The URL can be used to link to this page

Home My Public Portal About04-13-20 Regular MeetingMinutes Board of Commissioners Regular Meeting (Remote) 7 p.m. April 13, 2020 Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Economic Development Planner Shannan Campbell, Human Resources Director/Town Clerk Katherine Cathey, Assistant Town Manager/Planning Director Margaret Hauth, Town Attorney Bob Hornik, Town Manager Eric Peterson, and Public Space Manager Stephanie Trueblood Opening of the meeting Mayor Jenn Weaver opened the meeting. Town Clerk Katherine Cathey called the roll and confirmed the presence of a quorum. 1.Public charge Weaver did not read the public charge. 2.Audience comments not related to the printed agenda Commissioner Kathleen Ferguson shared that a resident had contacted her with a concern about seeing loose dogs. 3.Agenda changes and approval Motion: Ferguson moved approval of the agenda as presented. Commissioner Mark Bell seconded. Vote: The motion carried upon a unanimous vote of 5-0. 4.Appointments Historic District Commission ― Appoint Eric Altman to a three-year term ending May 31, 2023 Motion: Ferguson moved to appoint Altman. Bell seconded. Vote: The motion carried upon a unanimous vote of 5-0. 5.Items for decision — consent agenda A.Minutes 1.Budgetary planning retreat March 7, 2020 2. Work session March 23, 2020 B.Miscellaneous budget amendments and transfers C.Proposed contract for year-end audit services in connection with the fiscal year ended June 30, 2020 D.Ordinance to amend chapters 8, 8A and 14 of the Hillsborough Code of Ordinances E.Capital Reserve Fund Resolutions – Water and Sewer Motion: Ferguson moved to approve as presented. Commissioner Robb English seconded. Vote: The motion carried upon a unanimous vote of 5-0. April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 1 of 12 May 11, 2020 6.Items for decision — regular agenda A.Interlocal agreement with the North Carolina Department of Transportation and GoTriangle related to funding the development of the train station property Public Space Manager Stephanie Trueblood said the delivery of a train station had been lengthened to seven years. The town is accepting responsibility for the design, development and maintenance of the train station. She noted the funding agreement is located on Page 8. Motion: Ferguson moved to approve the interlocal agreement. Hughes seconded. Vote: The motion carried upon a unanimous vote of 5-0. B.Request from Habitat for Humanity to receive remaining $65,000 of committed funding for Odie Street by June 30, 2020 Planning Director Margaret Hauth said the town has not yet received all of the expected payment-in-lieu affordable housing funds from the Forest Ridge developer. She estimated the gap in funds to be about $38,000. She added that the developer had submitted an application that day to build two more houses, so the payments are expected to keep coming in. Town Manager Eric Peterson wanted confirmation that there is no legal issue with committing to spend the funds before receiving them. Town Attorney Bob Hornik said there wasn’t a legal problem. Motion: Ferguson moved to approve committing the funding by June 30. Bell seconded. Bell asked if there were concerns if the payments in lieu are never made. Peterson said it’s $38,000 and even if it came in late next year, it would not be a problem. Vote: The motion carried upon a unanimous vote of 5-0. C.Reconsideration of guidance to proceed with the Comprehensive Sustainability Plan Trueblood said in February the board had approved proceeding with a request for bids for a consultant to start in July and had planned to spend $75,000. She said public engagement might be difficult or look different if the board proceeded on the original timeline without knowing the future length of stay at home orders. The board may have to accept a different version of what engagement looks like. Trueblood said another option would be to delay hiring a consultant until mid- or late summer or even later. Weaver did not want to delay the project indefinitely. Ferguson was comfortable with delaying 60 days. Bell was comfortable with delaying 30 to 90 days. Trueblood said outreach will go through the town’s public information office and staff will look for tools to reach hard-to-reach populations. Peterson said it is OK to release the request for bids any time next fiscal year. Weaver acknowledged there was general agreement to wait 30 to 90 days. April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 2 of 12 May 11, 2020 Commissioners agreed with a nod of heads. D.Hot topics for work session April 27, 2020 Staff said there may be further discussion regarding the train station and office spaces. 