HomeMy Public PortalAboutMinutes-10/13/2010 Tiffin Regular City Council Meeting
Wednesday October 13, 2010
Springmier Library CCA Middle School
6:30pm
I. Call to Order
II. Roll Call of Council Members
Ill. Approval of Agenda
IV. Community Forum
A.
B. Sheriff Department Representative
V. Approval of Minutes September 15, 20 AND 29, 2010
VI. Approval of Receipts and Expenditures
VII. Old Business
A. 2010 Second Urban Renewal Amendment
1. Public Hearing
2. Consultation Meetings
B. The Depot Reconstruction Resolution 2010-47
C. Allen Driveway
D. Woodfield Ridge
1..Retention Pond Outlot B Part One
2. Preliminary Plat Part Three Resolution 2010-45
VIII, New Business
A. Clear Creek High School Water Meter Rates
1. Resolution 2010-49
IX. Projects:
A.. Ireland Ave Extension Project
B. Village's Development
C.. Trails
1. Phase Four
D. City Park Improvements
X. Reports
A. Tiffin Community Fund
B. Parks, Recreation, Festivals, and Tourism
1. Resolution 2010-50 Approve Funding and Installation of Trail Signs JCCOG
C. Library Board Representatives
1. Appoint New City Council Representative
D. Attorney
1. Pursuant to Iowa Code Section 21.5(1) (c) Closed Session May Be Requested Regarding
Discussion of Litigation in the Matter of the LDR Lawsuit
E. Engineer
1. Water Pressure and Water Tower
2. 2008 Water Main Extension
F. Public Works
1. Resolution 2010-51 Sale of Old F350
2. Future Soccer Fields
G. City Clerk
1. Audit
2. Code of Ordinances
H. Mayor Pro-tem
I. Mayor
XI. Adjournment
TIFFIN CITY COUNCIL REGULAR MEETING
Wednesday October 13, 2010
SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL
Mayor Phillips called meeting to order at 6:33pm. Roll Call of members present: Jim Bartels, Mark Petersen,
and Travis Weipert. Absent: Chris Ball and Mike Gericke. Also present were Attorney Steve Greenleaf, Justin
Meade, Hart Frederick Consultants, Public Works Brett Mehmen and City Clerk Ruth Demuth.
Motion by Council person Weipert and seconded by Council person Petersen for approval of agenda. Mayor
Phillips suggested to move discussion on Villages by Darryl High, High Development before opening Old
Business. Motion by Weipert and seconded by Petersen to allow change of Agenda. All Ayes for approval of
change to Agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted
other, with absence of Council person Gericke.
Council person Ball entered meeting at 6:34pm.
Community Forum:
Resident, Ed Swim asked City Council to consider placing stop signs at Grant St and Second St intersection
before and after school for safe crossing of students to and from schools. City Council members suggested
placing further discussion on Work Session on October 27, 2010.
Darla Bartels, resident and volunteer for Tiffinfest, presented suggestions for planning 2011 Festival. Council
person Ball commented that he would like to see an established budget in place before City Council budgets
funds for event. Council members suggested to move further discussions to October 27, 2010 Work Session.
Deputy Kramer asked for comments regarding law enforcement. Council person Petersen inquired on law
enforcement visits to CCA High School. Kramer explained how deputies structure their hours charged to
community.
Motion made by Bartels and seconded by Petersen for approval of minutes for September 15, 20th and 29,
2010 City Council meetings.
Motion made by Bartels and seconded by Weipert for approval of receipts and expenditures.
Darryl High, High Development, updated Council members on an Affordable Housing Grant awarded to High
Development for future construction of affordable housing units in Villages Development, High invited Council
members and Planning &Zoning Commission members to visit a High Development on southeastern area of
Cedar Rapids, la. a housing development similar to his plans for Villages.
Old Business:
Motion made by Council person Petersen and seconded by Ball to open Public Hearing for Urban Renewal
Amendment. Mayor Phillips explained reason for Public Hearing and second Urban Renewal Amendment for
2010. No comments oral or written received from Public. Motion made by Ball and seconded by Petersen to
extend Public Hearing to November 10, 2010 regular City Council meeting at 6:30ppm at Springmier Library.
Public Hearing notice will be re-published in Cedar Rapids Gazette for November 10, 2010 meeting.
Mayor Phillips explained to Council members dates set for consultation meetings set for Urban Renewal
Amendment with CCA School District and Kirkwood Community College on Wednesday, October 27, 2010 and
on Thursday, October 21; 2010 with Johnson County Board of Supervisors as required by Iowa Code.
Property owners adjacent to The Depot Tiffin reconstruction project were present regarding joint accesses off
Hwy 6. Discussion held regarding shared driveways. Mayor Phillips suggested scheduling further discussion
on Tuesday, October 19, 2010 at 3:00pm at Hart Frederick Consultants Bldg. Approval of Resolution 2010-47
Approval of The Depot Tiffin reconstruction site plan moved to October 27, 2010 city council meeting. Property
owner adjacent to College St cul-de-sac inquired on improvements to College St to handle large fuel trucks
and installation of fire hydrants. Mayor Phillips explained that improvements were planned to cul-de-sac to
handle additional traffic as these improvements are included in plans for Ireland Ave Extension Project.
