at Tavistock Farms Section 10 and the Recreation Center. RESOLUTION Making a reduction for public improvements installed in the Turner-Wilson property. MOTION Authorizing the Mayor to send a letter to the Loudoun County Board of Supervisors regarding a temporary park and ride back-up location. The consent motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 I REGULAR AGENDA MOTION Endorsing Staff's recommendation for denying County Referral ZMAP 2005-0028, Ridgewater Park. Comprehensive Planner Scott Parker addressed Council regarding this recommendation. He stated a public hearing for the Planning Commission is scheduled for October 16 at 6:00 p.m. He provided an overview of this application formerly known as Creekside. He added this property is approximately 640 acres adjacent to the JLMA and within the LAMP. He outlined the land use reasons for denial as follows: (1) overall land use concepts reflect the County's RGP Suburban Policy Are densities; (2) RGP states there should be a "greenbelt" of rural uses adjacent to Town; (3) too much support retail; (4) site design is not compatible with environmental sensitivity of site; (5) more active parks are needed; and (6) inadequate storm water management. Secondly, the transportation reasons for denial are as follows: (1) applicant's off-site transportation proffers are inadequate, and do not represent "fair-share" of impacts; (2) off-site transportation is not fully mitigated; and (3) the phasing plan is not realistic and needs to be amended. Mr. Parker added there are three access points to this site; two of them within 70 feet of each other on Sycolin Road. Further, Loudoun County plans to cul-de-sac Cochran Mill Road on the Creekside site. Thus Sycolin Road will handle all of the traffic from this development. Vice Mayor Horne clarified the access point to the Greenway will be from Sycolin Road at Crosstrail Boulevard. Council Member Martinez stated it would be easier to get to the Greenway from Belmont Ridge and clarified the transportation will be phased; however, the language is not clear. Town Council minutes for September 12, 2006 Page 13 Council Member Wright stated the second phase proffer stated road improvements would be completed by the 1,998th house built. Council discussed the timing of the Town's comments to the County. Susan Swift stated the need to get our comments to the County in time for their packet. Council Member Reid stated the applicant is not interested in Town water and sewer and the property is not contiguous. Mr. Parker stated there will be other opportunities for input as there will probably be other submissions. Council Member Hammier asked if there is an opportunity for joint planning of water and sewer implications. Mr. Parker stated this property is outside the JLMA and the UGA and is not planned for Town utilities. Ms. Swift stated her desire to get the Town's recommendation to the County in time to be included in their packet. It was the consensus of Council to vote on something tonight to send to the County. Council Member Martinez stated we are using the AADP's in the LAMP area as part of the joint planning process. Mr. Parker stated the recommendation for denial from staff and the Planning Commission is based on the land use and transportation issues. Mayor Umstattd stated very little ($8 million) is offered in offset transportation proffers by the applicant. Council Member Reid stated the application is banking on State money for road improvements. He added the one positive about this application is the proposed medical research campus. On a motion by Council Member Martinez, seconded by Council Member Burk, the following motion was proposed: MOTION Endorsing Staff's recommendation for County Referral of ZMAP 2005-0028, Ridgewater Park Mr. Wells suggested a separate letter be sent to the County to add this topic to the joint policy committee meeting this month. Council Members Martinez and Burk accepted the change. Town Council minutes for September 12. 2006 Page 14 The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 On a motion proposed by Vice Mayor Horne, seconded by Council Member Burk, the following motion was proposed: 2006-154 RESOLUTION Pursuing the development of an Annual Report for the Town of Leesburg Council Member Burk stated the Loudoun Times Mirror is willing to publish and distribute the Annual Report at no cost. The web based document will be done by the Town. Council Member Wright stated we should also check with other publications. Mayor Umstattd stated we can address that separately and at the discretion of the Town Manager. The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 On a motion by Council Member Hammier, seconded by Council Member Martinez, the following motion was proposed: 2006-155 RESOLUTION Making an appointment to the Thomas Balch Library Commission - Frances Fera The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright, and Mayor Umstattd Nay: None Vote: 7-0 I. Boards and Commissions a. Airport Commission No comment b. Thomas Balch Library Commission Council Member Burk stated the Loudoun County Sketch Club is celebrating their 60th Birthday and will be giving their records to Balch Library. c. Board of Architectural Review Council Member Reid stated the BAR is reviewing their guidelines and copies will ask that copies be sent to the Planning Commission and Council. Town Council minutes for September 12. 