7.Updates A.Board members Board members gave updates on the committees on which they serve. B.Town manager Peterson thanked staff for their work in this difficult time. C.Staff (written departmental reports are included in the agenda packet) Hauth said food drop-offs at the Town Hall Annex had gone well. She said the Collins Ridge developer was trying to put a stormwater feature on town property and the town needed to push back. Regarding Ferguson’s complaint about loose dogs mentioned at the start of the meeting, Weaver said perhaps the county could be asked to add something about keeping dogs leashed in its messaging. Peterson said he has talked with the Police Department about calling Orange County Animal Control. Anyone can call 911. 8.Adjournment Motion: Bell moved to adjourn at 8 p.m. Ferguson seconded. Vote: The motion carried upon a unanimous vote of 5-0. Respectfully submitted, Katherine M. Cathey Town Clerk April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 3 of 12 May 11, 2020 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 04/13/2020 TO 04/13/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-3900-3900-000 FUND BALANCE APPROPRIATION 04/13/2020 346,733.00 606.00To cover COVID-19 expenses 16559 817,246.90EBRADFORD 04/13/2020 346,733.00 2,648.00To cover SmartFusion cloud conversion 16563 819,894.90EBRADFORD 04/13/2020 346,733.00 5,000.00To est utility analysis budget 16583 824,894.90EBRADFORD 04/13/2020 346,733.00 10,000.00To cover COVID-19 expenses 16587 834,894.90EBRADFORD 10-00-9990-5300-000 CONTINGENCY 04/13/2020 250,000.00 -9,394.00To cover COVID-19 expenses 16558 0.00EBRADFORD 10-10-4000-5300-335 SUPPLIES - DISASTER 04/13/2020 0.00 10,000.00To cover COVID-19 expenses 16557 10,000.00EBRADFORD 04/13/2020 0.00 10,000.00To cover COVID-19 expenses 16586 20,000.00EBRADFORD 10-10-4400-5100-020 SALARIES 04/13/2020 375,109.00 -3,354.00To cover Harris contract overages 16593 371,755.00EBRADFORD 10-10-4400-5300-080 TRAINING/CONF./CONV. 04/13/2020 7,200.00 -1,640.00To cover Harris contract overages 16591 6,660.00EBRADFORD 10-10-4400-5300-453 C.S./HARRIS 04/13/2020 18,000.00 3,354.00To cover Harris contract overages 0 21,354.00EBRADFORD 04/13/2020 18,000.00 2,648.00To cover SmartFusion cloud conversion 16562 24,002.00EBRADFORD 04/13/2020 18,000.00 3,216.00To cover Harris contract overages 16592 27,218.00EBRADFORD 10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE 04/13/2020 3,000.00 -1,576.00To cover Harris contract overages 16590 0.00EBRADFORD 10-20-5100-5300-150 MAINTENANCE - BUILDING 04/13/2020 14,085.00 15,402.00Roof repair and mold mitigation 16597 41,187.00JPrivuznak 10-20-5100-5300-320 SUPPLIES - OFFICE 04/13/2020 6,000.00 -1,000.00Roof repair and mold mitigation 16596 5,000.00JPrivuznak 10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL 04/13/2020 1,500.00 -1,000.00Roof repair and mold mitigation 16598 500.00JPrivuznak 10-20-5100-5300-456 C.S./ALARM SERVICE 04/13/2020 0.00 5,000.00To cover security system camera repairs & upgrade16543 5,000.00EBRADFORD 10-20-5110-5100-010 OVERTIME COMPENSATION 04/13/2020 30,000.00 -2,000.00To cover security system camera repairs & upgrade16545 24,500.00EBRADFORD 10-20-5110-5300-080 TRAINING/CONF./CONV. 04/13/2020 6,560.00 -3,000.00To cover security system camera repairs & upgrade16544 3,560.00EBRADFORD 10-20-5110-5300-350 UNIFORMS 04/13/2020 18,150.00 4,917.00To cover uniforms for new officers 16542 27,153.66EBRADFORD 10-20-5110-5300-458 DATA PROCESSING SERVICES 04/13/2020 0.00 -9,500.00Roof repairs and mold mitigation 16599 0.00JPrivuznak 10-20-5110-5700-740 CAPITAL - VEHICLES 04/13/2020 47,500.00 -3,000.00To cover uniforms for new officers 16541 44,500.00EBRADFORD 10-20-5120-5300-150 MAINTENANCE - C.P. BLDG 04/13/2020 0.00 -2,902.00Roof repair and mold mitigation 16600 816.49JPrivuznak 10-20-5120-5300-321 SUPPLIES - COMMUNITY POLICE 04/13/2020 2,500.00 -1,000.00Repair roof and mold mitigation 16601 1,500.00JPrivuznak 10-20-5120-5300-730 DRUG ENFORCEMENT OPERATIONS JPrivuznak 3:48:12PM04/07/2020 fl142r03 Page 1 of 3 Fund Balance GF Contingency COVID Accounting Accounting Accounting Accounting Police - Admin Police - Admin Police - Admin Police - Admin Police - Patrol Police - Patrol Police - Patrol