Greg Allen presented his comments on the re-construction involved on the Ned and Ann Allen driveway and
asked City Council to make a decision on reimbursement for costs involved with the reconstruction and paving
of Ned and Ann Allen's driveway. The Allen's and City Council members were in receipt of comments
forwarded from an independent study conducted by Richard Ransom, Hall & Hall Engineering regarding the
construction of the driveway during the 2009 Hwy 6 Widening Project. Council members stated that they
desired time to analyze the comments from Hall & Hall Engineering and moved to discuss further at the
October 27, 2010 Work Session.
Home owners, adjacent to Woodfield Ridge Part One. Outlot B retention pond were present for discussion on
future re-grading request of area. An estimate for work on Outlot B and C was not available. Mayor Phillips
asked Attorney Greenleaf to proceed with legal work to deed 20' area around retention ponds to adjacent
homeowners and allow city a 20' easement for access to center of pond areas, which will be retained by City
of Tiffin.
Discussion held on Resolution 2010-45 approval of Preliminary Plat for Woodfield Ridge Part Three. Council
members discussed and stated that the City did not want to accept any future park area or retention pond
areas that were not fully established with vegetation and were graded for recreational use before final plat is
accepted. Motion made by Weipert and seconded by Ball to read Resolution 2010-45 by title only. Ayes: Ball,
Bartels, and Weipert. Nay Petersen. Absent Gericke. Motion made by Ball and seconded by Weipert to
approve Resolution 2010-45 for approval of preliminary plat of twenty five single family lots with Outlots A and
B. Approval of Developer's Agreement Part Three is not included in motion. Ayes Ball, Bartels, and Weipert.
Nay Petersen. Absent Gericke. Council persons moved further discussion and possible approval of
Developer's Agreement to Special Meeting on October 27, 2010.
Discussion held on request made by Clear Creek Amana School District to amend water and sewer rates on
oversized meters installed at High School and Concession Facility based on usage over one year period.
Motion made by Ball and seconded by Weipert to read Resolution 2010-49 by title only. Motion made by Ball
and seconded by Weipert to approve Resolution 2010-49 request by CCA School District to amend water and
sewer rates for oversized meters based on usage on meters. Ayes Ball, Petersen and Weipert. Nays Bartels.
Absent Gericke.
Resident Peggy Upton and Council person Weipert updated Council members on information obtained from
Iowa High School Athletic Association on required dimensions of high school baseball fields during regular play
and tournament requirements. Upton and Weipert will attend Clear Creek Amana School Board meeting on
Wednesday, October 20, 2010 for anticipated discussion on the alignment of the Ireland Avenue Extension
Project.
Discussion held on progress of Trail Phase Four by Engineer Meade. Engineer reported that construction will
now possibly be conducted mid-summer of 2012. Mayor Phillips asked Engineer to ensure handicapped
accessible trail leg from ball field parking lot and picnic shelter area to the center of the existing trail be
included on plans for Trails Phase Four Project. Mayor asked Engineer on progress of obtaining cost
estimates for the re-grading of low spot on Trail Phase Three.
Public Works Mehmen reported on progress of tree, brush and stump removal on future Soccer Fields.
Motion made by Weipert and seconded by Petersen to approve payment to JEDD Construction, Inc for the
amount of$7450.00. Discussion held on next step in Project. Estimate for grading, installation of drainage
tube, removal of Hwy 6 access and installation of driveways on both sides of Jasper Ave not yet available from
Engineer's Office. Upon approval by City Council of designs, competitive proposals will be requested from
contractors.
Motion made by Weipert and seconded by Petersen to appoint Council person Chris Ball to Tiffin Community
Fund Board.
Motion made by Council person Ball and seconded by Petersen to read Resolution 2010-50 by title only.
Discussion held for approval of Transportation Enhancement Funds from the Iowa Department of
Transportation received through the Johnson County Council of Governments for amount of$535.00 with a
match from City of Tiffin for amount of$107.00 to purchase and install way finding signs for Tiffin portion of
Metro Area Trail System. Motion made by Council person Ball and seconded by Weipert to approve
Resolution 2010-50.
Mayor Phillips announced the receipt of a $2000.00 gift from the KUM and Go Charitable Fund for purpose of
continuing youth athletic programs in City of Tiffin.
Motion made by Council person Ball and seconded by Bartels for appointment of Council person Travis
Weipert to represent the City of Tiffin on Springmier Library Board.
Attorney Greenleaf asked of City Council if they so desired to go to Closed Session in matters of discussion of
pending offer by LDR Iowa City LLC for release of legal litigation and transfer of two development lots to City of
Tififn in lieu of settling a dispute. The City Council did not desire to go to Closed Session for discussion in this
matter. Council persons inquired of City Attorney on terms of settling lawsuit with possible acceptance of these
parcels of land. Motion made by Council person Ball and seconded by Weipert to direct City Attorney to
proceed with legal actions to obtain parcels of land and to settle lawsuit with LDR Iowa City LLC.