2006 Page 15 d. Cable Television Advisory Commission No comment e. Commission on Public Art Council Member Burk state the Commission has not met yet this month. f. Economic Development Commission No comment g. Environmental Advisory Commission Council Member Burk state the Commission has not met yet this month. h. Information Technology Commission No comment i. Parks and Recreation Commission Council Member Wright stated the Commission has endorsed the current Tennis Facility plan. j. Planning Commission No comment k. Tree Commission Council Member Reid stated the Northern Virginia Tree Roundtable will meet at Ida Lee at 10:00 a.m., September 29. They will be discussing legislation to allow the saving trees. They are also working on the implementation of the Tree Master Plan. I. Standing Residential Traffic Committee Council Member Reid state they have recommendations for the coming year, one of which was to spend money to study the Northwest Passage. J. Old Business K. New Business On a motion by Vice Mayor Horne, seconded by Council Member Hammier, the followi ng motion was proposed: a. 2006-156 RESOLUTION Requesting the Planning Commission schedule a date for the Crossroads Baptist Church daycare public hearing. The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 Town Council minutes for September 12. 2006 Page 16 On a motion by Vice Mayor Horne, seconded by Council Member Reid, the following motion was proposed: b. 2006-157 RESOLUTION Requesting that the Loudoun County Board of Supervisors restore a segment of Crosstrail Boulevard between Route 15 and Route 621 to the Loudoun County Transportation Plan. The motion was approved by the following vote: Aye: Burk, Hammier, Horne, Martinez, Reid, Wright and Mayor Umstattd Nay: None Vote: 7-0 L. Council Comments Council Member Reid disclosed a meeting with representatives from the Ridgewater Park development and the O'Connor property representatives. He congratulated Ara Bagdasarian for his appointment as the Chairman of the Economic Development Commission and Karen Jones as Vice Chair. Council Member Wright disclosed meeting with representatives of the Cornwall Campus project. He congratulated staff on the launch of the Council agenda on the Town's website. Further, he thanked all who were involved with the 9/11 Memorial Ceremony. Council Member Hammier reported she and Ted Kalriess met with attorneys representing the O'Connor property. She stated she asked if the O'Connor family would be open to joint planning. She thanked Shirley Hall for her service on the Thomas Balch Library Commission and Bill Replogle for his service on the Environmental Advisory Commission. She thanked Jennifer Whyte for setting up the Crosstrails meeting with the Exeter Homeowner's Association. She added the Exeter HOA included in their newsletter a form to report too many people living in a home. Council Member Hammier stated she will be meeting with representatives from VDOT regarding light synchronization on Rt. 7. She welcomed the new VDOT Commissioner David Erkin. She asked the status of the Doing Business Guide and asked that a formal update be provided for the Class A Office Study which is proffered with KSI. From a citizen perspective she thanked Tami Watkins for her help. Town Council minutes for September 12, 2006 Paqe 17 Council Member Martinez reported attending the 9-11 Ceremony yesterday and thanked Sgt. Chris Howlett for his dedication to the families of those military men and women being sent over seas. He thanked staff for the update on the website adding it is a great step forward. He stated he is looking forward to the outreach meeting on CPAMs at Cool Springs Elementary on September 21. He congratulated the Trails Group for their work on a survey to be sent to citizens. In addition, the thanked the Parks and Recreation Commission for their warm welcome at their meeting. Vice Mayor Horne stated her appreciation for the 9/11 Remembrance Ceremony, adding it was very touching. She report meeting today with David Orme and Mike Cavanaugh regarding the Cornwall Medical Office complex. She stated there is a special session of the Virginia General Assembly on September 25. She was invited to attend a briefing by Delegate May regarding a plan to introduce legislation to keep businesses in Northern Virginia and address transportation issues in the area. She asked Council to consider legislation in opposition to the Greenway toll increases. Vice Mayor Horne congratulated Mr. and Mrs. David Frederick Sweet on their marriage on August 19. Council Member Burk welcomed two new businesses to Town. POSH a new furniture store and Andrew McCauley's Massage Therapy business. She congratulated the Loudoun Sketch on their 60th Anniversary. Council Member Burk thanked all homeowner associations for inviting Council to their meetings to discuss the Crosstrail CPAM. Also, she thanked Council, the Planning Commission, Economic Development Commission, Airport Commission and staff for attending these meetings. She stated the poor transportation planning on the Crosstrail project will add over 50,000 daily car trips to Sycolin Road. She asked that citizens contact their supervisor to oppose this project. She reported having the opportunity of meeting our former Secretary of State Madeline Albright and what a truly inspiring evening it was. M. Mayor's Comment Mayor Umstattd thanked Barbara Notar and the Loudoun Literacy Council for putting together their reading program for last week. Town Council minutes for September 12. 2006 Page 18 She wished Dennis and Tracy Nolan and family a sad farewell; they will be moving to Connecticut. She thanked Alexandra Gressitt and staff for obtaining the Loudoun Sketch Club records. The Mayor reported she and John Wells met with Sherry Wilson with the American Cancer Society. She stated a fund raising bike ride will be held at 8 a.m. on Saturday, October 21 to benefit Breast Cancer Research. She reminded the public that October is Paint the Town Pink Month. N. Manager's Report John Wells highlighted a few Town website enhancements that have taken place. He reminded Council the retreat has been rescheduled for October 3. Additionally Board and Commission training is scheduled for September 26 at 6:00 p.m. at Ida Lee. O. Adjournment On a motion by Council Member Burk, seconded by Vice Mayor Horne, the meeting adjourned at 12: 11 a.m. on Wednesday, September 13. ATTEST: a),<< 2006_tcmin0912