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HomeMy Public PortalAboutMinutes-08/11/2010 Tiffin Regular City Council Meeting Wednesday August 11, 2010 CCA Middle School Cafeteria 6:30pm Call to Order II. Roll Call of Council Members Ill. Approval of Agenda IV. Community Forum A. B. Sheriff Department Representative V. Approval of Minutes July 14 and 28, 2010 and August 4, 2010 VI. Approval of Receipts and Expenditures VII. Old Business A. Law Enforcement Proposal B. Driveways 1. Bill Grace Driveway 2. Allen Driveway C. Ordinance 2010-305 Final Approval Code of Ordinances 1. Resolution 2010-37 Amendments to Code of Ordinances D. Resolution 2010-38 Approval of TIF Funds for City Park Infrastructure Improvements E. Ordinance 2010-302 Electric Franchise Renewal Revise 2nd& 3rd Readings VIII. New Business A. Resolution 2010-39 Rolling Hills Phase Four Final Plat • B. Resolution 2010-40 Woodfield Ridge Bond Release for Sidewalk Installation IX. Projects: A.. Ireland Ave Extension Project 1. Finalize Design Plan B. Village's Development C.. Trails 1. Phase Four a. Design Plan 2. Phase Three Approve Final Pay Estimate a. Low Spot D. City Park Improvements 1. Soccer Fields and Tree Removal E. Jasper Ave. F. Roberts Ferry Rd Phase Two Improvements X. Reports A. Tiffin Community Fund 1. Picnic Shelter Set Dedication Date 2. Picnic Shelter Equipment 3. Shelter Reservation Fees B. Parks, Recreation, Festivals, and Tourism 1. TiffinFest 2. Farmers Market C. Library Board Representatives D. Attorney 1. Woodfield Ridge Sidewalk E. Engineer 1. Water Pressure and Water Tower 2. 2008 Water Main Extension F. Public Works 1. 2010 Streets and Sidewalk Repairs 2. Lift Station G. City Clerk 1. Audit (.Mayor Pro-tem J.Mayor Xl. Adjournment TIFFIN CITY COUNCIL REGULAR MEETING Wednesday August 11, 2010 SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL layor Phillips called meeting to order at 6:30pm. Roll Call of members present: Jim Bartels, Mike Gericke, Mark Petersen, Travis Weipert. Absent: Chris Ball. Also present were Attorney Steve Greenleaf, Justin Meade, representing Hart Frederick Consultants, and City Clerk Ruth Demuth. Motion by Council person Weipert and seconded by Petersen for approval of agenda. All actions passed by all Ayes unless so noted other. Council person Chris Ball entered meeting at 6:35pm. Community Forum: Property owner, Steve Verry, brought to attention of City Council and Mayor of Maxwell Construction truck was observed traveling on Third St. on Sunday morning and inquired if Council desired to have these trucks driving on residential streets. The Mayor said that the City would check into this concern. Joe Lalla, Johnson County Sheriff Department, was present and answered questions on status of affairs in city. Motion by Weipert and seconded by Gericke to approve minutes of City Council meetings for July 14, 28, and August 4, 2010. Motion by Gericke and seconded by Bartels to approve receipts and expenditures presented. Council person Petersen requested that name of financial institutions be printed on monthly financial information. Petersen also inquired on expenditures for mileage reimbursements, monthly fuel charges for city vehicles, dust control on Jasper Avenue south and water deposit refunds. Old Business: Motion by Ball and seconded by Petersen to delay discussion or to take any action on establishing city police department and to possibly move further discussion to work session at time of next budget planning. Discussion held on possible solutions to resolve issue of Bill Grace's driveway onto Roberts Ferry Rd. Motion by Gericke and seconded by Bartels to approve up to $2000 for contributions on labor costs regarding driveway. Question was asked of Attorney Greenleaf if TIF funds could be used to help redesign driveway which was altered in reconstruction project of Roberts Ferry Rd in 2007. Greenleaf affirmed that TIF funds could be paid on driveway resolution. Motion by Petersen to contribute up to $2000 for asphalt millings to be ised on redesign of driveway. Motion died due to no second motion. Motion by Ball and seconded by Bartels o contribute up to $1000 for asphalt millings and any additional required materials over this threshold to be approved by City Council. Ayes: Ball, Bartels, Petersen, and Weipert. Nays: Geicke. Engineer Meade was asked to locate utilities and give an estimate of costs involved in lowering utilities for redesign of driveway. Discussion and action on Allen driveway withdrawn by Greg Allen and asked to be placed on Work Session agenda for August 