Police - Patrol Police - Patrol Police - Investigation Police - Investigation Police - Investigation April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 4 of 12 May 11, 2020 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 04/13/2020 TO 04/13/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 04/13/2020 5,000.00 -1,917.00To cover uniforms for new officers 16540 0.00EBRADFORD 10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL 04/13/2020 17,000.00 -1,000.00To cover account overages 16550 18,347.68EBRADFORD 04/13/2020 17,000.00 -1,059.00To cover Norfolk Southern invoice 16560 17,288.68EBRADFORD 10-30-5600-5300-450 C.S./RR CROSSINGS 04/13/2020 1,059.00 1,059.00To cover Norfolk Southern invoice 16561 3,177.00EBRADFORD 10-30-5800-5300-330 DEPARTMENTAL SUPPLIES 04/13/2020 700.00 1,000.00To cover account overages 16551 2,500.00EBRADFORD 10-60-6900-5300-475 C.S./UTILITY ANALYSIS 04/13/2020 0.00 5,000.00To est utility analysis budget 16582 5,000.00EBRADFORD 30-70-5972-5972-000 TRANSFER TO WATER CRF 04/13/2020 225,814.00 1,291.00Adj to actual 16588 227,105.00EBRADFORD 04/13/2020 225,814.00 12,880.00To adj to actual 16594 239,985.00EBRADFORD 30-80-3500-3523-000 WATER CAPITAL FACILITY FEES 04/13/2020 225,814.00 1,291.00Adj to actual 16589 227,105.00EBRADFORD 04/13/2020 225,814.00 12,880.00To adj to actual 16595 239,985.00EBRADFORD 30-80-7220-5300-572 JORDAN LAKE PARTNERSHIP 04/13/2020 37,500.00 1,790.00To cover higher than anticpated allocation 16572 39,919.00EBRADFORD 30-80-7240-5300-113 LICENSE FEES 04/13/2020 3,541.00 -3,000.00To cover bill printing costs 16569 541.00EBRADFORD 30-80-7240-5300-454 C.S./SOUTH DATA 04/13/2020 26,400.00 3,000.00To cover bill printing costs 16568 29,400.00EBRADFORD 30-80-8200-5300-080 TRAINING/CONF./CONV. 04/13/2020 5,600.00 -1,453.00To cover vactor truck debt payment 16570 4,147.00EBRADFORD 30-80-8200-5400-910 DEBT SERVICE 04/13/2020 141,797.00 1,453.00To cover vactor truck debt payment 16571 143,250.00EBRADFORD 30-80-9990-5300-000 CONTINGENCY 04/13/2020 400,000.00 -1,790.00To cover Jordan Lake Allocation 16573 310,878.00EBRADFORD 35-30-5900-5300-570 MISCELLANEOUS 04/13/2020 5,000.00 -714.00To cover land acquisition 16567 3,695.00EBRADFORD 35-30-5900-5700-710 CAPITAL - LAND ACQUISITION 04/13/2020 0.00 714.00To cover land acquisition 16566 33,714.00EBRADFORD 44-70-3700-3700-200 GRANT REVENUE-FEDERAL-NCDOT 04/13/2020 488,000.00 518,850.00To consolidate grant accounts 16547 1,006,850.00EBRADFORD 44-70-3700-3700-401 GRANT REVENUE-FEDERAL-STP-BG 04/13/2020 518,850.00 -518,850.00To consolidate grant accounts 16546 0.00EBRADFORD 47-20-5100-5700-000 CONTINGENCY 04/13/2020 0.00 -10,000.00To cover locks, wtr heater wall & wtr fountain 16548 5,000.00EBRADFORD 47-20-5100-5700-570 MISCELLANEOUS 04/13/2020 0.00 -12,855.00To cover facility cabling 16584 72,145.00EBRADFORD 47-20-5100-5700-720 CONSTRUCTION 04/13/2020 0.00 10,000.00To cover locks, wtr heater wall & wtr fountain 16549 210,000.00EBRADFORD 04/13/2020 0.00 12,855.00To cover facility cabling 16585 222,855.00EBRADFORD JPrivuznak 3:48:12PM04/07/2020 fl142r03 Page 2 of 3 Streets Streets Solid Waste Special Appropriations Water/Sewer Capital Reserve Fund Revenue: Cap Fees Utilities Admin. Billing & Collections Billing & Collections Wastewater Collection Wastewater Collection WSF Contingency Stormwater Stormwater RiverWalk - CMAQ RiverWalk - CMAQ Public Safety Bldg. Public Safety Bldg. Public Safety Bldg. April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 5 of 12 May 11, 2020 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 04/13/2020 TO 04/13/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 66-00-3850-3850-000 INTEREST EARNED 04/13/2020 0.00 33,187.19To correct budget amt due to estab Fund 67 16576 203,803.85EBRADFORD 66-70-3800-3800-000 OTHER FINANCING SOURCES BOND PREMIU 04/13/2020 0.00 1,025,846.00To correct budget amt due to estab Fund 67 16577 1,025,846.00EBRADFORD 66-70-3980-3980-300 LOAN PROCEEDS 04/13/2020 11,173,674.00 -1,025,846.00To correct budget amt due to estab Fund 67 16578 10,155,000.00EBRADFORD 66-80-8130-5700-000 CONTINGENCY 04/13/2020 636,037.90 -224,549.95To correct budget amt due to estab Fund 67 16579 411,487.95EBRADFORD 04/13/2020 636,037.90 33,187.19To correct budget amt due to estab Fund 67 16581 444,675.14EBRADFORD 66-80-8130-5700-720 CONSTRUCTION 04/13/2020 8,650,423.00 224,549.95To correct budget amt due to estab Fund 67 16580 7,912,875.53EBRADFORD 131,224.38 JPrivuznak 3:48:12PM04/07/2020 