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HomeMy Public PortalAbout02-28-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 28, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, February 28, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins, Human Resource Director William Harris, Director of Public Works and Engineering Greg Stiens, Deputy Controller Valerie Fonzer, Assistant Fire Chief Oscar Abner and Director of Information Technology Doug Goss. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the February 21, 2008 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for February 29, 2008 in the amount of $158,637.39. Some of the larger items included $24,284.00 paid to Star Development for consulting fees for the IHCDA Project which is a pass through grant; $10,828.10 paid to Milestone for emergency bridge repair and $56,250.00 was paid to Wayne County Information Systems which is the City's annual payment for the GIS Interlocal Agreement. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. INSURANCE A. Robinson brought to the board a request that was presented by Human Resource Director William Harris for the approval of the Workers Compensation Insurance Policy for the City of Richmond. He explained that this policy has a large deductible which makes the premiums for this policy a lot less than a guaranteed policy. It has a $150,000.00 deductible with a $500,000.00 aggregate. That means the deductible is $150,000.00 unless there are a lot of claims then it goes up to $500,000.00. It also Board of Works Minutes February 28, 2008 Page 2 of 4 has up to $1,000,000.00 coverage if the City is blamed for something it will cover up to that amount. He also explained that the City could have some risk with this type of policy if there were a lot of claims. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. RESIDENTIAL HANDICAP PARKING SIGN RENEWALS A. There were 9 Residential Handicap Parking Sign renewals. They are as follows: 1) 1214 South "E" Street — David Barnes — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 2) 216 South 14t11 Street — Linda Davis — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 3) 203 South 14t11 Street — William Hughes — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 4) 222 North 20t11 Street — Judith A. Gentry — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 5) 118 North 18t11 Street — Carol S. Burelison — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 6) 116 North 18t11 Street — Vicki Tate — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 7) 504 North 17t11 Street — Jessica Cooper — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 8) 305 Randolph Street — Robert Day — Lawson made a motion to approve with a second by Lawson. The motion was unanimously passed. 9) 121 SW "E" Street — Calvary Baptist Church - Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board to approve a curb cut at 1390 National Road West. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 5 for Board of Works Minutes February 28, 2008 Page 3 of 4 Contract R -28232 with Milestone Contractors L.P. and INDOT in a decrease of $1,618.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADDENDUMS A. Robinson brought to the board a request that was presented by Deputy Controller Valerie Fonzer for the approval of Addendum No. 2 to Contract No. 16 -2008 with Chase Bank. She explained that the original contract gave an option for a 3rd year renewal and that is what this addendum is for. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner to award the bid for HVAC maintenance for Fire Stations 1 -6 to Bader Mechanical in the amount of $3,180.00 for Fire Station No. 1 and $1,400.00 for Fire Stations 2 -6. Lawson made a motion to approve this bid award and Contract No. 23- 2008 with Bader Mechanical with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner to award the bid for plumbing maintenance for Fire Stations 1 -6 to Reynolds Plumbing in the amount of $65.00 an hour. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson made a request to the board to approve Contract No. 24 -2008 with Fire and Reynolds Plumbing for maintenance for Fire Stations 1 -6. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Information Technology Director Doug Goss for the approval of Contract No. 30 -2008 with Spam Soap for email filtering for the City. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board bids openings for Infrastructure Replacement for North "E" Street from 16th to 24th Streets, North 20th Street and North "J" Street. Those bids are as follows: 1) Bowlin Construction - $310,264.00 2) Pro Lawn - $290,186.00 3) Double J Construction - $298,042.90 4) L.J. DeWeese Company - $327.432.00 5) Atlas Excavating — No Bid Board of Works Minutes February 28, 2008 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk