HomeMy Public PortalAboutMinutes-11/10/2010 Tiffin Regular City Council Meeting
Wednesday November 10, 2010
Cafeteria CCA Middle School
6:30pm
Call to Order
II. Roll Call of Council Members
III. Approval of Agenda
IV. Community Forum
A.
B. Sheriff Department Representative
V. Approval of Minutes October 13 and November 3, 2010
VI. Approval of Receipts and Expenditures
VII. Old Business
A. 2010 Second Urban Renewal Amendment
1. Public Hearing
B. Public Hearing for Sidewalk Vacate
C. Allen Driveway
D. Woodfield Ridge
1. Resolution 2010-54 Developers Agreement
E. Ireland Ave Project
VIII, New Business
A. PB Body Shop Expansion Project
B. Set Date for Public Hearing Villages Re-Zoning Request
C. Bella Sala Sign
IX. Projects:
A. Village's Development
B. Trails
1. Phase Four
2. Phase Three Low Spot
C. City Park Improvements
X. Reports
A. Tiffin Community Fund
1. Appoint Board Members
B. Parks, Recreation, Festivals, and Tourism
C. Library Board Representatives
D. Attorney
1. LDR Land
2. Lead Mitigation and DNR Issues
E. Engineer
1. Water Tower
F. Public Works
G. City Clerk
H. Mayor Pro-tem
I. Mayor
XI. Adjournment
TIFFIN CITY COUNCIL REGULAR MEETING
Mayor Phillips called meeting to order at 6:30pm. Wednesday, November 10, 2010 at CCA Midle School Cafeteria.
Mike Gericke, Mark Petersen, and Travis Weipert. Absent: Chris Ball and James Bartels.
Roll Call of members present: M e Ge p
Also present were Attorney Steve Greenleaf, Mike Hart, City Engineer and City Clerk Ruth Demuth:
Motion by Council person Gericke, seconded by Council person Petersen for approval of agenda.. All following actions by
City Council vote approved and carried by all Ayes unless so noted other with absences noted.
Council person Ball entered meeting at 6:35pm.
Community Forum:
Tim Spivey, Business Owner, spoke on School Board meeting regarding Ireland Ave Extension.
Darren Lewis, resident, spoke of concerns of erosion at creek site off Roberts Ferry Rd. south of intersection with
Goldfinch Dr. on east side of Roberts Ferry Rd. Mayor Phillips said he would have Public Works assess situation and
report back.
Motion by Gericke, seconded by Weipert for approval of minutes of October 13 and November 3, 2010 City Council
meetings.
Motion by Gericke seconded by Ball for approval of Receipts and Expenditures.
Old Business:
Motion by Council person Petersen, seconded by Gericke to resume Public Hearing for Urban Renewal Amendment.
Mayor Phillips explained that consultation meeting was held with Johnson County Supervisors on October 21,2010 and
that School District and the Kirkwood Community College were invited to attend October 27, 2010. No comments oral or
written received from Public. Motion by Ball seconded by Weipert to close Public Hearing for Urban Renewal Plan
Amendment.
Motion by Weipert seconded by Gericke to read Resolution 2010-55 by title only. Council person Petersen made motion
for approval of Resolution 2010-55 A Resolution to Declare Necessity and Establish An Urban Renewal Area Pursuant
to Section 403.4 of the Code of Iowa and Approve An Urban Renewal Plan Amendment for the 2010 Addition to the Tiffin
Urban Renewal Area and seconded by Council person Weipert.
Ayes: Ball, Gericke, Petersen, Weipert. Absent: Bartels.
Motion made by Petersen and seconded by Gericke to open Public Hearing for Vacate of City Sidewalk and Easement in
Woodfield Ridge Part One between Lots 24 and 25. No comments written or verbal received. Motion by Gericke
seconded by Ball to close Public Hearing. Motion by Ball seconded by Petersen to set second Public Hearing on issue for
City Council Special Meeting on Monday, November 22, 2010 and present for approval to process documents for
Sidewalk Vacation.