25, 2010. Council person Ball asked Council to allow discussion of Ireland Ave Extension Project as next item of business on agenda. All members agreed to request. Discussion held by Council members on Project. Motion by Ball and seconded by Petersen to approve design plan as drawn, with exception to not install sidewalk on east side of new Ireland Ave but to purchase Right of Way land from residents with intention of possible installation of sidewalk in future. Motion included the City to install a privacy fence and maintain the land in the right-of—way between fence and the street, with fence remaining in same location as on drawing. Discussion held on motion, with Council person Ball requesting withdraw of motion and motion not put to vote. Mayor Phillips as chair of meeting, allowed withdraw of motion without vote. Motion by Weipert and seconded by Gericke to move action on Design Plan for Ireland Avenue Extension Project to a Special Meeting on August 25, 2010. Motion by Gericke and seconded by Ball to read Ordinance 2010-305 by title only. Council person Gericke made motion for approval and seconded by Petersen of Ordinance 2010-305 Final Adoption of Code of Ordinances of the City of Tiffin. Five members of Council being present and approved second reading of Ordinance 2010-305, Mayor Phillips declared motion carried and placed on record for third and final reading. Council person Weipert made motion to read Ordinance 2010-305 for final approval and seconded by Gericke. Five members of Council being present and voted for approval, Mayor Phillips declared motion carried and ordinance was passed and ado pted. Whereupon Mayor Phillips signified his approval of same by affixing his signature thereto. Motion by Ball and seconded by Weipert to read Resolution 2010-37 by title only. Motion by Bartels for approval of Resolution 2010-37 Amendment of Chapter 15 Term of Office Mayor Elected For Term of Four Years. Whereupon five members of Council were present and voted for approval of amendment, Mayor • Phillips declared Resolution 2010-37 be adopted and signifies his approval o f same by affixing his signature thereto. Motion by Weipert and seconded by Bartels to read Resolution 2010-38 by title only. Motion by Gericke and seconded by Ball for approval of Resolution 2010-38 Authorizing the Use of TIF Funds for Financing the Current and Future City Park Improvements. Discussion held by Council members on the extent of improvements of project. Discussion held on timeline of improvements. Current improvements approved for development of park land known as Bigelow Lot Four for future soccer fields. Motion by Gericke and seconded by Petersen to read by title only Ordinance 2010-302. Council person 3ericke made motion to approve second reading of Ordinance 2010-302 Updating the Code of Ordinances by Updating Provisions of Chapter 111 Electric Franchise and seconded by Bartels. Five members of Council being present and voting for approval, Mayor Phillips declared motion carried and placed on record for third and final reading of Ordinance 2010-302. Motion by Gericke and seconded by Petersen for approval of third and final reading of Ordinance 2010-302. Five Council members being present and having voted for. approval, Mayor Phillips declared motion carried and ordinance was passed and adopted. Whereupon Mayor Phillips declared Ordinance 2010-302 be adopted and signified his approval of same by affixing his signature thereto. New Business: Motion by Weipert and seconded by Gericke to delay approval of Resolution 2010-39 Final Plat Approval of Rolling Hills Part Four due to developer not completed with infrastructure issues. Motion by Gericke and seconded by Petersen to read Resolution 2010-40 by title only. Council person Gericke made motion and seconded by Weipert to approve Resolution 2010-40 A Resolution Requesting For An Extension Regarding the Completion of Sidewalk Requirements on Northside of Oakdale Blvd Arising From The Developers Agreement For Woodfield Ridge Part One. Five Council members being present and having voted for approval of Ordinance 2010-40, Mayor Phillips declared Resolution 2010-40 be adopted and signified his approval of the same by affixing his signature thereto. Projects: Mayor Phillips reported that Tiffin Community Fund had set a date for dedication of Picnic Shelter at City Park for Sunday, September 19, 2010 at 3:00pm. The public is invited to attend this celebration. Council members agreed to purchase four eight foot picnic tables for shelter to be installed this fall. Council