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HomeMy Public PortalAboutMinutes-09/15/2010 r Tiffin Regular City Council Meeting Wednesday September 15, 2010 Springmier Library CCA Middle School 6:30pm Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. B. Sheriff Department Representative V. Approval of Minutes August 11, and 25, 2010 VI. Approval of Receipts and Expenditures VII. Old Business A. Allen Driveway B. Resolution 2010-39 Rolling Hills Phase Four Final Plat C. Resolution 2010-41 Set Public Hearing Date for 2010 Second Urban Renewal Amendment D. Deer View 1. Infrastructure Reimbursement 2. Construction Storm Water Permit E. Resolution 2010-42 Approve 2009-2010 Annual Streets Financial Report F. Resolution 2010-43 Slim's Annual Alcohol Permit New Business A. Woodfield Ridge 1. Final Plat Part Two Resolution 2010-44 2. Preliminary Plat Part Three Resolution 2010-45 B. Freeman Construction Property 607 E Marengo Rd. Resolution 2010-46 C. The Depot Tiffin Reconstruction Project Resolution 2010-47 D. Hunting Within City Limits E. Children at Play Caution Signs 1. Oriole Ct 2. Goldfinch Cir F. Amana Warehouse Trucks VIII. Projects: A.. Ireland Ave Extension Project B. Village's Development C.. Trails 1. Phase Four D. City Park Improvements 1. Tree Removal Proposals and Resolution to Award Contract 2010-48 E. Jasper Ave. F. Roberts Ferry Rd Phase Two Improvements X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism 1. TiffinFest 2. Athletic Fields 3. Park Shelters 4. Farmers Market 5. Homecoming Parade 6. Halloween Decorating Contest C. Library Board Representatives D. Attorney 1. Pursuant to Iowa Code Section 21.5(1) (c) Closed Session May Be Requested Regarding Discussion of Litigation in the Matter of the LDR Lawsuit E. Engineer 1. Water Pressure and Water Tower 2. 2008 Water Main Extension F. Public Works 1. 2010 Streets and Sidewalk Repairs 2. Lift Station 3. Sale of Old F350 a. Change Order#1 G. City Clerk 1. Audit 2. Code of Ordinances 3. Annual Health Insurance Renewal H. Mayor Pro-tem I . Mayor XI. Adjournment Is - TIFFIN CITY COUNCIL REGULAR MEETING Wednesday September 15, 2010 SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL Mayor Phillips called meeting to order at 6:30pm. Roll Call of members present: Chris Ball, Mike Gericke, Mark Petersen, Travis Weipert. Absent: Jim Bartels. Also present were Attorney Steve Greenleaf, Doug Frederick, Hart Frederick Consultants, Public Works Brett Mehmen and City Clerk Ruth Demuth. Motion by Council person Petersen and seconded by Council person Gericke for approval of agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other. Community Forum: Property owner, Tim Spivey spoke to Council that he had been speaking with various School Board members on Ireland Ave Extension alignment. He inquired on acquisition of his property and made suggestions on future use of his property. Resident, Matt Klein spoke for neighborhood group of residents from Woodfield Ridge, who want to clean up the outlot retention pond near their properties. Group presented a number of ideas including residents to take over ownership of retention pond. Their main goal is to assist in maintenance around pond. Resident, Tom Fay, spoke in regards to retention pond on north side of his property. He was concerned of silt from construction sites settling into retention ponds and suggested that city check on developers agreement for grading and landscaping around ponds. Resident, Larry Allen, also spoke of lack of grading around retention pond and feels that homeowners will take care of maintenance around pond if city will make arrangements. Mayor Phillips assured residents that City Council will address concerns at September 29, 2010 Work Session. Motion made by Gericke and seconded by Weipert for approval of minutes for August 11 and 25, 2010 City Council meetings. Jim Bartels entered meeting at 6:50pm. Motion made by Gericke and seconded by Bartels for approval of receipts and