Greg Allen, representing Ned and Ann Allen presented diagrams and information to Mayor and City,Council members
regarding grading and paving of Allen driveway after the Hwy 6 Widening Project completed in 2009. Mr. Allen agreed
that a payment from the City for the amount of$8,000 would resolve their claim for engineering costs, grading and paving
on driveway. Motion made by Petersen seconded by Gericke to move further litigation discussion on claim to possible
closed session on Monday November 22, 2010 Special City Council meeting.
Motion by Petersen seconded by Ball to move discussion of permanent advertising sign for Bella Sala moved in order on
Agenda. Bella Sala Banquet Facility representatives asked for approval to install a permanent electrical to be located on
city property east of Jasper Ave and south.of Hwy 6. Discussion held on lease agreements and future plans for additional
commercial development in area. Motion by Ball seconded by Weipert to approve sign request and direct Attorney to
draw up legal documents. Bella Sala representatives asked to contact Building Official for Ordinance compliance and
Building Permit.
Council person Weipert left meeting at 8:30pm.
Attorney Mark Danielson and Engineer James Cherney represented Mike Roberts Construction on Woodfield Ridge Part
Three and answered questions regarding Developers Agreement. Discussion held on terms of Developers Agreement.
Council person Ball suggested that City needs to address retention ponds and open areas for all future developments and
to begin process of amending Sub-division Ordinance with new developments. Motion by Ball seconded by Gericke to
read Resolution 2010-54 by title only. Motion made by Council person Gericke and seconded by Ball for approval of
Resolution 2010-54 A Resolution Authorizing the Entering into an Agreement with Woodfield Ridge Part Three for a
Revised Developer's Agreement and seconded by Council person Ball. Ayes: Ball, Gericke. Nay: Petersen.
Absent Bartels, Weipert.
Council person Jim Bartels entered meeting at 8:35pm.
Engineer Hart explained to Council members process involved in obtaining traffic counts, to be conducted within next few
weeks. Tabulated results will be forwarded for council review before final decision on Ireland Ave Extension Project Plan.
New Business:
Discussion held on Variance Request Application presented by PB Body Shop, Inc. regarding set back requirements for
building expansion request at 99 Railroad St. property. Motion by Petersen, seconded by Ball to support recommendation
made by Planning and Zoning at November 3, 2010 meeting for variance request to be presented to Board of
Adjustments Board for Wednesday, November 17, 2010.
Council members requested that request for Public Hearing on Re-Zoning request be tabled until Villages Development
)resents a revised site plan and concept drawing to Planning and Zoning Commission.
'rojects: •
Attorney Greenleaf reported that park land conveyance, from Villages Development, for 34 acres, has been delayed due
to legal reasons. Council persons suggested that Attorney continue to press developer for conveyance of land.
Engineer Hart reported on progress of IDOT final audit for Trails Phase Three.. Concept plan to be submitted to,IDOT for
Trails Phase Four within following week.
Motion by Ball and seconded by Petersen to extend the City's gratitude to Jim and Bev Seelman for removal of the
bleachers from the weeds in the ball field area and to extend gratitude to the CCA School district for allowing the City's
use of bleachers at City ball fields for past four years, which were transferred back to School Property. Motion by Gericke
seconded by Ball to direct Public Works to obtain quotes for replacement bleachers for sports fields in conjunction with
City Park Improvements.
Reports:
Motion by Ball seconded by Geicke to appoint resident Jim Davis to the Tiffin Community Fund Board.
Discussion held on continuing progress on estimate for further improvements on Soccer Fields. Mayor Phillips suggested
Engineer seek advise from Iowa City Parks and Recreation and U of Iowa Athletic Department regarding future
development of Athletic Fields.
Mayor Phillips reported that Tiffinfest Committee members would present basic budget to City Council at November 22,
2010 Work Session.
City Council members appointed to represent City on Springmier Library Board did not have any information to present.