fl142r03 Page 3 of 3 WFER - West Fork Eno WFER - West Fork Eno WFER - West Fork Eno WFER - West Fork Eno WFER - West Fork Eno APPROVED: 5/0 DATE: 4/13/20 VERIFIED: ___________________________________ April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 6 of 12 May 11, 2020 Ordinance #20200413-5.D AN ORDINANCE AMENDING CHAPTERS 8, 8A, AND 14 OF THE TOWN OF HILLSBOROUGH TOWN CODE REGARDING WAIVER OF CERTAIN PENALTIES ON DELINQUENT FOOD AND BEVERAGE TAX, OCCUPANCY TAX, AND UTILITY PAYMENTS WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Article VII of Chapter 8 of the Code deals with the levy of, collection, and administration of the Town’s prepared food and beverage tax by the Town; and WHEREAS, Chapter 8A of the Code deals with the levy and payment of hotel and motel room occupancy taxes within the Town; and WHEREAS, Article II of Chapter 14 of the Code deals with regulations imposed on water and sewer services provided by the Town; and WHEREAS, the Town wishes to make a number of amendments to Article VII of Chapter 8 of the Code and Article II of Chapter 14 of the Code to clarify the Town of Hillsborough Board of Commissioners’ authority to waive certain penalties imposed on delinquent taxes and utility payments; and NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. Section 8-65(a) of the Code shall be amended to read as follows: (a)A person who fails or refuses to file a return required by this article shall pay a penalty of $2.00 for each day's omission, subject to a maximum of $500.00. In case of failure or refusal to file the return or pay the tax for a period of 30 days after the time required for filing the return or for paying the tax, there shall be an additional tax, as a penalty, of five percent of the tax due in addition to any other penalty, with an additional tax of five percent of the tax for each additional month or fraction thereof until the tax is paid. The Town Board may, for good cause shown, compromise or forgive penalties imposed by this section. Section 2. Section 14-13(a) of the Code shall be amended to read as follows: (a)Bills shall be mailed out at the beginning of each month and become delinquent if not paid by the bill due date, which will be no sooner than two weeks after the bill is mailed. A late penalty charge will be assessed on the penalty date for all delinquent accounts. If the bill is not paid in full or otherwise resolved by the close of the business day on the disconnect date, the meter will be turned off and locked. There will also be a delinquency fee (refer to the town's fees, rates and charges schedule) added to the account. Service will be reconnected when the current bill, past due bills, late penalty and delinquency fee are paid in full. Termination of service for non-payment will not take place on Friday or the day April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 7 of 12 May 11, 2020 Ordinance #20200413-5.D before a holiday. If any tampering to the meter or service connection occurs, the meter will be locked, and a tampering fee will be assessed (refer to the town's fees, rates and charges schedule). Service will not be reconnected until all tampering fees are paid in full or a payment arrangement is approved. Repeated tampering will result in removal of the meter. The Town Board, for good cause shown, has the authority to waive penalties imposed pursuant to this section. Section 3. All penalties imposed on or after March 25, 2020 for failure to timely file a prepared food and beverage tax, pursuant to Section 8-65(a) of the Code, shall be waived until reinstated by resolution of the Town of Hillsborough Board of Commissioners pursuant to the authority granted to the Town of Hillsborough Board of Commissioners under Section 8-65(a) of the Code, as amended by this Ordinance. The Town shall resume imposing penalties upon such a time as the present Section 4. All penalties imposed on or after March 25, 2020 for failure to timely pay utility bills owned to the Town, pursuant to Section 14-13 of the Code, shall be waived pursuant to the authority granted to the Town of Hillsborough Board of Commissioners under Section 14-13(a) of the Code, as amended by this Ordinance. Section 5. All penalties imposed on or after March 20, 2020 for failure to timely remit a room occupancy tax to the Town pursuant to Section 8A-2 of the Code shall be waived until reinstated by resolution of the Town of Hillsborough Board of Commissioners, pursuant to