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Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees
Held on March 11, 2019
In the Boardroom
Mayor Collins called the meeting to order at 7:00 p.m. Board Present: Mayor Collins, Trustee Lamb,
Trustee Larson, Trustee Newton, and Trustee O’Rourke. Board Absent: Trustee Wojowski and
Trustee Bonuchi. Others present: Brian Murphy, Administrator; Michelle Gibas, Village Clerk; Jon
Proulx, Planning Director; Allen Persons, Public Works Director; Lonnie Spires, Building Inspector;
Traci Pleckham, Management Services Director; and John Konopek, Police Chief. There were
approximately 8 persons in the audience.
Trustee Lamb moved to approve the Minutes of the Committee of the Whole Workshop held on
February 25, 2019. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried.
Motion carried.
PRESIDENTIAL COMMENTS
Mayor Collins commented on the St. Baldrick’s Fundraising Event that was held at the American
Legion.
TRUSTEE COMMENTS
Trustee Larson thanked the organizers of the Irish Parade.
Trustee Lamb:
x Commented on the St. Baldrick’s Fundraising Event held in Bolingbrook.
x Asked the staff to take a look at landscaping in parking lots that block the line of sight.
PUBLIC COMMENTS
No Comments.
WORKSHOP
1) BALLARD FARM CONCEPT PLAN (PC CASE #1791-042718.CP)
Mr. Jon Proulx stated that the applicant is seeking feedback on a concept plan for a residential
development located on approximately 31 acres at the northeast corner of 127th Street and Heggs
Road.
Representatives from 127 Plainfield, LLC gave a presentation regarding the proposed concept plan.
The plan includes 71 single-family homes and 41 townhomes. The minimum lot size is 8,100 square
feet and the maximum lot size is 17,162 square feet with the average lot size of 9,531 square feet.
Representatives reviewed best practices for healthy homes, architectural design, integrated
townhomes, outdoor amenities, natural landscape, and community gardens.
Trustee Lamb expressed concern regarding the lack of parking at the dog park and the density being
higher than surrounding areas. Trustee Lamb suggested the development look more attractive from
127th Street. Trustee Larson expressed concern regarding the target market, price point, and sales.
Trustee O’Rourke expressed concern with the requested variances, and suggested incorporating
additional parking around the townhomes. Mayor Collins expressed concern regarding the requested
variances, lots 24 and 25, and suggested meandering the roadway and include an access stub to the
north. Trustee Newton expressed concern regarding the open space and trails as being private.
Staff will continue working with the applicant.4
Village of Plainfield
Meeting Minutes – March 11, 2019
Page 2
#2) 2019-2020 DRAFT FISCAL YEAR BUDGET
Mrs. Traci Pleckham reviewed the overall 2019-2020 Draft Fiscal Year Budget. Mrs. Pleckham
reviewed some changes that were made to the General Fund, Water & Sewer Fund, and Capital
Improvements Fund since last reviewed by the Village Board. Mrs. Pleckham stated that a notice for
Public Hearing will be published and scheduled for the April 15, 2019 Village Board Meeting with
possible formal consideration as well.
Administrator Murphy thanked the Board for their participation and input throughout the entire
budget process.
Mayor Collins read the reminders.
On a motion from Trustee Lamb and second by Trustee O’Rourke, the meeting adjourned at
7:43 p.m.
Michelle Gibas, Village Clerk
5
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2020 CensusCCommunity Partnership and Engagement Program (CPEP)Chicago Region8
Work with local partners to Engage, Educate and Encourage participation in the 2020 Census by those who are less likely to self respond and who are known to be hard to count.14The Census Bureau succeeds through partnerships with:•Tribal Governments•State Governments•County and Municipal Governments•Community Organizations•Faith-based Institutions•Schools/Colleges •Businesses•Local Media•Philanthropy2020 CensusGGoal of the Partnership Program9
152020 CensusSState Complete Count CommissionsNew for 2020!•Organizedby governor’s office or State Data Center•Formed by executive order or by legislation•Governor appoints members of the commission•Commission organizes outreach efforts for entire state, provides guidance, resources and support for census implementation.10
16•Organized at the county, municipal, or community level•Formed by local, official proclamationor passage of ordinance•Members appointed by the Highest Elected Official (HEO)•Committee organizes local outreach efforts•Provides leadership/support for participation 2020 CensusCComplete Count Committees (CCCs)11
17•Assist Census Bureau to meet the goal of a timely, accurate and cost-effective census count.•Act as 2020 Census Champions•Provide “trusted voices” as Census Ambassadors.2020 CensusCCCCs Purpose12
18•Monitorcensus participation•Target outreach efforts in low response rate areas•Marshall resourcesto support Complete Count goals•Collaborate with Regional Director and Partnership Specialists for training and support2020 CensusCCCCs Objectives13