Attorney Greenleaf updated Council members on progress of land conveyance to City from the LDR Development and the
dismissal of the lawsuit for land in Timber Ridge Development. Motion by Ball seconded by Petersen to authorize
Attorney, Mayor and City Clerk to process all necessary documentation to gain ownership of land. No new information
available on DNR park issues until park land conveyance finalized with Villages Development.
- Engineer Hart reported on progress of obtaining funding information on Water Tower Project.
Council members were reminded of deadlines for Annual Financial Report and TIF Project Certification and place on
Special Meeting November 22, 2010 for approval.
Mayor pro tern Petersen asked Council members to place on Work Session November 22, 2010 for discussion on the
following items, stop signs at the intersection of E Second St and Brown St., signage at Jasper Ave and Iowa Interstate
Railroad, rollout stop signs at intersection of Grant St and W Second St.
Motion made by Bartels and seconded by Ball for adjournment at 9:05pm.
Submitted by: Ruth Demuth, City Clerk
Attest Royce Phillips, Mayor
Revenues
38,773.86 Debt Services
2,674.12 Employee Benefits
84,275.39 General Funds
9502.86 Local Option Tax
3,751.94 Recycle
7315.21 Road Use Tax Money
22,097.41 Sewer
443,520:45 TIF Funds
45,989.97 Water
657,901.21
Expenditures
94.28 Advanced Drainage
5,591.22 Alliant Energy
122.00 Altorfer Inc. .
53.75 Angela Kueny
127.16 Best Buy ,
9.04 Brittany Kendall
3,162.67 Cargill Inc.
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1,060.54 Carus Phosphates Inc
210.65 Cedar Rapids Photo Copy
1,835.00 City of Coralville
50.46 City Tractor Co.
5,500.00 Clear Creek Amana School District
364.14 Collection Services Center
1,140.50 Consumers Cooperative
23.90 Copyworks
6,028.10 De Lage Landen Public Finance
507.61 Delta Dental
185.52 Expense Reimbursement
10.94 Fastenal
6,874.73 Federal Deposit
0.83 Future Line Hydraulics
721.44 Future Line Truck Equipment
194.75 Future Systems Inc
341.41 Gazette Communications
2,710.00 Grace Excavation
108.33 HACH Company
16,431.25 Hart Frederick Consultants
570.00 Hygenics Lab U of Ia
135.00 Ia Dept of Natural Resources
3,180.00 Ia Dept of Revenue
60.00 Ia League of Cities
186.60 Iowa City Ready Mix Inc
29.70 Iowa One Call
219.34 Iowa Prison Industries
63.25 Janelle Hill
15.03 Jed Stramel
7,450.00 JEDD Construction
79.53 Jessica Marchik
28.00 Johnson County Recorder
3,525.75 Johnson County Refuse
3,541.75 Johnson County Treasuer Sheriff
10.00 Julie Sexton
11,603.95 Kansas State Bank
99.00 Kirkwood Comm College
580.90 Linder Tire Service
177.65 Linn Co REC
35.52 Linweld
1,013.32 Lowe's
3,970.25 Lynch, Greenleaf&Michael
585.35 Matt Parrott&Sons Inc
25.04 MidAmerican Energy Company
101.70 Mileage Reimbursement
275.00 Morgans Service
905.15 NSF Check
21,093.22 Payroll Wages
117.06 PayTrace
1,000.00 Phitney Bowes- Postal Reserve Acct
4,262.00 PNC Equipment Finance
13.40 Postmaster
97.96 Quill
586.90 River Products Company
26.04 Shazam Inc
795.52 Solon State Bank
408.44 South Slope Telephone Coop Company
249.86 Staples
620.70 Stoddard Silences
1,967.00 Team Laboratory Chemicals
48.78 The Sled Shed
7,083.33 Tiffin Fire Dept Association
56.62 Treasurer State of Iowa
202.49 US Cellular
3,651.55 Wellmark
2,472.50 Your Home Doctor
136,680.37
Submitte
Rut Demuth, City Clerk
Attest: t, , .0
T ce illips, M M.r