Section 8A-3 of the Code, based on a finding that the COVID-19 pandemic has created circumstances making it detrimental to the Town of Hillsborough, its residents, and its local businesses to require payment of such penalties. Section 6. The waivers adopted pursuant to Sections 3, 4, and 5 of this Ordinance shall remain in effect until such time as the Town of Hillsborough Board of Commissioners adopts a resolution reinstating the applicable penalty provisions of the Code.. Section 7. All provisions of the Code in conflict with this Ordinance are repealed. Section 8. This Ordinance shall be construed however necessary to carry into effect the waivers discussed in Sections 3, 4, and 5. Section 9. This Ordinance shall become effective upon adoption. The foregoing Ordinance, having been submitted to a vote, received the following vote and was duly adopted this the ___ day of __________, 2020. Ayes: _____ Noes: _____ Absent or Excused: _____ ___________________________ Katherine M. Cathey, Town Clerk 5 0 0 13th April April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 8 of 12 May 11, 2020 Resolution #20200413-5.E-1 WATER CAPITAL RESERVE FUND RESOLUTION WHEREAS, there is a need in the Town of Hillsborough (town) to provide funds for future capital projects related to its water system, and to make debt service payments on existing debt related to past capital projects for its water system, and WHEREAS, NCGS 159-18 authorizes the creation of a Capital Reserve Fund (CRF); and WHEREAS, NCGS 162A, Art. 8 requires that all System Development Fee (SDF) proceeds collected through Section 14-71 of the Town of Hillsborough municipal code be accounted for in a CRF; and NOW, THEREFORE, BE IT RESOLVED, by the Hillsborough Board of Commissioners Section 1. The Hillsborough Board of Commissioners hereby creates a Water Capital Reserve Fund (WCRF) for the purpose of funding the following capital projects related to the town’s water system: Section 2. The projects and 2019-2020 appropriated amounts are: Orange County - Hillsborough Economic Development District Water Line Extension (EDD): Design and installation of approximately 2,865 feet of 8-inch water line south of and adjacent to Interstate 40 (I-40), between the EDD and the town's existing water line on New Grady Brown School Road (east section). This is a reimbursement to Orange County for the EDD district infrastructure that lies outside the EDD district boundary but is necessary for the success of the EDD. The estimated cost of the project is currently $509,404. Orange County expects to complete the project in 2021 and the town intends to appropriate approximately $259,404 of SDF revenues to the WCRF for this purpose). The town had already appropriated $250,000 from its capital water and sewer account to cover the initial project costs prior to the estimated increase in construction cost presented by Orange County in 2019. The 2019-2020 appropriation from the budget ordinance ($227,105) and Water and Sewer CRF ($32,299) to the Water CRF of SDF proceeds for this purpose is $259,404. 16” Water Connection under I-40 and Other Interconnects: This project involves the same water main in different areas: 1) Re-route an existing 16'' water main south of Waterstone on Old Highway 86 at Interstate 40 through an existing carrier pipe that has been installed along the underpass; 2) interconnect this main with other existing mains for system redundancy and water quality; and 3) build a booster pump station to receive water from OWASA in times of need with little effort. Priority is 3-2-1. The estimated cost of the projects, to be executed at separate times and individual contracts, is $465,000. All is expected to be completed by FY22. The town anticipates funding the entire project with SDF proceeds. April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 9 of 12 May 11, 2020 Resolution #20200413-5.E-1 The 2019-2020 appropriation from the Water and Sewer CRF to the Water CRF of SDF proceeds for this purpose is $465,000. US 70 Business Water Main Improvements: This is a multi-year (through FY27), three phase project to: 1) Replace approximately 4,900 linear feet of 12-inch Asbestos-Cement (AC) water main along Highway 70-A between Highway 86/Elizabeth Brady Road to the Highway 70-A Water Tank with a new 16'' ductile iron water main; 2) Replace approximately 4,500 linear feet of 12" AC water main from the Highway 70-A Water Tank at Highway 70-A to US 70; 3) Replace approximately 