expenditures. Old Business: Greg Allen asked City Council to make a decision on reimbursement for costs involved with Ned and Ann kllen's driveway. Mayor Phillips reported that he had not received an answer back from the Consulting Engineer. Motion made by Gericke and seconded by Petersen to table discussion until Work Session September 29, 2010 or regular meeting October 13, 2010 when information is received from Engineering Consultant. Four Ayes. One Abstain —Jim Bartels. Resolution 2010-39 Final Plat Approval for Rolling Hills Part Four deferred until October 13, 2010 regular meeting. Engineer reported that punch list items had not been completed. Motion made by Ball and seconded by Gericke to read Resolution 2010-41 by title only. Motion made by Bartels and seconded by Weipert to approve Resolution 2010-41 to set date for Public Hearing for next Urban Renewal Amendment. Discussion on Deer View Estates infrastructure reimbursement request was tabled for September 29, 2010 Work Session. Council person Petersen suggested that prior years City Council minutes be searched for any agreement made between developer and City Council for additional reimbursements. Mark Portwood, Deer View developer reported that NPES Storm Water Permit had been renewed to allow additional building permits to be issued. Motion made by Gericke and seconded by Weipert to read Resolution 2010-42 by title only. Motion made by Bartels and seconded by Ball to approve Resolution 2010-42 for approval of 2009-2010 Annual Street Financial Report. Motion made by Gericke and seconded by Weipert to read Resolution 2010-43 by title only. Motion made by Gericke and seconded by Weipert for the renewal of Resolution 2010-43 Approval of Slim's Alcohol Permit. New Business: Discussion held on final plat request and review of recommendation made by the Planning and Zoning commission at September 1, 2010 meeting. Brian Crawford with McClure Engineering and Mike Roberts, Woodfield Ridge, developer were present and answered questions regarding final completion of infrastruction and testing and private street and sidewalk installation. Motion made by Gericke and seconded by Petersen to read Resolution 2010-44 by title only. Motion made by Weipert and seconded by Gericke for approval of Resolution 2010-44 Approval of Woodfield Ridge Part Two Final Plat. Developer Mike Roberts asked that wording be included in Resolution 2010-44 for amendment for approval prior to final infrastructure testing scheduled for September 24, 2010, to allow documents to be recorded and accessible for first sale of property to be conducted on September 30, 2010. 1 Extensive discussion held on Woodfield Ridge Part Three Preliminary Plat request. Recommendation by Planning and Zoning reviewed. Council persons requested a grading plan from McClure Engineering to be presented with revised Preliminary Plat for review. Developer asked City to mow areas near Oakdale Blvd on eastern end. Council persons tabled additional discussion until September 29, 2010 Work Session. notion made by Gericke and seconded by Weipert for approval of Resolution 2010-46 Approve Remodel of 607 E Marengo Rd. Freeman Construction. Recommendation made by Planning and Zoning commission at September 1, 2010 meeting was reviewed and discussed. Chad Freeman, Freeman Construction, answered questions regarding remodel project of building. Freeman explained parking plan to accommodate customers to restaurant and bar planned at site. Freeman answered questions regarding any changes to footprint of building and side yard set backs. Tom Scheetz, Thomas Martin L.L.C., (The Depot Tiffin) answered questions regarding reconstruction project requested at 221 W Marengo Rd and joining property at 316 College St. Discussion held on IDOT requested joint driveway accesses for businesses and access to College St from reconstructed building. Motion made by Ball and seconded by Weipert to move further discussion to September 29, 2010 Work Session. Discussion held on interpretation of Ordinances regarding Hunting within city limits. Resident concerned for safety raised questions, regarding landowner allowing hunting on timberland within city limits. Attorney explained Ordinance restrictions on discharging weapons and procedure for approval of hunting. Mayor asked to contact parties involved in hunting issues. Discussion held on requests to install "Caution Children at Play" signs in two different locations in Songbird Estates. Council members wish not to direct Public Works to install signs at this time and would like to study requests for possible future action. It was suggested by Council members to remind drivers to slow down and obey posted speed limits in these areas. City Council inquired on increased traffic through city by Jacobson Warehouse trucks. Public Works Brett Mehmen reported that trucks have started using Tiffin as a short cut from the North Liberty warehouse to factory in Middle Amana because of construction in North Liberty on 965. Mayor asked to contact company and request trucks to use alternative routes and observe speed limits while on Tiffin streets. Projects: Council person Ball suggested approving Resolution 2010-48'as next item of discussion. Council members reviewed proposals submitted on Tuesday September 14, 2010 by three contractors and approved awarding the contract for removing the trees, shrubs, and stumps on former Bigelow land for future Soccer fields to JEDD Construction Inc for lump sum of $7,450. Motion made by Weipert and seconded by Petersen to approve Resolution 2010-48 Award Contract to JEDD Construction Inc. Council person Travis Weipert and resident Peggy Upton presented a proposal they had presented to Clear Creek Amana School Board for exchange of land and monies with installation of sidewalk by City of Tiffin adjacent to Hwy 6 on school property, all factors in final plan decision by City Council for Ireland Ave Extension Project. Discussion held by Council members on proposal and timeline for decision and Council members requested a Special Meeting to hold further discussion on Project on Monday, September 20, 2010 at Springmier Library. Mayor Phillips reported on progress of Village developers in obtaining additional business to development. Engineer Doug Frederick updated Council members on progress on Trails Phase Four and his meetings with the Army Corps of Engineers and US Wild Life Fish and Game. He still anticipates a 2011 June or July IDOT letting date. Council members requested that discussion on Jasper Ave Improvements and Roberts Ferry Rd Phase Two be tabled for future Work Sessions. Reports: Mayor Phillips reminded Council members of the Community Fund Picnic Shelter dedication for Sunday, September 19, 2010 at 3:00pm. Reports were given on the Parks, Recreation, Festivals and Tourism. Council person Bartels gave report on the Planning Committee Meeting for 2011 Tiffinfest. Report was given on the fall usage of the Athletic Fields with CC Youth Soccer on Saturdays and Diamond Dreams and Iowa City Kickers on Sunday. Council person Petersen updated members on progress of Farmers Market. Members were reminded of the Homecoming Parade, activities and football game, to be held on Thursday and Friday, September 23 and 24, 2010. Council members discussed and designated the Annual Decorating Contest for Saturday, October 30, 2010 from 6:00 to 8:00pm; and Trick&Treat night for Sunday, October 31, 2010 from 6:00 to 8:00pm. Council members appointed as representatives of the City on the Library Board had no new information to report. Attorney Greenleaf reported on progress with LDR Lawsuit. Greenleaf had asked for opportunity to call a closed session if litigation information had been received from developer but had not been received. Discussion held on location for next water tower and capacity size needed for current upgrades and future development. 