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Home My Public Portal AboutMinutes-12/08/2010 Tiffin Regular City Council Meeting Wednesday December 8, 2010 Library CCA Middle School 6:30pm I. Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. B. Lonny Pulkrabek, Sheriff V. Approval of Minutes November 10 and 22, 2010 VI. Approval of Receipts and Expenditures VII. Old Business A.. Allen Driveway Resolution 2010-59 Approve Payment B. Ordinance 2010-306 Urban Renewal Plan Amendment for 2010 Addition C. Resolution 2010-60 Change Stop Signs at E. 2nd St and Brown St. D. Ireland Ave Project 1. Resolution 2010-61 Ireland Ave Final Design Plan VIII, New Business A. Set Date for Public Hearing Villages Re-Zoning Request IX. Projects: A. 2008 Water Main Phase Two Project 1. Final Payment to Summers Enterprise B. Village's Development C. Trails 1. Phase Four D. City Park Improvements X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism 1. Soccer Field Grading C. Library Board Representatives D. Attorney 1. Lead Mitigation and DNR Issues E. Engineer 1. Erosion Concerns Roberts Ferry Rd F. Public Works G. City Clerk H. Mayor Pro-tem I. Mayor XI. Adjournment TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6:30pm. Wednesday, December 8, 2010 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, and Travis Weipert. Absent: Mike Gericke. kiso present were Attorney Steve Greenleaf, Doug Frederick, Hart Frederick Consultants and City Clerk Ruth Demuth. Motion by Council person Bartels and seconded by Council person Weipert for approval of agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other with the absences noted. Community Forum: Tim Spivey, Business Owner, spoke on the Ireland Ave Extension Project and asked questions on sidewalks along the new Ireland Ave between Railroad St and W Third St. Steven Verry, homeowner, asked questions on sidewalks on Ireland Ave Extension Projects and on College St Cul-de- Sac Improvements. No Sheriff Department representative available at meeting. Motion made by Petersen and seconded by Bartels for approval of minutes to November 10th and 22nd, 2010 City Council meetings. Motion made by Bartels and seconded by Ball for approval of receipts and expenditures. No discussion held. Ayes: Ball, Bartels, Weipert. Nay: Petersen. Old Business: Motion made by Council person Weipert and seconded by Council person Petersen to read Resolution 2010-59 by title Only. Council person Ball introduced Resolution 2010-59 A Resolution Approving Payment to Ned and Ann Allen for Property Remediation in Connection of 2009 Hwy 6 Widening Project and made motion for approval. Motion seconded by Council person Weipert. Question was asked of Attorney in regards of no mention of approval for TIF funding and Attorney reported that to include in minutes of meeting approval of Resolution will include the use of TIF Funds for . remediation as previously approved by City Council. Ayes: Ball, Petersen, Weipert. Abstain: Bartels. Absent: Gericke. Motion made by Petersen and seconded by Weipert to read Ordinance 2010-306 by title only. Council person Petersen introduced Ordinance 2010-306 An Ordinance to Declare Necessity to Establish an Urban Renewal Area Pursuant to Section 403.4 of the Code of Iowa and approve an Urban Renewal Plan Amendment for the 2010 Addition to Tiffin Urban Renewal Area for approval and request first reading of Ordinance 2010-306. Motion seconded by Council person Weipert. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Whereupon four members of City Council being present and-having voted aye, Mayor Phillips declared motion carried and Ordinance 2010-306 was read for the first time and placed on record. Motion made by Ball and seconded by Bartels to read Resolution 2010-60 by title only. Council person Weipert introduced Resolution 2010-60 A Resolution Approving the Moving of Two Stop Signs from E Second St and Moving the Two Stop Signs to Brown St at this Intersection of E Second and Brown St. for approval and motion seconded by Council person Ball. Discussion held on notifying public of change prior to relocating stop signs. Council members suggested putting red warning flags on top of signs. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Motion made by Ball and seconded by Petersen to read Resolution 2010-61 by title only. Council person Weipert introduced Resolution 2010-61 A Resolution to Approve the Submittal of the Design Plans to Iowa Department of Transportation for the Ireland Avenue Extension Project STP-U-7662(608)-70-52 Johnson County and Approval of TIF Funds to Assist in the Financing of Project for approval. Council person Bartels seconded motion. Extensive discussion held on design plans of project. Mayor Phillips invited members of public for comments on design plans. Council members asked Engineer Frederick to revise or define numerous items on design plan prior to submittal to Iowa Department of Transportation. Revised design plan will be available for review at City Hall. Mayor Phillips reminded Council members and members of public that additional changes may be necessary depending on approval or denial of plan by IDOT. