HomeMy Public PortalAboutMinutes-08/11/2010 Tiffin Regular City Council Meeting
Wednesday August 11, 2010
CCA Middle School Cafeteria
6:30pm
Call to Order
II. Roll Call of Council Members
Ill. Approval of Agenda
IV. Community Forum
A.
B. Sheriff Department Representative
V. Approval of Minutes July 14 and 28, 2010 and August 4, 2010
VI. Approval of Receipts and Expenditures
VII. Old Business
A. Law Enforcement Proposal
B. Driveways
1. Bill Grace Driveway
2. Allen Driveway
C. Ordinance 2010-305 Final Approval Code of Ordinances
1. Resolution 2010-37 Amendments to Code of Ordinances
D. Resolution 2010-38 Approval of TIF Funds for City Park Infrastructure Improvements
E. Ordinance 2010-302 Electric Franchise Renewal Revise 2nd& 3rd Readings
VIII. New Business
A. Resolution 2010-39 Rolling Hills Phase Four Final Plat
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B. Resolution 2010-40 Woodfield Ridge Bond Release for Sidewalk Installation
IX. Projects:
A.. Ireland Ave Extension Project
1. Finalize Design Plan
B. Village's Development
C.. Trails
1. Phase Four
a. Design Plan
2. Phase Three Approve Final Pay Estimate
a. Low Spot
D. City Park Improvements
1. Soccer Fields and Tree Removal
E. Jasper Ave.
F. Roberts Ferry Rd Phase Two Improvements
X. Reports
A. Tiffin Community Fund
1. Picnic Shelter Set Dedication Date
2. Picnic Shelter Equipment
3. Shelter Reservation Fees
B. Parks, Recreation, Festivals, and Tourism
1. TiffinFest
2. Farmers Market
C. Library Board Representatives
D. Attorney
1. Woodfield Ridge Sidewalk
E. Engineer
1. Water Pressure and Water Tower
2. 2008 Water Main Extension
F. Public Works
1. 2010 Streets and Sidewalk Repairs
2. Lift Station
G. City Clerk
1. Audit
(.Mayor Pro-tem
J.Mayor
Xl. Adjournment
TIFFIN CITY COUNCIL REGULAR MEETING
Wednesday August 11, 2010
SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL
layor Phillips called meeting to order at 6:30pm. Roll Call of members present: Jim Bartels, Mike Gericke,
Mark Petersen, Travis Weipert. Absent: Chris Ball. Also present were Attorney Steve Greenleaf, Justin
Meade, representing Hart Frederick Consultants, and City Clerk Ruth Demuth.
Motion by Council person Weipert and seconded by Petersen for approval of agenda. All actions passed by all
Ayes unless so noted other.
Council person Chris Ball entered meeting at 6:35pm.
Community Forum:
Property owner, Steve Verry, brought to attention of City Council and Mayor of Maxwell Construction truck was
observed traveling on Third St. on Sunday morning and inquired if Council desired to have these trucks driving
on residential streets. The Mayor said that the City would check into this concern.
Joe Lalla, Johnson County Sheriff Department, was present and answered questions on status of affairs in city.
Motion by Weipert and seconded by Gericke to approve minutes of City Council meetings for July 14, 28, and
August 4, 2010.
Motion by Gericke and seconded by Bartels to approve receipts and expenditures presented. Council person
Petersen requested that name of financial institutions be printed on monthly financial information. Petersen
also inquired on expenditures for mileage reimbursements, monthly fuel charges for city vehicles, dust control
on Jasper Avenue south and water deposit refunds.
Old Business:
Motion by Ball and seconded by Petersen to delay discussion or to take any action on establishing city police
department and to possibly move further discussion to work session at time of next budget planning.
Discussion held on possible solutions to resolve issue of Bill Grace's driveway onto Roberts Ferry Rd. Motion
by Gericke and seconded by Bartels to approve up to $2000 for contributions on labor costs regarding
driveway. Question was asked of Attorney Greenleaf if TIF funds could be used to help redesign driveway
which was altered in reconstruction project of Roberts Ferry Rd in 2007. Greenleaf affirmed that TIF funds
could be paid on driveway resolution. Motion by Petersen to contribute up to $2000 for asphalt millings to be
ised on redesign of driveway. Motion died due to no second motion. Motion by Ball and seconded by Bartels
o contribute up to $1000 for asphalt millings and any additional required materials over this threshold to be
approved by City Council. Ayes: Ball, Bartels, Petersen, and Weipert. Nays: Geicke. Engineer Meade was
asked to locate utilities and give an estimate of costs involved in lowering utilities for redesign of driveway.