4,320 linear feet of 12" AC water main along Highway 70-A between Churton Street and Highway 86 with a new 16'' ductile iron water main.to be complete by FY 2022.The estimated total project cost is $4,095,000, including preliminary engineering and design. The town anticipates allocating current SDF funds of $621,598 and the remaining cost with future SDF proceeds or other debt financing. The 2019-2020 appropriation from the Water and Sewer CRF to the Water CRF of SDF proceeds for this purpose is $621,598. Section 3. This WCRF shall remain effective until all the above-listed projects, and any projects added in the future, are completed. The WCRF may be amended by the governing board as needed to add additional appropriations, modify or eliminate existing capital projects, and/or add new capital projects. Section 4. This Resolution shall become effective and binding upon its adoption. Approved this 13th day of April 2020. Ayes: Noes: Absent or Excused: _________________________________ Jenn Weaver, Mayor Town of Hillsborough ATTEST: ______________________________________ Katherine M. Cathey, Town Clerk 5 0 0 April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 10 of 12 May 11, 2020 Resolution #20200413-5.E-2 SEWER CAPITAL RESERVE FUND RESOLUTION WHEREAS, there is a need in the Town of Hillsborough (town) to provide funds for future capital projects related to its wastewater system, and to make debt service payments on existing debt related to past capital projects for its wastewater system, and WHEREAS, NCGS 159-18 authorizes the creation of a Capital Reserve Fund (CRF); and WHEREAS, NCGS 162A, Art. 8 requires that all System Development Fee (SDF) proceeds collected through Section 14-71 of the Town of Hillsborough municipal code be accounted for in a CRF; and NOW, THEREFORE, BE IT RESOLVED, by the Hillsborough Board of Commissioners Section 1. The Hillsborough Board of Commissioners hereby creates a Sewer Capital Reserve Fund (SCRF) for the purpose of funding the following capital projects related to the town’s wastewater system. Section 2. The projects and 2019-2020 appropriated amounts are: River Pump Station Upgrade: The River Pump Station experiences capacity limitations during wet weather events and is beyond its useful life. The station is almost 50 years old with its original pumps, piping, electrical systems and structure. Replacement pumps and parts are difficult to find. The station requires a lot of maintenance, is not efficient, and its structure is deteriorating. The station receives wastewater from over half the town and is considered a critical station. The estimated cost of the project is $2.7 million. The town expects to complete the project in 2023 and appropriates approximately $200,000 of SDF revenues to the SCRF for the engineering design portion of the project. The town anticipates funding the remainder of the cost through future SDFs and other external financing sources. The 2019-2020 appropriation from the budget ordinance to the Sewer CRF of ($168,636) and from the Water and Sewer CRF of $31,365) SDF proceeds for this purpose is $200,000. Collection System Infrastructure Rehab/Replacement: This is to rehabilitate, replace, or upsize deficient pipes identified in the FY19-20 collection system modeling effort and repair and upgrade various pump stations. The work is expected to be contracted out to a vendor in an annual rehab or replacement contract or as outlined in specific project recommendations as presented in consultant evaluations of the system. The 2019-2020 appropriation from Water and Sewer CRF to the Sewer CRF is $994,054 SDF proceeds for this purpose. April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 11 of 12 May 11, 2020 Resolution #20200413-5.E-2 Section 3. This SCRF shall remain effective until all the above-listed projects, and any projects added in the future, are completed. The SCRF may be amended by the governing board as needed to add additional appropriations, modify or eliminate existing capital projects, and/or add new capital projects. Section 4. This Resolution shall become effective and binding upon its adoption. Approved this 13th day of April 2020. Ayes: Noes: Absent or Excused: ______ _________________________ Jenn Weaver, Mayor Town of Hillsborough ATTEST: ____________________________________ Katherine M. Cathey, Town Clerk 5 0 0 April 13, 2020 Board of Commissioners Regular Meeting (Remote) Approved: ____________________ Page 12 of 12 May 11, 2020