Meade, Hart Frederick Consultants, updated Council members on progress on designing and planning for
Water Tower. Engineer's Office asked to be placed on October 27, 2010 Work Session to discuss possible
methods for financing Water Tower and to make a decision on location of Water Tower.
Meade updated Council members on details not completed yet by contractor on 2008 Water Main Extension
Phase Two Project for final payment. Council members requested further discussion on Water Main Under 1-80
Project to be placed on Agenda for October 27, 2010 Work Session.
Motion made by Weipert and seconded by Bartels to approve Resolution 2010-51 for sale of 2000 F350 city
owned truck to Clear Creek Auto Sales for amount of$2,680.00.
Public Works Mehmen reported on progress of crack sealing in various areas of city and on curb and gutter
repairs by Harding Concrete.
City Clerk Demuth asked Council members to place on agenda for Work Session on October 27, 2010 the
following inquiries made by: Bella Sala for a permanent business sign along Hwy 6, a request by a new
business in Industrial Park Ireland Plaza to allow daytime street parking on Noelridge Dr., discussion of
amendments to Code of Ordinances as requested by Iowa Codifications. Demuth updated Council members
on the status of Audit conducted by State Auditors Office. Mayor Phillips explained to Council members of
numerous policies, procedures and practices that have been recommended by the Auditor's Office for City
Council to develop and implement. Suggested that Council members continue to develop City Manual and
these items be addressed at Work Session in near future.
Council members were reminded of the Halloween Decorating Contest on Saturday, October 30, 2010, Trick or
Treat Night on Sunday, October 31, 2010 and the Fireman and First Responders Fund Raiser and Dance on
Saturday, November 13, 2010 at the Bella Sala. It was also noted that land owner Joseph Johnston stated
that he would not allow hunting or target practicing on his land.
Mayor pro tem Petersen inquired on information received from the Iowa Department of Transportation
regarding applying for grants from the Federal Grade Crossing Safety Improvement Funds. Discussion held
on the Benefit Cost Ratio Calculations issued by IDOT. Mayor Phillips explained that Grants are usually
awarded on applications with Predicted Accident (PA) of.75 or above. Tiffin's crossings have a .046 and a
.015 PA. Council persons asked further discussion moved to a Work Session.
Motion made by Bartels and seconded by Ball for adjournment at 9:25pm.
Submitted by: Ruth Demuth, City Clerk
Attest: Royce Phillips, Mayor
Revenues
21,901.82 General Funds
83,390.78 Special Revenues
6,316.22 Debt Services
39,884.98 Water
25,204.56 Sewer
4,300.66 Recycle
180,999.02
Expenditures
927.99 Ace Electric, Inc.
420.00 Action Services
78.00 Advanced Drainage
144.96 Aero-Mod Inc
7,332.65 Alliant Energy
967.00 Automatic Systems
4,082.69 Barco Products Inc
418.40 Big Country Seed
1,346.00 Carus Phosphates
145.76 Cedar Rapids Photo Copy
242.76 Collection Services Center
3,738.00 Consumers Cooperative
37.80 Copyworks
25.33 Copyworks
458.66 Delta Dental
23.67 Fastenal Co.
4,444.47 Federal Deposit
543.75 Freeman Construction
160.40 Future Systems Inc
485.02 Gazette Communications
9,750.00 Grace Excavation
11,943.17 Harding Concrete
7.66 Harry's Custom Trophy
13,346.25 Hart Frederick Consultants
1,818.60 HD Supply Waterworks
2,619.00 la Dept of Revenue
450.00 Iowa City Area Development
1,590.23 Iowa City Ready Mix
345.29 Iowa Prison Industries
4,251.34 IPERS
61.59 Jan Van Schoyck
4,136.00 Johnson Co Council of Govrmnts
7,051.50 Johnson County Refuse
3,541.75 Johnson County Treasurer
10.00 Julie Sexton
108.26 Kevin Steckley
273.25 Lenoch & Cilek True Value
177.19 Linn Co REC
70.12 Linweld
862.42 LL Pelling
1,401.59 Lowe's
4,091.00 Lynch Greenleaf& Michaels
487.00 Matt Parrott & Sons
150.00 McAllister Computer Services
48.51 Menards
22.67 MidAmerican Energy
29.65 Mileage Reimbursement
107.85 Morgan's Service
4,632.89 Old National Leasing
89.50 PACE Supply
136.39 Pay Trace
13,428.90 Payroll Wages
253.48 Pitney Bowes
199.85 Ragegrafix
336.92 River Products
95.03 Robert Fromellt
912.84 S & G Materials
20.27 Schimberg Co.
25.40 Shazam, Inc
836.02 Solon State Bank
408.46 South Slope
135.66 Staples
125.00 Steve's Electric
720.35 The Sherwin-Williams Paint
132.36 The Sled Shed North Liberty
7,083.33 Tiffin Fire Dept Association
200.00 Travis Weipert
261.54 US Cellular
5.08 US Post Office
175.00 VISA
574.20 Walker Welding
19.88 Walmart Community
3,047.80 Wellmark
4,567.00 Your Home Doctor
133,198.35
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