Discussion and action on Allen driveway withdrawn by Greg Allen and asked to be placed on Work Session
agenda for August 25, 2010.
Council person Ball asked Council to allow discussion of Ireland Ave Extension Project as next item of
business on agenda. All members agreed to request. Discussion held by Council members on Project. Motion
by Ball and seconded by Petersen to approve design plan as drawn, with exception to not install sidewalk on
east side of new Ireland Ave but to purchase Right of Way land from residents with intention of possible
installation of sidewalk in future. Motion included the City to install a privacy fence and maintain the land in the
right-of—way between fence and the street, with fence remaining in same location as on drawing. Discussion
held on motion, with Council person Ball requesting withdraw of motion and motion not put to vote. Mayor
Phillips as chair of meeting, allowed withdraw of motion without vote. Motion by Weipert and seconded by
Gericke to move action on Design Plan for Ireland Avenue Extension Project to a Special Meeting on August
25, 2010.
Motion by Gericke and seconded by Ball to read Ordinance 2010-305 by title only. Council person Gericke
made motion for approval and seconded by Petersen of Ordinance 2010-305 Final Adoption of Code of
Ordinances of the City of Tiffin. Five members of Council being present and approved second reading of
Ordinance 2010-305, Mayor Phillips declared motion carried and placed on record for third and final reading.
Council person Weipert made motion to read Ordinance 2010-305 for final approval and seconded by Gericke.
Five members of Council being present and voted for approval, Mayor Phillips declared motion carried and
ordinance was passed and ado pted. Whereupon Mayor Phillips signified his approval of same by affixing his
signature thereto.
Motion by Ball and seconded by Weipert to read Resolution 2010-37 by title only. Motion by Bartels for
approval of Resolution 2010-37 Amendment of Chapter 15 Term of Office Mayor Elected For Term of
Four Years. Whereupon five members of Council were present and voted for approval of amendment, Mayor •
Phillips declared Resolution 2010-37 be adopted and signifies his approval o f same by affixing his signature
thereto.
Motion by Weipert and seconded by Bartels to read Resolution 2010-38 by title only. Motion by Gericke and
seconded by Ball for approval of Resolution 2010-38 Authorizing the Use of TIF Funds for Financing the
Current and Future City Park Improvements. Discussion held by Council members on the extent of
improvements of project. Discussion held on timeline of improvements. Current improvements approved for
development of park land known as Bigelow Lot Four for future soccer fields.
Motion by Gericke and seconded by Petersen to read by title only Ordinance 2010-302. Council person
3ericke made motion to approve second reading of Ordinance 2010-302 Updating the Code of Ordinances
by Updating Provisions of Chapter 111 Electric Franchise and seconded by Bartels. Five members of
Council being present and voting for approval, Mayor Phillips declared motion carried and placed on record for
third and final reading of Ordinance 2010-302. Motion by Gericke and seconded by Petersen for approval of
third and final reading of Ordinance 2010-302. Five Council members being present and having voted for.
approval, Mayor Phillips declared motion carried and ordinance was passed and adopted. Whereupon Mayor
Phillips declared Ordinance 2010-302 be adopted and signified his approval of same by affixing his signature
thereto.
New Business:
Motion by Weipert and seconded by Gericke to delay approval of Resolution 2010-39 Final Plat Approval of
Rolling Hills Part Four due to developer not completed with infrastructure issues.
Motion by Gericke and seconded by Petersen to read Resolution 2010-40 by title only. Council person Gericke
made motion and seconded by Weipert to approve Resolution 2010-40 A Resolution Requesting For An
Extension Regarding the Completion of Sidewalk Requirements on Northside of Oakdale Blvd Arising
From The Developers Agreement For Woodfield Ridge Part One. Five Council members being present
and having voted for approval of Ordinance 2010-40, Mayor Phillips declared Resolution 2010-40 be adopted
and signified his approval of the same by affixing his signature thereto.
Projects:
Mayor Phillips reported that Tiffin Community Fund had set a date for dedication of Picnic Shelter at City Park
for Sunday, September 19, 2010 at 3:00pm. The public is invited to attend this celebration. Council members
agreed to purchase four eight foot picnic tables for shelter to be installed this fall. Council members would like
a cooking grill installed in spring of 2011 at this location. Motion by Weipert and seconded by Petersen to
charge a minimal fee of$5.00 for reservations of City Park Picnic Shelter. It was noted that the Grace United
Methodist Church had reserved the Shelter for September 12, 2010.
Mayor Phillips reported to Council members that Tiffinfest was working on Profit and Loss Statement and
report would be forward to Council members.
Council person Petersen updated Council members on progress of Farmers Market. He stated that he has set
a goal of holding a Market in Saturday afternoons from 1:00 pm to 4:00pm during the month of September
2010.