192020 CensusWWho Should be Included on a CCCCounty JudgeExecutive or MayorDesignee (Chair)Clinics and HospitalsRegional AssociationsSocial ServicesMediaHeads of Relevant Government Agencies and DepartmentsEarly Childhood & K-12 SchoolsHealth DepartmentCommunityOrganizations/Non-ProfitsLibraryProfessionalAssociationsBusinessOfficesUniversities & CollegesFaith-Based Communities*Partnership Specialist is advisor and Census liasIon to CCCs14
" H o w t o r e a c h s p e c i f i c a u d i e n c e s , s u c h a s M i l l e n n i a l s , s t u d e n t s , S e n i o r s , b u s i n e s s e s , a n d f a i t h - b a s e d c o m m u n i t i e s " H o w t o h e l p r e c r u i t f o r C e n s u s J o b s " H o w t o u s e a n d e n g a g e w i t h M e d i a & S o c i a l M e d i a " H o w t o s h a r e , r e i n f o r c e , a n d l o c a l i z e t h e C e n s u s m e s s a g e 2 0 2 0 C e n s u s S S a m p l e T o p i c s f o r t h e C C C s 2 0 1 5
21•Children (under 5yrs)•College Students•Farm Workers•Homeless•Immigrants •Language Constrained•Millennials•Minorities•People Living in Poverty•People with Disabilities•Refugees•Renters•Snowbirds•Senior Citizens•Veterans•Young Adults (18-24yrs)2020 CensusHHard-To-Count (HTC) Demographics16
222020 CensusNNew ConstructionOnce a decade, a voluntary opportunity for governments to submit addresses with city style mailing addresses for units constructed after LUCAthat will be closed to the elements (i.e., basic construction completed) by census day.This only applies to governments that will receive decennial census questionnaires by mail.New Construction Starts April 2019New Construction Ends November 2019Census DayApril 1, 20202019 / 202017
23Local governments and community leaders participate in activities highlighting that the 2020 Census is fast approaching and it is easy, important and safe.2020 CensusCCCC Key Communication PhasesGear Up PhaseNow – Fall 2019Engage Phase Nov –Dec 2019Educate Phase Feb 2020Encourage Phase Mar –May 2020Remind PhaseMay – Jul 2020 Thank You PhaseStart Jul 202018
" 2 0 1 0 M a i l P a r t i c i p a t i o n R a t e M a p ( M P R ) " L o w R e s p o n s e S c o r e M a p ( R O A M ) " D a t a A c c e s s T o o l s A m e r i c a n C o m m u n i t y S u r v e y ( A C S ) , Q u i c k F a c t s , B u s i n e s s B u i l d e r " C e n s u s D a t a A c c e s s W o r k s h o p s " R e g i o n a l D a t a S p e c i a l i s t s 2 4 2 0 2 0 C e n s u s C e n s u s D a t a T o o l s 1 9
25n/a 0% 21 41 51 61 67 73 79 85 91 n/a 0% 21 41 51 61 67 73 79 85 91census.gov/censusexplorer/2010ratemap.html2010 Census Participation RatesStateRate RankArkansas69% 38Illinois 76% 11Indiana79% 3Iowa79% 3Michigan78% 5Minnesota81% 2Missouri74% 24Wisconsin82% 1United States74% NA2020 Census2010 Mail Participation Rate Map (MPR)20
262020 CensusLLocalized Mail Participation Rate Map21
27census..gov/roamLow Response Score2020 CensusResponse Outreach Area Mapper (ROAM)22
282020 CensusRROAM Low Response Score Area Map23
292020 CensusCCensusData Maps ComparedMPR MapROAM MapDataCollectionPrior2 Decennial Censuses2000 & 2010American CommunitySurvey (ACS)2012 - 2016 / 5 year estimateObjectiveDemonstratethe mailed-in responses & participation rate of the previous Decennial CensusesIdentifyhard-to-survey areas and provide a socioeconomic & demographic profile of those Census TractsTimeframePast HistoryMost Current & Future TrendsColor CodingDarker / Deeper the color, the higher the CensusMail ParticipationRate (Light Orange to Dark Red)Darker / Deeperthe color, the higher the Low Response Score (Light Beige to Green to Dark Blue)lCensus.gov/roamcensus.gov/censusexplorer/2010ratemap.html24
" W i n t e r 2 0 1 8 / 1 9 " I n - p e r s o n a n d v i a w e b i n a r " M a t e r i a l s p r o v i d e d b y t h e C h i c a g o R C C " P a r t n e r s c a n a s s i s t b y p r o v i d i n g t r a i n i n g s p a c e 3 0 2 0 2 0 C e n s u s C C C C T r a i n i n g 2 5
31•Determine ways you can Partnerfor the 2020 Census •Appoint a Census Liaison•Help with Recruitingfor Census Jobs•Establish a CCC•Formalize with Letter to Regional Director •Determine CCC Membership•Request CCC Training2020 CensusCritical Next Steps26
W e u n d e r s t a n d t h a t a p l a n i s o n l y a s g o o d a s t h o s e w h o a r e p u t i n t h e g a m e t o m o b i l i z e t h e p l a n . J u s t l i k e a f o o t b a l l t e a m , w h e r e e v e r y o n e h a s t o k n o w t h e i r r o l e , t h e s e p l a n s w i l l h e l p u s t r u l y f u n c t i o n a s a t e a m w i t h t h e u l t i m a t e g o a l t o c o u n t e v e r y o n e o n c e a n d o n l y o n c e a n d i n t h e r i g h t p l a c e f o r t h e e n t i r e e i g h t - s t a t e r e g i o n . M a r i l y n A . S a n d e r s R e g i o n a l D i r e c t o r , C h i c a g o 3 2 2 0 2 0 C e n s u s W W o r k i n g T o g e t h e r : 2 0 2 0 C e n s u s M i s s i o n 2 7
2020 CensusCConnect With Us2020 Census Homepagecensus.gov/2020CensusCensus Alerts public.govdelivery.com/accounts/USCENSUS/subscriber/new2020 Census MMemorandum Seriescensus.gov/programs-surveys/decennial-census/2020-census/planning-management/memo-series.htmlAmerican Community Surveycensus.gov/programs-surveys/acs/Census Jobs2020census.gov/jobscensus.gov/about/regions/chicago/jobs/all.htmlTwitter@uscensusbureauFacebook, YouTube, Instagram/uscensusbureau3328
34If you have any questions during the 2020 Census, our Partnership Specialists are here to help.2020 CensusTThank You for Your Partnership!29