members would like a cooking grill installed in spring of 2011 at this location. Motion by Weipert and seconded by Petersen to charge a minimal fee of$5.00 for reservations of City Park Picnic Shelter. It was noted that the Grace United Methodist Church had reserved the Shelter for September 12, 2010. Mayor Phillips reported to Council members that Tiffinfest was working on Profit and Loss Statement and report would be forward to Council members. Council person Petersen updated Council members on progress of Farmers Market. He stated that he has set a goal of holding a Market in Saturday afternoons from 1:00 pm to 4:00pm during the month of September 2010. Council person Bartels, who has been appointed as a City Council representative on Library Board, reported on Library representation at Johnson County Fair. Mayor Phillips reported that work is in progress on updating 28E Agreement with the Clear Creek Amana School District on the Springmier Library. Attorney Greenleaf had no new information regarding LDR lawsuit. Council members asked Attorney to continue to finalize the removal of sidewalk in Woodfield Ridge and grant land back to neighboring landowners. Council members asked Attorney to check on status of sidewalk installation in Woodfield Ridge PAD extending out to Roberts Ferry Rd. Engineer Meade reported that Engineer Hart continues work on water pressure information and will present at August 25, 2010 Work Session. Meade reported that final testing of water main on 2008 Water Main Extension not complete and should present final payment request soon. Motion made by Ball and seconded by Weipert to approve award of contract for 2010 Street and Curb Project to Harding Concrete. Public Works not available to present cost estimates for re-attaching liner in sewer lift station. Emergency repairs to lift station are not necessary at current time. City Clerk reported on status of 2009 Fiscal Year Audit. Mayor pro-tem Petersen inquired of status of street crack sealing by Public Works and also inquired of the work hours of Public Works. Mayor Phillips asked for approval of charges by Steve's Electric for the electrical installation to City Park for the amount of$16,694.20. Motion made by Gericke and seconded by Ball for adjournment at 9:20pm. Submitted by: Ruth Demuth, City Clerk Attest to: Royce Phillips, Mayor Receipts: Water Account 24,424.57 Sewer Account 18,799.92 TIF Account 12,538.24 Library Account 109.36 Debt Services 1,477.42 Road Use Tax 5,713.92 Local Option Tax 7,671.45 General Funds 67,219.38 I-Jobs Grant 5,484.42 Receipts 143,438.68 Expenditures 107.30 Adam Bergman 132.12 Albert Chu 7,005.59 Alliant Energy 150.00 Amanda Paul 66.24 Amber Kempf 108.81 Amber Nerney 204.00 Big Country Seed 90.11 Brandy & Jacob Benson 571.00 Carus Phosphates, Inc. 256.00 Cedar Rapids Photo Copy 5,500.00 Clear Creek Amana School District 242.76 Collection Services Center 3,227.05 Consumers Cooperative, 498.15 Delta Dental 2,028.75 Dorsey Whitney Law Firm 305.00 Fast City Inc. 58.97 Fastenal Co. • 4,689.56 . Federal Deposit 10,987.95 Future Line Truck Equipment 158.20 Future Systems Inc 213.15 Gazette Communications 1,925.00 Grace Excavation 6,545.62 Harding Concrete Inc 113.62 Hills Bank &Trust 157.07 la Department of Natural Resources 2,576.00 Iowa Dept of Revenue 800.00 Iowa City Area Development 498.60 Iowa City Ready Mix, Inc. 210.00 . Iowa Department of Natural Resources 571.00 Iowa League of Cities 62.10 Iowa One Call 2,018.80 IPERS 428.50 Jo County Emergency Management 104.00 Johnson County Recorder 3,386.25 Johnson County Refuse 3,541.75 Johnson County Treasurer Sheriff 10.00 Julie Sexton 14,400.38 July Payroll Wages 98.37 Justin Knottnerus 150.00 Kristin Hunt 65.74 Linweld 6,812.74 LL Pelling 390.60 Lorraine Vogt 1,765.14 Lowe's 31,250.00 Lynch Ford 1,445.00 Lynch Greenleaf& Michael . 103.21 Marc Reynolds 102.55 Mileage Reimbursement 88.82 Morgan's Service 109.36 Nate Johnson 253.49 NSF Check 192.00 Pitney Bowes Global Account 1,000.00 Pitney Bowes Postage 9.90 Quality Traffic Control , 63.98 Quill 134.58 Scott Becker 16.87 Shawnee Blackhawk 24.28 Shazam, Inc. 210.00 Sign Shop 10.00 Solon State Bank 416.72 South Slope 136.13 Staples 95.94 Stephanie Dennler-Simone 150.00 Stephanie Hunter 68.45 Susan Bailey 73.95 Tiarah Wright 68.90 Tiffany Reed 19,819.68 Tiffin Fire Dept Association 10,000.00 Tiffinfest 0.78 Us Post Office 192.14 Utility Equipment Co. 142.24 Walmart Community 3,005.48 Wellmark 243.44 Zep Sales and Services 152,659.88 t Submitt=• , Ru p Demuth, City Clerk Attest: /A�„L A t) 'ice Pli s, a79