Council person Bartels, who has been appointed as a City Council representative on Library Board, reported
on Library representation at Johnson County Fair. Mayor Phillips reported that work is in progress on updating
28E Agreement with the Clear Creek Amana School District on the Springmier Library.
Attorney Greenleaf had no new information regarding LDR lawsuit. Council members asked Attorney to
continue to finalize the removal of sidewalk in Woodfield Ridge and grant land back to neighboring landowners.
Council members asked Attorney to check on status of sidewalk installation in Woodfield Ridge PAD extending
out to Roberts Ferry Rd.
Engineer Meade reported that Engineer Hart continues work on water pressure information and will present at
August 25, 2010 Work Session. Meade reported that final testing of water main on 2008 Water Main Extension
not complete and should present final payment request soon.
Motion made by Ball and seconded by Weipert to approve award of contract for 2010 Street and Curb Project
to Harding Concrete. Public Works not available to present cost estimates for re-attaching liner in sewer lift
station. Emergency repairs to lift station are not necessary at current time.
City Clerk reported on status of 2009 Fiscal Year Audit.
Mayor pro-tem Petersen inquired of status of street crack sealing by Public Works and also inquired of the
work hours of Public Works.
Mayor Phillips asked for approval of charges by Steve's Electric for the electrical installation to City Park for the
amount of$16,694.20.
Motion made by Gericke and seconded by Ball for adjournment at 9:20pm.
Submitted by: Ruth Demuth, City Clerk
Attest to: Royce Phillips, Mayor
Receipts:
Water Account 24,424.57
Sewer Account 18,799.92
TIF Account 12,538.24
Library Account 109.36
Debt Services 1,477.42
Road Use Tax 5,713.92
Local Option Tax 7,671.45
General Funds 67,219.38
I-Jobs Grant 5,484.42
Receipts 143,438.68
Expenditures
107.30 Adam Bergman
132.12 Albert Chu
7,005.59 Alliant Energy
150.00 Amanda Paul
66.24 Amber Kempf
108.81 Amber Nerney
204.00 Big Country Seed
90.11 Brandy & Jacob Benson
571.00 Carus Phosphates, Inc.
256.00 Cedar Rapids Photo Copy
5,500.00 Clear Creek Amana School District
242.76 Collection Services Center
3,227.05 Consumers Cooperative,
498.15 Delta Dental
2,028.75 Dorsey Whitney Law Firm
305.00 Fast City Inc.
58.97 Fastenal Co.
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4,689.56 . Federal Deposit
10,987.95 Future Line Truck Equipment
158.20 Future Systems Inc
213.15 Gazette Communications
1,925.00 Grace Excavation
6,545.62 Harding Concrete Inc
113.62 Hills Bank &Trust
157.07 la Department of Natural Resources
2,576.00 Iowa Dept of Revenue
800.00 Iowa City Area Development
498.60 Iowa City Ready Mix, Inc.
210.00 . Iowa Department of Natural Resources
571.00 Iowa League of Cities
62.10 Iowa One Call
2,018.80 IPERS
428.50 Jo County Emergency Management
104.00 Johnson County Recorder
3,386.25 Johnson County Refuse
3,541.75 Johnson County Treasurer Sheriff
10.00 Julie Sexton
14,400.38 July Payroll Wages
98.37 Justin Knottnerus
150.00 Kristin Hunt
65.74 Linweld
6,812.74 LL Pelling
390.60 Lorraine Vogt
1,765.14 Lowe's
31,250.00 Lynch Ford
1,445.00 Lynch Greenleaf& Michael .
103.21 Marc Reynolds
102.55 Mileage Reimbursement
88.82 Morgan's Service
109.36 Nate Johnson
253.49 NSF Check
192.00 Pitney Bowes Global Account
1,000.00 Pitney Bowes Postage
9.90 Quality Traffic Control ,
63.98 Quill
134.58 Scott Becker
16.87 Shawnee Blackhawk
24.28 Shazam, Inc.
210.00 Sign Shop
10.00 Solon State Bank
416.72 South Slope
136.13 Staples
95.94 Stephanie Dennler-Simone
150.00 Stephanie Hunter
68.45 Susan Bailey
73.95 Tiarah Wright
68.90 Tiffany Reed
19,819.68 Tiffin Fire Dept Association
10,000.00 Tiffinfest
0.78 Us Post Office
192.14 Utility Equipment Co.
142.24 Walmart Community
3,005.48 Wellmark
243.44 Zep Sales and Services
152,659.88
t Submitt=• ,
Ru p Demuth, City Clerk
Attest: /A�„L A t)
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