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. New Business: Daryl High, High Development, requested City Council to set date for Public Hearing for Villages of Tiffin rezoning request for section of land from Commercial 2-B to Residential. Engineer Frederick submitted'comments by City Engineer Mike Hart regarding recommendation made by the Planning and Zoning Commission at the December 1, 2010'meeting. Hart does not support the rezoning request for a Residential R-12 Affordable Housing Project, but recommends to rezoning request to be reviewed as A Planned Area Development because of the restrictions requested on the site. Attorney Greenleaf recommended that the Planning and Zoning review the site plan as a PAD and make a recommendation. Motion made by Petersen and seconded by Bartels to set a Special Meeting for Planning and Zoning Commission, set the Public Hearing and the Special City Council meeting on Wednesday, December 22, 2010 at 6:30pm. at the Tiffin Fire Station Meeting Room. Projects: Motion made by Ball and seconded by Weipert to read Resolution 2010-62 by title only. Council person Petersen introduced Resolution 2010-62 A Resolution for the Final Acceptance and Payment of the 2008'Watermain Extension Project Phase Two, and seconded by Councill person Ball for approval. Final payment and retainage to Summers Entreprises for the amount of$45,159.37 was approved. Ayes: Ball, Bartels, Petersen,Weipert. Absent: Gericke. Engineer Frederick reported that preliminary plans have been submitted to the Iowa Department of Transportation for Trails Phase Four for approval. An April or May 2011 IDOT bid letting date is anticipated. It was also reported that a meeting was scheduled on December 14, 2010 with IDOT and Iowa Interstate Railroad on signalization on Jasper Avenue and railroad where trail will cross. Frederick reported on progress of obtaining grading and drainage estimates on the future soccer fields. Mayor Phillips reported that bleacher replacement costs should be available at January 2011 City Council meeting for eview. Phillips reported that Community Fund is planning another Picnic Shelter for year 2011. City Council member Weipert appointed as a Library Board representative reported on Library Board meeting. Attorney questioned High Development on progress of obtaining park land to be deeded to City. Engineer Frederick reported on erosion concerns in waterway to east of Roberts Ferry Rd. and suggested methods of resolution. Motion made by Ball and seconded by Petersen for adjournment at 8:27 pm. Submitted by: Ruth Demuth, City Clerk k‘s V ___ Attest: Royc- •hillips, ► .' or Revenues 10,234.56 Debt Services 1,395.04 Employee Benefits 47,809.22 General Funds 14,212.00 Local Option Tax 3,769.38 Recycle 8,629.24 Road Use Tax Money 20,836.69 Sewer 56,662.66 TIF Funds 35,424.04 Water 198,972.83 Expenditures 5,611.37 Alliant Energy 113.00 AW Welt Ambrisco 195.00 Banyon Data Systems 616.00 Carus Phosphates 101.00 CCA Post Prom 128.21 Cedar Rapids Photo Copy 49.14 City Tractor Co. 242.76 Collection Service Center 59.67 Danielle Law 507.61 Delta Dental 381.67, Electric Motors of la City 20.79- Eric McKillip 480.00 FBN Communications 4,539.89 Federal Deposit 140.95 Future Systems Inc. 257.42 Gazette Communications 299.00. Glen Shepherd Training 75.00 Grace Excavation 3,764.58 Harding Concrete 7,857.50 Hart Frederick-Consultants 2,005.34 HD Supply Waterworks 2,615.00 la Dept of Revenue 18.90 Iowa One Call • 3,184.07 IPERS 107.99 Jacob Hough 75.00 Johnson County Recorder 3,525.75 Johnson County Refuse 10.00 Julie Sexton 20.00 Kathleen Fitzgerald' 1,408.92 Linder Tire Service 172.48 Linn Co REC 1,640.54 Lowe's 3,984.75 Lynch Greenleaf& Michael 20.00 Mary Boyd Doehrmann 1,200.00 Master Meter 596.38 Menards 30.85 MidAmerican Energy 40.55 Mileage Reimbursement 262.00 Municipal Supply Inc. 118.44 Nicole&Brian Denning 2,975.00 NSF Check 50.97 Paul's Discount 152.10 Pay Trace 13,647.04 Payroll Wages 20.00 Peggy Upton Pitney Bowes Postal 1,000.00 Reserve 71.50 Richard Sigler 112.57 River Products Company 20.00 Roger Janssen 85.70 Schimberg Co. 7,435.76 Secor Group, Inc. 27.24 Shazam Inc 410.77 South Slope Coop Tele 424.87 Staples 82.73 Steve's Electric 7,083.33 Tiffin Fire Dept Assoc 3,541.75 Treasurer Johnson County 226.83 US Cellular 117.49 USA Blue Book 55.99 VISA/Hills Bank 3,651.55 Wellmark 1,847.50 Your Home Doctor 169.50 Zep Sales and Services 89,687.71