2008 Water Main Extension Project not finalized, payment voucher not received from contractor. Motion made by Weipert and seconded by Petersen to approve Change Order#1 for 2010 Street and Sidewalk Repairs. Lift Station repair estimate not received. Public Works presented information to sale 2000 F350. Motion made by Petersen and seconded by Weipert to approve sale of truck to highest bidder. Sealed bids will be taken until September 29, 2010 at 5:00pm. Status of audit updated for Council members, update request for 2010 Code of Ordinances, Attorney reported that Code of Ordinance updates have been sent to all cities. He suggests Council members to review at next Work Session. Council members were asked to review annual Health Insurance coverage renewal for city employees. Motion made by Ball and seconded by Petersen to renew current coverage plan for 2010-2011. Payment request for the redesigned Bill Grace Driveway was discussed by Council members and Engineer Frederick. Council members chose to table further discussion and have Mayor Phillips visit with landowner on project. Mayor Pro-tern Petersen asked Council members to place on future Work Session discussion of installing temporary turn-arounds at the north end of streets in Deer View Estates at city expense. Motion made by Bartels and seconded by Weipert for adjournment at 9:45pm. Submitted by: Ruth Demuth, City Clerk Attest: Royce Phillips, Mayor General F n Funds 23,418.13 Library Account 128.53 Road Use Tax 10,524.92 Local Option Tax 7,671.45 Tif Account 49,756.03 Employee Benefits 156.92 Debt Services 3,634.05 Water Account 38357.49 Sewer Account 23562.71 Receipts 157,210.23 Expenditures 150.00 Abbie Ferguson 210.00 Action Services Inc 481.25 Action Sewer& Septic Service 78.00 Advanced Drainage 200.00 Aero Saw, Inc. 7,604.41 Alliant Energy 60.96 Amanda Wilson 598.00 AW Welt Ambrisco 120.00 Braves 13U 17.00 Calder Bender 2,624.08 Carus Phosphates Inc 105.00 CCA Clippers 13U 122.96 Cedar Rapids Photo Copy 95.90 Christian Newell 3,944.97 City Wide Construction 160.00 Clear Creek Thunder 35.00 Clipper 10U 75.00 Clipper 10U Softball 105.00 Clippers 12U 90.00 Clipper's Baseball 75.00 Clippers Blue 242.76 Collection Service Center 1,462.00 Consumer Cooperative • 100.00 Corridor Saints 83.23 Craig Vorba 458.66 Delta Dental 2,412.00 Dept of Revenue 220.00 Eastern IA Comm College 937.00 Eldon O'Leary 2,703.83 Eldon Stutsman, Inc,. 1,184.50 Electric Pump Electrical Engineering & 137.07 Equipment 2,000.00 Employers Mutual Ins. 83.11 Evie Boyens 20.31 Expense Reimbursement 4,543.70 Federal Deposit 136.20 Future Systems Inc 282.63 Gazette Communications 110.74 Gina Burge 75.00 Glass Masters 11,220.00 Grace Excavation 17,572.00 Hart Frederick Consultants 2,294.13 HD Supply Waterworks 517.45 Iowa City Ready Mix 100.00 Iowa City Trojan 9U 117.50 Iowa Codifications, Inc. 355.27 Iowa Prison Industries 2,178.88 IPERS 81.05 Jared Steffen 3,249.82 Johnson County Auditor 38.00 Johnson County Recorder 3,541.75 Johnson County Sheriff Depart 1,313.00 Johnsonn County Treasurer 10.00 Julie Sexton 21.71 Justin & Samantha Bruegge 289.00 Linder Tire Service 180.04 Linn Co REC 33.04 Linweld 181.17 LL Pelling 618.24 Lowe's 3,276.25 Lynch, Greenleaf& Michael 73.81 Marie Kuennen 182.21 Matt Parrott& Soons 104.19 Meg Tisinger 110.40 Micah.Franker 23.41 MidAmerican Energy 23.05 Mileage Reimbursement 282.88 Morgan's Service 95.50. Municipal Supply Inc 340.55 NSF Check 134.49 Pay Trace 13,894.98 Payroll Wages 1,000.00 Pitney Bowes Postage Acct 4,576.21 River Product Company 24.40 Sarah Smith 16.05 Schmiberg Co. 30.00 Secretary of State 27.70 Shazam, Inc. 795.52 Solon State Bank 404.02 South Slope Tele Coop Co. , 207.41 Staples 18,266.51 Steve's Electric 7,083.33 Tiffin Fire Dept Association 0.78 Tiffin Post Office 1 4,000.00 TIFFINFEST 491.11 Titan Machinery 90.00 Trojan Green . 218.46 US Cellular 636.04 VISA 37.75 Walker Welding 3,212.76 Wellmark 195.00 Welter Storage 1.472.50 Your Home Doctor 139,384.59 f Submitte•. :2 ►Ruth lemuth,City Clerk Attest: 4 ?AO' fi�e� i s, "J, '